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OVERLOAD COMPENSATION GUIDELINES FOR KSU FACULTY

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OVERLOAD COMPENSATION GUIDELINES FOR KSU FACULTY Powered By Docstoc
					Revised 6/25/10




   OVERLOAD COMPENSATION GUIDELINES FOR KSU FACULTY


According to the Board of Regents Policy Manual (Section 803.1404), overload compensation may be
paid when all of the following conditions exist:
 1)     The work is carried in addition to a normal full load;
 2)     No qualified person is available to carry the work as part of their normal load;
 3)     The work produces sufficient income to be self-supporting;
 4)     The additional duties must not be so heavy as to interfere with the performance of regular
        duties;
 5)     Extra compensation is in line with compensation paid for performance of the employee's
        normal duties.
KSU's procedures for complying with and interpreting Regents Policy are outlined below. Prior
approvals for proposed overload compensation are expected to be secured using the required form
before the overload assignment commences.

Conditions of an Overload Assignment

Faculty who assume overload assignments for overload pay must meet expectations in all of their
normal in-load work assignments. In-load work assignments typically include the expected full-time
commitment of the faculty member to teaching, supervision and mentoring duties, professional
service (including administration), scholarship and creative activity, and academic achievement and
professional development. Overload pay is not appropriate for an individual if the work can be
readily assigned on an in-load basis to another qualified person or if the individual's existing
assignments can accommodate the work or can be readily reduced, rearranged, or reassigned in
order to accommodate the work on an in-load basis.

Since KSU is in full or partial operation seven days a week in the mornings, afternoons and evenings,
many faculty do not share the same daily or weekly work schedules. A "normal full load" must take
flexible scheduling into account, regardless of when and where an individual's faculty-related work is
done during the week.

Avoiding Conflicts with Regular Duties

Because faculty are salaried professional employees, overload assignments are most acceptable when
the nature of the work in the overload assignment is significantly different from the nature of an
individual's work assignments in the normal full load. When the nature of the work is similar for in-
load and overload pay, the potential for an appearance of a conflict of interest or conflict of
obligation exists and should be avoided or thoroughly justified. Faculty members who write
themselves into grants or contracts for services that involve overload pay create the potential for a
perceived conflict of interest or obligation.
 Revised 6/25/10                                                                       Overload Guidelines
                                                                                                       -2-




When an apparent conflict of interest exists within a department, college, or division, an
administrator at another level of authority beyond that unit must confirm that the overload
compensation is appropriate and does not constitute a conflict of interest or obligation.

Teaching a degree credit course typically constitutes a substantial workload assignment. KSU faculty
loads are considered too heavy by most faculty to justify the teaching of extra degree credit courses
on an overload basis. Every effort should be taken to avoid assigning faculty degree credit courses on
an overload basis.

Defining Self-Supporting Income and Appropriate Rates of Pay

Extra work assignments which entail overload compensation must generate sufficient income to
support extra institutional expense. Continuing education programs, contract services, and other
similar activities are designed to generate sufficient income to be self-supporting. They represent the
most common activities associated with overload pay at KSU. As explained previously, KSU does not
employ faculty to teach degree credit courses on an overload basis, even though course registrations
produce tuition income.

If the regulations of the granting agency or source of funding requires a faculty member to make an
in-load commitment of time and effort, the affected individual will not be eligible for overload pay for
that assignment. Federal grants and contracts usually do not permit overload compensation; if done,
it usually requires special and prior approval by the funding agency. Thus, the availability of
external funds is a necessary, but not sufficient, condition for overload pay. Work responsibilities on
grants and contracts will typically be scheduled as in-load assignments.

The rate of overload compensation varies according to the nature of the work, market conditions, and
reasonable fit within KSU's compensation schedules.

Upper Limits on Overload Compensation

Faculty with the rank of dean and above will not be eligible for overload pay because of the extensive
workload carried by those individuals and the breadth of their professional obligations in those
positions. Exceptions, if any, must be approved by the President.

Overload pay for faculty members on a nine month academic contract may not exceed 20% of the
individual’s nine-month base salary paid during the regular academic year (fall and spring
semesters).

Overload pay for faculty members (including administrative faculty) on a twelve-month contract
may not exceed 20% of the individual’s twelve-month base salary paid during the fiscal year
converted to a nine-month base.

In addition, faculty with nine-month contracts can earn overload pay during the summer. When
compensated work assignments from all sources reaches 30% of a faculty member’s academic year
salary base during the summer months, the faculty member is considered to have a full-time summer
workload. Thus, the maximum compensation with overload during the summer including maymester
can not exceed 36% of the nine-month faculty member’s academic year salary. For purposes of
calculating overloads, a twelve-month (including administrative faculty) faculty’s base salaries will be
converted to nine-month. Using this converted salary base, summer overload compensation for
twelve-month faculty will follow the same policy restrictions as nine-month faculty.
Revised 6/25/10



                     PRIOR APPROVAL FORM FOR FACULTY OVERLOAD
                             ASSIGNMENT & COMPENSATION
                             KENNESAW STATE UNIVERSITY

      To Be Completed Before Overload Assignments Commence and signed when completed

Employee Name:______________________________Department:

I.       PROPOSED OVERLOAD (To be completed by the administrator contracting for this faculty
         member's services on an overload basis)

 a)      Department/Project Providing Overload Opportunity:

 b)      Description of the Services to be Performed:



 c)      Starting Date:_________________________Ending Date:

 d)      Description of the Time Commitment Required for this Assignment:



 e)      Justification for the Rate of Overload Pay:

 f)      Total Overload Compensation for this Assignment:

 g)      Budget Account Number for Overload Expense:
         Fund cannot be state appropriated Budget

 h)      Name of Contracting Administrator:
         (Please print)
         Signature of Contracting Administrator:

                                Title:

                                Date:

II.      CERTIFICATION BY THE EMPLOYEE (To be completed by the faculty member
         providing the overload services)

I have read the "Overload Compensation Guidelines for KSU Faculty", agree to the terms of this
overload assignment, and certify that I meet KSU's eligibility requirements and guidelines for
overload compensation, especially those pertaining to the avoidance of conflict of interest and conflict
of obligation.

___________________________________________________                    ____________________
Faculty Member's Signature                                                    Date
Revised 6/25/10


III.     APPROVALS:
Signature of Home Department Chair:
       Name__________________________________

         __________________________________________________________________
         Signature

Signature of the Dean:
       Name__________________________________

         ___________________________________________________________________
          Signature                                                  Date

Signature of Business Manager:
       Name__________________________________

         __________________________________________________________________
         Signature                                                   Date

Signature of the Vice President of Research (or Designee)
       Name___________________________________

         ___________________________________________________________________
          Signature                                                  Date


Signature of Provost (or Designated Representative):
       Name__________________________________

         __________________________________________________________________
         Signature                                                   Date

***************************************************************************
IV. Verification by Contracting Administrator that the work has been completed:
       Name__________________________________

         __________________________________________________________________
         Signature                                                   Date

         Amount $_________________

When the overload assignment has been completed, the contracting administrator returns the original overload form to
Academic Affairs for payment.

				
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