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District Calendar.xls - China Toastmasters

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					                                       District 85 2010-2011 Calendar
                                                   2010 June                                               Abbreviations
                                    Activities                                  Responsibility             DG:    District Governor
   1 June               Area Governor Training begins                           Div Gov, LGET              LGET: Lieutenant Governor of Education & Training
   1 June                 Club officer training begins                       AG, Div Gov, LGET             LGM: Lieutenant Governor of Marketing
   1 June                Club Officer List sent to WHQ                    Club Secretary, Presiden                Division Governor
                                                                                                           Div Gov:
  30 June               Appointment of District Officers                              DG                   AG:    Area Governor
                                                   2010 July
   1 July              Area Governor Training continues                         Div Gov, LGET
   1 July               Club Officer Training continues                      AG, Div Gov, LGET
   1 July        Area Governor begins Club Visit (round 1)                      AG & Div Gov
   1 July            Distinguished Club Program begins                           Club Officers
   1 July            Distinguished Area Program begins                                AG
   1 July           Distinguished Division Program begins                           Div Gov
   1 July           Distinguished District Program begins                      DG, LGET, LGM
             District Officer List, Calendar, Signature Form,
  15 July Club alignment due to WHO                                                   DG
   10/Jul         Announce Fall Speech Contest Schedule                              LGET
   15/Jul                  Club Level Contests Begin                                 LGET
  1-30 Jul                  Prepare district directory                        District Secretary
                                                  2010 August
   1 Aug              Area Governor club visit continues                        AG & Div Gov
                Ralph Smedley Award for Club Membership
   1 Aug               Growth(5 new members) begins                               Club VPM
10-11 Aug        District Trio Training (Palm Desert!, USA)                    DG, LGET, LGM
                  Toastmasters International 79th Annual
11-14 Aug              Convention (Palm Desert!, USA)                          DG, LGET, LGM
  30/Aug                Club Level Contests Complete                            Club VPE, AG
  31/Aug        Year-end Audit to Finance Department in TI                    District Treasurer
  31 Aug                Club Officer Training completes                      AG, Div Gov, LGET
                                                2010 September
                              Area Level Contests
 1-20 Sept Clubs collect and pay Oct-March Dues Renewal                               AG
 1-30 Sept                          to WHQ                           Club Treasurers, VPM, AG, LGM
  20/Sep                 Division Level Contests begin
               Club Officer , AG and Div Gov Training report                        Div Gov
  30 Sept                         due to WHQ                                         LGET
  30 Sept     District budget, district success plan dut to WHQ                       DG
                Ralph Smedley Award for Club Membership
  30 Sept               Growth ends(5 new members)                                Club VPM
                                                 2010 October
        Deadline for Oct-March Membership Dues Renewal to WHQ Club Treasurers, AG, LGM
   01/Oct
   10 Oct                 Division Level Contests end                               Div Gov
                District Fall Conference and District Council      DG, LGET, Div Gov, AG & Conference
22-24 Oct                      Meeting in Beijing                                Chairperson
             Area Governor Club Visit ends and submit report
   31 Oct    online (round 1)                                                   AG & Div Gov
                                                2010 November
 1-30 Nov         Clubs with Semi-annual Officer Elections                      Club President
  01/Nov                   Appoint Audit Committee                                    DG
             Quarterly treasurer's report due to WHQ for July
  15/Nov 1st through Sep 30                                                   District Treasurer
             Ship previous year's financial record to WHQ by
  30/Nov Nov.30th                                                              District Treaurer
  30 NovReports of Area Governor Club Visit due to WHQ (round 1)              AG, Div Gov & DG
                                                2010 December
   1 Dec           2nd round Club Officer Training begins                      LGET, Div & AG
             Start planning for District Officer election 2011-
             2012, Appointing Nominating committee, Form
 1-30 Dec    club alignment committee                                                 DG
             Deadline for submitting Club Officer List for semi-
  31 Dec                          annual clubs                            Club secretary, president
                                                 2011 January
    1 Jan        2nd round Club Officer Training continues                  LGET, Div Gov & AG
    1 Jan        Area Governors begin Club Visit (round 2)                      AG & Div Gov
 1-15 JanAnnounce Chairman of District Nominating Committee                           DG
   15/Jan           Nominating Forms Submission Starts2010-2011 District Officer Candidates & Nominators
   15/Jan                 Club Level Contests begin                               Club VPE
 1-30 Jan             Prepare club proxy and credentials               District Secretary, DG, IPDG
   01/Jan       Announce Spring Speech Contest Schedule                              LGET
13-15 Jan District Trio attends Mid-Year district leader training              DG, LGET, LGM
 1-30 Jan                  Completes mid-year audit                 District Treasurer, Audit Committee
 1-30 Jan                   Update district directory                         District Secretary
                                                 2011 February
               “Talk Up Toastmasters” Membership program
   1 Feb            begins (5 new Members by March 31)                            Club VPM
                Submit Nominating Forms to the Nomination
    1 Feb                          Committee                 2010-2011 District Officer Candidates & Nominators
  28 Feb           2nd round of Club Officer Training ends                   AG, Div Gov, LGET
  28 Feb                Club Level Contests Complete                              Club VPE
                                                  2011 March
              Clubs collect and pay April-Sept Dues Renewal
 1-31 Mar                           to WHQ                              Club Treasurers, AG, LGM
 1-31 Mar                     Area Level Contests                                     AG
                Last day to submit Nominating Forms to the
  10/Mar                    Nominating Committee             2010-2011 District Officer Candidates & Nominators
              Nominating Committee Interviews of Nominated          Nomination Committee Chairman,
10-31 Mar                          Candidates                        Nomination Committee Members

          Deadline of “Talk Up Toastmasters” Membership
 31 Mar    program begins (5 new Members by March 31)                       Club VPM
 31 Mar        Club officer training report due to WHQ                        LGET
                                               2011 April
 1-30 Apr                Division Level Contests                              Div Gov
            Announce Candidates for 2011-2012 Elective
  05/Apr                     District Officers                                  DG
            Send out District Conference Credential/Proxy
  01/Apr             Form to club President & VPE                               DG
          Final date to submit April-Sept Membership
  01/Apr  Dues Renewal to WHQ                                       Club Treasurers, AG, LGM
          Prepare for district council meeting on District
 1-30 Apr Conference                                                     DG, LGET, LGM
  30 Apr      Area Governor Club Visit ends (round 2)                     AG, Div Gov
                                               2011 May
 1-31 May           All clubs elect new Club Officers                     Club President
           “Beat The Clock” Club Membership Program (5
   1 May          new members by June 30) begins                            Club VPM
           District Spring Conference and District Council      DG, LGET, Div Gov, AG, Conference
13-15 May                  Meeting in Xiamen                              Chairperson
                                                               2010-2011 District Trio and 2011-2012
 15/May               2011-2012 Div Gov Training                           District Trio
            Quarterly treasurer's report due to WHQ for July
 15/May                    1st through Mar 31                            District Treasurer
            Reports of Area Governor Club Visit due to
 31 May     WHQ (round 2)                                                AG, Div Gov, DG
 31 May       Report 2011-2012 District Officers to WHQ                  Newly Elect DG
                                              2011 June
  1 June      2010-2012 Area Governor Training begins                   Newly Elect Div Gov
  1 June           New Club Officer Training begins                   2011-2012 Div Gov, AG
             “Beat The Clock” Club Membership Program
 30 June          ends (5 new members by June 30)                           Club VPM
 30 June       New Club Officer List submitted to WHQ                Club Secretary, President
 30 June          Appoint 2011-2012 District Officers                     2011-2012 DG
 30 June          Toastmasters Year 2010-2011 Ends                              All

				
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