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					                 POLICY AND PROCEDURE FOR THE
                PURCHASE OF GOODS AND SERVICES




          Adopted:    26/10/2003                     By: Chief Executive


          Amended: 09/12/2004


          To be reviewed: November 2006




    Is the                 Is the                Is the                    Is the
                 No                     No                                                    Is the
purchase less         purchase in the        purchase in the           purchase in the
                                                                                         purchase $100,000
 than $5,000?         range $5,000-          range $10,000-            range $50,000-
                                                                                             or more?
                          $9,999?               $49,999?                  $99,999?


         Yes                      Yes                  Yes                       Yes             Yes
THINGS TO REMEMBER:
         Always plan ahead to allow sufficient time to carry out all steps of the purchase process.

         Always put the ledger number on the order and the invoice when making payments for
          goods/services under the purchase process.

         If the purchase relates to a contract, always put the contract number on the invoice as
          well.


PURCHASE OF GOODS AND SERVICES

1.0       GENERAL PRINCIPLES .................................................................................................. 4

  1.1     Prime Objective ................................................................................................................ 4

  1.2     Purchasing Processes ...................................................................................................... 4

  1.3     Best Value ........................................................................................................................ 4

  1.4     Occupational Health & Safety .......................................................................................... 4

  1.5     Environmental Impact ....................................................................................................... 5

  1.6     Quality of Goods and Services ......................................................................................... 5

  1.7     Code of Ethics .................................................................................................................. 5

  1.8     Emergency Procedures .................................................................................................... 5

  1.9     Seeking Offers .................................................................................................................. 6

  1.10 Assessment of Offers ....................................................................................................... 6

  1.11 Dealing with Suppliers ...................................................................................................... 6

  1.12 Methods of Purchase ....................................................................................................... 7

  1.13 Purchase Orders .............................................................................................................. 7

  1.14 Payment of Accounts ....................................................................................................... 7

  1.15 Used Equipment ............................................................................................................... 7

  1.16 Government Contracts ..................................................................................................... 7

  1.17 Trade-in Policy ................................................................................................................. 8

  1.18 Overseas Purchasing ....................................................................................................... 8

  1.19 Goods and Services Tax (GST) ....................................................................................... 8

2.0       CASH AND CREDIT CARD PURCHASING .................................................................... 8
  2.1   General ............................................................................................................................. 8

  2.2   Petty Cash ........................................................................................................................ 8

  2.3   Credit Cards ..................................................................................................................... 9

3.0     QUOTATIONS, TENDERS & EXPRESSIONS OF INTEREST ....................................... 9

  3.1   Definitions ......................................................................................................................... 9

  3.2   Exemption from Quotation Action .................................................................................. 11

  3.3   Tenders and Expressions of Interest ............................................................................. 11

  3.4   Public Invitation of Tenders or Expressions of Interest .................................................. 11

  3.5   Tender Evaluation Committees ...................................................................................... 12

  3.6   Exemption from Tender Action ....................................................................................... 12

4.0     CONTRACTS ................................................................................................................. 12

  4.1   Definitions ....................................................................................................................... 12

  4.2   Authority to Approve Contracts ...................................................................................... 13

  4.3   Authority to Sign Purchase Orders and Contracts ......................................................... 13

  4.4   Procedures ..................................................................................................................... 14

  4.5   Control of Approved Forms ............................................................................................ 14

5.0     SPECIAL INSTRUCTIONS ............................................................................................ 14

  5.1   Contracts for Services - Consultancies .......................................................................... 14
1.0      GENERAL PRINCIPLES


      1.1 Prime Objective

          The prime objective of Wirilda City Council’s purchasing policy and procedure is to
          provide quality goods and services to support the functions of the Council while
          obtaining value for money, minimising risks to employees, and providing transparency
          in all accounting matters.

          The aim is always to ensure that Best Value is obtained consistent with specified
          standards of quality and service.

      1.2 Purchasing Processes

          Purchasing processes cost money and need to be efficient if value for money is to be
          obtained overall. The most cost effective method of purchasing should be chosen for
          each occasion depending on what is being bought, the value of the purchase, and the
          range of potential suppliers. The resources needed to make the purchase should be
          commensurate with the value, importance and complexity of the purchase.

          Some indications of different levels of effort that may be appropriate, depending upon
          the circumstances are:

          (1)    whether there is an existing government contract (for example, MAPS / CPS)
                 that could be used

          (2)    whether there are limited number of potential suppliers

          (3)    the quotation thresholds

          (4)    the transaction limit for the Wirilda City Council Credit Card

          (5)    the tender threshold and requirements for Tender Evaluation Committees.

          Many decisions on the purchase of simple or low value items can be made on price,
          as long as essential requirements are met; but more complex cases will need careful
          consideration.

      1.3 Best Value

          In accordance with Council's commitment to Best Value, each purchase with regard to
          goods and services will, dependent on the value of the purchase, be subject to
          competitive quotation or tender. The evaluation of quotes or tenders will be subject to
          Best Value principles.

      1.4 Occupational Health and Safety

          When requisitioning goods and services, employees shall observe the requirements of
          the Occupational Health and Safety Act 1985.
    Relevant Safety Standards applicable to specific products shall be identified and
    specified. For example:

          Material Safety Data Sheets are required for all chemicals purchased

          Operators Manual, Noise Level Rating, etc are required for Plant and Equipment
           purchases

          Safety and Protective items must meet Australian Standards.

1.5 Environmental Impact

    Care of our environment is of utmost importance to Council. Where practicable, when
    purchasing goods and services, environmental aspects shall be identified and
    considered, impacts analysed and environmental risks controlled.

1.6 Quality of Goods and Services

    The level of control of any purchased product shall depend on the value of the product
    and the intended output.

          Products intended for purchase shall be adequately described.

          Where appropriate, quality requirements shall be identified and referenced.

          The evaluation and selection of suppliers shall be based upon their ability to supply
           product in accordance with these requirements.

          Purchased product shall be verified when received by means of an appropriate
           inspection to ensure that what was received is what was requested.

1.7 Code of Ethics

    Employees shall not permit themselves to be placed where they might be, or deemed
    by others to be, influenced in making business decisions on grounds other than good
    sound commercial judgement. They should be, and be seen to be, beyond reproach.

    Employees should avoid circumstances in which the acceptance of gifts, favours or
    prizes could give the appearance of conflict of interest with their official duties, or could
    be interpreted as being made to secure a favour preference.

1.8 Emergency Procedures

    If a repair for Health, Safety or Security needs to be effected after normal working
    hours, the Responsible Officer is authorised to purchase whatever goods or services
    are required to effect the repair or secure the situation until the next working day.

    The Responsible Officer should use discretion as to the level of repair effected.

    In any situation a Purchase Order must be completed on the next working day.
1.9 Seeking Offers

    In order to obtain value for money, there must be open and effective competition, the
    specification or statement of requirements and the selection criteria should be clear,
    preferably performance oriented and focussing on the outcome expected rather than
    specifying a particular way of satisfying the requirement, and bidders must be given
    sufficient time to prepare their offers.

1.10 Assessment of Offers

    Getting value for money means ensuring that benefits are commensurate with costs.
    The lowest price is not necessarily the best value for money. To satisfy the objective of
    obtaining value for money when procuring goods and services all staff involved in
    purchasing activities, whether end-users, managers, or members of Tender Evaluation
    Committee, must consider all of the price and non-price factors that are significant,
    such as:

    (1)    quality of the product or service, including in the case of equipment,
           assessment of technical factors such as design, durability and ease of
           operation

    (2)    capacity of the bidder to meet the stated requirements, this may involve
           assessing quality assurance procedures, financial resources, technical and
           managerial performance, and past performance

    (3)    relevant costs that must be taken into account in addition to the purchase price
           are: delivery, installation, training, maintenance and running costs, the costs of
           changeover from one type of equipment to another, and the eventual resale or
           disposal value; whole of life costs should be assessed wherever feasible, and
           in appropriate cases the lease or rental of equipment should be compared with
           outright purchase; the provision for price variations over time and the effect of
           foreign exchange variation needs to be examined

    (4)    timeliness of delivery

    (5)    after-sales support

    (6)    effectiveness of warranties.

    It is important that the assessments of value for money offered in tenders or other
    proposals are documented so that any queries from suppliers or other interested
    parties can be answered by reference to this documentation.

1.11 Dealing with Suppliers

    Wirilda City Council must maintain a reputation for fair and impartial dealing with
    suppliers and with those who bid for contracts to supply goods and services. This will
    be achieved by:

    (1)    the demonstration of high ethical standards by all staff involved in purchasing,
           including demonstrating an openness in the competitive acquisition process,
           maintaining commercial confidentiality about competing proposals, and being
           accountable and prepared to explain and justify choices made to unsuccessful
           bidders and to others with an interest
    (2)    ensuring that there is fair and open competition and that, subject to the need
           for economy and efficiency in the purchasing process, that all those who wish
           to and might be capable of supplying goods and services are given the
           opportunity to bid.

1.12 Methods of Purchase

    Goods and services may be purchased by the issue of Purchase Orders, for cash, by
    the use of a Wirilda City Council Credit Card or by use of other approved means within
    limits specified.

1.13 Purchase Orders

    Purchase Orders shall be used to initiate the procurement of ALL goods and services,
    including where an approved credit card is used by a Cardholder to purchase goods
    and/or services for the value of $100 or over for his/her division/branch.

    Council Officers authorised to use credit cards to purchase goods and services for
    other staff require a Purchase Order to initiate the transaction.

    To comply with audit recommendations, each Purchaser Order must have two distinct
    and separate signatures, one requesting the purchase, and the other authorising the
    purchase. The Purchase Order must be authorised (that funds are available and that
    the expenditure is approved) by an officer with authority to incur expenditure to the
    extent of the proposed purchase.

1.14 Payment of Accounts

    Cheques will be drawn on the last Thursday of every month. Officers should ensure
    that appropriately authorised invoices are provided to Financial Services as soon as
    practicable, and at least 72 hours prior to the cheque run. Payments requiring urgent
    attention (for example, contracts) will be processed each Friday. In these
    circumstances appropriately authorised invoices must be returned to Financial
    Services at least 24 hours prior to the next cheque run. Off-line payments will not be
    processed except in extreme circumstances authorised by the Chief Executive.

    To comply with audit recommendations, all cheques will be posted to the creditor and
    not returned to the Council Officer requesting the payment. Any exception must be
    approved by the Executive Manager – Financial Services.

1.15 Used Equipment

    Used or second hand equipment may be purchased and, while it may be impossible to
    obtain competitive quotations for such goods, value for money considerations must be
    satisfied.

1.16 Government Contracts

    Subject to satisfying value for money criteria, purchases should be made using
    existing contracts, such as MAPS / CPS where appropriate, although there is no
    obligation to use such contracts.
  1.17 Trade-in Policy

      Unless otherwise agreed in a contract with an external party, trade in offers may be
      accepted for equipment being replaced. The item being replaced shall be disposed of
      to the best advantage of the Council, whether by trade-in, sale by tender, auction or
      other means.

      Details of trade-in offers, together with a report on the condition and serviceability of
      the item, should be prepared by someone appropriately qualified and submitted to the
      delegate for approval.

      Purchase orders or contracts which include an allowance for trade-in may be approved
      only by an officer authorised to incur expenditure to the value of the gross cost of the
      new item, that is, the cost before deduction of the trade-in value. Quotation, tender and
      purchasing procedures shall be related to the gross cost of the whole contract.

  1.18 Overseas Purchasing

      When goods are to be purchased direct from an overseas supplier, normal purchasing
      procedures should be followed as far as practicable.

      Overseas suppliers should be asked to quote for cost of goods including freight and
      insurance (if applicable).

  1.19 Goods and Services Tax (GST)

      The New Tax System applies to Wirilda City Council in the same manner as it does to
      any other Australian business. Council is registered as a tax entity for GST purposes.
      The Australian Business Number (ABN) for Council is 45 09 251 0. The GST will be
      included in the price of, and payable on, taxable supplies, and Council will be entitled
      to claim input tax credits on creditable acquisitions. Council will only deal with
      businesses or individuals that have a registered ABN, unless exceptional
      circumstances exist.

      Due to its size of turnover, Council is required to submit a tax return each month. This
      tax return is in the form of a Business Activity Statement. Under this arrangement
      Council will offset the GST collected from the sale of supplies such as merchandise
      sales, entrance fees etc with input tax credits (for instance, GST paid on creditable
      acquisitions). The net amount will either be remitted to, or collected from, the ATO.
      The Council’s Business Activity Statement will be prepared and submitted by the
      Financial Services division for the whole of Council.

2.0 CASH AND CREDIT CARD PURCHASING


  2.1 General

      All supporting invoices/vouchers and tax invoices must be obtained for
      all acquisitions.

  2.2 Petty Cash


         The Petty Cash limit is $100. Cash purchases must be supported by receipts.
            The Chief Executive, or relevant Director may approve reimbursement of
             expenditure without the production of a receipt in certain circumstances.

            Petty Cash is not to be used for the reimbursement of personal cheques.

            All reimbursements for Petty Cash must be submitted to the Creditors Clerk for
             verification and identification of GST, prior to reimbursement.

   2.3 Credit Cards


       Council credit cards may be issued only to approved persons on the authority of the
       Chief Executive and must be used in accordance with Council policy. Council credit
       cards are not to be issued to short-term contractors or consultants, nor to contract
       personnel who have contracts that provide for them to be reimbursed costs incurred.

       Council Credit Cards must not be used to incur personal expenditure, or expenditure
       on behalf of other organisations, even if it will be reimbursed at a later date. When an
       invoice contains both Council and non-Council expenditure, only the Council portion
       can be charged to a Council Credit Card. The invoice should be clearly annotated and
       the original documentation, where possible, retained by Accounts Payable.

       Misuse of a Council Credit Card may lead to the Card being cancelled, and the
       Cardholder may be required to pay restitution to Council and proceedings may be
       instituted against the Cardholder.

       Only delegates authorised to incur expenditure can approve expenditure on Credit
       Cards. Funds must be available in the relevant budget and approval granted prior to
       the incurring of expenditure. Purchase Orders must still be completed for purchases of
       $100 and over, paid for via credit card.

       Cardholders must certify their monthly credit card expense statement, confirming that
       the costs were incurred for official purposes. Directors must endorse that the costs are
       legitimate business expenses. Monthly credit card statements should be signed-off as
       soon as practicable after receipt. Itemised receipts, including airline boarding passes
       and/or tickets and vouchers/invoices, must be retained and filed with the relevant
       statement/claim.


3.0 QUOTATIONS, TENDERS & EXPRESSIONS OF INTEREST


   3.1 Definitions

       For the purposes of these Financial Directions:

       (1)      a quotation is an offer to supply specified goods or to perform a service at a
                stated price

       (2)      an offer of service is by definition a ‘quotation’ – refer above

       (3)      a tender is an offer made in writing in response to a public invitation to supply
                goods or to perform a service as described in the relevant specification

       (4)      an expression of interest is a proposal made in writing in response to a public
                or selective invitation to express or register interest in supplying services or
        goods as described in a written outline of requirements or specification.
        Expressions of interest, rather than tenders, are usually invited when the
        requirement is not clear and it is desirable to seek proposals against a very
        general specification in order to obtain and assess a range of possible
        solutions before finalising the specification. Firm proposals will normally be
        sought, after the specification has been firmed up, in a second phase, from
        short listed bidders. Prices requested in the first phase may be indicative only
        and are confirmed or firmed-up in the second phase.

Quotations

To establish that the Council is receiving value for money (refer paragraphs 1.2)
quotations shall be obtained in accordance with the following thresholds:

Estimated cost           Required Action

Less than $5,000         at least one oral quotation

$5,000 - $9,999          at least one faxed, e-mailed, or written quotation (to be
                         attached to purchase order)

$10,000 - $49,999        at least three faxed, e-mailed or written quotations (to be
                         attached to the file)

$50,000 - $99,999        unless duly authorised by the Chief Executive, advertise the
                         Request for Quotation giving sufficient detail of goods/services
                         required.

$100,000 +               Must go to tender (section 186 Local Government Act 1989).

Quotations should be received for all goods and services prior to ordering. This
process provides the authorising officer with an indication of the costs to which the
Council is being committed.

Quotations should be sought from potential suppliers where the cost of the works is
between $10,000 and $99,999. A register number must be obtained and a brief
specification is to be prepared by the appropriate officer in conjunction with Financial
Services. Finance will then be in a position to check for adequate Public Liability
insurance if applicable. Written quotations must be forwarded to Finance for
appropriate filing prior to formal acceptance of any offer by Council.

Council is to advertise a Request for Quotation for works between $50,000 and
$99,999, which gives details of the goods or services required and gives directions
about submitting the quotation to the appropriate Financial Services Officer by 2 p.m.
local time on the closing date. Quotations shall be signed (on the quotation page),
dated, and time of opening/receiving noted, prior to the details being recorded in the
register. Quotations will then be handed to the responsible officer for evaluation.

Quotations will not be required where a schedule of rates tender has been submitted
earlier, and the total works does not exceed the specified limit.

Where several identical items are required, the quotation and approval delegation
limits apply to the value of the total order, not to the cost of each item. Likewise it is the
total dollar value of a particular service that the quotation and approval delegation
limits apply to, and not the cost of individual services.
    Breaches of these requirements may initiate disciplinary action, and will be reported in
    the monthly financial report.


    All purchases $100,000 and over must be subject to a formal tender process in
    accordance with section 186 of the Local Government Act 1989.


3.2 Exemption from Quotation Action


    If the required number of quotations cannot be obtained or if the officer determines that
    there are justifiable reasons for not seeking the required number of quotations, then a
    complete explanation shall be recorded and attached to the appropriate Purchase
    Order so that any queries from suppliers or other interested parties may be answered.
    Justifiable reasons approved by the relevant Director would include:

    (1)     where the need is extremely urgent and there is insufficient time to seek
            quotations

    (2)     where there is a sole source of supply for the goods

    (3)     where the officer has recent valid evidence of the source of best value for
            money, and is certain that obtaining quotations would not be cost effective.

3.3 Tenders and Expressions of Interest

    Unless otherwise approved in accordance with paragraph 3.7, public tenders or
    publicly advertised expressions of interest shall be invited and contracts let for goods
    or services estimated to cost more than $100,000. Public tenders should be invited for
    supplies and services costing less than $100,000 if it is thought that economies may
    result from doing so or the range of possible suppliers is not known.

3.4 Public Invitation of Tenders or Expressions of Interest

    A register number must be obtained and a brief specification prepared by the
    appropriate officer in conjunction with Financial Services prior to any tender being
    advertised. Tenders and expressions of interest for goods or services of a value
    greater than $100,000 shall be invited by advertisement being placed in the relevant
    newspaper giving interested persons the opportunity to tender or make proposals. The
    closing date for the receipt of tenders shall not normally be less than two weeks from
    the date of the advertisement with a closing time of 2pm local time, to allow interested
    suppliers a reasonable time to submit an offer.

    A copy of the specification of the goods or services required and the prescribed tender
    form may be sent to likely tenderers when the advertisement is placed.

    All specifications distributed should be recorded in a central register located in
    Customer Services.

    Tenderers shall be requested to either place all tenders in the locked tender box, or
    submit tenders via e-mail to Council’s secured tender e-mail address. It is the
    tenderer’s responsibility to ensure that tenders are received before the due date and
    time, and Council accepts no liability for late delivery.
      The financial services officer responsible for opening the tender box (and tender email
      folder) shall inspect its contents at tender closing times, in the presence of another
      Council employee.

      All tenders received shall be signed (on the quotation page), dated, and time of
      opening/receiving noted, prior to the details being recorded in the tender register.
      Tenders will then be handed to the responsible officer for evaluation to commence.

      Tenders shall be referred to a Tender Evaluation Committee.

  3.5 Tender Evaluation Committees

      Tenders shall be considered in terms of the key selection criteria specified, by a
      committee of at least three people appointed for that occasion by the appropriate
      officer. One member shall be an officer with relevant experience and knowledge of the
      Council’s Financial Directions and Council purchasing policies and procedures. The
      other members should have technical expertise in the field involved or, where tenders
      of a less technical nature are involved (for example, cleaning contracts) be competent
      to contribute to the assessment process. The Committee is responsible for making a
      recommendation to the appropriate Director on the tenders received.

      Once the tender has been authorised by the appropriate personnel, letters are to be
      sent to both the successful and unsuccessful tenderers. A purchase order is to be
      raised at this time and forwarded to the supplier, quoting the contract number.

      Regular audits of tender evaluations will be undertaken to ensure compliance with the
      guidelines.

  3.6 Exemption from Tender Action

      It is not necessary to invite tenders or expressions of interest for goods or services:

      (1)     which will be obtained under an existing government contract, subject to value
              for money criteria having been satisfied

      (2)     which will be obtained from a Commonwealth or State Government department
              or agency, subject to value for money criteria having been satisfied, or can be
              obtained only from these sources or a local government body.

4.0 CONTRACTS


  4.1 Definitions

      For the purposes of these Financial Directions the term Contract shall include:

      (1)     Purchase Orders

      (2)     orders placed using a Council credit card

      (3)     Council’s standard form agreement documentation (notice of acceptance of
              tender or proposal, Council’s General Conditions of Contract) and
              accompanying Purchase Order, placed after the public invitation of tenders or
              expressions of interest
    (4)     agreements normally used by a supplier or one drawn-up specially by the
            supplier's legal advisers.

4.2 Authority to Approve Contracts

    Subject to any restrictions or special arrangements in these Financial Directions,
    contracts for the supply of goods and services may be approved within the limits of
    authority to incur expenditure delegated below. In approving the issue of a contract the
    officer is certifying that the expenditure is a proper charge to Council's funds, that
    purchasing policy and procedures have been followed, that Council’s interests have
    been protected in the contractual arrangements and that funds will be available within
    the ledger number being charged.

    It is a breach of authority to separate a single supply or service into parts with the
    object of issuing two or more contracts which individually do not exceed an officers
    authorisation, but taken together would do so. Where contracts are placed for services
    for a lengthy period, for example, the hire or servicing of equipment, the operative
    amount for the purpose of the authority is the total cost for the whole period of the
    contract. Where there are additional expenses associated with a contract, for instance
    with contracts for services or consultancies, these expenses must be estimated and
    included to assess the total value of the contract for approval purposes.

    When an officer becomes aware that a contract which he/she approved is going to
    exceed his/her delegation level, because of cost increases, the officer shall brief the
    Chief Executive.

    Authorising limits (GST inclusive) :

           $0               to       $4,999          Responsible Officer

           $5,000           to       $49,999         Executive – Manager

           $50,000          to       $99,999         Director

           $100,000         to       $249,999        Chief Executive

           $250,000 +                Council

    The authorising limits detailed above override and replace any previously authorised
    limits, including those stipulated on employment contracts preceding the date of
    adoption of this policy.

    Breaches of this authority may initiate disciplinary action, and will be reported to MEG
    as part of the monthly financial report.

4.3 Authority to Sign Purchase Orders and Contracts


    Purchase Orders and notices of acceptance of tenders or proposals (sub-paragraph
    4.1 (3)) for the purchase of goods and services may be signed only by an officer
    appointed for that purpose (paragraph 4.2).
   4.4 Procedures

       A Purchase Order or other form of contract must be issued prior to the purchase and
       delivery of goods or services.

       A confirmatory order should be issued only in exceptional and unavoidable
       circumstances, in which case it should be prepared and issued immediately verbal
       arrangements have been completed. Precautions must be taken to avoid duplicate
       delivery or duplicate payment. Reasons for issuing a confirmatory order should be
       recorded on the relevant file.

       Any variation of the terms of a contract must be arranged through the division/branch
       which issued the contract, documented in writing and placed in the contract file.

       A copy of all Purchase Orders, contracts, and contract variations, signed by the
       appropriate officer (paragraph 4.2), shall be filed with the Financial Services Branch.

       An officer, unless duly authorised, shall not incur any liability or enter into any contract
       on behalf of the Council or alter the terms or conditions of any approved contract.

       All relevant correspondence with the Contractor, checklists and audits, shall be kept
       on the contract file.

       All contracts shall be centrally filed with the Financial Services Branch.

   4.5 Control of Approved Forms


       The security of unused pre-printed Purchase Order forms must be ensured by the
       implementation of control measures. Forms are printed with a sequence number and
       all numbers in the sequence should be accounted for. This action is necessary to
       prevent misuse of Purchase Order forms. All copies of spoiled Purchase Order forms
       must be retained.


5.0 SPECIAL INSTRUCTIONS


   5.1 Contracts for Services - Consultancies

       Prior to arranging a contract for services it is necessary to make a cost benefit
       assessment which shows that a contract for service is the most beneficial option in
       terms of being cost-efficient and in contributing sensibly to Council’s overall goals.

       Normal purchasing procedures, including value for money considerations (see
       Paragraph 1.2), apply to the engagement of all contractors and consultants, where a
       consultant is defined as an independent contractor, either a company or individual,
       who provides a consultancy service which entails the application of expert skills to
       such tasks as providing specific management advice, training staff, and providing
       professional services.

       Consultancies relating to politically sensitive issues or projects will require the Chief
       Executive's endorsement, and may require Council approval.
    It is essential that all contracts for services be properly negotiated and documented so
    as to ensure that both parties fully understand the relationship, and so that outcomes
    can be monitored.

    All financial commitments to services contractors must be recorded by production of a
    Purchase Order.

5.2 Training

    Training is to be undertaken for all relevant staff, and will form part of Council’s
    adopted induction program.

				
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