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JENESYS 2012 Guidelines

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					  2011-2012 GUIDELINES FOR THE SELECTION PROCESS OF THE
 JAPAN-EAST ASIA NETWORK OF EXCHANGE FOR STUDENTS AND
  YOUTHS (JENESYS) PROGRAMME (Short Term Visit to Japan for
    Disaster Management and Recovery Programme) STUDENT
              AMBASSADORS AND SUPERVISORS

I. CONCERNED AGENCIES

JAPAN INFORMATION AND CULTURE CENTER (JICC) of the Embassy
of Japan – 2627 Roxas Blvd., Pasay City 1300, Philippines

NATIONAL YOUTH COMMISSION (NYC) – 4th Floor Bookman Building,
Quezon Ave., Quezon City, Philippines

JAPAN INTERNATIONAL COOPERATION CENTER (JICE) – 20-21st Floor,
6-10-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo, Japan


II. QUALIFICATIONS AND OBLIGATIONS OF STUDENT AMBASSADORS

  1. The Qualification of Student Ambassador (referred to as Youth in the
      Operational Guidelines for the Japan-East Asia Network of Exchange
      for Students and Youths (JENESYS) Programme 2009/2010) is stated
      in the abovementioned guideline provided by JICE;
  2. Filipino, single, must be college/university-level students. Freshmen to
      senior college/university students are qualified to apply;
  3. Of good moral character;
  4. Must be currently enrolled in a college or a university with a Graded
      Weight Average (GWA) of 2.25 or 85% equivalent, with no failing
      marks in the preceding semester;
  5. Physically and mentally fit to travel;
  6. Preferably must be a first time traveler to Japan and must not have
      been a grantee or recipient of any NYC-related travel grant. Those who
      have visited Japan on various schemes (i.e. privately-funded vacation,
      other Japanese Government youth exchange schemes, etc.) will be
      allowed to participate provided that their most recent stay in Japan did
      not exceed three (3) months;
  7. Must be knowledgeable of the history, geography, culture and arts, and
      the current issues on the Philippines, and fairly knowledgeable in those
      of Japan and other East Asia countries;
  8. Preference will be given to applicants who are currently studying/have
      studied Japanese language and culture subject or courses;
  9. Must be an officer or an active member of a youth organization for at
      least one (1) year immediately preceding the date of application;
  10. Area representation would be based on the place of the college or
      university enrolled in;
  11. Must be willing to be an active NYC and JICC volunteer after the
      program to continue to promote the learning about Japan and the
      Japanese culture gained from the JENESYS Programme;


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  12. The student ambassadors are required to write a post-program
      report/essay (maximum of 300 words); and
  13. All student ambassadors are encouraged to take a more active role in
      promoting the various Japanese Government youth exchange
      programs and Japanese Government Scholarship programs.

III. APPLICATION REQUIREMENTS FOR STUDENT AMBASSADORS

  1. Two (2) copies of the NYC application forms with passport-sized
      pictures with white background attached to each form (all original, no
      scanned pictures);
  2. Two (2) copies of JENESYS Entry Form with one face photo sized
      45mm x 45mm;
  3. Two (2) photocopies of Birth Certificate (from the National Statistics
      Office-NSO);
  4. Two (2) photocopies of passport, if there is a passport already (page of
      face photo and personal information. If expired but extended, with a
      page that states extension as well);
  5. Two (2) copies of short essay which states the student ambassador’s:
      a) Main reason/s for applying; b) Expectations from the exchange
      programme; and c) What can he/she contribute to recovery after
      disasters like the recent Great East Japan Earthquake?; d) After
      returning to the Philippines, how can he/she put to use the lessons
      learned from this programme? (Maximum of 100 words, per question);
  6. Two (2) copies of a resume, not more than three (3) pages;
  7. Two (2) copies of Certificate of Good Moral, issued by the college or
      university (1 original and 1 photocopy) and stating that the applicant
      has a Graded Weight Average (GWA) of 2.25% or 85% equivalent,
      with no failing marks in the preceding semester;
  8. Two copies of completed NYC Volunteer form;
  9. Two (2) copies of certification (1 original and 1 photocopy) from school
      or organization that the applicant is an officer or active member; and
  10. Two (2) copies of signed Consent Form from the student ambassador’s
      parents/guardians.

IV. QUALIFICATIONS AND OBLIGATIONS FOR SUPERVISORS

  1. The Qualifications of Supervisors (referred to as the Supervisor in the
     Operational Guidelines for the Japan-East Asia Network of Exchange
     for Students and Youths (JENESYS) Programme 2010/2011) is stated
     in the abovementioned guidelines provided by JICE;
  2. NYC will, in consultation with the JICC, recruit and recommend
     qualified Supervisors for the JENESYS Programme;
  3. Filipino, must be between 30 to 50 years old as of April 1, 2012, must
     be of good moral character;
  4. Physically and mentally fit to travel;
  5. Experienced in handling, managing, or supervising groups of
     youngsters;
  6. Knowledgeable in ASEAN, Japan, and other international concerns;
  7. Preferably speaks the Japanese language;

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  8. The supervisors should consolidate the post-program reports/essays of
     the student ambassadors under his/her charge and ensure a good
     written output; and
  9. Supervisors are encouraged to take an active role in promoting the
     various Japanese Government youth exchange programs and
     Japanese Government Scholarship programs.

V. APPLICATION REQUIREMENTS FOR SUPERVISORS

  1. Two (2) copies of application forms, with white background passport
     sized picture attached to each application form (all original, no scanned
     picture);
  2. Two (2) copies of JENESYS Entry Form with one face photo sized
     45mm x 45mm;
  3. Two (2) photocopies of Birth Certificate (from the National Statistics
     Office-NSO);
  4. Two (2) photocopies of passport, if there is a passport already (page of
     face photo and personal information. If expired but extended, with a
     page that states extension as well);
  5. Two (2) copies of a resume, not more than three (3) pages;
  6. Two (2) copies of short essay which states the supervisor’s: a) Main
     reason/s for applying; b) What can he/she contribute to recovery after
     disasters like the recent Great East Japan Earthquake?; and c) After
     returning to the Philippines, how can he/she put to use the lessons
     learned from this programme? (Maximum of 100 words, per question);
  7. Two (2) copies of a certification from his/her immediate supervisor of a
     VS rating for two (2) consecutive rating periods prior to travel and
     permitting him/her to participate in the JENESYS Programme (for
     government employees);
  8. Two (2) copies of a certification from the Chief of the Administration
     and Finance Division that he/she has no pending unliquidated cash
     advances (for government employees); and
  9. Two (2) copies of valid Police or NBI clearance (1 original and 1
     photocopy).

VI. SUBMISSION OF APPLICATION FORMS:

  1. For hand-carried application forms, applicants must submit the
     complete requirements to JENESYS Programme Secretariat of the
     National Youth Commission (hereinafter referred to as “Secretariat”)
     c/o Ms. Marielou Chua, 4th Floor, Bookman Building, 373 Quezon
     Avenue, Quezon City or the NYC Area Offices not later than 5:00 p.m.
     on or before November 18, 2011;
  2. For submission through mail, the Secretariat should receive the
     requirements post marked on or before November 18, 2011, including
     those submitted at the NYC Area Offices; and
  3. Application forms with incomplete requirements shall automatically be
     disqualified.



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