THE SOUTH ELGIN COMMUNITY
South Elgin is rich in history, culture, recreation and
natural beauty. Long before Illinois’ early settlers moved
into the region during the nineteenth century, the Fox River
carved out a picturesque valley through northeastern
Illinois. By 1835, the Fox River Valley was established
and a small settlement emerged with a blacksmith shop,
flour mills and quarry that was known as Clintonville. In
the mid-1880’s the Clintonville Post Office changed its
name to South Elgin and the area was incorporated as the Village of South Elgin on April 20,
1897. The Village slowly grew and evolved from a rural farming community and railroad
depot, to a thriving modern community. The Village is located in Northeastern Illinois’ Kane
County, approximately 40 miles northwest of Chicago. Residents here enjoy the natural
beauty of the Fox River Valley, and live close to work and schools.

State Route 31 and State Route 25 extend south to St. Charles and north to Elgin and beyond.
Residents use Illinois Route 19 and U.S. 20 (Lake Street) to reach destinations to the east and
west. Driving the 4.6 mile Stearns Road Corridor is an amazing experience. The lush
foliage, natural landscape, simple but beautiful river crossing and open pedestrian/bicycle
trail link celebrate the natural history of the corridor while providing a much needed
transportation link to the region. It connects Route 25 at Dunham Road with McLean
Boulevard and Randall Road to the west. PACE offers bus service between Elgin and
Geneva. Service locations include the Elgin Terminal, South Elgin, St. Charles Mall,
Charlestowne Centre Mall, St. Charles Business Park, Geneva and Geneva Metra Station,
which also connects with Route 802 for service to Aurora. Connections can also be made to
11 more routes at the Elgin Terminal for service to the Schaumburg, Hoffman Estates,
Dundee, Carpentersville and the Elgin area. PACE offers curb to curb service for seniors and
persons with disabilities and has a Vanpool Program which provides a group of 5-15 people
an alternate way to travel between home and work. PACE provides daily service in South
Elgin at Gilbert Street (East State Street) and weekday service at the Tower Hill facility. The
Village’s Ride-in-Kane program provides transportation to senior citizens and residents with
disabilities in conjunction with PACE. Randall Road is the preferred route on the west side
of town. Commuters to Chicago use Metra rail service, which makes frequent stops at
nearby National Street in Elgin and Railroad Avenue in Bartlett. Many travelers use the
Northwest Tollway, I-90, which has access ramps off Route 31 and Randall Road just a few
miles north of town. For air travel, South Elgin is only 30 minutes away from O’Hare
International Airport and 45 minutes from Chicago’s Midway Airport. Local air traffic uses
DuPage County Airport on Route 64 (North Avenue), six miles south of town.

                                QUALITY OF LIFE
South Elgin has always maintained the highest quality of life for its residents and is well-
respected as a thriving, hardworking community. At present, its population of 21,985 good-
natured residents enjoys all the fruits of the good life and embraces future development with
open arms. From its modest beginnings in the 1800’s to the explosion of development in the

late 1990’s, the Village has always had something special that attracts people from all walks
of life.

Mixing the old world charm of a 100+ year-old community with dynamic and modern
developments has resulted in unique, diverse and proud neighborhoods. The following chart
depicts the number of permits issued for new residential construction versus the number of
residential permits issued for additions, alterations and accessory uses. The chart shows a
slow down in new residential development but also indicates that residents continue to
improve existing homes.

                                  Residential Permit Summary

                                 2006   2007   2008     2009   2010

                            Adds/Alters/Accessory Use   New Buildings

Current Developments
There are several residential areas currently under
development. River Place Townhomes, located near the
intersection of La Fox and Sundown consists of 46
townhouses in the Village Center and La Fox Corridor
TIF District. Sterling Woods is a 41 unit upscale
detached single family home development on Stevens
Road. Prairie Pointe is a townhouse and single family
detached housing development currently under
construction near the new middle and high schools. In
addition, Parkside Woods, a development with 15 single family homes is nearing
completion. A significant residential development is only on the horizon, the Arbor Green
Apartments near the intersection of Stearns and Randall Roads. This planned development
includes 347 apartment units and features a club house and pool. This development also
offers many green features, including LED lighting, and plans to seek LEED Homes

The Randall Road Corridor changed the face of the community. Based on permits issued
through 2010, staff estimates that 500 businesses are located within the corporate boundary.
Commercial and industrial development continues. The chart below depicts the additional
square footage of new commercial and industrial construction from 2006 through 2010.

                                New Commercial & Industrial Sq. Ft.

                                   2006   2007    2008   2009    2010

                           New Commerical Sq Ft     New Industrial Sq Ft

South Elgin Commons
The development of South Elgin Commons continues in 2011. Currently under construction,
is a 58,000 square foot Toys ‘R’ Us and Babies ‘R’ Us and a 24,000 square foot Ross Dress
for Less store. An additional 10,500 square foot unit is expected to be constructed,
completing the South Elgin Commons commercial development. South Elgin Commons is
currently home to LA Fitness and small commercial users.

Heritage Crossing
This development, at Bowes Road and McLean Boulevard is nearly complete. This five lot
subdivision includes a 132 unit assisted living facility, a day care center and a 12,000 square
foot retail center. One additional commercial lot remains.

Shanahan Commerce Park
Shanahan Commerce Park is the only active industrial
development in the Village and is located near the
intersection of McDonald and Umbdenstock Roads.
This area is home to several light industrial users.

Park Pointe Senior Living Healthcare and
Rehabilitation Center
Near the intersection of Middle Street and Illinois Route 25, the Village board has issued
preliminary approval for the Park Pointe Senior Living Healthcare and Rehabilitation Center.
This Center includes a 120 bed skilled nursing, 60 bed assisted living and 60 bed long term
memory care facility. The overall facility will include state-of-the-art occupational and
physical therapy programs. The site is designed to be a campus for multiple levels of care.

Tax Increment Financing (TIF) is a method to help improve older, neighborhoods. Since
developers/businesses do not typically invest in these areas and local governments cannot
afford to construct costly infrastructure improvements in them, Tax Increment Financing
is an effective tool for redevelopment. The Village Board authorized its first TIF District
in 2001, entitled the Village Center and La Fox Street Corridor. A second TIF district,

entitled the North La Fox Corridor was created in 2007. When an area is designated a
TIF district, a portion of property tax revenue allotted to each separate taxing body is kept
constant for the life of the TIF, which is traditionally 23 years. When a TIF works
properly, the amount of taxes paid by property owners will rise as the improvements
called for by the TIF boost the value of the property. The “increment” – the difference
between the taxes paid by the property owner and the base amount received by each
taxing body – is reinvested in the TIF redevelopment area.

Village Center and La Fox Street Corridor (TIF 1)
Utilizing a framework of broad
development and land use concepts,
the Village Center plan focuses on
mixed uses in the heart of the
community. Particular attention is
given to capitalizing on the riverfront
as a greenway and park corridor
surrounded by streetscapes and
bicycle/pedestrian pathways. The
balance of the Village Center is
intended for retail and mixed use
development supported by higher
density housing. The east side of the
river is targeted for more intense
land uses, since the majority of the
sites lie outside of the flood plain.
Redevelopment concepts for
individual sites and groups of the
sites within the Village Center have
been identified within the plan and
include suggestions on the size and
intensity of development and
necessary parking. The Village
Center Master Plan includes a land
use and parks plan, in addition to
stormwater infrastructure and
transportation improvements. The
La Fox Street Corridor will recast the
area as an attractive entryway into the Village Center. This plan concentrates on
important intersections within the area which will require improvements, an extension of
the bicycle and pedestrian trail, and redevelopment. The future land use element
envisions the La Fox Street Corridor as a service-oriented, commercial business corridor.
An office park and multiple family housing will add to the variety and vitality of the area.

North La Fox Corridor (TIF 2)
The North La Fox Corridor stretches
along North La Fox Street north of the
Village Center. The redevelopment plan
is designed to strengthen the industrial
and commercial components, through
the improvement of existing facilities,
the extension of roadways and utilities,
and the redevelopment of existing
buildings or vacant land for new and
expanded uses. The success of the plan
is dependent on cooperation between
both the private and public sectors to
eliminate conditions which, if continued,
may result in a lack of investment or
disinvestment in the area. While
maintaining its role as an auto-oriented
thoroughfare, the plan will target enhancement to the visual character and quality of this
major gateway into the Village as summarized below:
    • lessen the impact of development in and adjacent to the floodplain area while
        encouraging the enhancement and preservation of the aesthetic, recreation and
        natural quality of the Fox River;
    • landscape improvements, including streetscape and buffering, to enhance the
        environmental quality and compatibility between industrial and residential uses;
    • contain the expansion of existing commercial business along La Fox Street while
        concentrating commercial opportunities at nodes located at major intersections;
    • encourage community commercial activities near the future Bowes Road
    • limit industrial/office research areas;
    • enhance the appearance of existing businesses, signage and landscape treatments.
    • minimize the number of curb cuts on La Fox Street and encourage cross-access
        between sites;
establish a landscaped buffer setback for all building and parking areas where adequate
property depth permits.
                            South Elgin students receive a quality education in two public
                            school systems - in either nearby St. Charles Community Unit
                            School District #303 or School District U-46. South Elgin
                            students pursuing educational goals beyond high school
                            take advantage of the Village’s close proximity to a number of
                            highly-regarded colleges. North Central College and Aurora
                            University are all within a short drive of the Village. On
                            McLean Boulevard, Elgin Community College offers a large
variety of two-year programs and associate degree programs and is an excellent building
block for students who continue on to baccalaureate degrees at the many prestigious

universities Illinois has to offer. Some of these include: the University of Chicago, DePaul
University, the University of Illinois, Loyola University, Northwestern University, Roosevelt
University and Northern Illinois University.

Residents are blessed with a wealth of natural recreational resources in
and around South Elgin. The Fox River makes its way through the heart
of the village inviting all to enjoy its beauty. Anglers throughout the
year fish in the knee-deep waters just south of the dam at Panton Mill
Park. Spots along the river’s edge such as Pickerel Point on Riverside
Drive and Nellie Avenue offer quiet seclusion for fishing. On the south
side of town just off of IL Route 31, the Jon Duerr Forest
Preserve and other Kane County forest preserves have miles of paved
bikeways and hiking trails that wind beneath a canopy of stately trees.
Tucked away along one of these paths is a charming waterfall at Route
31, just north of Silver Glen Road.

Smooth, clean and well marked, the Fox River Trail is a paved path that runs parallel to the
Fox River and extends for many miles, as far north as Crystal Lake and south to Aurora. It is
a unique, scenic journey through the Fox River Valley for bikers, joggers, hikers and in-line
skaters. There are many quiet parks and rest areas along the way that offer a unique
opportunity to explore the hidden natural wonders of northern Illinois. Canoeing and boating
on the Fox River, where the slow moving waters are deceptively strong, are always favorite
summertime activities. County Park on Wills Street is a wooded nature park that boasts
picnic areas, ball fields and access to the Fox River Trail. SEBA Park on Spring and Water
Street has a picnic area, bike trail access, and a playground. Residents also enjoy 380 acres
of fine neighborhood parks located throughout the Village, including East Avenue Park, Ann
Street Park, River Ridge Park and Ralph Tredup Memorial Park. Named after renowned
families of the area, Stowell-Peddy Park in the Thornwood Subdivision features five exercise
stations, a skate park, soccer fields, and trail systems built around a historic granary. Future
x-gamers hone their skills at Sperry Park, where skaters enjoy a grinding rail, quarter pipes
and a fun box. Golfers in the area enjoy a multitude of courses, including The Highlands at
Elgin Community College and dozens more found throughout the region. There are also
three local country clubs which offer great membership benefits, five nearby public tennis
courts and a host of other recreation outlets to suit everyone.
The South Elgin Parks and Recreation Department encourages involvement in many team
athletic programs within the community. The department offers an annual schedule of
programs and classes for participants of all ages and interests including aerobics, arts and
crafts, and classes for children, teens, adults and seniors. The department enjoys a rewarding
partnership with the Fox Valley Special Recreation
Association to provide a wide range of year-round
recreational opportunities to residents with disabilities.
The ultimate goal is to enrich the lives of all residents of
all abilities to experience active, healthy and playful
lifestyles. The Village is also home to traveling soccer,
little league and youth football associations which feature

programs for children age five through fourteen.

                      SPECIAL EVENTS & CULTURE
Spring time is beautiful – and fun in South Elgin! While the area is in full bloom, Peter
Cottontail makes house calls – and children line up for the annual Tuna Kahuna fishing
derby where prizes for the biggest fish in a species are awarded - and the overall biggest fish
is crowned the Big Tuna Kahuna! This family favorite is held at Panton Mill and SEBA
parks in June and is a traditional day of fun for the whole family. The highlights of every
summer are the Fourth of July Parade and Riverfest Express Festival. The parade is an
old-fashioned, flag-waving event which winds through the heart of the community each
Independence Day. The award-winning Riverfest Express is a four day festival held in
August which attracts thousands of participants. A Special-Night for Special-Kids kicks off
                                    the summer festival with carnival rides, food and
                                    attractions provided free of charge to indivduals with
                                    disabilities and their families. The fall Harvest Hustle 7K
                                    Run meanders through the Village during the Pumpkin
                                    Patch Event where families choose from a variety of
                                    home-grown pumpkins while enjoying all that autumn in
                                    South Elgin has to offer. Don’t think that the winter stops
                                    us… An Almost Winter Day occurs each year featuring a
visit from Santa, carriage rides, a bonfire, and a trip down the trolley line.

A visit to the Fox River Trolley Museum is an inexpensive, educational and fun experience
for the entire family. Located on Route 31, just south of the State Street Bridge, the Trolley
Museum offers a nostalgic trip back to an era when the electric trolley car was a vital part of
American life. The museum operates a variety of antique trolleys; many from lines long
vanished, over tracks that once connected Carpentersville, Elgin, Aurora, and Yorkville and
dates back to 1896. Visitors ride the four-mile round trip line along the Fox River and Jon J.
Duerr Forest Preserve. Visit the museum’s website at for more

The Peaslee House, at 180 North Main Street in the heart of South Elgin, enjoys a museum
atmosphere allowing residents and visitors an opportunity to learn about the community and
the influential area which surrounds it. The home, a rare pre-civil war cobblestone structure,
is in excellent condition and the historically significant cobblestone exterior remains much as
it was when originally constructed by Mr. Peaslee in 1836.

The community is served by two Library Districts both gateways to information,
reading enjoyment, cultural enrichment, community involvement and lifelong learning.
The Gail Borden Library District’s main location is in downtown Elgin at 270 N. Grove
Avenue and was recently awarded America’s highest library honor, the “2009 National
Medal for Museum and Library Service.” The Rakow Branch is located at 2751 W.
Bowes Road, Elgin and offers a convenient location for residents in the western section
of the district. The St. Charles Library is located at One South 6th Avenue in St.
Charles and serves residents of the Fox River Valley Community. Each library district
provides drop box locations within the Village for returning materials.

                                     The Hemmens Cultural Center owned and operated by
                                     the City of Elgin, features a 1,200 seat theatre, exhibition
                                     hall, art gallery, and meeting rooms. It is home to the
                                     Elgin Symphony Orchestra. The Prairie Center for the
                                     Arts in Schaumburg is a 442 seat theatre featuring
                                     music, dance, film, and storytelling programs. All seats
                                     are located within 15 rows of the stage. Located on the
campus of Elgin Community College, the Visual & Performing Arts Center is a stunning,
state-of-the-art complex crafted for dramatic exterior and interior effects over three stories.
The center is among the finest performing arts theaters in the Fox Valley and includes the
662-seat Blizzard Theatre; 132 seat SecondSpace Theater, a 50-seat recital hall, art gallery
and a dance studio.

                             HEALTH & WELLNESS
There are three outstanding full-service healthcare facilities located within easy reach of
South Elgin that provide the best possible care for residents. They have outstanding staffs
and the latest technologically-advanced equipment and facilities to meet any healthcare need.
Provena Saint Joseph Hospital on Airlite Street in Elgin is minutes away. It features an
emergency/trauma center, poison control center, home health care and hospice, psychiatric
center with substance abuse and mental health services, occupational health department,
pharmacy, an advanced surgery and laser center, and an excellent cancer wellness and
resource center. Sherman Hospital, an affiliate of Sherman Health Systems, is located on
Randall Road in Elgin. It offers a childbirth and parenting clinic, a day surgery center, a
diabetes center, the Ecker Center for mental health and psychiatric emergency, education and
wellness facility, emergency services global travel health program, TDD for the hearing
impaired, home care service, Lifeline, occupational health, pain management, a
radiology/MRI lab, rehabilitation services Sherman Care and Sherman Care Van, a sleep
center, and a social services department. Delnor Community Hospital on Randall Road in
Geneva has quality health services delivered with care and compassion. It is fully equipped
with an emergency department, poison control center, home health services, mammography
department, NewLife Maternity center, health and wellness center, pain management center
and TDD for the deaf.

                    CIVIC CLUBS & ORGANIZATIONS
South Elgin is the home of numerous civic clubs and community organizations devoted to
creating strong community ties, providing leadership, and helping the needy.

The South Elgin Lions Club was chartered in 1954 and for over 50 years has
encouraged citizens to become Lions and Lionesses, continuing the worldwide Lions
Club effort to fight blindness. The South Elgin Jaycees sponsor a Haunted House and
Christmas caroling for area families. The organization sponsors Camp New Hope for
mentally and physically challenged children. The Veterans of Foreign Wars and
Ladies Auxiliary maintains a post on Fulton Street and sponsors a reverent Memorial
Day Remembrance each year in Panton Mill Park. Created in November 2003, the
FUNdation is a not-for-profit organization dedicated to improving the quality of life for

all Village residents through the development,
implementation and funding of recreation, education
and conservation initiatives. The group provides youth
scholarships to needy families for attendance in Parks
& Recreation programs. Some of the more notable
programs enhanced through the FUNdation are the
Tuna Kahuna, An Almost Winter Day, Daddy-
Daughter Sweetheart Dance, Harvest Hustle and
Pumpkin Patch, and summer concerts. The South Elgin & Countryside Fire
Protection District has 30 full-time, 27 paid-on-call firefighters and 1 full-time inspector
who maintain a high degree of readiness and are equipped with the latest fire-fighting and
emergency services equipment. The Village operates an emergency dispatching service
as well as sophisticated early warning emergency services. The South Elgin Economic
Development Council (SEED) is a not-for-profit corporation founded in 1998 which
aggressively recruits desirable new businesses to South Elgin – businesses the
community needs in order to thrive. The South Elgin Heritage Commission chronicles
the Village’s history. This volunteer group is an excellent example of citizens working
together to safeguard and preserve the history of South Elgin and Kane County for
generations to come.

                              In 2007, Money Magazine ranked South Elgin as one of the
                              Best Places to Live in the United States for economic
                              opportunity, excellent schools, safe streets, things-to-do and a
                              real sense of community - not really “news” for South Elgin
                              residents long proud of their small town roots and bid ideas.

                                  The Office of Administration serves residents by
                                  managing Village Board directives and responding to the
                                  day-to-day activities of Village Hall. Program goals
                                  encompass the implementation of all policies adopted by
                                  the President and Board of Trustees; accurate research
                                  and recommendations on legislative action; effective and
                                  efficient delivery of public services; and supervision of
                                  the Village’s operation within the financial resources and
                                  strict fiscal policies approved by the Village Board.

Several new laws approved by the General Assembly affected South Elgin residents,
businesses and employees. The General Assembly approved the Video Gaming Act to
revitalize the State of Illinois’ economy and put people back to work. The new law
allows video gaming terminals to be operated in liquor pouring establishments; therefore
the Village Board acted upon the new law to require local licensing of gaming terminals
for better enforcement of the Act’s regulations. In November, the Board communicated
to the legislative delegation that it opposed Governor Quinn’s amendatory veto of
HB5154 to prohibit the disclosure of performance evaluations under the Freedom of
Information Act. The Board and Staff complied with the Identity Protection Act
which prohibits municipalities from collecting, using or disclosing social security
numbers unless required by law. When Elgin Community College announced its plans to
construct a Public Safety & Sustainability Center in the area, staff worked with the
college and the property owner of a parcel on Middle Street (between Route 25 and Barry
Road) to propose South Elgin as a possible host community for the project. The Village
Board endorsed a site on Middle Street between Route 25 and Berry Road. Although the
selection process is not complete as of this writing, staff believes this project would be a
great addition to the community.

Staff posted information on the website for residents interested in campaigning for three
Trustee seats on the April 5th Consolidated Election Ballot. Incumbent trustees, Lisa
Guess, Michael Kolodziej and Steve Ward will run unopposed in the upcoming election.
This situation results in a governing body with an average service of twelve years -
working in tandem with department administrators averaging ten years of experience.
The Board continued its association with the Metro West Council of Government and
supported the following 2011 legislative positions:

   •   address water supply planning in the area; and
   •   protect local government revenues against further efforts to erode them, especially the local
       share of the State income tax and the 1% local portion of Illinois sales taxes; and
   •   maintain the efficacy of local government economic development tools; and
   •   oppose unfunded and under-funded mandates; and
   •   oppose federal or state legislation that would remove local control of public rights-of-way.

County Board Chairperson, Karen McConnaughay presented the annual State of the
County address to residents in June. Among the County Board’s stellar achievements
was the completion of the Stearns Road Bridge in December. South Elgin first
supported a river crossing in the central region of the County in 1998 when the South
Elgin Economic Development Council described the intersection of Randall & McDonald
Roads as possessing “commercial interest.” The County not only constructed a vital
transportation corridor – but safeguarded the Village’s unique environmental assets and
wetlands. The Thornwood Subdivision and the Randall Road Corridor forever changed
the Village for the better. The new bridge will ensure that this retail/commercial corridor
will be vibrant for future generations.

The Village completed two major capital projects:

   •   Funded by an Illinois Environmental Protection Agency loan of slightly less than $4M,
       the Well #12 Water Treatment Plant Construction Project put a well drilled in 2004
       into production with a treatment facility to remove iron and a 1,000 gpm high pressure
       wall pump to draw water from the detention tank into to the filter. Chemical feed
       equipment was installed to add chlorine, fluoride and polyphosphate. A 4,200 ft.
       transmission main connects the well to the distribution system. The project’s financial
       impact is offset by an IEPA loan - 25% the loan is a grant which does not require
       repayment – 75% of the loan is payable over 20 years at 0% interest.
   •   Funded by $3.7M in bonds, the Regional Storm Water Improvements Project resulted
       in the reconstruction of Kane Street; eliminated the overtopping of the Renee Drive
       Basin; and lessened surface ponding on Martin and Lexington Drive during long duration
       storms. Although the work was completed in a small area of the Village, the impact of
       the project extended regionally. These improvements were tested during a period of
       heavy rainfall in July of 2010 – and the improvements were up to the task!

New programs initiated in the operating departments targeted cost savings to residents. A
total of $30,000 conservation credits for residents utilizing less than 2,000 gallons of water
per month were issued back to residents in July. The Village Board partnered with the
Regional Transportation Authority to offer low cost public transit services to 55 seniors and
residents with disabilities. Residents may see lower costs for insurance resulting from the
Insurance Service Office’s evaluation of fire suppression, water maintenance and
dispatching operations. The Village achieved a “Class 3” rating - in the top 7.4% of Illinois
communities rated and in the top 3.4% of communities rated nationally.

In November, the Administrator’s mid-year budget review confirmed that the department
heads’ conservative approach to forecasting and spending was effective; but that
expected State-shared revenues (most notably sales taxes and income taxes) would be
lower than projected as economic uncertainty lingered. Without cutting services or
initiating layoffs, critical department goals and objectives were met within budget; a few
of which are highlighted below:

       •   ensured adequate staffing levels throughout the departments; and
       •   managed a $9M capital improvements program including $1.3M of street
           reconstruction and resurfacing projects and a $2.7M water tower treatment
           plant construction project; and

       •   performed over $2.2M in regional storm water improvements; and
       •   upgraded information technology throughout the operating departments; and
       •   procured necessary vehicles and equipment for the efficient delivery of
           public service; and

The full and part time employees of the Village continue to be its most valuable asset. In
conjunction with the Department of Finance, staff administers a personnel system that
recruits, selects and retains a work force at efficient staffing levels in accordance with all
applicable federal, state and local regulations. The Board entered into a new contract
with sworn police officers of the Police Department which will remain in effect through
April of 2011. The Village confronted issues regarding social networking by establishing
a policy for employees’ use of Twitter, Facebook and other social networks. Although a
hiring freeze is in effect throughout the operating departments, Brent Nelson was hired in
the Department of Public Works to address a vacancy in the Streets Division. At the
annual employee recognition dinner, the following employees were recognized for
dedicated service to the community:

   •   25 years       Kathleen Mlodzik            Police Department

   •   20 years       Chief Christopher Merritt   Police Department
                      Deputy Chief A.J. Moore     Police Department

   •   15 years       Martin Frischolz            Department of Public Works
                      Sergeant Craig Steurer      Police Department
                      Vickie Watson               Police Department

   •   10 years       Jodi Collins                Police Department
                      Paula Glaspie               Finance Department
                      Shane Hamilton              Department of Parks & Recreation
                      Officer Brian Polkinghorn   Police Department
                      Arthur Skibley              Finance Department
                      Dione Stirmell              Department of Community Development
                      John Tyree                  Department of Parks & Recreation
                      Kimberly Wascher            Department of Parks & Recreation

   •   5 years        Frank Altimaier             Department of Community Development
                      Officer Jamil Brown         Police Department
                      Officer Brett Czechowski    Police Department
                      Officer Bryan Kmieciak      Police Department
                      Officer John Rothecker      Police Department
                      Kimberly Sipple             Department of Parks & Recreation

Staff continued to capitalize on grant funding opportunities and several departments were
awarded grants for significant recreation, environmental and public safety projects,

   •   Gilbert Street Sidewalk Extension – Funded in part by a Kane County Development
       Fund Grant, this project was the second phase of a two-year project. 1,050 linear feet of
       sidewalk was installed from Ann Street to LorAnn – an area encompassing the Village’s
       only bus stop and a neighborhood park. The project provided better access to downtown
       programs, special events, and public transportation.
   •   State Street Bridge Enhancement Project: Funded in part by a $20,000 Kane County
       Small Cities Grant, the design and engineering of aesthetic improvements to the State
       Street Bridge met the objectives of the Village Center Master Plan to link park
       development and infrastructure improvements to sustainable environmental and
       economic development strategies. The project area is adjacent to a plaza and bike path.
   •   Fox River Shoreline Stabilization Project: Funded in part by a $50,000 Kane County
       Riverboat Fund Grant, the project met the objectives of the Riverwalk/Village Center
       Master Plan to design attractive, open space improvements along the Fox River shore
       and to mitigate shoreline erosion in a naturalized, sustainable way by utilizing native
       plantings, stream barbs and natural outcroppings.
   •   Transit Improvement Plan: Funded in part by a $60,000 Regional Transportation
       Authority Grant, the project meets the objectives of the Economic Development Strategic
       Plan. The project seeks not only to create transit options for job access and
       commercial/retail access, but also to reduce vehicle emissions and energy consumption
       throughout the Village.
   •   AfterShock After School Programming: Funded in part by a $1,000 grant from the
       Illinois Association of Park Districts, the Parks & Recreation’s popular after school
       program provided supervised activities and help-with-homework to 35 students.

Each year, the Administrator challenges departments to develop strategies to design
effective outreach programs, improve services to residents, and increase the efficiency of
internal functions. The following list highlights programs managed in the Office of

   •   Outreach program: The department promotes Village programs and services to
       residents, businesses, outside agencies and governmental bodies through the Village
       website and newsletter. This year, the department enhanced the website by creating
       detailed pages emphasizing opportunities for residents to participate in and enjoy the
       benefits of Village services, programs and activities. New pages on the home page
       include: Living on the Riverfront; OMA Officers and the Open Meetings Act, FOIA
       Officers and the Freedom of Information Act; ADA Coordinator and the Americans with
       Disabilities Act; Reference Page – A Compilation of Frequently Requested Public
       Records; and South Elgin Cemetery Information. Though no longer on the home page, a
       page devoted to the completion of the U.S. Decennial Census was posted for residents’
       use. Each week, the participation rate was posted. South Elgin achieved over 90%

   •   Improved service: It is the policy of the Village to inventory and analyze administrative,
       legal, financial and department public records every two years. Working with the Local
       Records Commission of the State of Illinois, staff re-categorized records in every

       department of the Village – and disposed of approximately 160 cu. ft. (or the equivalent
       of 80 banker’s boxes) of unnecessary and antiquated records. An initiative to coordinate
       a Village-wide shredding event for residents to coincide with the disposition of Village
       records will be held in the spring

   •   Internal efficiency: Two years ago, staff partnered with Sikich Consulting Services
       of Aurora, IL to reorganize the content of the Personnel Policy Manual for use as a
       reference guide and resource for new and existing employees. This year, staff
       completed the initiative by conducting in-depth training sessions for employees and
       supervisory staff. Since current job descriptions were updated at different times,
       there was a need to establish consistency among jobs that are similar; therefore, staff
       reviewed and updated job descriptions as they relate to computer use and
       keyboarding for each non-union position. The findings were added to the necessary
       knowledge, skills and abilities section of affected job positions.

                                                   On May 3, 2010, fifteen South Elgin High
                                                   School students participated in Student
                                                   Government Day. The group discussed
                                                   serious issues including the adverse affects
                                                   of a prolonged downturn in the national
                                                   economy; unfunded mandates; emergency
                                                   preparedness for special events; flood
                                                   management; vandalism mitigation in
                                                   neighborhood parks; and the challenges
                                                   associated with managing large capital

On September 11th, Senator John Millner joined staff and the South Elgin & Countryside
Fire Protection District at South Elgin High School auditorium for a commemorative
program marking the terrorist attacks in New York, Pennsylvania and Washington DC in
2001. Staff first observed Patriot Day the day after the tragedy, when employees
gathered in Panton Mill Park for a moment of silence. The program now involves area
school children who wrote over 700 essays with the theme “Having the Courage to Act.”
Middle/High school choir, orchestra and band members prepared patriotic music
ensembles despite a very limited time for preparation – and did an excellent job.
Elementary students, who were very young at the time of the incident, remained
respectful and interested as the events of the day unfolded in video before them. This
unique, community event has evolved from a recollection of a tragic day in American
history – to a tribute to the every day heroes who live among us.

The highlight of last year’s initiatives was the attainment of several statewide
recognitions for the effort. The Parks & Recreation Department continued its distinction
as an Illinois Parks & Recreation Association Distinguished Agency. The Police
Department accepted the National Association of Town Watch’s Award for the National
Night Out Against Crime event for the twelfth consecutive year – this year placing
second in the State of Illinois. The Finance Department received its eleventh Certificate
of Achievement for Excellence in Financial Reporting from the Government Finance
Officer’s Association. The Operating and Capital Improvements Budget was awarded the

GFOA’s Distinguished Budget Preparation Award for the ninth consecutive year for
presenting the budget to residents as a policy document, an operations guide, a financial
plan and a communication device.

The Community Development Department is responsible for short and long term
planning, economic development initiatives, administration of tax increment financing
districts, zoning administration, code enforcement, permitting and building inspections.
Staff strives to improve programs and services to the community through the
achievement of several performance objectives, described below.

This past year was a busy one for the department; permits for residential improvements
increased significantly. The department issued over 700 roof and siding permits; a 140%
increase over last year. In addition, the department oversaw the development of a new
elementary school at 787 Crane Road and a new 54,000 square foot multi-tenant
industrial building at 1665 N. Lancaster Road. Managing permit activity resulted in
conducting more than 3,400 inspections; issuing more than 1,320 permits; investigating
more than 700 code enforcement complaints; holding more than 55 concept review
meetings; and issuing more than 80 zoning certificates. In addition to this increased
activity, all permit records were scanned and uploaded into the department’s online
permitting software. This process makes the records easily accessible to department staff.

The department reached out to local businesses. Staff visited all South Elgin businesses
and distributed a transit survey, businesses survey and information about economic
development programs. This was the first time the Village has
completed such a task and it was discovered to be very successful! In
addition, the department partnered with the South Elgin Economic
Development Council (S.E.E.D.) to launch Shop South Elgin, a
customizable business directory linked from the Village website.
Local businesses registered and created a page with hours, coupons,
job listings and general information about their business. The department created a new
business informational brochure distributed to new businesses as part of the occupancy

                  Economic development projects continued in the Village Center. A
                  $50,000 Riverboat Grant and tax increment financing funds were used
                  to complete design, engineering, and construction documents for the
                  shoreline stabilization project south of the Municipal Annex for
                  approximately 660 feet. The design includes a naturalized stone edge,
                  plantings, and boulder clusters to combat erosion. Once constructed,
                  the project will complement the naturalized shoreline completed east of
                  the Municipal Annex.

With funding from the Regional Transportation Authority, the department completed a
Transit Improvement Plan. This planning effort included an analysis of travel patterns

and mobility needs of employees and residents. Staff distributed a transit survey to
residents and local business employees. In addition, the survey was made available
online. The process of this plan created service concepts and developed detailed service
management and operations options (such as bus stop locations, lighting and/or sidewalk
access) will continue in FY11-12.
The department oversaw the demolition of a vacant
building in the Village Center. This former industrial
building was located at 50 N. River St. The
demolition was safely completed, the vacant land was
appropriately seeded and almost all of the building
materials were reused or recycled. The demolition of
this building opens up approximately 8.45 acres on
1,350 feet of river front for redevelopment.

                       The department invested substantial staff time in the removal of an
                       unsafe structure at 265 N. Gilbert St. The home, one of the oldest
                       in South Elgin, was noticeably deteriorating to the point at which
                       collapse was imminent. Neither the property owner nor the
                       mortgage holder planned to demolish the structure; therefore staff
                       secured a court order to demolition it. Now that demolition is
complete, the department is going through the process of recouping the cost of the project.

The public input phase of the comprehensive plan began with the launch
of the website. Community members were
asked to “help put the pieces together” by completing the survey. It was
available online and distributed at Riverfest. Staff received 300
responses! The process of updating the comprehensive plan will
continue in FY11-12.

The department continued its participation in National Night Out. Staff distributed
information about household hazardous waste reduction and recycling. In addition, spray
bottles with recipes for making safe cleaning and garden solutions were given away to
encourage the use of non-hazardous cleaning and garden products.

A major initiative completed this year was an analysis of the costs and benefits of
requiring fire sprinklers in attached and detached residential units. The adopted 2009
International Building Codes required fire sprinklers in townhomes and single family
detached units. Staff forwarded its recommendation to the Village Board of Trustees
after a process which included interviews with other communities, fire sprinkler
installers, the fire district, insurance agents, and real estate agents.

To improve public safety, and avoid a potential decline in neighborhood property values,
staff continued the Troubled Structures Program to manage structures subject to
deterioration or property maintenance concerns. This program leverages resources from
several Village departments, Kane County and the Fire Protection District to identify

potentially troubled, vacant structures. Due in large part to the success of this program,
the Village did not have to mow a single vacant property this past year.

Even with the weakened economy, the department had a remarkable year. Although
housing starts declined, staff completed significant outreach to residents and businesses;
completed an environmentally sustainable project along the river and met the goals of
community development in every neighborhood of the Village.

                    DEPARTMENT OF FINANCE
The Finance Department is responsible for the collection of all revenues including: water,
sewer, refuse service, permits and licenses. Other functions of the department include
purchasing, payroll, accounts payable, human resources, billing, financial reporting,
budgeting, and computer systems administration. The department assists in the
enforcement of personnel policies, personnel selection, administration of employee
benefits and compensation, employee relations, and supervision of the storage and
retrieval of all centralized personnel records.

In adhering to federal, state, county, and professional organizational guidelines for filing
of annual and quarterly financial reports, the Annual Property Tax Levy and Abatements;
Comprehensive Annual Financial Report and Audit Management Letter; State of Illinois
Comptroller’s Report; Illinois Department of Insurance Police Pension Report and Tax
Increment Financing Reports for 2010 were completed on time and filed with the
appropriate offices.

The General Fund revenues received in fiscal year 2009-10 reflect the heavy reliance on
property and sales taxes to fund governmental activities. State income tax revenue is also
a strong contributor, but the deep deficit issues the State of Illinois has brought upon
itself make this revenue source much more unpredictable. Management staff has been
and will be poised for a prolonged period of belt-tightening as the Village reacts to state,
regional and local economic changes.

Management of the Vehicle and Large Equipment Replacement Fund and information
systems replacement schedule is an ongoing effort. Vehicles replaced since May 2010
include four patrol vehicles and a Ford Expedition for the Police Chief. Replacement
vehicles scheduled during 2010-11 in Public Works and Parks were extended to fiscal
year 2011-12. Computer equipment replacements included fourteen total desktop units
and two laptop units in the Finance, Community Development, Police, and Recreation
departments. A Barracuda spam filter for the Village-wide network was also replaced.

On November 1, 2010 the Village Board approved a Resolution adopting a Finance
policy for Debt Management. Even though adding new debt during the past dozen years
has been kept at a minimum, staff developed a policy to reflect the goals and philosophy
incorporated in to existing debt. A great deal of the policy content was driven by the
federal, state, legal, and professional consulting requirements, but the purposes reflect the
philosophy of the Board and staff that have been in place since 2001.

The department worked closely with the Municipal Insurance Cooperative Agency in a
continuing effort to maintain fiscal responsibility regarding the annual expenses for
general liability and workers compensation insurance to provide various loss control
training sessions to staff throughout the year. The training included Flagger Certification
confined space entry and trench; operation safety; seasonal employee; blood borne
pathogens; and right-to-know for the Public Works and Parks and Recreation
departments. Employee health insurance was renewed through Blue Cross/Blue Shield at
a tier average increase of 13%, which was a larger increase than FY09-10 at 9%, but
below the national average increase of 16%.

Providing ACH (automated clearing house) services for utility bill payments came to
fruition in January 2010. As of this writing, 721 customers are enrolled in the program.
By continually increasing customers’ participation in the automatic utility bill payment
program, the amount of manual receipt and posting hours spent by staff monthly/annually
has been and will continue to be reduced. With staff levels at a minimum, reducing time
needed to perform various functions cuts down on the strain during planned and
unplanned employees’ time off.

A water conservation credit for residents, approved in early 2008, offers a $5.00 bill
reduction for each month with a consumption total less than 2,000 gallons. Due to some
limitations in processing data and generating reports from the utility billing software
(CommunityPLUS), a multi-step process of deriving, manipulating, and summarizing
data to compile the list of credits takes many hours of effort. The credit period runs from
May 1st through the following April 30th. The credits do not appear on bills until each
July. For the second year approximately 1,000 customers received a conservation credit
for at least one month for a total credit value of nearly $33,000.

The Finance Department successfully manages the wage, benefit and policy components
for all Village personnel to ensure a quality work environment and adherence to equal
employment and other applicable laws for the workplace. The continuation of
departmental cross training within the department has proven helpful during times of
unexpected absences and vacations and increased staff knowledge of overall operations
for improved response to residents. Periodic coverage of key accounting duties by
support staff will allow the day-to-day operations to be carried out efficiently.

In addition to noteworthy progress on action plan initiatives, the Parks and Recreation
Department addressed the weakening economy by offering affordable and free programs
to residents. To counter the effect of increased facility costs, staff:

   •   Effectuated significant discounts for residents who chose to register early for
   •   Utilized 150 volunteers to offset part-time/seasonal personnel costs;
   •   Devoted full time staff, including the director, to create, teach and clean up after

   •   Utilized a free weekly radio spot on WRMN to promote special events and
   •   Introduced the Directors Blog to highlight daily news related to department
       activities on the website;
   •   Used e-mail blasts, website and the quarterly newsletters to communicate with
       residents more timely; and
   •   Marketed special events to the community through tri-fold flyers, banners, and

Staff participated in Emergency Operations Plan National Training and complied with the
changes to the Open Meetings Act and Freedom of Information Act. The department
managed capital projects to provide a superior system of public parks. This year’s efforts
focused on sustainable trail system improvements.

   •   The Regional Bike Trail System west of the
       Thornwood Subdivision received necessary asphalt
       repairs. Two years ago, staff recognized that the trail
       was deteriorating and strategically planned its repair.
       Approximately 4,000 linear feet of asphalt was
       installed. This dramatic improvement will serve
       residents a minimum of 8 years.

   •   Asphalt trails replaced the crushed limestone trails at
       Blackhawk and Sperry Parks to improve aesthetics,
       increase drainage and reduce annual maintenance costs.
       The project included the installation of 1,500 linear feet
       of new pathway. This alleviated washouts and ongoing
       repairs. At Sperry Park, 1,800 linear feet of trail was
       installed. Additionally, the area in front of the football
       building was covered to reduce maintenance, allow
       additional accessibility for the disabled, improve drainage, and provide fans a
       better base to sit/stand.

   •   An Eagle Scout Project was completed at East Avenue
       Park which focused on improvements to the trail
       leading from East Avenue to the observation deck. The
       trail’s edge was cleared of brush and trimmed back.
       New benches were installed along the path. New glass
       was installed on the legend board. A native planting
       area was installed at the trailhead by Troop #21. They
       were assisted in the effort by a financial donation from
       the Lions Club to purchase plants.

The department is an Illinois Parks & Recreation Association Distinguished Agency. The
award is the Association’s highest honor and is the result of the department’s continuous
efforts to provide residents with high quality recreational opportunities and services.

The Recreation Board and staff work with a multi-year plan for park improvement
projects. 25 ash trees were removed as a result of the Emerald Ash Borer discovered in
park trees by the Village’s Arborist. A majority of these removals affected Pickerel Point
Park; however, 15 new trees were planted in the park this summer. Quality hours are
spent on beautification projects within the park system. In the spring and summer,
mulching of islands and flower beds, planting flowers, trimming bushes and hedges, and
pulling weeds for 381.3 acres of park land are completed by park maintenance staff. Staff
continued to provide safe and well maintained open spaces throughout the community
with an expanded turf management program. Parks receive low and high frequency
maintenance and safety inspections by an on-staff inspector certified by the National
Program for Playground Safety. Two hundred yards of mulch was distributed to Stowell-
Peddy, Concord, River Ridge, Arbor, and Gazebo Parks.

The department encouraged neighbors to take pride in neighborhood parks. The Adopt-a-
Park program was revamped and marketed through different forms of media. The
Director visited residents whose property backed up to wetlands to conduct one-on-one
education sessions and to reinforce the importance of wetland preservation. Eagle Eye™
Neighborhood Park Watch is a program to prevent crime and vandalism to playground
and play equipment; to alleviate suspicious activities in parks; and to promote community
involvement. Seemore the Eagle is the program’s mascot and teaches youth the
importance of proper behavior in parks and how to care for park property and equipment.
Seemore visited schools and attended community events encouraging the young and old
                                               to be observant and responsible park
              Cost of Vandalism                patrons. The benefits of the program
                                               include a reduction in costs of repair and
     $6,000                                    restoration of equipment and facilities.
                                               This graph depicts the dramatic change of
                                               dollars spent in one year due to vandalism.
                                               An organizational meeting was held with
               FY 09-10        FY 10-11        the Police Department to encourage
                                               neighbors to watch over their parks and
                   Dollars Spent               report damage.

                                      Seemore, the mascot of the Eagle
                                      Eye       Neighborhood       Watch
                                      Program, says “with everyone
                                      watching, vandalism and criminal
                                      activity won’t stand a chance.”
               Seemore’s World Tour

In a major safety initiative, staff recommended guidelines to protect and preserve
unsupervised public playground facilities within the corporate boundary.

                               Playground Safety Policy

     All playground sites will be subject to the Playground Safety Program
     managed by the Department of Parks and Recreation; and

     Parks & Recreation staff will develop current standards of care in compliance
     with U.S. Consumer Product Safety Commission (CPSC) and American
     Society of Testing and Materials (ASTM) standards; and

     New equipment installations will comply with CPSC Handbook and ASTM
     standards; and

     Playground equipment manufacturers will be required to carry adequate
     product liability insurance coverage; and

     All equipment will be installed according to the manufacturer’s specifications;

     All playground equipment purchasers, installers, inspectors and maintenance
     employees will be trained in accordance with the Illinois Parks & Recreation
     Association’s Public Playground Safety Training Program in order to maintain
     the equipment in substantial compliance with current standards of care; and

     All playground equipment will be inspected, repaired and maintained by Parks
     & Recreation staff on a regular basis; and

     Parks & Recreation staff will document inspections and retain records of
     results; and

     The Village will provide reasonable resources to ensure prudent and timely
     inspections and repairs as determined necessary by the Certified Playground
     Inspector; and

     The Playground Safety Policy, once approved, will be reviewed and revised
     on a regular basis.

Sports fields were the target of improvements to fields and facilities used for Village-
sponsored athletics and events sponsored by community groups. Site improvements for
Little League at Concord and Lion’s Park and improvements for South Elgin Youth
Football at Sperry Park included:

            Concord Park                     Lions Park                 Sperry Park
       • Installed netting on the      • Added security           • Installed a concrete
         major field                     lighting at the            patio and shade
       • Installed security lights       concession stand           structure
         on the senior field                                      • Assisted with layout
       • Removed dumpster                                           and construction of a
         enclosure                                                  new building
       • Installed new window                                     • Installed a dumpster
         screens on concession                                      enclosure
         stand                                                    • Paved Spectator Area
       • Installed new breakers
         at the girls softball and
         AAA fields

The Illinois Department of Financial and Professional Regulation manages a cemetery
oversight database allowing public access to cemetery records state-wide. The Act
required that all burials after December 1, 2010 be recorded on local government
websites. South Elgin Cemetery records were made available on-line and a map of the
cemetery was added to the webpage to assist staff and residents with the location of
gravesites for genealogy research.

The FUNdation works with staff to offer expanded services to residents. Since 2003, the
organization has provided private financial support to the Parks & Recreation
Department, thanks to numerous donations from generous individuals, families and
businesses. The mission of the FUNdation is to improve the quality of life for the
residents of the Village through the development, implementation, and funding of
recreation, education, and conservation programs, services and facilities. The following
table shows the continuing success of the FUNdation partnership.

                                       FUNdation Success Stories
              Program                         Amount                           Details
Eagle Eye Program                              $2,000.00    Start-up funds to prevent vandalism in parks
An Almost Winter Day                           $1,418.15    Program amenities
Kids Day America                               $1,975.00    Flyers, posters, banners, supplies
Lunch With Santa                                 $500.00    Paid for 90% of program expenses
Rapid Response Recreation                      $3,000.00    Park supplies and equipment, weekend party
Rain Barrel Sales                               $100.00     Future Rain Garden at Concord Park
Spring Holiday Events                          $1,000.00    Breakfast with the Bunny, supplies for Peter
                                                            Cottontail, candy and eggs for Egg Hunt
Tuna Kahuna                                      $505.00    Provided the prize for the winner, give-a-ways,
Youth Basketball                               $1,425.00    Shirts and trophies
Various Science, Nature, Fitness and            $648.72     Reimbursements derived from $10,000 Best
Music Programs                                              Buy grant.

Staff offers residents with disabilities recreation
opportunities through the Fox Valley Special                  FVSRA South Elgin Participation
Recreation Association. The FVSRA assisted
staff through training, observations, and                    15

education. Area 2 Special Olympics chose South               10
Elgin High School as the site for the Bocce Ball               5
State Qualifying Meet in 2010. Junior Oaks Day                 0
                                                                   2008    2009      2010
Camp and Tall Oaks Day Camp participated in an
“All Abilities Day” hosted by FVSRA at                   Programs Participants Observ ations
Pottawatomie Park. The department was awarded
the FVSRA 2010 Member Agency of the Year.
Executive Director Carolyn Nagle stated in her annual address to the member agencies
“When South Elgin became a member, they hit the ground running. How fortunate for
residents to have community officials who truly walk-the-walk when it comes to serving
individuals with disabilities.” Staff intends to continue the association with the FVSRA
and to broaden recreation opportunities to residents of all abilities and interests.

In a recent community survey, residents believed participation in recreation programming
would improve if the brochure was delivered on a more consistent and timely basis. In-
house staff prepared the seasonal brochures and each publication was delivered on time.
Contracted costs decreased by $12,000, a 92% savings. The process made the layout-to-
print process more efficient by allowing staff the ability to produce a document with
fewer mistakes. Staff will look to initiate further improvements to the brochure
preparation process in the coming year.

Nature based and outdoor education programs were a new component to the department’s
program offerings and included: Friends in Nature; Ocean Motion; Outdoor Adventures
for Mommy/Daddy and Me; Little Acorn Camp; Ice Cream in the Woods and Twilight
Adventure Camp. Businesses, residents, and Scout organizations joined in to clean up
Concord Park on “Go Green Park Beautification Day.” Programs originally targeted Cub
Scout Merit Badges, Brownie Try-it’s, and Girl Scout Junior Badges; but eventually
nature-based programs were offered to the general public. Staff partnered with
professional parks and recreation industry leaders in an attempt to decrease the number of
programs cancelled due to low enrollment. Through an association with Elgin Parks &
Recreation Department, Bartlett Park District, and St. Charles Park District, Kreative
Kreations, All-Star Sports, Fencing, Active Adult Trips and Master the Magic programs
were offered to residents.

Children born today may live shorter, less healthy lives than their parents and
grandparents! Why? Too many of our children are overweight. Across Kane County,
one out of five kids is overweight. As these children get older, they are more likely to be
stricken with diabetes, bone and joint problems, heart disease, and other serious health

problems. Recreation staff is committed to assisting the County to attain its strategic
action principles:

   •   Support land use, planning and other public policies that foster and support
       physical activity for all in our communities;
   •   Assure that fresh fruits and vegetables are affordable and accessible to all families
       in our communities;
   •   Support a culture of wellness and health promotion in our workplaces, schools,
       homes, communities and other institutions; and
   •   Provide parents and children with reliable, up-to-date information in multiple
       settings regarding healthy physical activity and eating habits.

Staff’s commitment to these principles proved effective when School District U-46 was
forced to cut some youth sports activities. Staff worked with Kenyon Woods’s teachers
to provide a basketball program for 7th and 8th graders.

Staff continued to be involved in the Illinois Parks and Recreation Association through
involvement in seminars and workshops focusing on bringing new and improved
programs to the residents and guests of South Elgin. Staff attended the Midwest Institute
of Park Executives to learn effective techniques to eradicate Emerald Ash Borer. The Fox
River Ecosystem Partnership provided staff with grant resources to protect the shoreline
along the Fox River. The International Society of Arboriculture worked with staff to keep
the tree population healthy. The Northwest Chicagoland Area Sports Commission
continues to search out opportunities to positively affect the economy of South Elgin and
surrounding communities by bringing large sporting events to the area. The Illinois
Association of Park Districts updated staff on the latest legislation affecting parks and

Parks & Recreation staff continues to participate in community outreach programs. Some
of these activities include National Night Out, Riverfest Express, Tuna Kahuna,
Memorial Day and Veteran’s Day ceremonies, Harvest Hustle 7K Run and 2-mile Walk,
Pumpkin Patch/Fall Festival, An Almost Winter Day, and the Spring Holiday Egg Hunt.
The second year of the initiative to collect food for the local Food Pantry at the 4th of July
Parade brought in two tractor wagons full of food. In December, the department assisted
the South Elgin Lions Club to distribute 180 food baskets to needy families. In July,
Lifeline Screening offered screenings through the department for the first time. 66
attendees were serviced at the event. The energetic and enthusiastic staff of the Parks &
Recreation Department is committed to helping the community whenever possible and
making sure residents and guests enjoy the Village.

                         POLICE DEPARTMENT
The Police Department provides 24-hour, 7-day a week protection to the community. It
is responsible for crime prevention, patrol, investigations, traffic enforcement, evidence
procurement, communications, records, training, youth programs, and community
service. This year the Village Board recognized exemplary years-of-service milestones

for key personnel. Chief Christopher Merritt and Deputy Chief AJ Moore completed 20
years of service. Records Clerk, Kathy Mlodzik completed 25 years of service.

                                           Changes to day-to-day operations occurred as
                                           well in an effort to demonstrate a commitment
                                           to professionalism through staff development.
                                           Chief Merritt exchanged the duties of Deputy
                                           Chiefs AJ Moore and Jerry Krawczyk. Deputy
                                           Chief Moore oversees department operations
                                           while Deputy Chief Krawczyk oversees
                                           administration. Police administration continued
to be active members of the Kane County Chiefs of Police Association. Deputy Chief
Jerry Krawczyk assumed the role as Executive Board Secretary and will continue to
advance through the executive positions of the Board until he becomes the President in
2013. Chief Merritt and Deputy Chief Moore joined the Illinois Association of Law
Enforcement Executives and were speakers at the Bridge to Unity Conference which
focuses on diversity in the lesbian, gay, bisexual, transgender law enforcement field.

There is a great benefit to sharing resources on a local level with mutual aid and multi-
jurisdictional task forces. The department strengthened partnerships across geographic
areas by promoting associations with State and County-wide law enforcement agencies
and task forces as follows:
            • Kane County Major Crimes Task Force
            • Kane County Arson Task Force
            • Kane County SWAT Team
            • U-46 Safety Task Force
            • Illinois Law Enforcement Alarm System (ILEAS)

The department supported state-wide campaigns and received a $30,591 grant from the
Illinois Department of Transportation for traffic safety enforcement. The purpose of the
campaign was to enhance DUI and occupant restraint enforcement during the holiday
periods, specifically You Drink & Drive-You Lose on Labor Day, Thanksgiving
Mobilization, and Holiday Crackdown. These enforcements contributed in the 150 DUI
arrests for the year. Target Corporation awarded a $1,500 grant to purchase digital
cameras for officers. The grant allowed officers to take photographs of crime scenes or
other objects without the delay of waiting for equipment to be brought from the police
station. This process not only increased efficiency, but also improved productivity. The
department continued to conduct tobacco compliance checks with the aid of a grant
through the Illinois Liquor Control Commission. The department focused on ensuring
stores did not sell tobacco to minors and promoting education to store clerks about the
importance of preventing minors from obtaining tobacco products.

The department focused on providing development and education to its staff. In
September, Officer Dan Eichholz, Range Officer, oversaw the successful completion of
department firearms qualifications. Officer Andrew Nelson was recognized as the
department’s “sharp-shooter” for being the most accurate in the shortest amount of time.

Chief Merritt held a volunteer physical fitness event for sworn personnel to increase
officers’ awareness of the positive effects of physical health, strength, and conditioning
on the job. Detective Brian Polkinghorn and Officer Anthony Martinez attended a re-
certification course on the Computer Voice Stress Analyzer. The equipment, designed to
detect deception, proved useful in solving several department investigations and has been
                                       used to assist other law enforcement agencies in
                                       some of their more serious crimes. Chosen by a
                                       committee of peers, the 2010 Officer of the Year
                                       was Officer Bryan Kmieciak. Officer Kmieciak’s
                                       diligent work as an Evidence Technician is
                                       invaluable in the recovery of evidence, contributing
                                       to the successful investigation of criminal cases. He
                                       continued to grow and improve his abilities through
                                       training, and supported activities outside the work
day, such as raising money for Special Olympics. Active in DUI enforcement, he
exceeded expectations leading the department in DUI arrests in 2009 and 2010,
ultimately keeping the streets of South Elgin a safer place to drive.

Staff assisted residents and businesses with implementing crime prevention measures
through the use of a crime prevention notice. Similar to a warning ticket, this courtesy
notice served to alert residents of officer-observed problems, such as open garage doors;
poor/no outside lighting; and other issues that could potentially be an invitation to a
crime. The department expanded its website with the addition of pages dedicated to
crime prevention and community relations. Sergeant Randy Endean and Community
Relations Officer John Rothecker re-energized the Neighborhood Watch Program. 110
residents attended the first meeting in the Thornwood Subdivision, and it is hoped the
success will continue with monthly meetings featuring home security and identity theft
topics. The Crime Prevention Community Relations Division had a busy year. The Too
Good for Drugs Program was held at all elementary schools. The program focuses on
                                    educating 5th graders on drug resistance and peer
                                    pressure issues. Officer Rothecker participated every
                                    Monday in a 1st grade reading program. During Crime
                                    Prevention Month, McGruff visited all the elementary
                                    schools in celebration of his 100th birthday. Stranger
                                    danger, teaching younger students of the importance of
                                    avoiding strangers; Red Ribbon Week, promoting drug
                                    resistance; and attending school Halloween parties were
                                    also successful community relations programs.

The department worked cooperatively with other Village departments to address
neighborhood safety concerns. Police Chief Merritt and Fire Chief Cluchey initiated a
Safe Prom Campaign at South Elgin High School. The department assisted the Parks and
Recreation Department by assigning officers to Klub Friday Night. Held at the middle
school, this initiative was a great opportunity for officers to interact with teens.
Partnering with regional public safety agencies to meet the public, the department’s

National Night Out, was a tremendous success with the department placing 13th in the
nation and 2nd in the State by the National Association for Town Watch.

In conjunction with the Board of Fire and Police Commissioners the department
established a Police Officer Eligibility List effective through April 15, 2013. A collective
bargaining agreement with the Metropolitan Alliance of Police Chapter 204 was finalized
and is in effect until April 30, 2011. A new collective bargaining unit for the police
civilian employees was formed and negotiations are on-going.

The police department oversees the special programs of E-911 and Emergency
Management Agency. The department implemented a mobile report writing system into
the E-911 Computer Aided Dispatch Program and the department’s record management
system. This system eliminated the need for redundant data entry and allowed officers to
complete their reports in a squad car - ultimately resulting in quicker response times. The
department continued to work closely with the Emergency Management Agency to
ensure that appropriate personnel were properly trained in the National Incident
Management System.

                                     The Department of Public Works is responsible for
                                     maintaining and improving streets, sidewalks,
                                     parkway trees, storm water collection systems, water
                                     distribution, and sanitary sewer collection systems.
                                     The department manages all publicly owned
                                     buildings, the vehicle fleet, and certain capital

The Streets Division provides residents with effective and productive maintenance
activities that prolong the useful life of Village assets. Staff effectively managed the
annual MFT Program and Capital Projects Program resulting in the following:

   •   Reconstruction                 Wedgewood Drive from LaFayette Drive to Spring Street
   •   Reconstruction                 Barbara Avenue from Renee Drive to end
   •   Reconstruction                 Danbury Court from Wedgewood Drive to end
   •   Reconstruction                 Brandywine Court from Wedgewood Drive to end
   •   Reconstruction                 Yorkshire Court from Wedgewood Drive to end
   •   Reconstruction                 Mill Street from N. Gilbert Street to N. Main Street
   •   Reconstruction                 Kossuth Street from N. Collins Street to IL Route 31
   •   Reconstruction                 Coventry Court from W. Camden Lane to end
   •   Reconstruction                 Spruce Street from South Elgin Boulevard to end
   •   Reconstruction                 Cedar Court from W. Camden Lane to end
   •   Reconstruction                 Kane Street from IL Route 31 west to Manchester Court
   •   Reconstruction                 Martin Drive from Kane Street to Spring Street
   •   Resurfacing                    Sundown Rd. from IL Route 31 west to McLean Boulevard
   •   Resurfacing                    Spring Street from 1296 Spring Street ½ mile west to limits

   •   Resurfacing                     S. Collins Street from W. Middle Street to end
   •   Resurfacing                     Chipstone Drive from Woodrow Avenue south to end
   •   Resurfacing                     Chatham Court from W. Camden Lane to end
   •   Resurfacing                     N. Lancaster Road from Umbdenstock Road to end
   •   Drainage Improvements           W. Middle Street from N. Walnut Street to IL Route 31
   •   New Sidewalk                    Gilbert Street from Ann Street south to limits
   •   Storm Sewer Improvements        Kane Street Regional Storm Sewer Project, Phase II
   •   Engineering                     Design Engineering for FY11-12 MFT Program

On June 30th, Chicago area’s Union Operators and Laborers elected to strike resulting in
a three week shut down of construction work and delayed the Regional Storm Water
Improvements Project and the construction of the Well #12 water treatment plant. The
delays were untimely but fortunately both projects were completed on time. Annual
maintenance projects were completed including the Sidewalk Replacement/Installation
Programs, Lane Marking Program, Crack Sealing Program, Branch Pickup Program, Tree
Replacement Program, Geographical Information Systems Program and mowing services
at well houses and in Village rights-of-way.

                                         Storm system improvements were installed
                                         between McLean Boulevard and IL Route 31
                                         to divert large amounts of storm water through
                                         a 36” storm water pipe along Kane Street to
                                         discharge into the Fox River. The complete
                                         reconstruction of Kane Street from
                                         Manchester Court to IL Route 31 included
                                         new curb/gutter, sidewalks, driveway aprons
                                         and the installation of a sump pump collection
system on Martin Drive between Kane Street and Spring Street. In July, heavy rains
produced a few wet basements; however the improvements prevented large amounts of
storm water from reaching the Renee Street Detention Pond. The basin only reached half
its level during the storm.

Staff manages and maintains approximately 144 lane miles of streets. Other duties
include tree removal, snow plowing, storm and sanitary maintenance, pothole patching,
street sweeping, sign installation, tree trimming, street paving, concrete road repairs, fleet
maintenance, stump grinding, utility locates, street light repairs and parkway restoration
work. In August, the Kane County Health Department informed staff that a pool of
mosquitoes collected near South McLean Boulevard tested positive for the West Nile
Virus. In response, the division inserted approximately 5,000 larvae briquettes into storm
water inlets to prevent mosquito larvae from hatching. In early February, the Village
experienced the third most severe snowstorm in area history with two days of high winds
and approximately 20 inches of snow.

The Stearns Road Bridge Corridor Project was completed in December 2010. The project
included a new Fox River Bridge and a 4.6 mile new road realignment extending from the
Kane/Dupage County line to Randall Road. The opening of South Elgin High School
created traffic congestion along busy IL Route 25. The Illinois Department of
Transportation improved the intersection at IL Route 25 and Kenyon Road with new traffic
signals and turn lanes. In the past, this intersection was a dangerous bottleneck. The
improvements undoubtedly make a significant difference on school days.

The Water/Sewer Division provided safe potable water meeting all Illinois
Environmental Protection Agency and Illinois Department of Public Health standards.
The IEPA recognized the Village for maintaining State-mandated fluoride levels for the
20th year in a row. No water restrictions were enforced during the fiscal year. In-house
crews replaced the Fulton Street 4” and 6” water mains with 8” water main to improve
water pressure and reduce water main repairs. In September, Well Pump #6 failed and
staff contracted Layne-Western to conduct the unplanned repairs for a cost of $32,000. A
special project to reduce the backlog of non-reporting water meters resulted in a decrease
from 600 to 100.

The largest capital improvement managed by the
department was the construction of a new water treatment
facility at Well #12, located at 1821 N. LaFox Street to
improve water quality in the mid-section of the Village
between Collins Street and Thornwood Subdivision. The
project consisted of the construction of a water treatment
plant, water mains and well pumps.

The Village received $17,514 from Kane County to extend public sidewalks to the
downtown PACE bus stop and a neighborhood park. Public Works crews worked in
conjunction with the Parks Department to remove dead or dying trees from Panton Mill
Park when the Emerald Ash Borer infected the majority of ash trees. Under the guidance
of the Village’s certified arborist, crews removed specially selected ash trees from the
riverside park.

Presenting clean pristine buildings to the public is the primary goal of the Buildings and
Grounds Division. The Village Hall/Police Department, Public Works facility,
Municipal Annex and Parks Maintenance Garage are very busy public buildings and
custodial staff strive to maintain them at the highest level. The installation of additional
automated external defibrillators provided security in the event of a medical emergency.
The division provided on-going day-to-day maintenance including elevator inspections,
monthly pesticide services, electronic sign maintenance and HVAC systems.

In summary, the Public Works Department had a banner year. The department set a
record with the paving of 3.5 lineal miles of road surface, managed a historic snow/ice
event, constructed a water treatment plant, and completed a regional storm water
improvement providing residents a much safer, more modern and high-tech community.


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