Hilliard Davidson Theatre
Drama Boosters Minutes October 5, 2009
ATTENDING: Jeff Meyers, Diana Vance, Peter Hersha, Jane Moog, Carole Eidemiller,
Tony Moog, Ed O’Reilly, Michelle O’Reilly, Jill Burgason, Cindy Jeu, Gerry Saville,
Sue Davis, Eric Brunner
Welcome: Jeff Meyers
Secretary’s Report: Minutes from the September 14, 2009 meeting were
Treasure’s Financial Report: Peter Hersha
YTD Income: $404.24 YTD Expenses: $2208.85
Net Assets: 9,568.50*
Increase (Decrease) Net Assets: temporary decrease $2083.85
*includes restricted items ($500 donation for new fly line/ $282.61 Scotland).
-Issue: Should profit from Theatre Association Conference of approximately
$400 go into the Scotland account or to the Booster general funds? To be
resolved by email.
-Budget comments: Today’s budget is tentative until finalized in November.
Concessions Report: Sue Davis
-Need help with scavenger hunt after Stuart Little.
-Need baked goods for Stuart Little
Marketing/Advertising: Diana reported
-coloring contest: Number of participants larger than last year.
-drama members free Friday night, gathering to follow.
-photographer and reporter were here regarding Stuart Little.
Update: Stuart Little
-Diana reported that there were some costume issues which are now resolved.
-auditions tomorrow 10/6
-need Ukranian clothing and a cow prop
-there will be a silent auction benefitting the Scotland trip at the production.
Treasurer needed: Peter Hersha is generously continuing his work, but a
replacement is needed. Attendees were asked to recruit for this position.
-10/23: Drama Club: after school gathering to watch movie.
-Improv Night: 10/24 at 7:00. Estimated expenses $100, and concessions should
consist of pop and candy, not baked goods. Audience ranges in size from 30-250.
-10/29: Trick or Treat food drive: 7:00-8:30 all 3 High Schools will gather at
Bradley for publicity picture and to load truck with food gathered. There will be
snacks provided by teachers.
-Area Thespian Conference 12/5 at Bexley. Cost $15 includes lunch. Students
provide own transportation.
-Inducted Thespians: State show information available on the website including
-Thank you to those who helped with the picnic which was successful. The goal
of getting the 3 high school groups to mingle remains, but should get easier over
-Leadership Day went well: Sue Davis would use Jersey Mikes Subs again.
- Battle of Bands: 1/23. Mr. Bobek and Mr. Page will be in attendance. Need to
determine if concessions will be handled by Scotland group or Boosters. Band
applications due by holiday break, so materials/rules need to go out before
-Spring Musical dinner: Jill Burgason announced that Outback will donate
prepared food using their outdoor kitchen. Menu and use of proceeds to be
discussed at next meeting.
-Diana announced that the magazine Stage Directions will feature Hilliard
Davidson’s drama department in the November issue.
Minutes submitted by Jane Moog, Secretary