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Hilliard Davidson Theatre Drama Boosters Minutes October 5, 2009 _______________________________________________________________________ ATTENDING: Jeff Meyers, Diana Vance, Peter Hersha, Jane Moog, Carole Eidemiller, Tony Moog, Ed O’Reilly, Michelle O’Reilly, Jill Burgason, Cindy Jeu, Gerry Saville, Sue Davis, Eric Brunner AGENDA ITEMS: Welcome: Jeff Meyers Secretary’s Report: Minutes from the September 14, 2009 meeting were approved. Treasure’s Financial Report: Peter Hersha YTD Income: $404.24 YTD Expenses: $2208.85 Net Assets: 9,568.50* Increase (Decrease) Net Assets: temporary decrease $2083.85 *includes restricted items ($500 donation for new fly line/ $282.61 Scotland). Other: -Issue: Should profit from Theatre Association Conference of approximately $400 go into the Scotland account or to the Booster general funds? To be resolved by email. -Budget comments: Today’s budget is tentative until finalized in November. Concessions Report: Sue Davis -Need help with scavenger hunt after Stuart Little. -Need baked goods for Stuart Little Marketing/Advertising: Diana reported -coloring contest: Number of participants larger than last year. -drama members free Friday night, gathering to follow. -photographer and reporter were here regarding Stuart Little. Update: Stuart Little -Diana reported that there were some costume issues which are now resolved. Update: Fools -auditions tomorrow 10/6 -need Ukranian clothing and a cow prop -there will be a silent auction benefitting the Scotland trip at the production. Treasurer needed: Peter Hersha is generously continuing his work, but a replacement is needed. Attendees were asked to recruit for this position. Other: -10/23: Drama Club: after school gathering to watch movie. -Improv Night: 10/24 at 7:00. Estimated expenses $100, and concessions should consist of pop and candy, not baked goods. Audience ranges in size from 30-250. -10/29: Trick or Treat food drive: 7:00-8:30 all 3 High Schools will gather at Bradley for publicity picture and to load truck with food gathered. There will be snacks provided by teachers. -Area Thespian Conference 12/5 at Bexley. Cost $15 includes lunch. Students provide own transportation. -Inducted Thespians: State show information available on the website including try-out dates. -Thank you to those who helped with the picnic which was successful. The goal of getting the 3 high school groups to mingle remains, but should get easier over time. -Leadership Day went well: Sue Davis would use Jersey Mikes Subs again. - Battle of Bands: 1/23. Mr. Bobek and Mr. Page will be in attendance. Need to determine if concessions will be handled by Scotland group or Boosters. Band applications due by holiday break, so materials/rules need to go out before Thanksgiving. -Spring Musical dinner: Jill Burgason announced that Outback will donate prepared food using their outdoor kitchen. Menu and use of proceeds to be discussed at next meeting. -Diana announced that the magazine Stage Directions will feature Hilliard Davidson’s drama department in the November issue. MEETING ADJOURNED: Minutes submitted by Jane Moog, Secretary -
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