NOTICE TO VENDORS

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					                                    City of Newburgh
                                City Comptroller's Office
                                        City Hall - 83 Broadway               Tel. (845) 569-7316
                                      Newburgh, New York 12550                Fax (845) 569-7490

                                              Cheryl A. Gross
                                              City Comptroller
                                  Email: cg ross@cityofnewburgh-ny.gov




                            NOTICE TO VENDORS 

                                      Addendum No.3
                                                     to
                        REQUEST FOR PROPOSALS 

                                                     for
                         Exclusive Operator
                Emergency Ground Ambulance Services
                         for the City of Newburgh, New York
                         This addendum consists of a total of 7 pages.

  The following shall be regarded as information to Vendors that must be replaced or added to the
  existing RFP Document that was issued on January 26,2011:

  1. 	 Proposal Deadline. The City of Newburgh has extended the deadline for submitting Proposals
       to February 23, 2011 at 4:00 p.m., local time. Such date shall be replaced wherever reference
       is made to Proposal Deadline in the RFP Document.

  2. 	 Contract Dates. In Section 1.3 Period of Operation on page 5, the commencement date reads
       July 1, 2011 and termination date reads June 30, 2014. New dates have been assigned as
       follows:

             Commencement:       April 1, 2011 at 12:01 a.m.
             Termination:        March 31, 2014 at 12:00 a.m.

     Such dates shall be replaced wherever reference is made to Period of Operation,
     Implementation, Contract Term, Commencement and Termination throughout the RFP
     Document.

  3. 	 Revised Event I Date Table. In Section 1.4 Scheduled Activities on page 5, additions to and
       deletions of Events and Dates have been modified and shall be replaced entirely with the
       following table:


ADDENDUM   NO.3 FEBRUARY 10, 2011 	                        1 OF 7
                                      1.4 Scheduled Activities Table
               EVENT 	                                                   DATE 

IAnnouncement of RFP and RFP available 	                          January 26, 2011

i   Pre-Proposal Conference 	                                     February 9,2011 @ 10:00 a.m.

I Deadline for submission of written questions 	                  February 14,2011 @ 12:00 p.m.
l_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _----,

i   Answers issued to written questions 	                         February 16. 2011

IDeadline for submission of Proposals                             February 23.2011 at 4:00 p.m.
i



IReview of Credentials/Proposals                                  February 23 - March 2. 2011
I

I Recommendations finalized by Evaluation Committee               March 2, 2011
I
I   Contract negotiations 	                                       March 3, 2011

. Request authorization from Council (Work Session)               March 10, 2011

i   City Council approval (Resolution [Council Meeting])          March 14,2011

I Enter into Contract with selected Vendor 	                      March 15,2011

~Implementation                                                   April 1, 2011 @ 12:01 a.m.

    All modified Events and Dates in this table shall replace any and all areas referenced to throughout
    the RFP Document in the event this Addendum does not make reference to each and every section.


    4. 	 Addition. In Section 2.1 Scope on page 6, the following language shall be added as the first
         paragraph of this section:

          'The City of Newburgh does not represent or warrant any of the information contained herein."

    5. (a) Additional language. In Section 2.18 First Responder/PSAP Training and Coordination on
           page 16, the following shall be added to the title section:

               "2.18 	 First ResponderlPSAP Training and Coordination/Re·Supply/Transport of Injured
                       or Sick City Personnel and Injured or Sick Persons in City Custody"



    ADDENDUM   NO.3 FEBRUARY 10, 2011 	                    20F7
  (b) 	 The following shall be added beneath the second paragraph:

           The Contractor shall transport injured or sick City personnel and injured or sick
           persons in City custody, at the request of the Fire Department or Police
           Department, at no cost to the City.

6. 	 Deadline for Submission of Questions. In Section 3.3 Interpretation of Request for Proposals on
     page 19, the City has extended the deadline for submitting written requests for interpretation of
     the RFP to February 14, 2011 at 12:00 p.m., local time. The revised date and time shall be
     replaced wherever reference is made to Deadline for Submission of Questions or Interpretation
     of Request for Proposal Deadline throughout the RFP Document.

7. 	 Correction. Under Section 5.2 Performance Security Provisions on page 24, Sub-section 5.2.1
     shall be corrected (Key: strikethrough=eliminate word{s); underline=replace eliminated words
     with new underlined language) as follows:

       "5.2.1 Contractor shall furnish performance security in an amount of $1,000,000 in any of the
       following forms. The performance security shall be considered drawn down to cover
       liquidated damages in the event of under this Contract default. Following are acceptable
       forms of performance security:"

8. 	 Correction. Under Section 5.2 Performance Security Provisions on page 24, the second
     paragraph in Sub-section 5.2.2 shall be corrected (Key: strikethrough=eliminate word{s);
     underline=replace eliminated words with new underlined language) as follows:

       "Any performance security furnished by Contractor in fulfillment of the requirements of this
       Contract for performance security shall not be canceled for any reason except upon 30 days
       advance written notice to the City. Not later than 20 days following the commencement of the
       30-day notice period, Contractor shall provide to the City replacement security acceptable to
       the Fire Department in the form of a performance bond, or in one of the other forms, or
       combination thereof an irrevocable letter of credit or cash deposit, as herein provided for.
       Failure to meet the performance security requirements after cancellation of the security shall
       constitute a material breach of the Contract.

9.{a) Corrections and additional language. Attachment IV - Sample Ambulance Contract on
      page     58,    the   sixth   (6th ) paragraph     shall  have   the     following language
      (Key: strikethrough=eliminate word{s); underline=add new language) as follows:

       "WHEREAS, the City conducted a competitive process pursuant to the Request for Proposals
       and Addenda thereto attached hereto as Schedule A, as required by and the above c
       Contractor submitted a proposal attached hereto as Schedule B; and"

 (b) 	 Deletion. The seventh (7th) paragraph shall be deleted (Key: strikethrough=eliminate words) in
       its entirety having read as follows:

       "WHEREAS, the Contractor submitted a proposal in response to City's request for proposals; and"



ADDENDUM   NO.3 FEBRUARY 10, 2011 	                   30F7
 (c) Corrections. 	 The last paragraph on page 58 shall have the following language (Key:
     strikethrough=eliminate word(s); underline=add new language) as follows:

      "WHEREAS, the Newburgh City Council authorizes the Fire Chief has negotiated to enter into
      negotiations with Contractor pursuant to Schedules A and B attached hereto for the provision
      of emergency ground ambulance services within the area labeled as "City of Newburgh Exclusive
      Operating Area for Emergency Ground Ambulance Service;"

 (d) 	 Corrections. In Section 1.2 Term of Contract on page 59, dates for term of Contract shall now
       be, as reference in number 2 above of this Addendum, assigned as follows:

              Commencement:       April 1, 2011 at 12:01 a.m.
              Termination:        March 31,2014 at 12:00 a.m.

 (e) 	 Corrections. In Section 1.3 Conditions of Contract on page 59, the following language (Key:
       strikethrough=eliminate word(s); underline=add new language) shall be corrected as follows:

       "The Contractor is required to meet all terms and conditions described in the Request for
       Proposal titled "Exclusive Operator for Emergency Ground Ambulance Services in the City
       of Newburgh dated January 26, 2011 and all Addenda thereto, . The RFP is attached
       hereto as Appendix Schedule A.

 (f) 	 Corrections. In Section 1.4 Conditions of Contract Extension on page 59, the following
       language (Key: strikethrough=eliminate word(s); underline=add new language) shall be
       corrected as follows:

       "By action of City Council, t Ihis Agreement may be extended for aft two (2) additional two (2)
       year terms each period two additional times on mutual agreement, based on performance,
       up to a maximum seven (7) year total term. At least one (1) year prior to the expiration of this
       Agreement, Contractor may petition the City Council for up to a four (4) year extension.

           A. 	 In deciding whether or not to extend the Agreement, the City Manager and the Fire Chief,
               at #S their discretion, may establish a Review Committee to analyze the performance of
               the Contractor and to make recommendations to the City Manager and the Fire Chief."

 (g) 	 Addition. In Section 1.7 Insurance, the second paragraph on page 61 shall have the language
       underlined added as follows:

       "Each policy of insurance shall contain clauses to the effect that (i) such insurance shall be
       primary without right of contribution of any other insurance carried by or on behalf of the
       CITY with respect to its interests, (ii) it shall not be cancelled, including, without limitation, for
       non-payment of premium, or materially amended, without fifteen (15) days prior written
       notice to the CITY, directed to the City Manager, the Corporation Counsel and to the
       Department Head and the CITY shall have the option to pay any necessary premiums to
       keep such insurance in effect and charge the cost back to VENDOR as liquidated
       damages."




ADDENDUM   NO.3 FEBRUARY 10, 2011 	                      4 OF?
  (h) 	 Additional Sections. These two (2) additional sections shall be added immediately after Section
        1.8 as follows:

           "1.9 Criminal Background Check
            Contractor shall be responsible for conducting criminal background checks on all its
            principals, officers and field personnel prior to their hiring and on an annual basis.

            1.10 Termination
            This Contract may be terminated by the City following Contractor's failure to cure material
            default thereunder after receipt of sixty (60) days Notice to Cure such default."

  10. 	 The following page entitled Form 1- Acknowledgement of Addendum NO.3 must be completed
        and submitted with original Proposal. Failure to submit Form I will result in disqualification and
        rejection of Proposal.


  11. 	 Addition. In Section 2.1 Scope on page 6, the following language shall be added as the first
        paragraph of this section:

           "The City of Newburgh does not represent or warrant any of the information contained
           herein."




ADDENDUM   NO.3 FEBRUARY 10, 2011 	                     50F7
                                       Form I 

             ACKNOWLEDGEMENT , OF ADDENDUM                              No.3 

                             Issue Date: February 10, 2011

                                    CITY OF NEWBURGH

                              REQUEST FOR PROPOSALS

               for Exclusive Operator for Emergency Ground Ambulance Services




      I,                                                        acknowledge receipt of the
      above referenced Addendum dated Thursday, February 10, 2011, but agrees that he I
      she is bound by all addenda whether or not listed herein and has taken the information
      contained therein into consideration in preparing our response to the above Proposal.




       By:
              Signature of Vendor



              Title




              Vendor's Organization Name




ADDENDUM NO.3 FEBRUARY 10, 2011                 6 of?
                          End of Addendum No.3
                         Dated: Thursday, February 10, 2011 at 4:30 p.m.




ADDENDUM   NO.3 FEBRUARY 10, 2011                 70F7

				
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