"Michigan Campus Compact"
Michigan Campus Compact 2011-2012 MCC AmeriCorps*VISTA MEMO OF UNDERSTANDING Sponsor: Host Site: (insert full mailing Michigan Campus Compact address) 1048 Pierpont, Suite 3 Lansing, MI 489122 Program Supervisor Rachel Klegon Host Site Supervisor (insert name, VISTA Program Manager title, phone number and e-mail): 517.492.2450 email@example.com This document defines the responsibilities of the Sponsor and the Host Site with respect to the assignment of one (1) AmeriCorps*VISTA member to perform services to strengthen and supplement efforts to eliminate poverty and poverty-related human, social and environmental problems as specified in the AmeriCorps*VISTA Host Campus Application and work plans. The obligations of the parties hereto are subject to the terms and conditions of the Memorandum of Understanding between the Corporation for National and Community Service and the Michigan Campus Compact/Michigan Nonprofit Association, beginning__08-01-2011_________, which is incorporated herein by reference, and federal laws and regulations and Corporation for National and Community Service policies applicable to the AmeriCorps*VISTA project, or which may become applicable to it subsequent to the execution of this Agreement. 1. The Sponsor will: a. Comply with the provisions of the Memorandum of Agreement between the Corporation for National and Community Service and the Michigan Campus Compact. b. Assist AmeriCorps*VISTA Host Sites in developing work plans for each assignment. c. Assist in the provision of pre-service orientation, early service training and other training. d. Assist with assigning AmeriCorps*VISTA members to Host Sites, matching interests and skills with tasks to be accomplished in the approved work plans in the Host Campus Application. e. Provide support and supervision to AmeriCorps*VISTA members in administrative matters. f. Retain full responsibility for the management and fiscal control of the project. g. May transfer an AmeriCorps*VISTA member from one placement to another consistent with the program and Host Campus needs. h. Provide the format for progress reports and evaluations according to an appropriate schedule in order to meet the requirements of the Agreement with the Corporation for National and Community Service. i. Provide information via an electronic mailing specifically designed to meet the needs of current MCC AmeriCorps*VISTA Host Sites. 1 j. Provide relevant information to Host Site Supervisors in a series of trainings designed to meet/address the needs of current MCC AmeriCorps*VISTAs and supervisors. k. Arrange and conduct at least two site visits over the duration of this Understanding. l. Provide a refund of cost share funds to the Host Campus on the following schedule: VISTA resigns or is terminated/reassigned in: % of Cost Share Refund: 0 – 3 months 70% 4 – 6 months 40% 7 – 9 months 20% 10 – 12 months 0% This refund can be provided by check to the Host Campus or can be applied to the cost share invoice for the following year. m. Only fill open VISTA slots at approved times throughout the year. If a VISTA resigns or is terminated/reassigned, the Host Campus may not be able to fill their open position until the following program year. In the case that a Host Campus loses a VISTA and is provided a refund as provided in letter l above, the Host Campus will be allowed to hire a VISTA during the following year at the same “VISTA year” for cost share payment, provided the Host Campus applies for another VISTA during the normal RFP & grant process and provided Michigan Campus Compact is funded again by the Corporation for National and Community Service. n. Provide travel or mileage reimbursement for the AmeriCorps*VISTA member and/or Supervisor for any events deemed mandatory by MCC. 2. The Host Site will: a. Assist in the recruitment of applicants to become AmeriCorps*VISTA members. b. Provide an acceptable work plan for use by an AmeriCorps*VISTA member prior to the assignment of the AmeriCorps*VISTA member. b. Dedicate an average of at least 5 hours a month for ongoing supervision of the activities of the AmeriCorps*VISTA member. c. Provide transportation or mileage reimbursement for the AmeriCorps*VISTA member for on-the-job travel required as indicated in the Agreement with the Sponsor. d. Provide materials and supplies related to the performance of assignments and adequate working space to permit AmeriCorps*VISTA members to perform their assigned duties. e. Assist, when requested by the Sponsor, in reviewing performance of AmeriCorps*VISTA members. f. Notify the Sponsor immediately regarding unscheduled changes of status and conditions of AmeriCorps*VISTA members, such as arrests, hospitalization, and absence without leave. g. Maintain such records and accounts, and make such reports and investigations, concerning matters involving AmeriCorps*VISTA members and the project as the Corporation for National and Community Service may require. The Host Site agrees to retain such records as the Corporation for National and Community Service may require for a period of three years after completion or termination of the project, or longer if required for administrative proceedings and/or litigation purposes, and to provide access to such records to the Corporation for National and Community Service for the purpose of litigation, audit, or examination. h. Allow AmeriCorps*VISTA members to participate in local emergency disaster relief efforts if needed. i. Allow AmeriCorps*VISTA members to participate in Days of Service, i.e., Martin Luther King Holiday, National Volunteer Week, Make A Difference Day, should activities be organized in the communities where the members are in service. 2 j. Track and report on progress toward program goals as stated in the Host Campus Application and subsequent workplans through the submission of up to five (5) programmatic reports over the duration of this Understanding. k. Complete all relevant Corporation for National and Community Service and Michigan Campus Compact evaluation materials. l. Keep a record with VISTA and Supervisors’ signatures of the VISTAs use of sick (up to 10 days allowed) and vacation (up to 10 days allowed) days . Notify MCC when allotted sick/vacation days are used up. m. Participate in an initial Host Site orientation, as well as at least one additional Host Site Supervisor workshops. n. Arrange, in conjunction with the MCC AmeriCorps*VISTA member, at least two site visits conducted by an MCC staff member over the duration of this Understanding. o. Include the names of Michigan Campus Compact (as the program sponsor) and AmeriCorps*VISTA (as the national service project funder) in all publicity and representation of the MCC AmeriCorps*VISTA member placed at the Host Site. 3. Both parties to this Memorandum of Understanding shall: Make every reasonable effort to ensure that the health and safety of the AmeriCorps*VISTA members are protected during the performance of their assigned duties. Neither the Sponsor nor the Host Site shall assign or require AmeriCorps*VISTA members to perform duties which would jeopardize their safety or cause them to sustain injuries. Ensure that persons selected as AmeriCorps*VISTA members are not related by blood or marriage to project staff, sponsor staff, officers or members of the sponsor’s Board of Directors, or responsible Corporation program staff. 4. Non-Discrimination No person with responsibilities in the operation of the project shall discriminate against any AmeriCorps*VISTA member, or member of the staff associated with the project, or beneficiary of the project, with respect to any aspect of the project on the basis of race, religion, color, national origin, sex, age, disability, sexual orientation, or political affiliation. 5. Legal Restrictions The Host Site agrees that no AmeriCorps*VISTA member assigned under this Agreement shall participate in, or funds from the Corporation for National and Community Service should be used in: a. Partisan and non-partisan political activities, including voter registration. b. Direct or indirect attempts to influence passage or defeat of legislation or proposals by initiative petition. c. Labor or anti-labor organization or related activities. d. Religious instruction, worship services, proselytization, or any other religious activity as an official part of their duties. 6. The Host Site further agrees not to: a. Assign AmeriCorps*VISTA members to projects with partisan or non-partisan political activities, including voter registration activities, or providing voters transportation to the polls. 3 b. Assign AmeriCorps*VISTA members to activities that would result in the hiring of or result in the displacement of employed workers, or impair existing contracts for services. c. Accept, or permit the acceptance of compensation from the AmeriCorps*VISTA members or from beneficiaries for the service of the AmeriCorps*VISTA members. d. Approve the involvement of any AmeriCorps*VISTA member assigned to it in planning, initiating, participating in, or otherwise siding or assisting in any demonstrations whatsoever. 7. Modifications This Memorandum of Understanding may be amended at any time by an Agreement in writing executed by authorized representatives of the Sponsor and the Host Site. 8. Duration This Agreement shall become effective on _07-29-2011__________, and shall terminate on_07-28-2012________ subject, however, to the terms of the paragraphs entitled “Duration” and “Termination” in the Memorandum of Agreement between the Corporation for National and Community Service and the Sponsor. 9. Termination Any termination of the Memorandum of Agreement between the Sponsor and the Corporation will result in the termination of all provisions of this Memorandum of Understanding. 10. Required Signatures Sponsor Host Site By: _______________________________ By: ______________________ Rachel Klegon, Host Site Supervisor Title: VISTA Program Manager Title: Date: _____________________________ Date: _____________________ By: _______________________________ By: ______________________ Kyle Caldwell Title: Title: President and CEO Date: _____________________ Date: _____________________________ 4