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					  Building the Capacity of your Educational Institution’s
                 Electronic Accessibility

                                      Ne e ds As s e s s me nt

PHASE ONE: DEVELOP CAMPUS ELECTRONIC ACCESSIBILITY POLICY, TEAM AND
IMPLEMENTATION PLAN

1. Does your campus have an electronic accessibility policy?
   □ Yes
   □ No

   If yes, who is/was responsible for drafting and/or implementing it?



2. Does your campus have an electronic accessibility implementation plan?
   □ Yes
   □ No

   If yes, who is/was responsible for drafting and/or implementing it?



3. Does your campus policy acknowledge the need to address the priorities below, all of which are
   covered under the Section 508 Guidelines?

   □ The accessibility of all campus, including faculty and course Websites
   □ The accessibility of libraries' electronic documents and other digital collections
   □ The accessibility of the Information Technology, including hardware and software, available to
   employees and students on campus
   □ Developing and including accessibility determination procedures as part of the
   university's hardware and software acquisition process

4. Does your campus policy articulate the rationale and spirit behind the Section 508 Guidelines in
   order to better elicit compliance from all stakeholder groups (e.g. faculty, IT, Library staff)?
    □ Yes
    □ No
5. Does your campus have an existing group of stakeholders charged with the responsibility for
   looking into and/or addressing electronic accessibility and the Section 508 Guidelines?
    □ Yes
    □ No



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6. Does your campus Electronic Accessibility Team include stakeholder representatives from the
   following stakeholder groups?

   □   Administration (Vice Chancellor, Dean, Provost)
   □   Faculty
   □   Library
   □   Web Development
   □   Web Management
   □   Information Technology
   □   Student Services for Individuals with Disabilities
   □   Purchasing
   □   Marketing/Public Relations
   □   Students with Disabilities
   □   Specialist in Assistive Technologies
   □   Other ________________
   □   Other________________

7. Does your campus implementation plan:

   □   Articulate target goals for years one through three of implementation?
   □   Provide target dates for reaching goals/compliance?
   □   Provide Team contact information and/or stakeholder contact information for persons needing
       more information on electronic accessibility?
   □   Make the recommendation that each unit's/department's strategic plan include a specific element
       that addresses accessibility—including current status and plans for improvement?
   □   Make reference to including one or more students and/or staff with disabilities as members of key
       decision making/policy groups?
   □   Other _____________________

PHASE TWO: ASSESS CAMPUS STAKEHOLDER KNOWLEDGE OF SECTION 508 AND
ELECTRONIC ACCESSIBILITY ISSUES

8. Have campus Administrators assessed their own levels of knowledge about electronic accessibility
   issues?
   □ Yes
   □ No

9. Have campus IT Directors assessed their own levels of knowledge about electronic accessibility
   issues?
   □ Yes
   □ No

10. Which of the following standards and/or tools are IT/Web management administrators and those
   campus personnel creating electronic documents familiar with? Please check all those with which at
   least one campus staff member is very familiar.


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   □   Web accessibility-checking tools (e.g. AccVerify, Bobby, A-Prompt)
   □   The Digital Accessibility Information System
   □   The National Instructional Materials Accessibility Standards
   □   Open source content management systems
   □   Extensible architecture systems
   □   Extensible Markup Language (XML)

11. Have campus administrators, IT purchasers and electronic document creators met to consider options
    for meeting and maintaining all Section 508 electronic accessibility requirements over time?
    □ Yes
    □ No

12. Are campus administrators and purchasers familiar with the Vendor Product Accessibility Template
    commissioned by the federal government to evaluate the accessibility of Vendor products?
    □ Yes
    □ No

    If yes, have one or more campus administrators/purchasers have had any training in the use of VPAT
    standards?
    □ Yes
    □ No

13. Have campus leaders assessed all staff (including faculty and Services for Students with Disabilities
    personnel) levels of knowledge about the Section 508 Guidelines?
    □ Yes
    □ No

14. Have campus Services for Students with Disabilities and ADA Compliance Staff been informed about
    the Section 508 Guidelines?
    □ Yes
    □ No

15. Have campus Services for Students with Disabilities Staff familiarized and/or trained other campus
    stakeholder groups (e.g. faculty, librarians, student advisors) in the Assistive Technology available to
    students with disabilities on campus?
    □ Yes
    □ No

   PHASE THREE: ASSESS THE ACCESSIBILITY OF CAMPUS WEBSITES, OTHER ELECTRONIC
   DOCUMENTS AND INFORMATION TECHNOLOGY

16. Has your campus conducted a campus-wide assessment of your institution’s Web sites?
    □ Yes
    □ No



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   If yes, what assessment strategies and tools for evaluating the accessibility of a campus’ Websites
   were used?



17. Whether or not your institution has conducted a campus-wide assessment of its Websites, have any
   of the following pieces of information have been identified by your Electronic Accessibility Team?
   Please check all that apply:

   □   Where Websites are located and who manages them
   □   Which personnel is responsible for placing content on the Internet
   □   Which personnel is responsible for purchasing Web and associated software programs (e.g. Office
       publishing, database)
   □   Whether the Web pages/sites comply with the Section 508 Guidelines
   □   Whether the Web management administrators and/or electronic document authors/editors use an
       accessibility checking and/or repair program such as Bobby or AccVerify

18. Has your campus conducted a campus-wide assessment of your institution’s collections of digital
   documents (e.g. library eReserves, museum collections, faculty syllabi)?
   □ Yes
   □ No

   If yes, what assessment strategies and tools for evaluating the accessibility of a campus’ digital have
   been identified and/or used?



19. Whether or not your institution has conducted a campus-wide assessment of its digital documents,
   have any of the following pieces of information have been identified by your Electronic Accessibility
   Team? Please check all that apply:

   □   Where the largest collections of digital documents are located and who manages them
   □   What format (digital or otherwise) they are in
   □   Whether they comply with the Section 508 Guidelines and are accessible to patrons with
       disabilities
   □   The personnel responsible for placing them on the Internet and/or for purchasing Web and
       database resources housing electronic documents (e.g. EbscoHost, ProQuest at the library)


20. Has your campus conducted a campus-wide assessment of your institution’s Information Technology
   (hardware and software)?
   □ Yes
   □ No




                                            4
      If yes, what assessment tools for evaluating a campus’ electronic accessibility have been identified
      and/or used?

               o   Accessibility of Campus Computing for Students With Disabilities Scale (ACCSDS)
               o   Vendor Product Accessibility Template
               o   Web Accessibility for All Electronic Accessibility Needs Assessment for Faculty
               o   Other ___________________________________________________
               o   Other ___________________________________________________
               o   Other ___________________________________________________

21.       Whether or not your institution has conducted a campus-wide assessment, have any of the following
          pieces of information have been identified by your Electronic Accessibility Team? Please check all
          that apply:

      □    Where the major Information Technology resources reside on campus (e.g. Computer labs,
           Website, Media Services)
      □    The personnel who manage the use of these major IT resources (e.g. CIO, Curator, librarian,
           department System Administrator)
      □    The personnel that oversee the purchasing policy(ies) used to maintain these major IT resources
           (e.g. CIO, Curator, librarian)
      □    The personnel responsible for monitoring and providing IT upgrades (e.g. System Administrator)
      □    Whether these Information Technology resources comply with the Section 508 Guidelines
      □    Whether these IT resources are physically accessible to students, patrons and employees with
           disabilities
      □    Whether there is a campus-wide purchasing policy or if purchasing decisions are made locally
      □    The personnel, in smaller units and department, responsible for purchasing hardware and software
           programs (e.g. Desktops, course management systems)




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