CANNING CONVEYOR CO. LTD
Sandy Lane Industrial Estate
HEALTH & SAFETY
INFORMATION DEVELOPED & COMPILED IN ASSOCIATION WITH:-
Mr Patrick Bass CMIOSH
Quest Health & Safety Ltd.
213 Windsor Road,
Carlton in Lindrick,
Revision April 2010
Some of the information contained in this document is sourced from H.S.E. Publications
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CANNING CONVEYOR CO. LTD
HEALTH & SAFETY AT WORK
HEALTH and SAFETY POLICY
Canning Conveyor Co Ltd recognises its Health and Safety duties and
responsibilities under The Health and Safety at Work Act 1974 and the
Management of Health and Safety at Work Regulations 1999.
Prime responsibility for implementation of this policy lies with the Managing
Director of Canning Conveyor Co Ltd and the Management team, through each
Manager and Supervisor across the company.
We aim through our Policy to continually assess the implications of our activities
and also to actively seek the co-operation of our employee‟s, Clients and Sub-
contractors in integrating Safety into all that we do.
We Will: -
Ensure that Health and Safety is seen as a Management responsibility
ranking equally with responsibility for operations, sales, finance and
Ensure that everything practical is done to prevent personal injury and
maintain a safe place to work.
Ensure that we meet or exceed all legislation concerning the protection of
our staff or those affected by our activities.
Ensure that we allocate adequate management time and resources to fully
meet the objectives and procedures set by the management team of
Canning Conveyor Co Ltd.
Ensure that we promote the co-operation of all our employees by:-
o Demonstrating clear senior management commitment staff
consultation the provision of awareness and training programmes.
o Ensure that our sub-contractors and suppliers to utilise sound
Health and Safety practices and dedication sufficient resources
through making this an integral part of our Procurement Policy.
o Monitor and continually seek improved Health and Safety
SIGNED BY EXECUTIVE WITH OVERALL RESPONSIBILITY FOR HEALTH &
A. Canning Managing Director Date: April 2010
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CANNING CONVEYOR CO. LTD
Sandy Lane Industrial Estate
It is the policy of Canning Conveyor Ltd :-
seek to minimise the environmental impacts of its activities, prevent pollution
and continually improve its environmental performance
employ systems and procedures that ensure the Company's compliance with
all relevant laws and regulations relating to the environment
promote sustainable development, in partnership with its stakeholders by
conserving energy, materials and resources through minimising consumption,
maximising efficiency and effectively managing wastes
provide employee training to enhance environmental awareness of the
potential impacts from operations and the use of suitable control measures
introduce Environmental Supply Chain Management to encourage suppliers
to minimise the use of materials, energy or processes which may be harmful
to the environment
implement site specific safety and environmental plans
set objectives and targets to monitor environmental performance
THE PARTICIPATION AND CO-OPERATION OF ALL EMPLOYEES IS VITAL
TO THE SUCCESS OF THIS POLICY
Managing Director Date: April 2010
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Overall and final responsibility for Health & Safety is that of The Board of
Directors, responsible on behalf of the above is ANDREW CANNING,
MANAGING DIRECTOR AND EXECUTIVE FOR HEALTH AND SAFETY.
Responsible as his Deputy is J. HIBBERT.
Their duties in respect of Health, Safety and general Welfare of employees and
others affected by the activities of the Company may be summarised as
The Board of Directors accept formally and publicly its collective role
improving Health and Safety Leadership in its organisation.
The Board of Directors accept their role in providing Health and Safety
The Board of Directors will ensure all decisions reflect its Health and
Safety Intentions, as indicated in the Health and Safety Policy
The Board of Directors will recognise its role in engaging the active
participation of employees in improving Health and Safety.
The Board of Directors will ensure it is kept informed of and alert to
relevant Health and Safety Risk Management issues, and has
appointed the named individual above to overall Health and Safety
The Board of Directors will monitor its operations to ensure that the
OBJECTIVES AND POLICY are being implemented and achieved.
The Board of Directors will receive reports on aspects of Health and
Safety and review “Assessment and Performance Rating Standards‟
to determine courses of action required.
Ensure all staff are instructed regarding the provision, location and use
of safety equipment, Personal Protective Equipment, fire equipment
and first-aid facilities.
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Ensure relevant information regarding Health & Safety is
communicated to all staff and that any Health & Safety matter brought
up by employees is investigated and, where necessary, remedial
RISK ASSESSMENTS AND SYSTEMS OF WORK
Ensure suitable safe systems of work are in place.
Ensure that suitable and sufficient Risk assessments are carried out
Ensure all staff understand, accept and fully carry out their
responsibilities for health & safety matters and Ensure that they have
adequate training, instruction, information and supervision to
undertake these responsibilities.
Ensure all accidents are thoroughly investigated, recorded and
Monitoring, examining the results and ensuring that action is taken in
any area shown to be a safety hazards or not complying fully with
PLANT WORK EQUIPMENT AND FACILITIES
Ensure regular inspections and of maintenance plant and work
equipment, as required by statute, are carried out and necessary
Ensure there is a safe means of access and egress.
Ensure all plant, work equipment and welfare facilities are kept in a
clean and safe condition.
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Ensure all employees safely handle and store any hazardous
substances in accordance with established rules and procedures.
Ensure all hazardous substances are assessed, monitored and
controlled and appropriate records kept.
Ensure Health and Safety matters are a prime consideration in any
forward planning as identified in the above general aspects.
The management structure and responsibilities of the various members of
the management team are:-
OFFICE/WORKS ON SITE
SAFETY INSPECTIONS - A. Canning I. Bennett
I. Bennett J. Canning
J. Canning Supervisor
INVESTIGATING ACCIDENTS - C. Nelthorpe I. Bennett
I. Bennett J. Canning
1st Aider Supervisor
ACCIDENT RECORDING - 1st Aider I. Bennett
ACCIDENT REPORTING - C. Nelthorpe Supervisor
ACCIDENT PROCEDURES (APPOINTED PERSONS) -
C. Nelthorpe Supervisor
FIRST AID KIT – 1st Aiders Client
TRAINED FIRST AIDERS – C. Colburn Client or
J. Canning 1st Aider if
G. Smith on site
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HEALTH & SAFETY TRAINING - A. Canning A. Canning
C. Nelthorpe J. Canning
FIRE EMERGENCY PROCEDURES - C. Nelthorpe Client
SAFE USE OF WORK EQUIPMENT- C. Nelthorpe I. Bennett
INSPECTIONS AND MAINTENANCE OF PLANT & MACHINERY -
I. Bennett I. Bennett
C. Nelthorpe J. Canning
PORTABLE ELECTRICAL APPLIANCES - APPROVED SUB
CARRYING OUT RISK ASSESSMENTS - J. Canning Installation
C. Nelthorpe Company &
I Bennett Sub-
CARRYING OUT COSHH ASSESSMENTS - J. Canning Installation
C Nelthorpe Company &
Quest H&S Ltd
ASSESSING ASBESTOS HAZARDS - A. Canning
ASSESSING CONTRACTOR COMPETENCY – A. Canning A Canning
PERMITS TO WORK - Client
ISSUING P.P.E. - C. Nelthorpe
CARRYING OUT NOISE ASSESSMENTS - C. Nelthorpe Client
Quest H&S Ltd
ASSESSING MANUAL HANDLING - C. Nelthorpe Supervisor
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ASSESSING HOTWORK - C. Nelthorpe Supervisor
ASSESSING DUST & FUMES - C. Nelthorpe Supervisor
ASSESSING ACCESS REQUIREMENTS - C. Nelthorpe Supervisor
MONITORING HEALTH & SAFETY - Directors Directors
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CANNING CONVEYOR CO. LTD
HEALTH & SAFETY ORGANISATION CHART
Mr A Canning
Company Secretary Mr J Hibbert
Engineering Manager Quest H&S Ltd
Mr I Bennett Mr Patrick Bass
Site Safety Co-ordinator Works Safety Co-ordinator
Mr J Canning Mr Cliff Nelthorpe
Site Supervisor Works Supervisor
Engineers & Operatives Engineers & Operatives
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GENERAL ARRANGEMENTS EMERGENCY PROCEDURES
OFFICE / PREMISES SITE
Accident Record Book Works Manager Office
First Aid Provisions Individual Units Vans
Fire Fighting Equipment. Various
Appointed Persons are responsible for ensuring First Aid Boxes are correctly stocked.
Appointed Persons Are:- J Canning, I Bennett, Supervisors
The following provisions were made under the Health & Safety (First Aid)
Work places must have first aid provision.
Employers are required to assess the level of first aid provisions.
Low hazard work - places should provide at least one first aider if they
employ more than 50 people.
If no trained First - aider is employed, then you must make sure that
there is always an appointed person present at work.
An appointed person is someone who is authorised to take charge of a
situation (e.g. to call an ambulance).
EMERGENCY FIRST AID TRAINING SHOULD BE CONSIDERED FOR ALL
N.B. First - aid kits should contain only the items that a first aider has been
trained to use. THEY MUST NOT CONTAIN MEDICATION OF ANY KIND.
CONTENTS OF FIRST - AID BOXES AND KITS
1 1 Guidance card
20 6 Individually wrapped sterile dressings (assorted sizes)
2 Sterile eye pads, with attachment
6 2 Individually wrapped triangular bandages
6 2 Safety pins
6 Medium sized individually wrapped sterile unmedicated wound dressings
(approx. 10cm X 9cm)
2 1 Large sterile individually wrapped unmedicated wound dressings
(approx. 13cm X 9cm)
3 Extra large sterile individually wrapped unmedicated wound dressings
(approx. 28cm X 17.5cm)
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6 6 Individually wrapped moist cleaning wipes
1 1 1 Pair of Sterile Disposable Gloves
REPORTING OFINJURIES, DISEASES &DANGEROUS OCCURRENCES
All accidents are reported to C. Nelthorpe or Supervisors and recorded in the accident
J. Canning,C. Nelthorpe, I Bennett, 1st Aiders and Supervisors are responsible for
investigating these accidents/incidents and reporting them to the Incident Contact
Centre if required to do so.
Under the provisions of the Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations, death or major injury accidents (including any as a
result of an act of physical violence) to employees, trainees, the self employed
and the public must be NOTIFIED FORTHWITH to the enforcing authority by the
quickest means AND REPORTED IN WRITING WITHIN TEN DAYS.
All injuries, disease and dangerous occurrence within the above provisions are to
be notified to the Incident Contact Centre (ICC), based at Caerphilly. Canning
will report all notifiable accidents on the official form F2508 or F2508A these
reports will then be passed to the ICC.
Address: Incident Contact Centre
Caerphilly Business Park
For Internet reports please go to www.riddor.gov.uk or link from HSE site.
By email: email@example.com
By Telephone: 0845 300 9923 (Monday to Friday from 8.30am to 5.00pm)
By Fax: 0845 300 9924
Reportable Major Injuries are:-
fracture other than to fingers, thumbs or toes;
dislocation of shoulder, hip, knee or spine;
loss of sight (temporary or permanent);
chemical or hot metal burn to the eye or any penetrating injury to the eye;
electric shock or electrical burn leading to unconsciousness or requiring
resuscitation or admittance to hospital for more than 24 hrs;
any injury leading to hypothermia, heat induced illness or
unconsciousness or requiring resuscitation or admittance to hospital for
more than 24 hours;
unconsciousness caused by asphyxia or exposure to harmful substances or biological
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acute illness requiring medical treatment, or loss of consciousness arising
from absorption of any substance by inhalation, ingestion or through the
acute illness requiring medical treatment where there is reason to believe that
this resulted from exposure to a biological agent or its toxins or infected
Any other accident involving incapacity for normal work FOR MORE THAN 3
DAYS (INCLUDING NON WORK DAYS) TO BE REPORTED IN WRITING
WITHIN TEN DAYS this would include transfer on to light work.
Specified dangerous occurrences, which do not result in a reportable injury but which
clearly could have done so, to be notified forthwith and REPORTED IN WRITING
WITHIN TEN DAYS (USING FORM F2508A) or the new incident centre reporting
Reportable dangerous occurrences include: -
collapse, overturning or failure of load-bearing parts of lifts and lifting
explosion, collapse or bursting of any closed vessel or associated pipework;
failure of any freight container in any of its load-bearing parts; plant or
equipment coming into contact with overhead power lines; electrical
short circuit or overload causing fire or explosion;
any unintentional explosion, misfire, failure of demolition to cause the intended
collapse, projection of material beyond a site boundary, injury caused by an
accidental release of a biological agent likely to cause human illness;
failure of industrial radiography or irradiation equipment to de-energise
or return to its safe position after the intended exposure period;
malfunction of breathing apparatus while in use or during testing;
collapse or partial collapse of a scaffold over five metres high;
collapse or partial collapse of a scaffold over 5 metres high;
overturning, serious damage, or fire to a tanker carrying a dangerous
release of, or fire involving, any dangerous substance being conveyed by
unintended collapse of any building or structure under construction,
alteration or demolition where the fall involves over five tonnes of
explosion or fire causing suspension of normal work for over 24 hours;
uncontrolled release in a building of 100 kg or more of flammable liquid
(10 kg if above its boiling point), 10 kg or more of flammable
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gasses, or 500 kg of these substances if released in the open air;
accidental release of any substance which may damage health;
Certain work related diseases must be reported to the enforcing authority
using Form F2508A Reportable diseases include:-
some skin diseases such as occupational dermatitis, skin cancer,
chrome ulcer, oil folliculitis/acne;
lung diseases including: occupational asthma, farmer's lung,
pneumoconiosis, asbestosis, mesothelioma;
infections such as: leptospirosis, hepatitis, tuberculosis, anthrax,
legionellosis and tetanus;
other conditions such as; occupational cancer, certain musculoskeletal
disorders, decompression illness and hand-arm vibration syndrome.
ACCIDENT, DAMAGE, INCIDENT REPORTING PROCEDURE
All Accident/Injuries must be reported to the First Aiders/Appointed Person
and if on site location the Clients Representative.
All details are entered into the HSE BI 510 Accident book by the individual
or his representative.
Any Accident/Injury, or Damage Incident where loss of time is expected,
notification must be made to the Health and Safety co-ordinator Mr C
An investigation will take place on all accident/injuries/damage incidents
and the appropriate pro-formas completed by management i.e.
Accident/Incident Report and Checklist found in report file.
Any accident, injury or dangerous occurrence within the scope of RIDDOR
(Reporting of Injuries, Disease or Dangerous Occurrence) will be notified
to the Incident Control Centre as indicated in the Occupational Health and
Safety Management System and Procedures Manual, by Mr C Nelthorpe.
Where required photographs will be undertaken for information of the
Company Insurers and Enforcing Authorities.
NB A Full Procedures MS/CAN/009 is with Mr C Nelthorpe - File No 2A
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Local Authority and H.S.E. Inspectors are authorised to enter any yard or site at
any reasonable time. However if, in an inspector's opinion, the situation in any
work area constitutes a danger, they have the power of entry AT ANY TIME, they
may be accompanied by a police officer if they feel there may be obstructions in
the execution of their duties.
Inspectors have the power to issue IMPROVEMENT NOTICES if they are of the
opinion that there is a contravention of one or more of the Statutory Provisions.
This notice may (but need not) include directions as to the measures necessary
to remedy the contravention and may make reference to a particular Code of
Inspectors also have the powers to issue PROHIBITION NOTICES if they believe
the activities involve, or will involve, a risk of serious personal injury. (IT IS NOT
EVEN NECESSARY TO SHOW ANY CONTRAVENTION OF A STATUTORY
The Improvement Notice requires the employer or person on whom it is served to
remedy any contravention of the Act or Regulations within a prescribed period. The
Prohibition Notice can require all work to stop unless the act or omission is remedied
INSPECTORS HAVE THE RIGHT TO:-
Enter premises without notice.
Interview anyone in private.
Take written statements.
The type of information they are likely to want to know is things like:-
Is the system of work being adhered to?
Have the people been trained in the job and safety?
Is safety and job training recorded?
Is there an ongoing programme of training?
Is there proper and adequate supervision?
Are machines properly inspected and maintained and, where necessary, guarded?
Is the correct P.P.E. in use?
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Have assessments been completed?
Has a method statement been issued?
Edgar Allen House
241 Glossop Road
Tel: 0114 291 2300
Fax: 0114 291 2379
Employment Medical Advisory Service:
Edgar Allen House
241 Glossop Road
Tel: 0114 291 2300
Fax: 0114 291 2379
THESE ADDRESSES MUST BE ENTERED ON THE STATUTORY
"HEALTH & SAFETY LAW - WHAT YOU SHOULD KNOW"
FOR SITES ELSEWHERE CONTACT
Quest H&S Ltd 07952 186351
FOR FURTHER INFORMATION.
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Our appointed Health & Safety Consultants, Mr Patrick Bass CMIOSH,
Quest Health & Safety Ltd., will supply the following:-
Health & Safety Inspection/Reviews and Site Inspections at contractually
Written Reports Practical advice, help and assistance with implementation of
measures required i.e. Noise surveys, Risk assessments and Training where
it has been contractually agreed.
All relevant Health & Safety documentation including Policy Statements and
A Health & Safety telephone help line.
An on-going review and update of all relevant Health & Safety documents,
Policies and Procedures.
Quest Health & Safety Ltd,
213 Windsor Road,
Telephone: 01909 732862
Mobile: 07952 186351
The Health & Safety Consultant working on our behalf is Pat Bass CMIOSH.
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It is the policy of this company to assess training needs, to provide full and
adequate Health & Safety Training for all employees and to record dates and
details of all Training Sessions held including induction training.
Overall and final responsibility for safety training is that of: - C. Nelthorpe
Also responsible for staff training is: - A. Canning
SEE FILE No. 26 – REF TD01
It is the policy of this company to ensure that each job is carried out only by
personnel who are TRAINED & COMPETENT in performing the task.
Every employer shall ensure that all who use WORK EQUIPMENT have
received adequate training for the purposes of Health & Safety, including training
in the methods which may be adopted when using Work Equipment, any Risks
which such use may entail and the precaution to be taken.
In general the following applies, we:-
(a) Evaluate the existing competence of employees to operate the full range of
Work Equipment that they use.
(b) Evaluate the competence of those who manage or supervise the use of
(c) Train the employee to make up any short fall in their competence and that
required to carry out the work with due regard to Health & Safety.
To enable the company to fulfil the above, the appropriate pro-formas are
included for information.
We maintain full training records for individual employees and levels of training
each has undertaken. Copies are available for review.
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The Management of this company will provide Safe Systems of Work under the
Health & Safety at Work Etc. Act. The company will state what Safe Systems of
Work are in operation.
Safe Systems can be either:-
Oral - Instructions
Written - Codes of practice
- In house rules
- Safe Working Procedure (Pro-forma Attached)
- Permit to work
Physical - Locking off
- Electrical Isolation
- Mechanical Isolation
Whatever form the Safe System takes it is essential that we provide a laid out
and considered method of working that takes proper account of the potential
hazards to employees and others in vulnerable situations and provides a formal
framework to ensure that all steps necessary for safe working have been
anticipated and implemented.
SEE CANNING FILE No. 34 – REF SSW01
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Under the provisions of the Management of Health & Safety at Work Regulations
and other legal provisions every employer and self employed person must MAKE
A SUITABLE AND SUFFICIENT ASSESSMENT OF: -
The risks to the health & safety of his employees to which they are exposed
whilst they are at work and the risks to the health & safety of persons not in his
employment arising out of, or in connection with, him or his undertaking. The
legal provision also requires assessments for the protection against specific
EMPLOYERS WITH FIVE OR MORE EMPLOYEES MUST ALSO RECORD
SIGNIFICANT FINDINGS OF THAT ASSESSMENT.
This is part of the companies overall approach to health & safety and will
therefore be linked to other Health & Safety documents such as records, policy
statement and manuals.
THIS COMPANY’S MANAGEMENT WILL MAKE ARRANGEMENTS FOR THE
EFFECTIVE PLANNING, ORGANISATION, CONTROL, MONITORING AND
REVIEW OF HEALTH & SAFETY PREVENTIVE AND PROTECTIVE
CANNING CONVEYOR CO. LTD will assess all risks within the business. Each
operation is examined and where hazards are identified a record is made.
Where there is a significant potential for the hazard to occur this is also recorded,
the Risk is classified and any corrective action recorded.
The group or groups of employees (and anyone else) who may be affected by
the Risk are identified and a record is made of any existing precautionary and
preventive measures and safe systems.
Any operations where further safety measures are required or desirable are
pinpointed remedial action is planned, prioritised and recorded.
In some circumstances the risk assessment may need to take into account non
normal risks such as bomb scares, fire etc.
A hazard is anything with the potential to do harm (i.e. just about everything!).
A risk is the likelihood of harm occurring from that hazard and the likely extent of
Where a hazard is obvious or present in everyday life (for instance banging your
toe) there is no need to record it.
Where the risk is unlikely (for instance where a number of circumstances would
need to occur at the same time) or where the resultant damage would be very
slight (a scratch, graze, minor cut etc.) again there is no need to put the risk
assessment in writing.
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However there is a need to assess and record those tasks where use of work
equipment has the potential to cause harm to individuals or groups of individuals.
SEE CANNING FILE No. 15 – REF GRA01
PERMIT TO WORK
The Permit to Work is an extension of a Safe System of Work. It is a formal
WRITTEN means of making sure that potentially hazardous jobs are approached
and carried out using appropriate Safety Procedures. It is NOT merely
permission to carry out work, but an essential part of our procedures to ensure
that the work is done safely. Permits to work are not normally a standard form,
however our pro-forma is included in the manual.
Activities which are all covered:-
HOT WORK (e.g. welding, flame cutting and grinding also the use of any
tools or equipment which generate sparks or ignitions)
WORK IN CONFINED SPACE OR HEIGHTS
MAINTENANCE TO PLANT AND MACHINERY (WHERE REQUIRED)
WORK ON ELECTRICAL SYSTEMS
The permit to work should be used to grant authority for certain individuals to
carry out specific work and will stipulate what general precautions must be taken.
In addition the permit to work will also include:-
Signature of person authorising the work to be undertaken.
Time period for which it is valid.
Details of isolation and other precautions and procedures to be
followed. Signature of person who carries out any isolation or
Signature of person authorised to accept the plant back into
Signature of person authorised to carry out the work.
Permits to Work will only be issued by Client or the client‟s representative.
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CANNING CONVEYOR CO. LTD
CONTRACTORS SAFETY INFORMATION
SEE ATTACHED DOCUMENTATION
This information (which is part of the company Health & Safety Policy) applies to
all Contractors and others under their control, engaged to carry out specific work
on the premises and forms part of the contract.
IT IS OUR INTENTION TO SECURE A HIGH STANDARD OF SAFETY IN ALL
AREAS UNDER OUR CONTROL. Therefore, the following conditions are an
integral part of the contract.
Contractors employed by CANNING CONVEYOR CO. LTD are required to:-
Familiarise themselves and their personnel with the work site and
any hazards that may be encountered.
Conduct their activities in accordance with safe practices, taking
precautions to protect the work site, all employees and others that
may be affected by the activities.
Comply with our Health & Safety Rules and Health & Safety
Comply with all occupational Health & Safety Laws applicable to
the work being undertaken.
Provide their own personnel with suitable protective clothing and
Keep their employees within the areas designated for the work
being undertaken and access to it.
Engage on the Contract only such persons as are skilled,
experienced and competent in performance of their trade or tasks.
To carry out and record a „suitable and sufficient‟ Risk
Assessment prior to commencement of any work whenever this
should be deemed necessary.
Provide Method Statements.
Not to commence any work designated 'High Risk' without the
appropriate 'PERMIT TO WORK' having been issued.
Be aware of the requirements of RIDDOR.
Provide copies the assessment of site specific risk and COSHH
assessments along with the appropriate method statements for
the tasks in hand to the appropriate individual.
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CONTRACTORS ARE NOT RELIEVED OF ANY OF THEIR DUTIES
AND OBLIGATIONS UNDER STATUTE OR COMMON LAW.
See Contractors Safety Information ( CSI-1)
CANNING CONVEYOR CO. LTD
CONTRACTORS APPROVED LIST
All Contractors carrying out specific work either for Canning Conveyors on our
premises or on behalf of Canning Conveyors at site, to be issued with
documentation as below and must be formally approved by Canning Conveyors
after prociding acceptable documentation required.
Sub contractor approved list – letter
Pre-qualifying Health and Safety questionnaire
Contractors Health and Safety questionnaire
Site working (method of working part 1 & 2)
Sub contractors rules
Sub contractors policy statement
Contractors safety information – (page 4.6)
All above documents:-
Main server/H&S files/Sub contractors details/Questionnaire
All sub contractors must provide the company with updated and valid insurance
liability cover as appropriate together with any other documents as necessary.
See Canning File No: (CAL 01)
Approved Sub-Contractor Compliance letter
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WORKING AT HEIGHTS
Under the Work at Height Regulations we have certain duties we must perform in
relation to Working at Height. We will do anything that is reasonably practicable
to prevent anyone from falling.
We will avoid work at height wherever we can;
We will use work equipment or other measures to prevent falls
Where we cannot avoid working at height and cannot eliminate the risk of a
fall we will use work equipment or other measures to minimise the distance
and consequences of a fall should one occur.
As duty holders we are required to ensure:
All work at height is properly planned and organised;
All work at height takes account of weather conditions that could endanger
health and safety;
Those involved in work at height are trained and competent;
The place where work at height is done is safe;
Equipment for work at height is appropriately inspected;
The risks from fragile surfaces are properly controlled; and
The risks from falling objects are properly controlled.
We will ensure all work is properly planned and supervised and carried out
We also ensure that we plan for emergencies and rescue. At all times we will
take account of our risk assessment.
When selecting equipment for work at height we will:
Use the most suitable equipment.
Use collective protection measures over personal protection measures.
Take account of the working conditions and risks to safety of all those at the
place where the equipment will be used.
Wherever possible we will try to prevent anything falling from height where this
can‟t be done we will ensure no can be injured by anything falling. We will also
ensure that nothing is thrown or tipped from height if it could injure someone and
that nothing is stored in such a way that its movement could injure someone.
We will also ensure we comply with the detailed requirements laid down in the
Schedules to the Regulations. The Schedules cover the following areas.
1. Existing places of work and means of access for work at height
2. Collective fall prevention (e.g. guard rails and toe boards)
3. Working platforms
4. Collective fall arrest (e.g. nets, airbags etc)
5. Personal fall protection (e.g. work restraints, work positioning, fall arrest and
6. Ladders and step ladders
7. Inspection reports (for working platforms in construction only)
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REQUIREMENTS FOR LADDERS UNDER THE WORK AT HEIGHT
We shall ensure that we will only use a ladder for work at height if a risk
assessment under the Management Regulations has demonstrated that the use
of more suitable work equipment is not justified because of the low risk and
(i.) short duration of use;
(ii.) or existing features on site which we cannot alter.
Any surface upon which a ladder rests shall be stable, firm, of sufficient strength
and of suitable composition safely to support the ladder so that its rungs or steps
remain horizontal, and any loading intended to be placed on it.
A ladder shall be so positioned as to ensure its stability during use.
A suspended ladder shall be attached in a secure manner and so that, with the
exception of a flexible ladder, it cannot be displaced and swinging is prevented.
A portable ladder shall be prevented from slipping during use by –
(a) Securing the stiles at or near their upper or lower ends;
(b) An effective anti-slip or other effective stability device; or
(c) Any other arrangement of equivalent effectiveness.
A ladder used for access shall be long enough to protrude sufficiently above the
place of landing to which it provides access, unless other measures have been
taken to ensure a firm handhold.
No interlocking or extension ladder shall be used unless its sections are
prevented from moving relative to each other while in use.
A mobile ladder shall be prevented from moving before it is stepped on.
Where a ladder or run of ladders rises a vertical distance of 9 metres or more
above its base, there shall, where reasonably practicable, be provided at suitable
intervals sufficient safe landing areas or rest platforms.
Every ladder shall be used in such a way that –
(a) A secure handhold and secure support are always available to the user; and
(b) the user can maintain a safe handhold when carrying a load unless, in the
case of a step ladder, the maintenance of a handhold is not practicable when
a load is carried, and a risk assessment has demonstrated that the use of a
stepladder is justified because of –
(i) The low risk; and
(ii) The short duration of use.
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ACCIDENTS INVOLVING WORKING AT HEIGHT ARE A MAJOR SOURCE
OF FATALITIES AND SERIOUS INJURY IN THE WORKPLACE
CHECKLISTS FOR MANAGERS, SUPERVISORS AND USERS
Is a ladder, stepladder etc. the right equipment for the work?
If so, is the equipment in good condition and free from slippery
Is the ladder inspected regularly for defects and are records kept?
Can the leaning ladder be secured at the top? If not, can it be secured at
the bottom or will a second person stationed at the base provide
Is the top rung level with the platform? Is there adequate (at least 1m
above working platform) handhold at the place of landing?
Is the ladder angle correct (75 degrees - one rung out for four in height)?
Is there support for the ladder at both the upper point or rest and the
Is the ladder properly positioned? Never overreach when working from a
If it is necessary to carry tools and equipment has provision been made
for carrying them so that the user can keep his hands free for climbing?
Can you hold the ladder if climbing or working off it?
If an extension ladder is used is there sufficient overlap between
On stepladders are the stays, chains or cords in good condition?
Can the stepladder be placed sufficiently near the work on a firm level
surface? Never overreach when working or use top platform of step
ladder (unless it has special hand holds).
Is the ladder clear of overhead electric cables?
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Is the ground firm enough to carry the superimposed load of the scaffold
and also the load to be imposed upon the scaffold?
Are soleplates of adequate size and strength?
Are baseplates placed under every standard?
Are baseplates or soleplates away from any service covers?
Are public footpaths or roadways kept free from obstruction? (Or has a
licence been obtained from the local authority granting this permission.)
If a scaffold is placed within 18" of the kerbline is a timber fender placed
in the road giving a minimum clearance distance of 18" from the scaffold
to the edge of the fender?
Are warning lights provided in order to warn people about the scaffold
and also the obstruction?
Are any hoardings tied sufficiently?
When tubular gantries or hanging scaffolds are erected across roadways,
railway lines or waterways is the stipulated headroom provided?
When excavations take place in the vicinity of scaffolds is care taken to
ensure that the scaffold foundations are not weakened by these works?
When scaffolds are going to be erected within the vicinity of power
cables has the safe working distance for workmen been clarified with the
Local Electricity Board?
Are spacings of standards suitable for the proposed scaffold loading?
Are correct types of fittings specified (i.e. load bearing couplers specified
for fixing ledgers to standards)?
Are numbers and types of ties specified correctly (i.e. at least 50% are
physical ties, remainder reveal type?
Are handrails and toeboards correctly fitted on all working levels, at
heights exceeding 2m above ground level?
Are suitable anchors provided for scaffolds to be guyed or buttressed?
Are extra ties provided for scaffolds sheeted out with tarpaulins or
Is corrugated iron sheeting used on temporary roofs secured with both
hook bolts and also sheeting clips?
On scaffolds exposed to high winds are the boards all lashed to the
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Are soleboards always placed at right angles to floor joists and rafters?
(Loads to be placed on such structures must be very carefully checked.)
Have all scaffolds been checked for overloading?
Are trussed scaffolds provided with sufficient physical ties at outrigger
Level and cantilevered scaffolds provided with adequate counterweights?
Are ladders fixed to comply with current regulations?
Are scaffolds only used for the purpose for which they have been
On sites nearing completion are safeguards in place to prevent ties being
removed by glaziers, plasterers etc.?
Are scaffolds always erected to comply with the appropriate
Are scaff tabs in position?
Are manufacturer’s instructions for erection available on site and closely
Unless the instructions state otherwise is there a base: height ratio of at
least 1:3 for any untied towers? Ensure you do not mix components from
different types of scaffold.
Only certificated person to erect and inspect mobile towers
Is there a safe means of access / egress to the work platform
Is it possible to climb from the inside or use internal ladders?
Are platforms from which a person can fall 2m (or where there is still a risk
of injury) fitted with guard rails and toe boards?
Is the tower on a firm, level base? (Do not erect the tower directly on
recently made up ground, timber spanning excavations etc. If using a
mobile tower, then make sure the castors are locked.)
Ensure the tower is tied rigidly to the structure if there is the likelihood of
strong winds, the tower being used for grit blasting / water jetting or if
heavy materials will be lifted up the outside of the tower.
Ensure all towers are tied rigidly where the base: height ratio is not
sufficient for the height of the tower needed.
Ensure the working platform is not overloaded. Do not apply pressure
which could overturn the tower.
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Ensure any wheels are locked and outriggers extended.
When moving a mobile tower is its route clear of power lines, obstructions or
holes in the ground? (The surface should be firm and level. Only push the
tower from the base and do not allow people or materials to remain on the
platform while doing so.)
LIFTING OPERATIONS AND LIFTING EQUIPMENT
The legal provisions (The Lifting Operations and Lifting Equipment Regulations
(LOLER) requires the thorough examination of Lifting Equipment at specified
Lifting Equipment Must Be:-
(a) Suitable for the purpose it is used for and of adequate strength and
(b) Suitably positioned and installed.
(c) Have the correct markings (SWL) etc.
All operations are to be planned by a competent person and appropriately
supervised. And carried out in a safe manner.
All equipment to be thoroughly examined and inspected in specific situations by a
Any defects must be reported in writing.
All reports and inspections must be recorded for specified periods.
The Regulations implement the lifting provisions of the amending directive to the
Use of Work Equipment Directive 95/63/EC.
The legal provisions apply in all premises and work situations subject to the
Health & Safety at Work Etc Act and build on the provision and Use of Work
All lifting equipment, other than lifting equipment for lifting persons or an
accessory for lifting shall be thoroughly examined by a „competent person‟ at
least every 12 months or in accordance with an examination scheme and other
attachments every 6 months.
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Although the regulations do not define Lifting Equipment and therefore cover a
range of equipment which performs an element of „lifting‟ as its Principal
These regulations should not be dealt with isolation and the „Duty Holder (person
who provides the lifting equipment) needs to ensure the relevant aspects of the
P.U.W.E.R. ([Provision and Use of Work Equipment) and other legal provisions
are taken into account.
Guidance on these Regulations is well covered in the “Safe Use of Lifting
Equipment” Approved Code of Practice and Guidance (L113).
MOBILE WORK EQUIPMENT
See Canning File No. 23 – Ref MREG01
Where there is a risk of rollover the risks should be minimised. The most practical and
commercially sensible action in this situation especially for those hiring, leasing,
renting out or lending equipment is to fit a rollover protection structure (ROPS).
Where a ROPS has been fitted there is also a legal requirement to install a suitable
restraining system if there is a risk of anyone being crushed during its rolling over.
Certain fork-lift trucks, such as those fitted with masts must be adapted and
equipped to reduce the risks to safety to the lowest reasonably practical level.
This could mean fitting a driver restraint if one is not already fitted.
The ROPS, restraints and attachment points should be to a suitable standard
and more information should be gained from the manufacturer or supplier before
action is taken. The HSE will also be publishing separate guidance on the
relevant standards or the design and fitting or ROPS and restraining systems.
Where anyone is hiring or renting equipment etc. they should prepare an action
plan listing the equipment that needs to be modified. The action plan should list
the equipment that is most at risk of rollover. You should prioritise within this
action plan the modifications that are needed according to risk and ensure that
new requirements are met within an acceptable time scale.
There may be situations where other equipment may need to be fitted with ROPS
and / or a restraining system because of the conditions in which the customer will
be using them. Hire companies should discuss the project for which the
equipment is to be used with the customer and provide them with a suitable
What follows is a list of machines identified from accident statistics that are most
at risk from rollover and as a result require priority action: This list is not
exhaustive and may need to be developed.
Variable reach rough terrain trucks
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The plan should identify mobile work equipment on the basis of these 3 broad
Group 1 – Machinery already fitted with attachment points for ROPS and
operator restraints and can be fitted with proprietary ROPS.
Group 2 – Machines that do not have attachment points but where attachment
points and proprietary ROPS can be fitted.
Group 3 – Machines where ROPS and attachment points may need to be
designed or the machines replaced.
To enable our plan to be audited it should contain the following information:
Unique identification of equipment (e.g. registration, serial number etc.)
Location information (e.g. the place where item is based or contact number for office
responsible for item)
The safety measures that are required
The date when work is planned for completion (the quickest practicable time)
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