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PMI-SVC Web Site Redesign Initiative - DRAFT Statement of Work – DRAFT Introduction and Background The PMI-SVC website redesign project is an initiative approved in October 2006 by the PMI-SVC Board of Directors (BOD). The initiative’s objectives are to: Redesign the PMI-SVC website with a professional and visually appealing image, a customer focus, and a consistent look and feel with intuitive navigation. Enable rapid development and delivery of content and services by providing functionality that meets the needs of the BOD and membership. Increase the visibility of the chapter, the project management profession, and the chapter membership with a professional website that helps market and promote the value of project management and the chapter’s membership to the Sacramento Metropolitan Region. Strategic and Tactical Approach The strategic approach for the website redesign is to use the modules, features, functionality of Affiniscape to design and construct the website to enable rapid development and delivery of robust services and content in phases. In Scope: Phase 1 Phase 1 will focus on content transfer from the current website to the new website with added functionality, a more consistent look and feel, and a more intuitive navigation. Out of Scope: Follow-On Phases Follow-on phases will focus on developing and delivering other services and contents based on the chapter’s strategic objectives. Implementation Approach for Phase 1 The implementation approach for Phase 1 which is “In Scope” for this phase of the website redesign is listed below: The redesign of the website will be implemented as a project with a Project Manager (PM) and Project Team. The project will use Affiniscape Affiniscape will provide implementation guidance, design consulting, customization if requested, and technical support. The PM will create a project plan. PM will report and discuss status and progress weekly with IT Director. The IT Director will report status and progress to the BOD at the their monthly meeting. PMI-SVC Web Site Redesign Initiative - DRAFT Requirements The major requirements addressed in the scope of work for Phase 1 are a website that conveys a professional image, content management, event management, integrated payment system, email, security, leadership profiles, search, suggestions, and forums. The requirements mentioned above are described in the PMI-SVC Website Redesign Requirements – Preliminary Outline document. Other requirements as described in the PMI-SVC Website Redesign Requirements – Preliminary Outline document will be addressed in future phases. The table below briefly summarizes the phase in which a major requirement will be addressed. In some cases, a requirement addressed in Phase 1 may be enhanced in a future phase. For example, the Volunteer web page and process will be kept as is for Phase 1 but a more robust version will be developed and delivered in a future phase. Requirement Implementation Phase Website that conveys a professional image Phase 1 Content Management Phase 1 Common Repository and Document Phase TBD Management (including Collaboration) Event Management Phase 1 Integrated Payment System Phase 1 Phase TBD – Enhancement Email Phase 1 Volunteer Center and Management Phase 1 – As Is Phase TBD - Enhancement Career Center Phase TBD Recruitment Phase TBD Security Phase 1 Leadership Profiles Phase 1 Search Phase 1 Surveys and Polling Continue with Survey Monkey Suggestions Phase 1 Forums Phase 1 Vendor Software and Support All Phases Affiniscape meets requirement for software, hosting, and consulting and technical support. Application Software Architecture All Phases Affiniscape meets requirement for modular architecture. PMI-SVC Web Site Redesign Initiative - DRAFT Scope The PMI-SVC Project Team in consultation with Affiniscape will design and construct a new site that transfers and incorporates the content from the current website to the new website. The rationale for proceeding in this fashion is to streamline the design and implementation process with minimal delays. The PM will work individually with BOD members and volunteers responsible for a major section of the web site. For example, the PM will work with the VP Membership on the design, navigation, functionality, and process related to the Membership web pages and sub pages. The work to be done is outlined in the table below. A project plan with critical path tasks and sub-tasks showing start and end dates will be created after consultation with Affiniscape. Target dates shown are based on current information and subject to change. Phase 1 PMI-SVC Web Site Redesign Critical Path target end dates 1. Visual Design 10/25/06 Complete SiteBuilder form to create initial site design 2. Graphics 11/30/06 Select initial graphics for site (Graphics Consultation) Complete site template Create site “mockup” – “placeholder” site Review “mockup” design 3. Site Production 12/15/06 Begin PMI-SVC content transfer to “placeholder” site Review PMI-SVC content Begin building site Format member “database” for upload 4. Site Population and Data Integration 12/15/07 Upload initial graphics Upload member “database” Setup account with merchant services provider 5. Build PMI-SVC Site 01/26/07 Create initial web pages and sub pages with content Who We Are Membership Events Programs Professional Development News Sponsors PMI Links Note: The person responsible for web page and sub pages PMI-SVC Web Site Redesign Initiative - DRAFT Phase 1 PMI-SVC Web Site Redesign Critical Path target end dates will help validate functionality, navigation, design, and change to current process. For example, VP Membership will validate membership related web pages and sub pages. 6. User Validation 02/16/07 Begin online training for user validation Create user validation scenarios Perform pre-go live user validation testing o Functionality o Navigation o Design o Process o … Note: Members will be asked to volunteer to validate design, navigation, functionality, and process. 7. Go Live Preparation 02/28/07 Setup domain name Setup email accounts Change DNS Update process documents Train BOD and authorized users in updated process Continue to add online training for BOD and members 8. Launch 03/30/07 Setup launch o Launch partial membership on new site o Keep partial membership on current site o Continue to update process o Continue to train BOD and authorized users in tool use and process 9. Cutover 04/02/07 Setup to cutover entire membership to new site Cutover to new site … PMI-SVC Web Site Redesign Initiative - DRAFT Deliverables The Phase 1 “In Scope” deliverables are shown in the table below. The deliverables closely coincide with the critical path target end dates. This provides the ability to easily track the deliverables. Phase 1 Web Site Redesign Deliverables Target (In Critical Path Sequence) Dates Project Startup Deliverables 11/17/06 Statement of Work Project Schedule Site Setup Deliverables 12/15/06 Site Build Elements Content Transfer Graphics Transfer Database Transfer “Placeholder” Site Site Build Deliverables (all to complete within the same 01/26/07 time frame) Home Page Professional Development Who We Are News Membership Sponsors Events PMI Links Programs User Validation Deliverables 02/15/07 Online training (for user validation participants) User Validation Plan (User Scenarios) User validation (by individual responsible for web page) Go Live Deliverables 02/28/07 Users trained with Affiniscape online education Domain name Email accounts DNS registration Updated processes Responsible individuals familiar with updated processes Launch Deliverables 03/30/07 Launch plan Additional users trained with Affiniscape online education and familiarized with updated processes ½ membership on new site for 1 month Cutover Deliverables 04/02/07 Cutover plan New site – access to all members PMI-SVC Web Site Redesign Initiative - DRAFT Status The Website Redesign project will report status and progress as follows: The IT DIrector will report project status and progress monthly to the PMI-SVC Board of Directors. The Project Manager will report and discuss project status, progress, and issues with the IT Director weekly. Critical issues and proposed resolutions will be immediately discussed with the IT Director and escalated, if necessary. Performance Period The performance period of the initial phase (Phase 1) of the project is expected to begin early October and end March 31st 2007 (End 1Q 2007) Success Criteria The success criteria for Phase 1 is: Website with professional image, consistent look and feel, and intuitive navigation. Content management tool that enables authorized users to develop, manage, and deliver content. Transfer of content from current website to new website. Funding The funding for Phase 1 is $15,000. The funding covers: Annual fee One-time Site Setup (Design and Construction) Extended Support o 2 Hour Guaranteed Response Time o Mon-Fri 8AM to 8PM CST; Sat-Sun 8AM – 4PM CST o 48 Hours of “How To” Advice o Additional $300 annual cost ($995 instead of $695) buys quicker response time, more advice and guidance, and weekend coverage – Critical 1st year support requirement from build to launch plus first few months in production. Additional Design and Construction Support (to provide a unified look for the content on the site) o Custom design PMI-SVC website o Design landing page and custom sub-page template o Transfer and reformat content o Custom style sheet (along with style guide) Annual Conference PMI-SVC Web Site Redesign Initiative - DRAFT Applicable Documents Previous work done for this project includes: Website Redesign Vision Statement Website Redesign Issues Table Website Redesign Requirements – Preliminary Outline Website Redesign Project Charter Requests for these documents require an email to firstname.lastname@example.org. In the majority, the documents mentioned above have been previously distributed and reviewed. Original and future recipients will be notified of any updates to the documents.
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