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ATLAS Presentation - About ATLAS

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					               ATLAS

Articulated Transfer Linked Audit System
ATLAS Presentation Overview

Introduction
Planning Campus Participation & Funding
Campus ATLAS Plan Elements
Software and Hardware Installation
Training
Communication
Teams
Survey Analysis
MOU’s
Future Meetings

                                          2
ATLAS Introduction

Assists students & counselors consider transferring
credits between:
  Schools
  Academic Programs
Gateway to campus’
  Automated transfer articulation processes
  Automated degree audit processes
  Campus sites that assist planning transfers
Web based with lots of optional features
Each campus charts own timing and path



                                                      3
Planning Campus Participation

Campus ATLAS Plan
  Prepared by campus ATLAS team
  Current Status
  Planned End-of-Phase 1 Status
  Timeline with milestones
Audit and articulation accuracy is more important
than initial implementation
  Interdependence of all campuses in the system




                                                    4
Campus ATLAS Plan Elements -
       Areas to cover in Timeline
Automate Articulation Rules using your SIS
Automate Degree Audit Rules using your SIS
CAS Startup
Implement each CAS Feature selected for your
campus
Other campus-specific, ATLAS-related
On-Campus promotion(s)




                                               5
       Example Campus Plan –
                           Articulation & Degree Audits
                                                     Apr-06 May-06 Jun-06 Jul-06 Aug-06 Sep-06 Oct-06 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07
AUTOMATE FEEDER SCHOOL COURSE ARTICULATION # Courses
Lane (Most Popular):                          Left
  Lower Division courses
  Packaged Articulation Agreements
  Gen Ed/OTM                                  180 Update agreement       Automate articulations

SOU (Most Popular):
 Lower Division courses                                 250         Update agreement      Automate articulations
 Packaged Articulation Agreements
 Upper Division courses
 Main Programs

WOU (Most Popular):
 Lower Division courses                                 300                        Update agreement        Automate articulations
 Packaged Articulation Agreements
 Upper Division courses
 Main Programs

Learn how to automate XYZ and ABC articulation situations

AUTOMATE DEGREE AUDITS                               Programs
Bachelor's Programs to be done:                         Left
 Social Sciences                                         8
 Humanities/Fine Arts                                    12
 Business                                                0
 Engineering                                             5
 Education                                               7
 Agriculture/Forestry/environmental Studies              15
 Health Sciences                                         3
 Biological Sciences                                     5
 Computer Science                                        4

Learn how to automate PQR and EFG audit situations



                                                                                                                                                6
       Example Campus Plan – CAS
                                                    Apr-06 May-06 Jun-06 Jul-06 Aug-06 Sep-06 Oct-06 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07
CAS STARTUP
 Select CAS Administrator(s)
 Train on CAS
 Configure CAS for development and testing                       Initial   Adjust Adjust Adjust

IMPLEMENT CAS FEATURES
“Send”
  Course Descriptions
    Course Bank
    Online Catalog URL
  Your Courses
    Transcript Import (an interface)

“Receive”
  Course Equivalency Guide (CEG)
  Academic Programs
  Planning Guides (an interface for non-DARS)
  Student Services
    Admissions Online Application (Use CAS data):
    Admissions Online Application:
    Admissions Information:
    Financial Aid URL:
    Financial Aid Info URL:
    Registration URL:
    Registration Info URL:
    Additional Resources URL:


PROMOTIONS
 Posters in Student Union
 Counselor Training
 Student Newspaper Ads
 Radio Spots



                                                                                                                                               7
Campus ATLAS Plan Elements -
       CAS Implementation
For each selected CAS Feature
  In test mode
     Appropriate disclaimers
     Adjust configuration and web aspects
     Install interface (if applicable)
     Add feature to training & user manuals
     Train & Test
  Cutover to production
  Get the word out at your campus




                                              8
CAS Server

Determine logistics for server(s)
Negotiate licensing agreements with vendors
Software/Hardware Installation (Centrally Coordinated)
Install CAS
Test
Ready for campus use – projected date: 5/31/06




                                                         9
Implementation Considerations

DARS/CAPP
  Which interfaces?
Web
  Currency of information
  Disclaimers
  Common access, statewide front-page for all users
  Campus CAS introductory page
Consistent course numbers
  All Receiving campuses use same as Sending campus




                                                      10
Funding - Statewide
Chancellor’s office funding covers:
   CAS License                            (OUS only)
   Planning Guide Interface License       (OUS only)
   Import Transcript Interface License    (OUS & CC)
   CAPP Interface/contingency
   Project Coordination & some training   & promotion




                                                        11
   Funding - For Campuses

  Chancellor’s office also provides:
     Vendor installation-related fees
         Both interfaces for OUS Campuses
         Import Transcript interface for 2 or 3 CC Campuses
     Assistance automating articulation & degree audits
      (OUS Campuses only)


Notes:
     Funding is contingent upon campus plans
     June 30, 2007 Funding deadline
     (promotion expected in fall 2007)




                                                              12
Funding - Recurring Costs

Chancellor’s office funding supports initial
development and implementation, only
Campuses will have to immediately support recurring
costs for:
  Articulation agreement maintenance
  Automated transfer articulations maintenance
  Automated degree audit maintenance
  ATLAS related IT labor, software & hardware




                                                  13
Training

Determine Training Needs
  To use CAPP (or DARS)
  To Configure CAS
     1 or 2 people per campus (web-based)
  To use CAS (later in the process)
     Advisors
     Students
  Possible Approaches
     Train trainer & travel to campuses
     Web based
     Attend outside classes



                                            14
Communication

Communication with Vendors
   Our IT and Functional spokespersons
Project Communications
   What are your preferences? What works?
Publicity (to occur later):
   Local or statewide (or both)?
   Who are the audiences?
   Which methods?
      What exists now that could be used?
      What else must be developed?
   Who is responsible and who pays?

                                            15
Team Structures

Campuses should determine local teams, likely to include:
    Administration
    Degree audit/certification
    Transfer articulation
    Advising
    IT support
    Student(s)?
Campuses select one ATLAS delegate for Steering Committee
(along with another for IDTS)
Working groups (up to 6 campus reps per group)
    Articulation
    IT
    Others needed?


                                                            16
Survey Analysis & Discussion

Review the synthesized results
   What patterns do you notice in the responses to each
   question?
   What clarifications are needed to determine the “real
   answers” to unclear or incomplete responses?
   What issues need further discussion?
   What additional questions emerge from the survey
   responses?

Implications (drawn from group discussion):




                                                           17
MOU Discussion

To stay friends by developing common expectations,
especially about exchanging money
Primary transactions to make clear:
  Distribution of CO funds
  Financial point person
  Payment for recurring software fees
  Payment for centrally provided, on-going services
  Other?


Timeframe for meeting with each campus



                                                      18
Future Meetings and Q&A

Steering Committee Meetings
  March 29th in Portland
  April 26th in Eugene
  May 24th in Portland
  Last week of July
  Last week of October
  Last week of January
Articulation Working Group
  When?
IT Working Group
  When?


                              19

				
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