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					Registered Mail Redesign
        Program



                      MDPS Briefing
                     August 7th, 2008
           Registered Mail Redesign Program
                              International Registered Mail Redesign Initiative


Inbound International Registered Mail Processed through regular First
   Class mail stream
    •   Convert inbound Registered Mail to First Class mail flow
    •   Signature confirmation will be used at destination to verify receipt
TASKS COMPLETED
     Initial meeting held with International Network Operations and JFK
      Management on March 18th
     Team conducted site review at JFK week of April 21st
     Mapped out current inbound flow of International Registered Mail
     Notification of pilot to Unions by HQ Labor Relations
     Pilot test at JFK June 23rd – July 5th
     Pilot expanded to all NY Metro sites on July 7th

                                                                               2
                    Registered Mail Redesign Program
                                                      International Registered To-Be Mail Flows


To-Be First-Class Mail Flow (with Int’l Registered) at P&DC
                                                             DBCS



                                         2. Isolate Registered
                     Letters to DBCS     Mail with Certified.
                       Processing
    P&DC
                                                            AFSM
                     Flats to AFSM
                                                                         5. All mail
 1. Inbound Int’l                        3. Flats worked on AFSM         dispatched as FCM    Outbound
 Mail arrives at                                                         to Carrier Unit   Transportation
                                         with First-Cass Flats                               to Delivery
 P&DC with FCM
                                                                                                 Unit


                       SPRs to
                        SPBS                                SPBS


                                       4. SPRs worked on SPBS
                                       with First-Class SPRs                                            3
                  Registered Mail Redesign Program
                                               International Registered To-Be Mail Flows


To-Be First-Class Mail Flow at Delivery Unit
                          DPS Letter Trays



                               1. Letters in
                               DPS tray
                                                                            IM D Scanning
                            Flats Bundles             Accountable
             Delivery                                    Table                                 Customer
              Unit


    Inbound
transportation                                          4. Flats and SPRs
                          2.Flats worked to carrier                         5. Carrier scans
  to Delivery                                           go to accountable   any Registered
      Unit                                              table for           mail found as it
                                                        documentation       is delivered
                              Hampers




                        3. SPRs worked to carrier
                                                                                                     4
        Registered Mail Redesign Program
                                             Effects on Carriers & Clerks



 IIRs Identified in DPS/FSS will be handled similar to
  Certified Mail
 IIRs identified in office by clerks/carriers are
  assigned by Accountable Clerk
 Carriers should -
   • Identify IIRs in DPS/FSS during delivery
   • Handle the same as IIRs assigned by Accountable
     Clerk
     - Delivery Notice (and signature if delivered)
     - Scan (attempted or delivered)
     - Return signed delivery record or left notice (LN) IIR
   • Clearance docs revised to show IIRs identified on
     street


                                                                        5
        Registered Mail Redesign Program
                                    Effects on Carriers & Clerks (continued)



 IIRs identified in delivery unit manual letter/flat/parcel
  operations are sorted to the Accountable Clerk
 Accountable Clerk uses manual accountable log or IMD
  accountable log as appropriate
 Assign by number of IIRs, not individual Registered #
 For P.O. Box/Caller Service clerks should –
    Identify IIRs and handle similar to Certified Mail

 SSA - Scan as delivered when customers pick up Left
  Notice/attempted IIRs

                                                                           6
         Registered Mail Redesign Program
                                 Effects on Carriers & Clerks Summary



 IIRs now processed and transported with First-Class Mail

 Assigned by number of IIRs, not individual Registered #
 Follow appropriate scanning procedures

 IIRs identified on street – turn in delivery record or LN item
  (signature or LN, scan or manual entry as attempted or
  delivered)

 Handle IIRs similar to Certified Mail – Identify, Capture
  Signature or LN, Scan, and Maintain accountability


                                                                    7
    Registered Mail Redesign Program
                   International Registered Mail Redesign Initiative




New IIR handling procedures –
 Consistent with UPU requirements
 Limited liability for IIRs
 Similar handling of Registered Mail in other
  countries
 Provides significant savings for the USPS




                                                                   8
         Registered Mail Redesign Program
                           International Registered Mail Redesign Initiative


TASKS IN PROGRESS
    Labor notification of labor impact and Article 12
    Identification of Registry resource impact with webCCM process
      (ISC and Plant registry operations)


UPCOMING TASKS
    Documentation updates (DMM 901, DMM902, IMM, etc.)
    Phase 2 – JFK to the country (August)
    Phase 3 – All ISCs to the country (September)




                                                                           9
         Registered Mail Redesign Program
                           International Registered Mail Redesign Initiative


Phase 2 Timeline
    Thursday, Aug. 7 – MDPS telecon, plan briefing and SOP/Standup talk
     review
    Thursday, Aug. 7 thru Aug. 13 - HQ will offer to hold telecons for each
     area (districts) separately
    Wednesday, Aug. 13 – Schedule follow up telecon with areas as
     necessary
    Thursday, Aug. 14 – Area MDPS distribute SOP/Standup talk to the field
     with instructions to managers
    Thursday, Aug. 14 – Training begins in the field for delivery units and
     plants
    Monday, Aug 25 – Implementation begins. JFK converts registry
     operations to First Class processing nationally
    Monday, September 1 – Follow-up telecons with areas as necessary
    Monday, September 8 – Submit survey to areas for completion

                                                                          10

				
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