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					                                          Alexandria, Minnesota
                                           November 22, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council was held in the Council
Chambers with those present reciting the Pledge of Allegiance, followed by an Invocation by Pastor John
Beem, after which Mayor Dan Ness called the meeting to order at 7:00 P.M.

The following members were present: Bigger, Carlson, Miller, Benson, Frank
The following members were absent: None
Two news media representatives were present.


CONSENT AGENDA

        A. Approve Minutes from November 9, 2010 Council Meeting
        B. Approve Licenses and Authorize Issuance
                 Gambling:           Alexandria Youth Division of YABA (sell raffles for events on
                                     1/21/11 and 5/9/11 at Garden Center)
                                     Vikingland Builders Association (sell raffles for event on
                                     1/21/11 at Eagles Lodge)

Following discussion, a motion was made by Bigger and seconded by Carlson to approve the Consent
Agenda as presented. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Benson, Frank
                         NO:     None


JASON MURRAY, EDC DIRECTOR – ECONOMIC DEVELOPMENT BOARD (EDB)
RECOMMENDATION

Mayor Ness recessed the City Council meeting at 7:04 p.m. and opened the EDA meeting.

EDC Director Jason Murray noted on September 13, 2010, the City Council voted to accept the
recommendation of the EDB to amend the Tax Increment Financing (TIF) Contract and Note with
Gendell Partners Alexandria LLC to eliminate the requirement for the housing minimum improvements
and to decertify the housing parcels from the district for failure to meet the contract deadline. He had four
points – removed parcels relating to housing, note is adjusted from $230,000 to $129,000, the market
value based on the removal of those parcels, and the memo from the City’s TIF consultant Jim Casserly.
The commercial unit was constructed, but the 11 townhomes were not substantially completed by the end
of 2009, causing a default in the Contract for Redevelopment with the developer. The housing parcels
have been removed from the District, with only the Walgreens parcel remaining. Based on the removal of
parcels, the market value of the development and note has been changed to reflect the decertification of
parcels.

EDA Member Bigger wondered what is good about this for the City? Mr. Murray indicated the parcels
go back on the tax roles as of September, 2010. There was very minimal TIF. The developer has not
received any TIF on the housing. It received a small payment in 2009 for the commercial.

Following discussion, a motion was made by EDA Member Frank and seconded by Benson to accept the
recommendation of the Economic Development Board and adopt EDA Resolution No. 2010-02, A
RESOLUTION AUTHORIZING EXECUTION AND DELIVERY OF A RESTATED CONTRACT
FOR PRIVATE REDEVELOPMENT WITH GENDELL PARTNERS ALEXANDRIA, LLC subject to
the amendments that the wording should be changed to “restated”. Council Member Frank wondered
about moving the alley and replatting the property and would it come back to the City. City Planner Mike
Weber noted the platting remains unchanged and the PUD zoning is still the same. The motion carried by
the following vote:

                         YES:    Bigger, Carlson, Miller, Ness, Benson, Frank
                         NO:     None

The full text of this EDA Resolution appears in the EDA Resolution file.

A motion was made by EDA Member Miller and seconded by Frank to adjourn the Economic
Development Authority meeting at 7:14 p.m. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Ness, Benson, Frank
                         NO:     None

Mayor Ness reconvened the Alexandria City Council meeting at 7:14 p.m.
                                         Alexandria, Minnesota
                                          November 22, 2010

ORB MANAGEMENT – CHANGE ORDER FOR POLICE STATION

City Administrator Jim Taddei noted he had received a change order from ORB Management for the
correct flashing on the roof. This was an oversight that was not included in the specifications. The
change order is in the amount of $13,440.00 and requires City Council approval since it is over 5% of the
contract amount.

Following discussion, motion was made by Frank and seconded by Carlson to approve the Change Order
in the amount of $13,440.00 for the parapet cap flashing and to authorize the City Administrator to sign
that Change Order. The motion carried by the following vote:

                        YES:    Bigger, Carlson, Weisel, Benson, Frank
                        NO:     None


PUBLIC HEARING – 2011 ON-SALE LIQUOR LICENSE RENEWALS

Mayor Ness noted it was 7:15 p.m. and opened the public hearing for the 2011 on-sale liquor license
renewals.

City Administrator Jim Taddei noted the following establishments have applied for their 2011 on-sale
liquor license renewals: Angelina’s, Bennigan’s, Doolittles Woodfire Grill, D. Michael B.’s, Garden
Center, Tennesee Roadhouse, Holiday Inn, Mi Mexico, Raapers, and The Depot Express. The reason for
the public hearing is to solicit public comments for those licenses. Mr. Taddei has talked with Police
Chief Wyffels and there have been no difficulties with the licensees.

Mayor Ness called for public comments and hearing none, he closed the public hearing at 7:18 p.m.

Following discussion, a motion was made by Frank and seconded by Carlson to approve the 2011 on-sale
liquor license applications and authorize issuance. The motion carried by the following vote:

                        YES:    Bigger, Carlson, Miller, Benson, Frank
                        NO:     None


APPROVE 2011 LICENSE APPLICATIONS AND AUTHORIZE ISSUANCE

Mayor Ness noted the City Council had a list to date of the 2011 license applications before them, a copy
of which is attached to and made a part of these minutes. He indicated the Viking Speedway and the
Runestone Go Kart racing applications would be considered separately.

A motion was made by Bigger and seconded by Carlson to approve the 2011 license applications and
authorize issuance. The motion carried by the following vote:

                        YES:    Bigger, Carlson, Miller, Benson, Frank
                        NO:     None

A motion was made by Frank and seconded by Miller to approve 2011 beer license for the Viking
Speedways with the following conditions:

1.      Beer sales sold under the Grand Stand only with the exception of beer runners in the Grand Stand.
2.      Beer sales may not commence more than one hour prior to the scheduled race time and must
        terminate at 9:55 p.m.
3.      All containers must be opened at point of sale.
4.      Wristbands to be used for age designation.
5.      Beer consumption shall be limited to persons in the designated Grand Stand portion only of the
        licensed premises.
6.      Security measures be approved by the Police Chief and paid overtime by Viking Speedway.
7.      No alcohol shall be allowed in the pit area.
8.      Beer sales shall be limited to only the approved Viking Speedway events.
And to include and approve the 2011 racing schedule for the Viking Speedway with the following
conditions:
1.      The races shall run no later than 10:45 p.m. with no extensions.
2.      The races shall run no later than 9:00 p.m. on nights prior to a school day.

The motion carried by the following vote:

                        YES:    Bigger, Carlson, Miller, Benson, Frank
                        NO:     None
                                           Alexandria, Minnesota
                                            November 22, 2010

A motion was made by Carlson and seconded by Frank to approve the 2011 Runestone Go Kart racing
schedule. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None


SARA STADTHERR, ALEXANDRIA HOTEL & HOSPITALITY – ANNUAL REPORT

Sara Stadtherr, Alexandria Hotel & Hospitality (AHH) noted she would go through briefly a few things
from 2010, the budget for 2011, and then after the report she has some other exciting news for the Mayor
and City Council to mention.        To begin with, September and July saw the highest tax receipts in
Alexandria since the inception of the AHH. She projected the year out with averages and history and they
should end the year at just 2% under their estimate. Thirty eight percent of the business comes in June,
July & August. Marketing expenses include branding and marketing effort until they see some new
designs and marketing. Other numbers are similar such as advertising. There is some money in the bank
so they could use some reserves. Council Member Frank wondered if the reserves would be drained, but
Ms. Stadtherr stated they would not. Council Member Miller wondered how many trade shows they do.
Ms. Stadtherr mentioned they have two trade shows per year. She feels very confident with the direction
the AHH Board is heading. As for her position, Ms. Stadtherr no longer has a reporting authority to the
Chamber, but rather reports directly to the Board, which seems to be a better fit. The AHH has its own
website and her goal is to continue to update that website as needed. There are billboards with
advertising for Alexandria located at Albany, Monticello, Moorhead and then two on Highway 10. She
would like to bring it down to four billboards because she does not feel the billboards on Highway 10 are
effective.

Following discussion, a motion was made by Miller and seconded by Carlson to accept the Alexandria
Hotel and Hospitality Annual Report and 2011 Budget as presented. The motion carried by the following
vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

As for the exciting news, Ms. Stadtherr mentioned she submitted an application to Explore Minnesota for
the City of Alexandria as a Designated Legacy for a month, and is happy to announce they were granted
the month of February 2011 – it will involve many entities. The Mayor and Council Member
congratulated Ms. Stadtherr on this accomplishment.


ELM STREET IMPROVEMENT PROJECT RESOLUTIONS

City Administrator Jim Taddei reviewed the project with the Mayor and City Council. Part of that
process was to install new sidewalks which require two resolutions.

A.      Resolution Declaring Cost to be Assessed, and Ordering Preparation of Proposed Assessment for
        the Elm Street Improvement Project – City Administrator Jim Taddei noted this assessment is for
        the sidewalk portion of the Elm Street Improvement, between 11th Avenue and 12th Avenue. The
        total cost for the sidewalk is $12,895.18, with the property owner’s portion being $6,447.59 and
        the City’s portion being $6,447.59. City Engineer Tim Schoonhoven noted the assessment is
        significantly less than the original amount estimated for each property.

        Following discussion, a motion was made by Carlson and seconded by Miller to adopt Resolution
        No. 2010-57, RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING
        PREPARATION OF PROPOSED ASSESSMENT FOR THE ELM STREET IMPROVEMENT
        PROJECT. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

The full text of this Resolution appears in the Resolution file.

B.      Resolution for Hearing on Proposed Assessment – Mr. Taddei noted now that the project is
        completed and the assessment prepared, the City Council needs to hold a public hearing to
        receive comments on the proposed assessments. The hearing is set for December 13, 2010, at
        7:15 p.m. Following discussion, a motion was made by Bigger and seconded by Carlson to adopt
        Resolution No. 2010-58, RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR
        ELM STREET IMPROVEMENT PROJECT. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None
                                           Alexandria, Minnesota
                                            November 22, 2010

The full text of this Resolution appears in the Resolution file.


PUBLIC WORKS COORDINATOR ITEMS OF BUSINESS

Council Member Miller thanked Public Works Coordinator Bryan Bjorgaard and his crew for getting the
City streets sanded unlike the Twin Cities after the last ice storm.

A.       Annual Report – Public Works Coordinator Bryan Bjorgaard gave his annual report which
         included street maintenance, CIP projects, snow removal, new sign retro reflectivity
         requirements, storm sewer repair, right-of-way permits, Park Department items, and Airport
         items, a copy of which is attached to and made a part of these minutes. Mr. Bjorgaard thanked
         the Park Department for working as a team with the Street Department.

         The Mayor and City Council thanked Mr. Bjorgaard for his report.

         Following discussion, a motion was made by Frank and seconded by Carlson to accept the Public
         Works Coordinator’s Annual Report as presented. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

B.       Donate Truck to Lakes Area Recreation (LAR) – Mr. Bjorgaard is requesting to donate Unit #32,
         which is a 1989 Chevy ½ ton truck, to Lakes Area Recreation. This truck currently serves as the
         mechanics truck but will be replaced when the new sign truck is delivered. He mentioned Unit
         #32 is only worth about $1,500 so he feels the LAR could use this truck for its summertime
         activities. Council Member Frank indicated he is on the LAR Board and they are in need of a
         truck. Their current truck has over 200,000 miles on it and is costing quite a bit to maintain it
         each year.

         Following discussion, a motion was made by Miller and seconded by Carlson to authorize the
         Public Works Coordinator to donate Unit #32 to the Lakes Area Recreation and to note it as an
         additional “in-kind” contribution under the LAR Joint Power Agreement. The motion carried by
         the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

On another note, Council Member Miller commented about the pond at Foslien Park being used as an
additional ice skating rink by many children in that area, and felt the Park Department does an excellent
job maintaining it for that use. Also, he thanked Mr. Bjorgaard for putting in the flag poles at Legion
Park.


CITY PLANNER MIKE WEBER – PLANNING COMMISSION RECOMMENDATIONS

1. Public Hearing – Conditional Use Permit – Douglas County Sheriff

     This applicant seeks a conditional use permit to allow open and outdoor storage as an accessory use in
     an I-1 “Light Industrial” zoning district for the purposes of providing an impound lot. (The present
     impound lot is located west of the Douglas County Fairgrounds.) The property is located at 509 3rd
     Avenue West and is legally described as: Aud Sub Part G Lots 3 & 4 E 20’ Of Lot 1 & 2.64 AC Of
     Lots 3 & 4, AC 2.90, Unplatted Alexandria City, Section 18, Township 128, Range 37, Douglas
     County, Minnesota.”

     RECOMMEND APPROVAL of the Conditional Use Permit (C-10-009) submitted by Douglas
     County Sheriff, based upon the following Findings of Fact:

     1. The request is consistent with the City’s Comprehensive Plan = Institutional.
     2. The request meets land area and setback requirements. Area, shoreland and flood plan is non-
        applicable.
     3. The request will not depreciate the surrounding area.
     4. The request is consistent with the character of the surrounding area with institutional/industrial,
        all sides.
     5. No utilities required to accommodate this request.
     6. Existing or proposed streets are adequate to handle the request with CSAH 82, existing.
     7. The request will not place any undue financial burden on the City.
        AND, the following conditions:
     1. Any exterior lighting to be hooded and directed away from public streets.
     2. City staff to revisit screening requirements and determine the extent of screening with an on-site
        visit in August, 2011.
                                          Alexandria, Minnesota
                                           November 22, 2010

    3. Access to adjoining parcels (east & west) to remain open at all times.

    Following discussion, a motion was made by Bigger and seconded by Frank to accept the
    recommendation of the Planning Commission and approve Conditional Use C-10-009 based upon the
    Findings of Fact and conditions outlined above. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Benson, Frank
                         NO:     None

2. Public Hearing – Conditional Use Permit – Timothy & Carolyn Aarsvold

    The applicant seeks a conditional use permit to authorize group quarters for up to four (4) unrelated
    persons in an R-1 “Single Family Residential” zoning district. The property is located at 110 Maple
    Lane and is legally described as “Browns Rear Hicks Geneva Beach & Birch, Lot 5, Section 21,
    Township 128, Range 37, Douglas County, Minnesota.”

    RECOMMEND APPROVAL of the Conditional Use Permit (C-10-008) submitted by Timothy &
    Carolyn Aarsvold, based upon the following Findings of Fact:

    1. The request is consistent with the City’s Comprehensive Plan = Residential.
    2. The request meets land area and setback requirements. Area, shoreland and flood plan is non-
       applicable.
    3. The request will not depreciate the surrounding area.
    4. The request is consistent with the character of the surrounding area with residential to the west
       and south, seasonal commercial to the east.
    5. Existing sewer and water are adequate to handle the request.
    6. Existing or proposed streets are adequate to handle the request with Maple Lane existing.
    7. The request will not place any undue financial burden on the City.
       AND, the following conditions:
    1. One paved, off-street stall per resident.
    2. Adequate parking to accommodate City Code.

    Following discussion, a motion was made by Bigger and seconded by Carlson to accept the
    recommendation of the Planning Commission and approve Conditional Use C-10-008 based upon the
    Findings of Fact and conditions outlined above. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Benson, Frank
                         NO:     None

3. Mr. Weber explained the League of Minnesota Insurance Trust is offering incentive in the event the
   City is ever taken to court for an alleged land use violation. This is on-line land use training at your
   own convenience. The registration fee is $30 per person. He mentioned if a person does the on-line
   training to please contact City Hall so as to get the group discount. He pointed out a quorum of the
   City Council has to receive the training, which is three members of the Council. This would take
   about 3-4 hours of a person’s time per year. The City needs to be recertified every year. Council
   Member Frank has already signed up. Council Member Carlson indicated she would sign up for it
   also.


ASSISTANT CITY ADMINISTRATOR MARTY SCHULTZ – PBEEEP PILOT SCREENING
PHASE AGREEMENT


Assistant City Administrator Marty Schultz noted at the last meeting, City Administrator Jim Taddei
reported that the City of Alexandria has been invited to participate as one of two pilot cities in the Public
Buildings Enhanced Energy Efficiency Program (PBEEEP) Local Government Program. This program is
offered by the Minnesota Department of Commerce, Office of Energy Security, and administered under
contract by the Center for Energy & Environment. The next step in the process is for the City to execute
an agreement with the Center for Energy & Environment to complete screening phase activities. There is
no cost for the screening phase. They will come up with recommendations for a detailed investigation
phase. The City cost is 30% and would be designed through a cost lease agreement. The PBEEP project
wants to make sure everything is working right and recycling rather than replacing everything new. The
Department of Commerce picks up the cost through the oil overcharge fund. The City’s responsibility
during the screening phase is to allow access to facilities and staff. The agreement estimated that the
walk-thru of each facility will take approximately 4-6 hours. Mr. Schultz mentioned he has already
emailed relevant staff and department heads for the walk-thru. As this point, the City is considering
screening phase at the following facilities: City Hall, Airport Arrival/Departure Building, Airport SRE
Building, Airport H-1 Hangar, Fire Station, Street Garage, and Runestone Community Center. He
pointed out if the screening phase indicates that there are opportunities for energy conservation measures,
a separate agreement will be required for the investigation phase. Therefore he is requesting City Council
authorize the City Administrator to execute the screening phase agreement.
                                           Alexandria, Minnesota
                                            November 22, 2010

Following discussion, a motion was made by Bigger and seconded by Carlson to authorize the City
Administrator to execute the PBEEEP Pilot Screening Phase Agreement. The motion carried by the
following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None


CITY ENGINEER TIM SCHOONHOVEN                             –   TRANSPORTATION         ENHANCEMENT
APPLICATION RESOLUTIONS

City Engineer Tim Schoonhoven noted staff is applying for funds for the Geneva Road pedestrian and
bicycle lanes, Phase 2, and the Third Avenue pedestrian and bicycle crossing. He pointed out
Enhancement Projects are federally funded and very competitive. The City has been successful when it
has done this before. These are two resolutions that are necessary to start the process.

Following discussion, a motion was made by Frank and seconded by Carlson to adopt Resolution No.
2010-59, RESOLUTION ACCEPTING RESPONSIBILITY AS THE SPONSORING AGENCY for the
Geneva Road Pedestrian and Bicycle Lanes Phase 2. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

The full text of this Resolution appears in the Resolution file.

Following discussion, a motion was made by Carlson and seconded by Frank to adopt Resolution No.
2010-60, RESOLUTION ACCEPTING RESPONSIBILITY AS THE SPONSORING AGENCY for the
Third Avenue Pedestrian and Bicycle Crossing. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

The full text of this Resolution appears in the Resolution file.


CITY ATTORNEY’S ITEMS OF BUSINESS

City Attorney John Lervick commented about the protesters outside his office last Friday afternoon and
rest assured they are being watched.


CITY ADMINISTRATOR’S ITEMS OF BUSINESS

A.      2011 Budget and Tax Levy – City Administrator Jim Taddei reminded the Mayor and City
        Council that they will be meeting on Monday, November 29th at 7:00 p.m. to receive public
        comments regarding the 2011 Budget and Proposed Tax Levy.

B.      Police Advisory Committee – Mr. Taddei noted the Police Advisory Committee was established
        in the City Code as a means for individuals to raise issues regarding the Alexandria Police
        Department. The Committee has not met for several years, and if there is an issue to be addressed
        by the Police Department the more appropriate venue would be through the Police Civil Service
        Commission. As a result, City staff recommends repealing Section 2.15 of the City Code which
        established the Police Advisory Committee. Following discussion, a motion was made by Frank
        and seconded by Carlson to adopt for its first reading an ordinance repealing Section 2.15 of the
        City Code relating to the Police Advisory Committee. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

C.      Subordination of CHAP Loan – Mr. Taddei noted the City received a request from Bremer Bank
        to approve a subordination of the CHAP mortgage in the amount of $7,500 for Alan and Sandy
        Koetter, who live at 1319 Natures Trail. Following discussion, a motion was made by Bigger and
        seconded by Frank to authorize execution of the subordination agreement for Alan and Sandy
        Koetter for property located at 1319 Natures Trail. The motion carried by the following vote:

                         YES:     Bigger, Carlson, Miller, Benson, Frank
                         NO:      None

D.      Holiday Train - Outreach Food Shelf – The Outreach Food Shelf is requesting to block off Oak
        Street and Eighth Avenue from 12:00 noon until 1:30 p.m. for the Holiday Train. Following brief
        discussion, a motion was made by Miller and seconded by Frank to approve the closing of Oak
                                           Alexandria, Minnesota
                                            November 22, 2010

        Street and Eighth Avenue from Noon until 1:30 p.m. on December 14, 2010 subject to approval
        by the Alexandria Police Department. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Benson, Frank
                         NO:     None

        Mayor Ness noted every year the Outreach Food Shelf asks him to introduce the Holiday Train
        and in return the Holiday Train gives him a $1,000 check to the Food Shelf. They are very
        generous when they come to town.

E.      League Insurance for the City - Mr. Taddei noted each year the City is asked to take specific
        action on the liability limit coverage. The monetary tort liability limit is $1,500,000. City
        Attorney John Lervick noted they do have a case pending right now where that statutory amount
        comes in to play. Following discussion, a motion was made by Miller and seconded by Carlson
        not to waive the statutory liability limit. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Miller, Benson, Frank
                         NO:     None


OLD AND OTHER BUSINESS

Council Member Miller noted he received a letter from the Yellow Ribbon Organization that has been
sent out to all townships and cities in the Douglas County, which he read. It invites all of those entities to
the Yellow Ribbon organizational meeting on December 7th from 6:30 to 8:30 p.m.

Council Member Frank wondered about setting up a work session prior to the end of the year to review
fees and appointments. The Mayor and City Council mutually agreed to hold a work session at 5:00 p.m.
on November 29th.


PUBLIC COMMENT PERIOD

There were no public comments.

There being no further business a motion was made by Miller, seconded by Frank, and carried
unanimously to adjourn the meeting at 8:35 p.m.

                                                                   ____________________________
                                                                   H. Dan Ness, Mayor
ATTEST: _______________________________
       James P. Taddei, City Administrator

				
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