Wenatchee Public Works
PO Box 519
1350 McKittrick Street
Wenatchee, WA 98807
CITY OF WENATCHEE SMALL WORKS ROSTER
REQUEST FOR QUOTATION
City of Wenatchee
SMALL WORKS ROSTER
CITY OF WENATCHEE
CALL FOR BIDS
Sealed bids will be received by the _______proj manager_______, 1350 McKittrick Street,
Wenatchee, Washington 98801 until ______________, for the ___________________ Project.
Order of magnitude is approximately $___________ to $_________. Performance and payment
bonds of 100% of the total bid will be required of the successful bidder. This is a public contract
and requires prevailing wages as well as insurance as required in the contract documents.
Contract work shall include the construction of ___general
Bids shall be submitted using the forms included in the plans and specifications booklet. The
plans and specifications booklet will be available at no charge at City of Wenatchee, Public Works,
1350 McKittrick Street, Wenatchee, Washington 98801.
Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s
check, postal money order, or surety bond in the amount equal to at least five percent of the amount
of the bid proposal. Checks should be made payable to the City of Wenatchee. (BID BONDS ARE
RECOMMENDED FOR PROJECTS IN EXCEDSS OF $50,000 OR FOR PROJECTS REQUIRING
SUBSTANTIAL COST IN PREPARING BIDS. REMOVE THIS SECTION IF NOT REQUIRING
The City of Wenatchee, in accordance with Title VI of the Civil Rights Act of 1964, hereby notifies
all bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprise as defined at 49 CFR Part 23 will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, national origin, or sex in consideration for an award.
Contractor shall assure to the City of Wenatchee that all services provided through this contract
shall be completed in full compliance with the Americans with Disabilities Act (“ADA”) and
Architectural and Transportation Barriers Compliance Board, Federal Register 36 CFR Parts 1190
and 1191, Accessibility Guidelines for Buildings and Facilities; Architectural Barriers Act (ABA)
Accessibility Guidelines; proposed rule, published in the Federal Register on July 23, 2004.
Published: Wenatchee World on ________ and ________ (USE ONLY WHEN ADVERTISING,
DELETE WHEN SMALL WORKS ROSTER IS USED AND CALL FOR BID IS DELIVERED TO
Instructions to Bidders
The purpose of this project is to __________________general description of the
The following items are included in this bid package and are made part of the respondent’s bid:
1. Call for Bids
2. Instruction to Bidders
3. General Conditions for Small Works Roster Projects.
4. Proposal Form
5. Contract Specifications
6. Contract (IF PAYING WITH PO, REMOVE THIS AND DO NOT ATTACH
7. Final Contract Voucher Form
8. Certification of Industrial Insurance Paid
9. Project Exhibit Map and Pictures
10. Special Studies (ATTACH SPECIAL STUDIES IE ASBESTOS REPORT)
11. Current Washington State Prevailing Wage Rates
The City will be conducting a pre-bid site inspection at the work sites on ______date and time__.
We will meet _______at location___.
The bidder shall submit the following items not later than 5:00 on ____date_______ to proj.
manager, City of Wenatchee Public Works Department, 1350 McKittrick Street, Wenatchee, WA
1. Signed General Conditions form.
2. Signed proposal form.
WENATCHEE SMALL WORKS ROSTER GENERAL CONDITIONS
The following General Conditions are made part of the Contract with the City of Wenatchee (“City”) and the
Contractors for Small Works Roster projects awarded by the City.
1. WARRANTY: The Contractor warrants to the City the work and all component parts thereof provided for
under a contract (the “Contract”) for a Project (the “Work”), shall perform and operate for the purpose(s)
specified, shall be new and free from defects in material and workmanship, shall meet all applicable
specifications, including those relating to performance contained in the Contract, and that the Work shall be
performed in a competent manner in accordance with accepted professional standards. The foregoing
warranties shall apply to defects or deficiencies occurring within a period of one (1) year from the date of final
acceptance of the Work.
If the Work does not meet the warranties specified above, the Contractor, within a reasonable time after receipt
of written notice from the City, shall correct any defect so specified, at the Contractor’s cost. In the event the
Contractor fails to remedy any such defect in a timely manner, the City may undertake such remedy as it
deems reasonably necessary and the Contractor shall bear all costs reasonably associated with said remedial
action by the City.
Neither the final payment, nor partial or entire use of the Work by the City, shall relieve the Contractor of
liability with respect of the warranties referred to in this contract or any other warranties expressed or implied.
The warranty provided herein is in addition to, and not in lieu of, any other guarantee and/or warranties, rights
or remedies and shall not in any way limit the same.
2. ASSUMPTION OF LIABILITY: The Contractor will indemnify and hold harmless the City and any and all
of the City’s officers’ principals, agents and employees, from any liability, loss, damage, cost, charge or
expense, whether direct or indirect and whether occasioned by injury or loss to persons or property, to which
the City or said other indemnity may be put or subject by reason of any act, action, neglect, omission, or
default by the Contractor or any of the Contractor’s or subcontractor’s officers, principals, agents or
employees, arising from or relating to the Work, specifically including any liability or alleged liability of any
indemnities that may arise from injury or loss suffered by any employee of the Contractor or any subcontractor
regardless of any immunity provided by the Washington Industrial Insurance Act, RCW Title 51, or any other
applicable law. This section shall not apply where such injury or loss is solely caused by the negligence of the
indemnities. With regard to any claim based on the concurrent negligence of the Contractor, and the
Contractor’s agents or employees, and the City, the Contractor’s liability under this section shall apply to the
full extent of the negligence of the Contractor, and the Contractor’s agents or employees.
3. SUBCONTRACTS: The Contractor shall provide names of any subcontractor used for this “Work.”
4. ASSIGNMENT: The Contractor shall not assign the rights under this project contract for the Work or any
part thereof without the advanced written approval of the City.
5. TIME FOR COMPLETION: The Contractor shall complete the work to the reasonable satisfaction of the
City, free of all claims, liens and charges, within the contract time specified.
6. CONDITIONS OF WORK: By submitting a proposal in response to the City’s solution for quotations, the
Contractor represents and warrants to the City that the Contractor has fully informed himself of all conditions
relating to the Work involved for completing the Work. In prosecuting Work the Contractor shall employ such
methods or means as will not interfere or interrupt the work of the City or its agents, employees or contractors.
7. PREVAILING WAGES: The Contractor, and its subcontractors, if any, shall fully comply with all
applicable provisions of RCW Chapter 39.12, concerning payment of prevailing wages, including the filing
and payment of fees for all required statements and affidavits. The prevailing wages in effect at the time of
proposal for the Work are included in this solicitation for quotations. The Contractor may also determine the
prevailing wages in effect by contacting the Washington Department of Labor and Industries, ESAC Division,
General Administration Building, Olympia, Washington 98504, (360) 902-5335.
8. PAYMENT AND RETAINAGE: The City shall pay the Contractor on a monthly basis for all work and
services satisfactorily completed during the preceding month. The city will retain 5% of each payment owed
to the contractor in accordance with RCW 60.28. Retainage will be released 60 days following notice of final
completion of the work.
9. PAYMENT AND PERFORMANCE BOND: The Contractor must provide the City with a payment and
performance bond in the amount of the bid before the contractor will be issued a notice to proceed. The
Payment and Performance Bond shall be in a form acceptable to the City. For contracts of $35,000 or less, the
Contractor has the option to have additional retainage withheld in lieu of a payment and performance bond. In
this event, 50% of the monies owed shall be retained for 30 days after final acceptance.
10. CONTRACTOR’S RESPONSIBILITY: The Contractor will prosecute the Work in accordance with
instructions, descriptions and/or plans and specifications provided by the City. The Contractor shall carry on
the Work at his own risk until the same is fully completed and accepted, and shall, in the case of any accident,
destruction or injury to the Work
11. INSURANCE: The Contractor shall, at its expense, provide for the payment of workers compensation
benefits to their employees and/or to their dependents employed on or in connection with the Work, in
accordance with the laws of the state of Washington. The Contractor shall also, at their expense, provide for
minimum insurance coverage as follows: general liability in the amount of $1,000,000 and employer’s liability
providing bodily injury and property damage liability in the amount of $1,000,000. A certificate of insurance
reflecting this coverage and amounts shall be provided to the City prior to the Contractor beginning the
prosecution of the Work. This insurance shall be in effect prior to performing any Work under the Contract
and shall remain in effect for the duration of the Work covered by the Notice to Proceed. Additional insurance
requirements or conditions may be added to the order by addendum and the City, at its discretion, may require
the Contractor to provide evidence of such insurance. These insurance requirements shall not be deemed to
limit the Contractor’s liability to the City or any third party.
12. INSURANCE CERTIFICATE: The successful contractor will be required to submit an updated insurance
certificate, meeting the requirements specified in the general conditions, along with the signed contract. All
insurance policies and Certificates of Insurance shall include a requirement providing for a minimum of 30-day
prior written notice to the Contracting Agency of any cancellation or reduction of coverage. All insurance
coverage required by this section shall be written and provided by “occurrence-based” policy forms rather than
by “claims made” forms.
13. SAFETY: The Contractor and his subcontractors shall take all safety precautions and furnish and install the
guards necessary for the prevention of accidents, and shall comply with all laws and regulations with regard to
the prosecution of the Work.
14. APPLICABLE LAW: Contractor shall comply with all applicable federal, state and local laws and
regulations, which are deemed to be incorporated into this Contract. This Contract shall be construed, for all
purposes, solely and exclusively in accordance and pursuant to the laws of the State of Washington. Venue of
any action filed to enforce or interpret the provisions of this Contract shall be in Chelan County Superior
Court. In the event of litigation to enforce the provisions of this Contract, the prevailing party shall be entitled
to reasonable attorney’s fees in addition to any other relief allowed.
15. MATERIAL SAFETY DATA SHEETS: The Contractor agrees to furnish Material Safety Data Sheets
(Form OSHA-20) applicable for hazardous or potentially hazardous products.
THE CONTRACTOR, BY SIGNING THESE GENERAL CONDITIONS, AGREES TO THESE TERMS
AND CONDITIONS. THIS CONTRACT DOCUMENT MUST BE SIGNED AND RETURNED TO THE
CITY OF WENATCHEE WITH THE CONTRACTOR’S PROPOSAL FOR THIS WORK.
These General Conditions are agreed to by _______________________________________________________
Signature of Authorized Representative Date
CITY OF WENATCHEE
SMALL WORKS ROSTER PROJECT
CITY OF WENATCHEE
TO: City of Wenatchee, Attention: __proj manager name_______
Public Works Department
PO Box 519
25 North Worthen
Wenatchee, WA. 98801
This Proposal is submitted as an offer by the undersigned, having examined the Contract
Documents and considered all conditions to be encountered, to enter into a Contract with the City of
Wenatchee (City) to furnish all labor, materials, and equipment, and to perform all work necessary
to complete this project, in accordance with the Contract Documents, in consideration of the
amounts stated in this Proposal.
The Bidder will provide the following items in accordance with the above specifications, for the
Item Description Unit Quant Unit Price Extension
1 item LS 1
2 item LS 1
3 item LS 1
4 item xx xx
DECLARATION AND UNDERSTANDING
The undersigned, hereinafter called the Bidder, declares that the only persons or parties interested in
this Proposal are those named herein, that this Proposal is, in all respects, fair and without fraud,
that it is made without collusion with any official of the Owner, and that the Proposal is made
without any connection or collusion with any person submitting another Proposal on this Contract.
The Bidder further declares that he has carefully examined the Contract Documents and that this
Proposal is made according to the provisions and under the terms of the Contract Documents, which
Documents are hereby made a part of this Proposal. The bidder also acknowledges that the City
reserves the right to award any, all, or none of the additive alternate items, without penalty.
By signing and submitting this Proposal to the City, the Bidder certifies that, it has not
discriminated against any minority, women, or emerging small business enterprises in obtaining any
By signing and submitting this Proposal to the City, bidder represents that it has examined and
carefully studied the Contract Documents, and other data identified in the Contract Documents, and
the following Addenda, receipt of which is hereby acknowledged:
ADDENDUM NO. ADDENDUM DATE
SIGNATURE OF BIDDER:
Name of Bidder: ________________________________________________________________
Signature of Authorized Agent: ______________________________ _______________
Business Address: ______________________________________
Phone #: ______________________________________
Contractor State Registration No.:________________________________________________
City of Wenatchee Business License No.:__________________________________________
State Industrial Insurance No.____________________________________________________
Employment Security Department No.: ____________________________________________
Current UBI No.:______________________________________________________________
State Excise Tax Registration No.:________________________________________________
LOCATION OF WORK
The work shall be performed at ___________________________________. See attached map.
SCOPE OF WORK
Write the special provisions and specifications for materials and methods.
TIME FOR COMPLETION
The contractor shall complete the work within the contract time of ____ Working Days from the Notice
to Proceed date.
Provide a list of permits required for work. Ie building permit, R.O.W. permit…etc.
BID PROCEDURES AND CONDITIONS
Any contractor currently listed on the City of Wenatchee Small Works Roster and licensed in the state of
Washington that is not currently barred from the bidding process for State construction contracts and is
bondable for the amount of the project is accepted as a qualified bidder. Prior to the award of the contract by
the City of Wenatchee, the apparent low bidder must show conclusively that they have the ability,
equipment, and history of past performance to complete this Work as herein after specified.
This is a Small Works Roster Project and therefore a public bid opening will not be conducted.
Bids are to be received by _____date and time_____________, either by mail or in person to:
____Proj. Manager______________, City of Wenatchee, Public Works Department, PO Box 519, 1350
McKittrick St., Wenatchee, WA 98807
Questions regarding the specifications should be addressed to: _____________proj manager
Facsimile bids will be accepted at the following phone number (509) 888-3201. Bids received after this date
or time will not be considered. IT IS THE RESPONSIBILITY OF THE BIDDER TO ASSURE THAT
THE FAXED BID IS RECEIVED BY THE CITY OF WENATCHEE.
HOURS OF WORK
The Contractor shall limit his hours of work to the daylight hours. No construction activity causing
equipment noise before the hour of 6:00 a.m. or after the hour of 10:00 p.m. Monday – Saturday and 8:30
a.m. to 6:00 p.m. on Sundays without the specific permission of the City of Wenatchee.
BASIS OF AWARD
The contract will be awarded to the responsible bidder with the lowest total bid including any alternate bid
items which the City elects to have completed.
The work on this contract is to be performed upon lands whose ownership obligates the Contractor to pay
Washington State Sales Tax on the project work. All areas of work are on property owned by the City of
Wenatchee. The Contractor shall detail the payment of taxes on the proposal form.
ATTACH CONTRACT FORM IF USING CONTRACT AND NOT PO
FINAL CONTRACT VOUCHER
CERTIFICATION OF INUDSTRIAL INSURANCE PAID
PROJECT MAP OR PLANS
ATTACH SPECIAL STUDIES (IE ASBESTOS STUDY)
STATE PREVAILING WAGES
Changes several times a year, check for updates