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Grants Policy Committee

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					Grants Policy Committee
 Stakeholders’ Webcast
     March 18, 2008

                   Tom Cooley
                   GPC Chair
                                1
                       Agenda

• Welcome and thank you to HUD
• Strategic planning and product update
• Transparency Act Grants Sub-Award Pilot
  update
• Post-Award Work Group/Performance
  Progress Report update
• Question & Answer panel
                                            2
                      Presenters

• Tom Cooley (NSF), Grants Policy Committee
 (GPC) Chair
• Andrea Brandon (USDA), Transparency Act,
 Grants Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award
 Work Group Chair
• Diana King (HHS), GPC, Performance
 Progress Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF   3
              The Grants Policy
                 Committee
• The GPC is a committee of the U.S. Chief Financial
  Officers (CFO) Council.
• The GPC is charged with improving the
  management of Federal financial assistance
  government-wide.
• The Committee recommends financial assistance
  policies and practices to OMB and coordinates
  related interagency activities.
• The GPC serves the public interest in collaboration
  with other Federal-wide grants initiatives.      4
Draft Strategic Plan
     Overview
• Vision & Mission
• Twin Strategic Goals
   – Streamlining and Stewardship
• Objectives
  – Consolidated and consistent
    OMB guidance
  – Uniform forms and formats
  – Standard business processes
  – GPC organizational performance
  – Community involvement
  – Training and certification
                                5
  – Audit and oversight
                Proposed Priorities

• Near-term (FY08)
  – Products currently in the Federal Register
    Process
• Federal Register Process




                                            6
      Near-term Priorities

• Additional near-term
  activities include:
  – Audit-related policies
    and processes
  – Stakeholder education
    and outreach


                             7
                  Proposed Priorities

• Mid-term (1-3 years) and long-term (4-5 years)
  – Consolidated and consistent OMB guidance on
    grants policy
  – Continued stakeholder education and outreach
  – Further development of audit processes
  – Development of training and certification
    standardization for Federal Grants
    Professionals
                                                8
                Mid-term Priorities

• Mid-term Products (1-3 years)
    • Subchapter C1, standard award
      content and format
    • A-133 Report
    • A-133 process review
    • Policy on use of Grants.gov for
      mandatory grants
    • Training competencies
                                        9
                    Long-term Priorities
• Long-term     Products (4-5 years)
 2 CFR
 • Subchapter A, General       • Cost Principles
   Matters                     • Announcement format
 • Subchapter B, Pre-award       phase 2, late
   Responsibilities              application policy
 • Subchapter C, Trafficking   • Training curriculum
   in Persons                  • Grants Profession
 • Subchapter C, Expedited       document
   Action on FFATA Flow        • Certificate program
   Down                        • Government-wide
 • Subchapter G, Lobbying        database tracking
   Guidance                      training
 • Subchapter G, Drug Free
   Workforce Policy                                10
   Grants Policy Committee
          Priorities



  Any Questions?

   Call: 202-708-0995
            or
Email: HUDTV@HUD.GOV
                         11
Transparency Act, Grant
Sub-Award Pilot Update
  Andrea Brandon, USDA



                          12
                Transparency Act Grant
                   Sub-Award Pilot
• Pilot currently set for June 23, 2008 through
  August 23, 2008
• Open to States, Local Governments,
  Universities, Tribes, Non-Profits, etc.
• Currently have 53 pilot participants (not counting
  duplicate representatives from the same
  organization)
• 10 Government; 18 Non-profits; 25 Colleges &
  Universities.; 0 Tribal Entities
                                                   13
                 Transparency Act Grant
                    Sub-Award Pilot
• FFATA Sub-Award Work Group will be working on
  DRAFT Regulations (will publish for 30 day comment
  period by the end of May 2008):

      a.30 day reporting requirement
      b.Additional data elements
      c.How to report to the Sub-Award database
      d.Liability for data (First Tier vs. Sub-Awardee)
      e.How many tiers down to report
      f. Format for data elements
      g.Whether to include deobligation data or not
      h.Thresholds
                                                          14
     Transparency Act Grant
        Sub-Award Pilot
• GPC Pre-Award Work Group is
  finalizing the DRAFT
  regulations on the use of the
  DUNS number and CCR.gov for
  grant Sub-Awards; and the
  Term and Condition to be used
  on all awards.
• DRAFT regulations will be sent
  to GPC and OMB
  simultaneously; to be published
  for 30 day comment period by
  the end of March 2008.

                                    15
              Transparency Act Grant
                 Sub-Award Pilot
• The OMB E-Government office will soon
  look at possible IT Solutions for the grant
  Sub-Award pilot.
• Possible identification of IT solution before
  mid April 2008.
• Once IT solution is identified; will work with
  pilot participants to finalize the instructions
  for how the pilot will take place.
                                               16
             Transparency Act Grant
                Sub-Award Pilot
• Would like more pilot participants –
  especially from the Tribal Community

• Would like to make sure that we can test
  multiple levels of Sub-Award reporting
  from the same grant in several instances
  during the pilot



                                             17
Transparency Act Grant
   Sub-Award Pilot




Any Questions?




                         18
Post Award Work Group
      & SF-PPR
   Michael Nelson, DOC
 Post-Award Work Group Chair


       Diana King, HHS
   Performance Progress Report
         Team Leader
          (by phone)
                                 19
            Post-Award Work Group
               Current Activities
• Payments
   –Request GPC approval of standard
    back office and user data elements
• Invention Report
  – Request GPC approval of Federal
    Register Notice (FRN) finalizing data
    elements

                                            20
            Grantee Performance
           and Progress Reporting
• Background:
 – P.L.106-107 required streamlining forms
 – Initial analysis revealed 800+
   performance reporting forms
 – Post Award Work Group developed a
   standard SF-PPR from 2004 – 2006
 – GPC approved the SF-PPR in Spring
   2006
                                         21
                Grantee Performance
               and Progress Reporting
• OMB approved use of SF-PPR
 – Grants Center of Excellence (COE) sponsor
 – Published for initial comment April 5, 2007
   [72 FR16796]
 – Published for final comment July 24, 2007
   [72 FR 40307]
 – Received OMB approval on November 30, 2007
 – COE electronic proof-of-concept has begun
 – Use of SF-PPR is “encouraged” by OMB, however no
   policy issuance as yet

                                                  22
Performance Progress
       Report




                       23
             Grantee Performance
            and Progress Reporting
• SF-PPR Formats
 – Cover page + supplemental information
 – SF-PPR-A, Performance Measures
 – SF-PPR-B, Program Indicators
 – SF-PPR-C, Benchmark Evaluations
 – SF-PPR-D, Table of Activity Results
 – SF-PPR-E, Activity-Based Expenditures
 – SF-PPR-F, Program/Project Management

                                           24
SF-PPR Technical Implementation
             Elizabeth Phillips
 Synectics for Management Decisions, Inc.

 Under contract with the Grants Center of
  Excellence (COE), managed by HHS
 Administration for Children and Families
                  (ACF)
                                            25
                  SF-PPR Technical
                   Implementation
• Example use of SF-PPR for Protection
  and Advocacy (P&A)
  – P&A pilot since Fall 2003
  – 8 P&A programs across 5 agencies within 3
    Federal Departments (HHS, Ed., SSA)
  – 8 unique forms to be completed by the same
    P&A grantee
  – Collaboration has resulted in agreement on a
    single data collection
  – P&A team agrees to use SF-PPR formats
                                               26
                SF-PPR Technical
                 Implementation
• Other examples of SF-PPR use
  – ACF’s Abstinence Education program
  – Administration on Native Americans
  – NSF promoting use of SF-RPPR, standard
    form for Research Performance Progress
    Report
  – Education evaluating use of SF-PPR to
    replace ED-524 currently in use


                                             27
                 SF-PPR Technical
                  Implementation
• In the future:
  – Center of Excellence (COE) will
    complete electronic prototypes
    • Protection & Advocacy reporting
    • Abstinence Education reporting

  – COE partners may opt to use SF-PPR


                                         28
             Next Steps

• The SF-PPR leads the way
  for other standard forms
  designed to streamline the
  post-award reporting
  process
• Standard and simplified
  forms allow grantees to
  spend more time on grant
  supported activities

                               29
            Post-Award Work Group
                 Forms Update
• Public comments are being reviewed and
  resolved on the following forms:
  – Research Performance Progress Report
  – Tangible Personal Property Report
  – Real Property Status Report
  – Federal Financial Report


                                           30
                 Question & Answer
                     Session
• Tom Cooley (NSF), Grants Policy Committee
  (GPC) Chair
• Andrea Brandon (USDA), Transparency Act,
  Grants Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award
  Work Group Chair
• Diana King (HHS), GPC, Performance
  Progress Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF 31
     Thank you for joining us!
     To view today’s webcast, PowerPoint
   presentation, and to submit feedback go to:
http://www.grants.gov/aboutgrants/grants_news.jsp


                                              32

				
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