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Commonwealth Heads of Government Meeting Malta, 25-27 November (1)

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Commonwealth Heads of Government Meeting Malta, 25-27 November (1) Powered By Docstoc
					                      05/49                                                                              22 July 2005
      ANTIGUA AND
         BARBUDA
         AUSTRALIA
      THE BAHAMAS
      BANGLADESH
         BARBADOS             Commonwealth Heads of Government Meeting
            BELIZE
        BOTSWANA
BRUNEI DARUSSALAM
                                    Malta, 25-27 November 2005
        CAMEROON
           CANADA
            CYPRUS
         DOMINICA
       FIJI ISLANDS              Operational Notes and Media Arrangements
       THE GAMBIA
            GHANA
          GRENADA
           GUYANA
             INDIA                                   Media Advisory Note
           JAMAICA
            KENYA                            (Not for publication or broadcast)
           KIRIBATI
          LESOTHO
           MALAWI
          MALAYSIA    The Government of Malta is hosting the next Commonwealth Heads of Government
         MALDIVES
            MALTA     Meeting (CHOGM), from 25 to 27 November 2005. The summit will bring together leaders
        MAURITIUS     from a quarter of the world’s nations, representing one-third of the world’s population.
      MOZAMBIQUE
          NAMIBIA
                      Media representatives wishing to provide coverage to the event need to be accredited well
            NAURU     in advance.
     NEW ZEALAND
           NIGERIA
          PAKISTAN
                      The Opening Ceremony and first Executive Session will be held at the Mediterranean
 PAPUA NEW GUINEA     Conference Centre (MCC) in Valletta. The CHOGM 2005 Media Centre, with facilities for
 ST KITTS AND NEVIS
           ST LUCIA
                      print, photographic and broadcast media, will be located in the Eden Arena adjacent to the
    ST VINCENT AND    Intercontinental Hotel in St Julian’s.
   THE GRENADINES
            SAMOA
        SEYCHELLES    As is customary, the Commonwealth Secretary-General, Don McKinnon, will hold a pre-
      SIERRA LEONE
                      CHOGM media briefing on Thursday, 24 November 2005 in the Media Centre’s Main
        SINGAPORE
  SOLOMON ISLANDS     Conference Room (time to be advised). Scheduled daily briefings by the conference
     SOUTH AFRICA     spokesperson, Joel Kibazo, and media conferences will take place in the Media Centre.
         SRI LANKA
        SWAZILAND
            TONGA     The Heads of Government will be on Retreat from 25 (afternoon) to 27 November 2005.
     TRINIDAD AND
           TOBAGO
                      Heads may issue a Communiqué on Friday, 25 November and later a Declaration at the
           TUVALU     conclusion of their Retreat on 27 November. The concluding press conference will take
           UGANDA
  UNITED KINGDOM
                      place in the afternoon on Sunday, 27 November.
UNITED REPUBLIC OF
         TANZANIA
          VANUATU
           ZAMBIA                                                                                                    1/14
                      ISSUED BY THE COMMUNICATIONS & PUBLIC AFFAIRS DIVISION
                      Commonwealth Secretariat Marlborough House Pall Mall London SW1Y 5HX United Kingdom
                      Tel: +44 (0)20 7747 6385/6 Fax: +44 (0)20 7839 9081 Telex: 27678 Cable: COMSECGEN LONDON SW1
                      E-mail: info@commonwealth.int Web Site: http://www.thecommonwealth.org
THE CHOGM INFORMATION PORTAL (CHIP)

A CHOGM Information Portal (CHIP) has been developed by the Maltese Government.
This will give accredited media a gateway to several layers of information through a single
website, http://www.chogm2005.mt, which will give access to a data-warehouse of
information and a series of services relevant to the media’s needs.

This will include online accreditation and accommodation, an event calendar, media
information, links to local services, photo images, live web-streaming of CHOGM events,
etc.



ACCREDITATION

All media personnel wishing to cover CHOGM 2005 will need to be accredited. An
accreditation pass will be issued and must be worn at all times in order to gain admission to
the Media Centre, access CHOGM venues and attend press conferences.

You can submit your media accreditation form in one of two ways:

1. Online

If you wish to register online, please visit the internet site www.chogm2005.mt or
www.chogm2005.org.

A photo-attachment facility shall be provided. You shall receive a confirmation that your
request has been logged. The confirmation e-mail shall contain a reference number and will
advise you to quote the reference number in the covering letter that will be sent to the
Commonwealth Secretariat.

2. Alternatively

Applications for accreditation can also be made on the media accreditation form or on
photocopies made from it. The Media Accreditation Application Form can be printed
directly from your web browser or downloaded as a Microsoft Word document from the
CHOGM 2005 website www.chogm2005.mt or the Commonwealth Secretariat website
www.thecommonwealth.org.

To obtain an original hard copy application form, send your request by e-mail to
chogm@commonwealth.int or by fax to: +44 (0)20 7839 9081.

All e-mailed and online applications must be followed by a hard copy letter on original
company letterhead indicating your role, signed by a Political Editor, Foreign or News
Editor, Chief of Staff, or equivalent senior editor, confirming the applicant has been
assigned to cover CHOGM 2005.




                                                 2
Applications must also include:

- EITHER digital images of the applicant (with a digital image file name) to be sent by e-
mail to chogm@commonwealth.int Digital images should be labelled
firstname.surname.jpg, for example john.smith.jpg.

- OR 2 passport size photographs (with your full name on the reverse with ball point pen).

The accreditation application form, the letter on original company letterhead and 2
passport-sized photographs should be sent to the following address, to be received not later
than 5 p.m. on Friday, 23 September 2005:

CHOGM Accreditation
Communications and Public Affairs Division
Commonwealth Secretariat
Marlborough House
Pall Mall
London SW1Y 5HX
United Kingdom


Telephone:        +44 (0)20 7747 6382/ 85
Fax:              +44 (0)20 7839 9081
E-mail:            chogm@commonwealth.int


Media based in Malta should apply online at www.chogm2005.mt.

Applications for accreditation will only be accepted on receipt of the completed application
form, the official authorisation letter on original company letterhead and photographs
(photos which can also be sent digitally).

Applications by fax will not be accepted as an official application for accreditation until the
receipt of the original documents.

Applications submitted after Monday, 14 November 2005 will not be processed.




                                                  3
CHOGM TEAM FROM COMMONWEALTH SECRETARIAT
COMMUNICATIONS AND PUBLIC AFFAIRS DIVISION



NAME                    E-MAIL                         MOBILE    TELEPHONE
                                                       TELEPHONE
POSITION

Joel Kibazo             j.kibazo@commonwealth.int      +44 (0)77 40   +44 (0)20 7747
                                                       45 09 01       6380/1
Director of
Communications and
Public Affairs and
Conference
Spokesperson

Cheryl Dorall           c.dorall@commonwealth.int                     +44 (0)20 7747
                                                                      6379
Deputy Head of Team

Geraldine Goh           g.goh@commonwealth.int                        +44 (0)20 7747
                                                                      6535
Communications
Officers

Mwambu Wanendeya        m.wanendeya@commonwealth.int                  +44 (0)20 7747
                                                                      6382
Communications
Officers

Jessie Kng              j.kng@commonwealth.int                        +44 (0)20 7747
                                                                      6381
Manager of Operations




                                           4
MALTESE GOVERNMENT CHOGM 2005 TASK FORCE EXTERNAL
COMMUNICATIONS TEAM



NAME                    E-MAIL                      TELEPHONE         FAX

POSITION

Emanuel Abela           Emanuel.abela@gov.mt        +356 21 240818    +356 21 237152

Head, Media &
Information

Melanie Gibb            mgibb@globecastafrica.com   +27 11 482 2790   +27 11 482 2792

Broadcast & Satellite
Services

Paul Azzopardi          paul.c.azzopardi@gov.mt     +356 21 240818 +356 21 237152

Manager, Media
Centre

John Ellul              john.c.ellul@gov.mt         +356 21 221411

Accreditation Manager                               +356 22 942312

Brian St John           brian.st-john@gov.mt        +356 22 00 1441   +356 22 00 1467

ICT Co-Ordinator                                    +356 2599 2529

Ray Baldacchino         chogm.accommodation@gov +356 21 663872        +356 21 663785
                        .mt
CHOGM Central                                       +356 99 494301
Reservations Manager




                                               5
COLLECTING CHOGM ACCREDITATION BADGES



You will be able to collect your CHOGM accreditation badge personally from the
Accreditation Desk at the CHOGM Media Centre upon presentation of a valid ID or
passport. To facilitate collection please present the reference number quoted on the
confirmation e-mail you receive following the online accreditation procedure.



MEDIA CENTRE

The CHOGM Media Centre is located in the hub of the entertainment area in St Julian’s, a
twenty-five minute drive from Malta International Airport. The Media Centre is a thirty
minute drive from the Retreat venue.

The Media Centre is expected to accommodate more than seven hundred journalists over
the course of CHOGM. The general work area will be equipped with Desk Top PCs; plug
and play areas for laptops; printer and fax facilities. Desktop PCs will be equipped with
Microsoft Office/Window packages. Free internet and e-mail access will be provided. The
Media Centre is also fully WiFi enabled.

Electrical sockets in Malta are similar to those in the United Kingdom and consist of three
blades – two lower blades which are perpendicular to the upper blade. The power supply is
240V AC, 50Hz. Power adaptors will be available at retail cost. You are, however, strongly
urged to bring your own.

The Media Centre will be furnished with television monitors and electronic boards which
will relay messages, general information and transmit the Host Broadcaster Pool Channel.

The Broadcast Centre will be an integral feature of the Media Centre. Satellite bookings,
editing facilities and broadcast equipment hire services will be made available.
Unencrypted live televised feeds of CHOGM-related events will also be made available to
the media.

A main briefing room seating more than 150 people together with a secondary briefing
room will be dedicated to press briefings. Both are located at the Intercontinental Hotel
which adjoins the Media Centre.

Round-the-clock snack bar and restaurant facilities can be found in very close proximity to
the Media Centre.




                                                 6
SUPPORT SERVICES



The Media Centre will provide a comprehensive central Information Desk; Accreditation
Office; Broadcast Booking Services; ICT help desk facilities; a Reproduction Centre and
retail outlets. Postal services and foreign exchange bureau facilities will also be provided.
ATM facilities are provided in close proximity to the Media Centre.



The CHOGM Task Force is also setting up a twenty-four hour CHOGM DIRECT hotline
service which can be reached by dialling 147 from every local landline or mobile operator.
CHOGM DIRECT will cater for any emergencies and/or problems which might arise.




TELECOMMUNICATIONS



An extensive range of telecommunications facilities will be provided from the Media
Centre. All local telephone and fax calls will be free of charge.

A charge card/PIN system for the payment of all international telephone and fax calls will
be installed together with a number of payphones. International phone cards, cellular phone
sets and top-up cards will be available for sale from a dedicated retail outlet in the Media
Centre.

If a media organisation wishes to order dedicated phones and fax lines, this needs to be
indicated on the Media Accreditation Application Form.

GSM telephony services are operated by Vodaphone and Go Mobile. Phones operate on
GSM 1800 band and most international roaming facilities are accessible in Malta.


MEDIA CENTRE OPENING TIMES


8 a.m. – 8 p.m.                       Monday 21 Wednesday 23, November 2005
Open on a 24-hour basis from:         8 a.m. on Thursday 24, November 2005
until close of business on Monday, 28 November 2005.




                                                  7
BROADCAST FACILITIES

The host broadcaster will provide television coverage of pool opportunities during
CHOGM. Pictures will be fed on the Pool Channel and will be available for recording and
editing by broadcasters at the Media Centre.

A standard range of library audio, photo, video and pool material will be available on a
complimentary basis.

Additional services to be provided at commercial rates include:

   •   Tape dubbing
   •   Hire of ENG crew
   •   Play out facilities (Digital and SP Betacam)
   •   Edit suite facilities
   •   Satellite transmission
   •   Hire of offices
   •   Purchase of video tapes
   •   Hire of broadcast equipment


The broadcast rate card is available on request, from the CHOGM 2005 site
www.chogm2005.mt or the Commonwealth Secretariat site www.thecommonwealth.org.

For further details on broadcasting, equipment rental and booking of sound and editing
suites please contact:

Annemarie Meijer
GlobeCast in Europe

Tel:              +44 (0)20 7753 3659
Mobile:           + 44 (0)7980 717 073
Fax:              +44 (0)20 7430 4321
E-mail:           annemarie.meijer@globecast.com


MEDIA COVERAGE & POOLS

The Retreat from the afternoon of Friday, 25 to Sunday, 27 November, will be for private
discussions, limited to the Heads of Delegation.

Selected media will be permitted to cover the official Retreat on a limited pool basis. A
Media holding area will be set up at the Retreat venue for use by the Pool only.

Transport to the Retreat centre will be provided for media in the pool.




                                                 8
Due to the nature of the Retreat, the number of participants in the pool will be kept to a
minimum. However, live feeds from the host broadcaster and images from the official
photographer will be relayed to the Media Centre in St Julian’s during the Retreat.

Those outside the pooling arrangement cannot access the Retreat venue.

CHOGM Executive Sessions are not accessible to the Media. There will be some
opportunities for stills photographers and TV cameras (strictly with no sound) to
photograph/video inside the Conference room before the start of each Session. This will be
on a limited pool basis.

Photo pools will also be established for other activities. Aside from official press
conferences hosted by the Secretary-General or the Prime Minister of Malta, as Chairperson
of the CHOGM, other opportunities will be made for media, by invitation, to cover bilateral
meetings or press conferences held by individual leaders in the wings of CHOGM.

The pools are for photographers and camera crews. The Commonwealth Secretariat will be
responsible for the selection of the pools. Photographers and camera crew wishing to
participate in a pool will be invited to sign up on the pool list and they will be responsible
for checking the pool list to see if they have been selected. Lists of the media selected for
the pools will be displayed in the Media Centre. The pools will be transported to the event
to be covered and on arrival back in the Media Centre all tapes and photographs will first be
passed to the reception at the Broadcast Centre or Photography Centre for playout and
copying. Once this is completed pool members can retrieve their tapes and photographs.

Host broadcast crews and official photographers will be in every pool. Their video, sound
(when permitted) and images will be made available to all accredited media.

Media coverage of Heads of Government arriving at Malta International Airport will be
restricted. Video and photographic images of the official arrivals at the Airport, taken by
host broadcast crew and official photographers, will be available in the Media Centre.

BROADCAST OFFICE FACILITIES

A limited number of offices for rental by news agencies or other news organisations are
available in the Media Centre. The CHOGM Task Force will be willing to set up these
offices at a charge. As space is limited, media organisations are kindly requested to book
early. Space will be provided on a first come first served basis. To book these private
offices or for additional information on office facilities please contact:

Annemarie Meijer
GlobeCast in Europe

Tel:                   + 44 (0)20 7753 3659
Mobile:                + 44 (0)7980 717 073
Fax:                   +44 (0)20 7430 4321
E-mail:                annemarie.meijer@globecast.com



                                                  9
ACCOMMODATION & TRANSPORT


The Maltese Government is making available a number of hotel rooms at competitive
prices at CHOGM media designated hotels. A transport shuttle service will only operate
between these hotels and the Media Centre.

More information on the media designated hotels and their proximity to the Media Centre,
together with booking facilities, is available from the CHOGM Information Portal (CHIP)
www.chogm2005.mt.

Alternatively, accommodation assistance and bookings can be done through the CHOGM
2005 Central Reservations Office by contacting:

Ray Baldacchino
Central Reservations Office
Ministry of Foreign Affairs
Valletta CMR02

Tel:             + 356 21 66 38 72
Fax:             + 356 21 66 37 85
E-mail:          chogm.accommodation@gov.mt



PASSPORT & VISAS

All visitors (except nationals of the European Union, holders of a valid Schengen visa, and
nationals of countries with visa exemption agreements with the EU) require visas. Visas
may be obtained from the Malta Diplomatic Missions in London, New York and Canberra
well in advance of travel and must be valid upon arrival.

The Malta High Commissions in London and Canberra and the Malta Permanent Mission
in New York have also been advised to facilitate the issuance of visas to accredited media
transiting London/New York/Canberra en-route to Malta.

All incoming media, except EU citizens, are required to complete disembarkation cards
before landing, for presentation to Immigration officials.

For more information on the appropriate visa for your trip, please contact the nearest
Maltese consulate or your travel agent, or see the Government of Malta website
http://www.foreign.gov.mt/pages.aspx?page=12.

A full list of Malta’s diplomatic and consular representation can be accessed on the
Ministry of Foreign Affair’s website http://www.foreign.gov.mt/pages.aspx?page=92.




                                                10
Due to security considerations, the issuance of visas is NOT guaranteed after Monday, 14
November 2005.



ARRIVALS AND HOTEL TRANSFERS

International flights to Malta arrive at Malta International Airport. The national airline, Air
Malta, operates scheduled flights to and from major European capitals and cities. Transport
services between Malta International Airport and CHOGM 2005 media designated hotels
will be provided on the basis of information received regarding flight arrivals.
Alternatively, car hire, taxis and public transport buses may be used.

A specifically designated CHOGM 2005 Assistance and Help Desk will be provided at
Malta International Airport’s arrival lounge to assist media with transport, directions to
media hotels and the Media Centre.



MEDIA EVENTS AND PRESS TRIPS

Accredited media are being offered the opportunity to visit, free of charge, a wide range of
tours of Malta’s leading historical and world famous sites. The press trips include visits to
Malta’s unique archaeological sites and also to landmarks of the island’s rich history.

The CHOGM 2005 Task Force has also organised a series of media events dedicated to
accredited media who will have the opportunity to get a taste of Maltese hospitality. For
more information on the media events and press trips visit the CHIP portal
www.chogm2005.mt. Reservations for the press trips are on a first come first served basis.



HEALTH REQUIREMENTS

Health authorities require an international certificate of vaccination against cholera and
yellow fever from visitors travelling from or through infected areas.


CUSTOM CLEARANCE FOR NON-EU PASSENGERS AND CARGO

1. Customs declarations may be made orally for the temporary importation of the following
goods:

a) radio and television production and broadcasting equipment and vehicles specially
adapted for use for the above purpose and their equipment imported by public or private
organisations established outside the customs territory of the Community and approved by




                                                 11
the Malta Customs Department, which will be issuing the authorisation for the procedure to
import such equipment and vehicles;

(b) goods of a non-commercial nature contained in the traveller’s personal luggage;
(c) personal effects reasonably required for the journey;
(d) other goods, where this is authorised by the customs authorities.

2. The goods referred to in paragraph 1 may also be the subject of an oral declaration for re-
exportation discharging a temporary importation procedure.

Accredited media, with the exception of radio and television production and broadcasting,
bringing technical equipment into Malta for coverage of CHOGM 2005, should apply for
an ATA Carnet.

The benefits of an ATA Carnet are convenience, speed and forward planning
flexibility in that one ATA Carnet covers any number of goods. (All goods must be
specified on the Carnet at time of issue.)

ATA Carnets are usually obtained from the Chamber of Commerce in the exporting
country, however at the time of entry the goods must be declared and checked against the
Carnet by officers at the port of entry. If carried in hand luggage, these should be declared
to Customs at the airport. If these goods are being imported as freight, this would be done at
the freight depot via an appointment.

While ATA Carnets are a convenient method for temporary importation, some countries
may not be signatories to the Carnet system. Therefore, a single security to cover the
temporary importation can be lodged by the individual importers on arrival in Malta. They
should be able to supply Malta Customs Department with a detailed inventory of their
equipment, including serial numbers and value, as well as provide evidence that they are
travelling to Malta to cover CHOGM 2005. The document will be stamped and endorsed by
Customs. On departure, this form together with the goods to which it applies must be
presented to Customs as proof that the goods have left the Customs territory.

The requirement regarding the provision of a security does not apply to journalists carrying
laptop computers, photographic cameras or similar small equipment, which should merely
be declared on arrival together with a detailed inventory of the equipment showing the
types of product, brand names and respective serial numbers. On departure, this form
together with the goods to which it relates must be presented to Customs as proof that the
goods have left the Customs territory.

Journalists must provide evidence that they are travelling to Malta to cover CHOGM 2005.

Important
All persons entering Malta from outside the EU remain subject to Maltese and EU
customs regulations.




                                                 12
Visitors to Malta may bring in goods for their personal use up to a value of 175 Euros, not
including alcohol and tobacco. The following consumable goods may be imported without
payment of customs and excise duty or Value-Added Tax:

   • 200 cigarettes, or 100 cigarillos or 50 cigars or 250 grams smoking tobacco;
       1 litre alcoholic beverages or 2 litres aperitifs, sparkling wine, liqueur wine.
   • 2 litres wine.
   • 50 grams perfume and 0.25 litres toilet waters.
   • Medicinal products: the quantity required to meet traveller’s personal needs.

Additional amounts to the above quantities will be charged customs duties.

For further details, contact the nearest Maltese Diplomatic or Consular Mission or visit
http://mfin.gov.mt/page.aspx?site=CUST&page=default, or the Malta Customs Department
website www.ces.gov.mt.



PROHIBITED IMPORTS AND EXPORTS

The import and export of certain goods are prohibited or restricted to protect health and
Malta's unique natural environment. Prohibitions and restrictions apply for the following
goods:

   • Firearms, ammunition, explosives
   • Nuclear materials
   • Dual use goods
   • Controlled drugs
   • Goods/products needing a certificate for public, animal or plant health reasons
   • Animals and plants covered by the Convention on International Trade in Endangered
      Species of Wild Fauna or Flora (CITES)
   • Counterfeit goods



BANKING & CURRENCY

The Maltese lira is the unit currency of Malta and is divided into 100 cents. Bank notes are
available in denominations of Lm 20; Lm 10; Lm 5; Lm 2.

There are numerous banking facilities in all urban areas of Malta, including cash dispensing
machines accepting major international debit or credit cards. Major credit cards are
accepted in all major hotels, restaurants, shops and entertainment venues. Most
internationally recognised currencies and travellers’ cheques can be exchanged easily at
commercial banks, hotels, bureaux de change and at the Malta International Airport.




                                                 13
TAXES

The current rate of the Value-Added Tax (VAT) is 18 per cent, except for hotel tariffs for
which it is 5 per cent. This is charged on most goods and services except items purchased
duty free at international airports.

TIME

The time in Malta is GMT + 1 hour.


     We look forward to welcoming you to Malta to cover CHOGM 2005.




                                                14

				
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