Dead River Campers, Inc.
102 South Main St.
Ishpeming, MI 49849
Dear Mr. Sundberg,
Thank you for taking time out of your busy schedule to give us your expectations for the
web site. As you know Professor Poindexter’s class will be developing the Dead River
Campers, Inc. web site. Attached is a preliminary analysis report which outlines
problems, opportunities, and goals for the website.
We hope that the web site should be ready for deployment in mid-April. If you have any
questions, please feel free to contact Professor Poindexter for help.
CIS 250 class
During this Winter 2005 semester (February through May) , Professor Sandi Poindexter’s
CIS-250 class at Northern Michigan University will be working on building a website
for the Dead River Campers, Inc (herein referred to as DRCI). Following e-mail
communication and an interview with DRCI representative Mr. Chuck Sundberg, our
plan is to create a website with the main purpose of enhancing communications between
DRCI’s Board of Directors and its shareholders.
For many students, this will be excellent experience to work on a real world project in a
business-like setting. On top of that, the students will be able to gain additional
knowledge beyond the regular class-room learning environment. There will be no charge
for this project other than the cost to have it hosted on the web by a third party company.
The entire project needs to be completed by the end of the semester, which after that
DRCI will have its own personnel who will be taking care of the website from then on.
This report outlines the opportunities and problems as well as the goals for the students in
working on this project.
We’re going to create the overall look for the entire website, as well as the initial
content (as according to the ideas by DRCI) in the design.
We aim to increase communication efficiency among members of the DRCI by
adding Contact Information and Current Announcements to the website.
This website will have a resource section containing forms and links to outside
websites that contain information pertinent to members of the DRCI.
We also hope by making this website available that it will help to ensure
understanding of the rules & regulations among all members of the DRCI
I. Problems, Opportunities, Objectives, and Constraints
The first step in our preliminary analysis is to recognize the existing problems,
opportunities (and their causes & effects), the objectives in providing a solution to them,
and also their constraints/restrictions. The following Table indicates those we have
identified at this time.
Cause and Effect Analysis System Improvement Objectives
Problem or Opportunity Causes and Effects System Objective System Constraint
Make newsletters available Organizes present Post and archive newsletters on a Need the documents
instantaneously and archived and past newsletters website scanned digitally
and in a format
everyone can open
Cut Costs on Postage More materials will Allow data to be electronically Some documents
be e-mailed cutting viewed and transferred may need actual
time and costs signatures
Make tree cutting and other forms Need a more Create a form section on a Need physical
available convenient method website documents of forms
of making forms to scan. What forms
available are used?
Make a resource section about general Allows members to Create a general resource section What are the links to
information on the Dead River Basin look up water on a website. the websites Mr.
and regulatory agencies. elevations and other Sundberg wants
general information posted.
Members are unsure of the rules and Members are cutting Create a section containing Need copies of the
regulations of the DRCI. down trees close to bylaws, rules and regulations, and charter, bylaws, and
the shoreline and the charter of the DRCI. rules and
violating other rules. regulations.
Make a contact list of the Board. Allows members to Create a contact list containing a Need a list of the
communicate with board of director’s list and their board and their
the board more email addresses. emails.
Add a frequently asked question Provides members Create a F.A.Q. section on a Need a list provided
section. answers to website. that contains
commonly asked frequently asked
questions. questions and their
II. PIECES Analysis
To further analyze the problems and opportunities related to this project we also used a
checklist-like method called PIECES, which is a common approach used in the
development of information systems such as a website.
Performance – The website will allow DRCI to get information (such as forms) to its
members in a more timely matter because things can be e-mailed or posted online instead
of sent through snail mail. Minutes can be posted that same night after a meeting instead
of having to be sent through the US Postal Service. Relatively quick download time is
important, as well as good web-hosting to support it.
Information – More information, such as rules & bylaws, can be easily accessible to
shareholders. Not only can it be sorted and available to everyone, but it can be searched
Economics/Costs – Because people will be receiving electronic versions of documents, it
will save costs on postage and paper.
Control/Security – Login and secured sections issues. Content can be personalized, so
things that shouldn’t be seen by some people can’t be seen. For example, future board
meeting minutes that are secret can be posted so that only few people can see it.
Efficiency – Through online forms, they are able to make items such as the tree removal
forms available faster and easier to submit.
Service – The website will improve customer service as more information is conveniently
accessible & available to members.
All of the items in the Project Scope section above were defined after analysis. DRCI
currently has no website or existing information technology infrastructure, so we will
design everything almost from scratch. Other than that our focus will be on making
features that will improve communication within DRCI, as following DRCI’s request.
PROJECT MANAGEMENT ISSUES
Our team will be utilizing the Systems Development Life Cycle methodology to approach
this project. This method is comprised of five phases: initiation, analysis, design,
implementation, and maintenance. In the initiation phase our team has determined that
there are opportunities for the DRCI to better communicate with their shareholders. After
the interview with Mr. Sundberg we have decided how much content will be integrated
into the website. Currently we are at the beginning of the analysis phase which includes
gathering all the necessary documents and follow-up information. In the coming weeks
we will contact Mr. Sundberg to provide tree-cutting forms, other permits used, list of
websites containing relevant information pertaining to the Dead River Basin, frequently
asked question list with the answers provided, a list of the board and their email
addresses, bylaws, rules and regulations, and the DRCI charter. In the design phase
afterwards we will come up with a website template that organizes the site into grouped
sections. Then implementation & maintenance will follow, and a training manual will be
created for the updating of the website after our class has finished the project.
Having a website will improve communication between Dead River Campers, Inc.’s
Board of Directors and their shareholders. After reviewing all the above facts and
concerns regarding this website project, we have determined that this project can be
accomplished within the allotted timeframe. With your approval, we will commence on
the data gathering and analysis phase of the project.