THAMES VALLEY DISTRICT SCHOOL BOARD by iwestaaiegjpuiv

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									                   THAMES VALLEY DISTRICT SCHOOL BOARD
                            REGULAR MEETING, PUBLIC SESSION
                                  2007 NOVEMBER 13
The Board met in regular session on 2007 November 13 in the Board Room at the Education Centre, meeting
in public session at 7:05 p.m. to 9:30 p.m. The following were in attendance:


 TRUSTEES                                   M. Hendrick                   T. Roberts
 J. Bennett                                 P. Jaffe                      J. Rowe
 S. Doub                                    K. Patterson                  P. Sattler (Chair)
 F. Exley                                   S. Peters                     J. Stewart
 T. Grant                                   S. Polhill                    R. Tisdale
 G. Hart

 ADMINISTRATION AND OTHERS
 J. Thorpe                                  S. Hughes                     S. Christie
 K. Dalton                                  M. Moynihan                   C. Dennett
 L. Elliott                                 V. Nielsen                    K. Meeson
 B. Greene                                  B. Tucker                     W . Scott
 M. Sereda                                  P. Tufts
 J. Empringham                              B. Wagner
                                            K. Wilkinson

1.      CALL TO ORDER.
        Board Chairperson Sattler called the meeting to order at 7:05 p.m.

2./3.   O CANADA AND MUSICAL PRESENTATION
        The appreciation of the Board was extended to the Tecumseh P.S. Grades 3 to 6 Choir, Conductors
        Janet Fleet and Angie Jewlal and Accompanist Catherine McInnes for leading in the singing of O’
        Canada and performing three musical selections.

4.      APPROVAL OF AGENDA
        The agenda was approved on motion of T. Roberts, seconded by M. Hendrick.

5.      OFFICIAL RECORD
        S. Christie, Supervisor - Corporate Services, read the following official record into the minutes:

                 W e regret to record the death of John Alexander Long, an seventeen-year-old student at the
                 Adult, Alternative and Continuing Education Centre, St. Thomas, on 2007 November 11.

6.      RECOGNITIONS

        a.   EDUCATOR OF THE YEAR FOR SPECIAL OLYMPICS
             J. Verbakel, Learning Supervisor, presented opening remarks regarding the Educator of the Year
             for Special Olympics Award. The congratulations of the Board was extended to David Gosset,
             Program Services Officer, Athletics, as the recipient of the 2007 Educator of the Year for Special
             Olympics Award. It was noted that as Chair of the Thames Valley Special Olympics organizing
             committee, Mr. Gosset has been instrumental in the success of this event since its inception in
             2002.

             Anita Gilvesy, Executive Director, Investing in Children, explained that the award is presented
             annually to a registered Special Olympics Ontario educator coach that has demonstrated an
             overall contribution to Special Olympics Ontario, displayed coaching effectiveness and personal
             development as well as provided an excellent leadership model for the athletes. It was noted that
             the most recent Special Olympics held at TD Waterhouse Stadium in 2007 May attracted 800
             developmentally challenged athletes from 47 schools across Thames Valley.
2007 November 13...2

6.     RECOGNITIONS - cont’d

       b.   THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
            Arlene Morell, Vice Chair; Brenda Hopkins, Chair, Thames Valley District School Council; and
            Teresa Blum, President, Thames Valley Council of Home and School Associations, were
            introduced.

            In 2006 April, the Ministry of Education’s Parent Involvement Policy provided new funds for
            Thames Valley schools specifically earmarked for the development and support of parent
            sponsored initiatives. Ms. Morell explained the role of the Thames Valley Parent Involvement
            Committee as a functioning, collaborative, respectful committee, a model for parent groups.

            She reported that the Parental Involvement Committee has identified as its resource the
            publication entitled 176 W ays to Involve Parents: Practical Strategies for Partnering with Families
            by Dr. Betty Boult. It is a hands-on guide for those who recognize the need and benefit of
            involving parents in the education of children. Copies of the book were presented to all Trustees.

            Ms. Morell expressed appreciation to Trustee Bennett and Exec. Supt. Sereda for sharing their
            educational experience and expertise as members of the Parent Involvement Committee. She
            advised that a box of additional publications purchased by the Thames Valley Parent Involvement
            Committee has been placed in the Trustees’ conference room as a library resource.

            Chair Sattler thanked the Committee for its important role in engaging families in supporting
            student success.

7.     CONFLICTS OF INTEREST - No conflicts of interest were declared.

8.     CHAIR’S ANNOUNCEMENTS
       Chair Sattler requested that trustees indicate their availability for the OPSBA governance session
       scheduled for 2008 January. She will contact OPSBA to finalize the dates.

9.     DIRECTOR’S ANNOUNCEMENTS - none

10.    PRESENTATIONS - none

11.    MINUTES OF THE 2007 OCTOBER 23 REGULAR BOARD MEETING AND 2007 NOVEMBER 06
       SPECIAL BOARD MEETING

       a.   CONFIRMATION OF MINUTES
            The minutes of the Regular Board Meeting, 2007 October 23 were adopted on motion of T.
            Roberts, seconded by G. Hart.

            The minutes of the Special Board Meeting, 2007 November 06 were adopted on motion of T.
            Roberts, seconded by G. Hart.

       b.   BUSINESS ARISING FROM MINUTES - none

12.    STUDENT TRUSTEES’ UPDATE
       Student Trustee Rowe reported that the first meeting of the Student Advisory Council was held on
       2007 November 12. He commented that a positive, energetic group of students attended and that
       there was good exchange of ideas and indicated that the next SAC meeting is planned prior to the
       Christmas holidays.

13.    REPORTS FROM THE ADMINISTRATION

       a.   MONTHLY FINANCIAL REPORTING
            B. Greene, Executive Superintendent, Business Services, presented the month-end financial
            report as at 2007 September 30. The update included the year-to-date activity, the summary of
            revenues, expenditures by expenditure type, expenditures by area, and expenditure type.
2007 November 13...3

13.    REPORTS FROM THE ADMINISTRATION - cont’d
       a. MONTHLY FINANCIAL REPORTING - cont’d

            Exec. Supt. Greene announced the appointment of Karen Meeson, Manager, Payroll Services,
            to the position of Manager of Financial Services effective immediately. He advised that Ms.
            Meeson will continue to maintain responsibility for Payroll Services until a replacement has been
            selected. Chair Sattler, on behalf of the Board, extended congratulations to Ms. Meeson on her
            appointment.

       b.   2007-08 BUDGET ENHANCED EDUCATIONAL FUNDING
            Exec. Supt. Greene presented the following 2007-08 Budget re Enhanced Education Funding:


             Summary of Funding Enhancement

             2007 August 14 Ministry Announcement                                     $ 8 602 770
             Operating Grants ( EFIS)                                                 (5 717 272)
             Balance (Transportation)                                                 $ 2 885 498



            It was noted that the operating grants of $5 717 272 are confirmed in the Education Finance
            Information System (EFIS) and included in our monthly cash flow. The balance, related to
            transportation, $2 885 498 has not been confirmed and is subject to the Ministry cost review.


             Enhanced Funding Distribution
             Operating Grants EFIS                                                     $5 717 272
             Primary Class Size - Approved 2007 October 09                              (752 095)
             Estimated Surplus 2006-07                                                  1 200 000
                                                                                       $6 165 177

            The following proposed allocations were presented:


             Administration Options - 2007 October 09 Board Report
             Utilities                                                                 $2 953 438
             W orking Funds to Capital                                                  1 709 647
             Provisional Accounts                                                         440 421
             Program Enhancements                                                         600 000

             Trustee Issues Identified 2007 October 23 Board Report
             Quality Leadership in Administration                                         200   000
             Secondary Athletics                                                           50   000
             Mental Health Committee                                                      200   000
             Textbooks                                                                     75   000
             Total Proposed Allocation                                                 $6 228   506

             Total Proposed Allocation                                                   ($63 329)

            The Senior Administration responded to trustees’ questions. Exec. Supt. Greene advised that
            the Board is required to submit revised estimates to the Ministry by 2007 November 30. The
            Administration commented on process should the trustees decide that their issues, identified at
            the 2007 October 23 Board meeting, should be referred to the 2008-09 Budget deliberations.
2007 November 13...4

13.    REPORTS FROM THE ADMINISTRATION - cont’d
       b. 2007-08 BUDGET ENHANCED EDUCATIONAL FUNDING - cont’d

          The following motions were moved by P. Jaffe and seconded by G. Hart:

          1.   That the following allocations be approved from the Enhanced Educational Funding:
                       Utilities                                       $2 953 438
                       W orking Funds to Capital                       $1 709 647
                       Provisional Accounts                            $ 440 421
                       Program Enhancements                            $ 600 000

               And that the remaining surplus be allocated to a multi-purpose reserve.

          2.   That the following issues be referred to the 2008-09 Budget process:
                       Quality Leadership in Administration             $200 000
                       Secondary Athletics                              $ 50 000
                       Mental Health Committee                          $200 000
                       Textbooks                                        $ 75 000

          The following amendment to Motion 1 was moved by T. Grant, seconded by R. Tisdale and
          carried:

               That the word “capital” in “W orking Funds to Capital” be replaced to read to a “multi-purpose
               reserve”.

          The main motion, as amended, was carried as follows:

               That the following allocations be approved from the Enhanced Educational Funding:
                       Utilities                                       $2 953 438
                       W orking Funds to a multi-purpose reserve       $1 709 647
                       Provisional Accounts                            $ 440 421
                       Program Enhancements                            $ 600 000

               And that the remaining surplus be allocated to a multi-purpose Reserve.

          Motion 2 was carried.

          Director Thorpe commented that the change to the government’s approach to the Capital Plan
          process cannot be completed with the money that is available currently, although some funds are
          still forthcoming. In order for the Accommodation Review Committees (ARCs) to proceed as
          outlined, funding streams musts be found within Board resources to follow up on proposed
          projects.

          Director Thorpe emphasized that the Board must earmark as many funds (savings) as possible
          for Capital Reserves in order to complete the 15 projects of renewal. He stated that multi
          purpose, working funds or capital still means that funds must be found for the capital planning
          process beyond Ministry funding. He emphasized the need for the Board to commit to investing
          in its own infrastructure in a constructive manner to attract Ministry funding.
2007 November 13...5


14.    REPORTS OF COMMITTEES

       a.   REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE                               2007 October 01
                                                                                         7:00 p.m. - 9:17 p.m.
            Mem bers

            J. Bennett, Trustee (Chair)                 B. Hoffman, Autism Ontario London
            T. Grant, Trustee                           D. Lee, Learning Disabilities Association - London
            R. Tisdale, Trustee                         Region (LDA-LR)
            M. Barbeau, VOICE for Hearing Impaired A. Morse, Easter Seals Society
            Children                                    C. Thammavongsa, Alt. Association for Bright Children
            (- 8:15 p.m .)                              S. Wilson, Community Living Education Committee
            S. Fox, Alt. Children’s Aid Society of
            London & Middlesex
            P. Gillis, Integration Action for Inclusion
            London Chapter (IAI)

            Administration and Others


             S. Hughes Superintendent of Education                  R. Salazer, Learning Supervisor
             P. Cook, Elementary Principal                          V. Towell, Alt. Secondary School Vice-
             B. Noble, Special Education Learning Supervisor        Principal

             Regrets: D, Almost, D. Ensing, J. Gritzan, E. Hagar, E. Karry, C. Walker, P. Sattler, J.
             VanBommel
             Absent: B. Bocking, B. Boyd, M. Franklin, B. Harvey, A. Loebus, G. McGahey, B. Montiminy,
             W . Rodic
             Guests: M. Masters, B. Hopkins, Thames Valley District School Council; V. Nielsen,
             Superintendent of Education

            1.   CALL TO ORDER
                 The meeting was called to order at 7:00 p.m. in the London Room at the Education Centre.

            2.   CONFIRMATION OF AGENDA
                 Superintendent Hughes advised that the suspension/expulsion data related to identified
                 students would be brought to SEAC at a future meeting.

                 The motion to approve the agenda was carried.

            3.   CONFLICTS OF INTEREST
                 No conflicts of interest were declared.

            4.   REPORT OF MEETING FROM 2007 SEPTEMBER 10
                 The Motion to approve the report of the September 10, 2007 meeting was carried.

            5.   SPECIAL EDUCATION FUNDING POSITION
                 Supt. Hughes will meet with Executive Superintendent Greene and Manager Roth to discuss
                 Special Education Funding. It was suggested that Trustee Roberts and Exec. Supt. Greene
                 attend a future meeting to discuss the Budget.

                 Supt. Hughes spoke about $1.1 million that was received from the Ministry late in August and
                 the option to use it to offset the Special Education deficit.

                 It was clarified that the funds were part of $8.6 million that was provided by the Ministry to
                 address issues that boards may have after their budget processes were completed.
2007 November 13...6




14.    REPORTS OF COMMITTEES - cont’d
       a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont’d

               The committee discussed options for the $1.1 million. It was agreed to support the focus on
               Assessment for Special Education, or to further Special Education initiatives/directions (eg.
               Inclusion). It was agreed that it should not be applied to offset the deficit.

          6.   OCTOBER REPORTS (ONSIS)
               Superintendent Nielsen, Information Technology, was introduced by Supt. Hughes. Ms.
               Nielsen explained that ONSIS, Ontario School Information System, is intertwined with MISA,
               Managing Information for Student Achievement. It is about data collection and data use in
               an electronic web-based system to plan and find accurate information about students and
               schools. She provided information about the Board deadlines for focus areas reporting to the
               Ministry. Noting there has not been a request for Special Education data yet.

               B. Noble informed the committee that the Ministry may only require information on one main
               exceptionality to be identified. She asked if “multiple” will be an exceptionality? Supt.
               Nielsen will report back at the next meeting.

               Supt. Hughes stated that Bill 212, will have a large impact on how schools and boards work
               through the process of suspensions/expulsions with identified and non-identified students.
               He will provide a copy of Memos PPM 140 and PPM 141 and hand-outs for Bill 212 and ask
               Superintendent Wagner to attend a SEAC meeting in January to discuss the impact of the
               legislation.

          7.   SEAC UPDATES

               7.1 Update to CODE Information
                   B. Noble reported that the application for Thames Valley has been sent in and noted that
                   information on the application is generally received by the end of October. She will
                   provide further information at the November meeting.

                   B. Noble advised that last year there was significant impact with respect to Special
                   Education teachers for Literacy/Numeracy/DRA/resources in classrooms and Prime
                   Mathematics. She advised that she has received many positive responses from teachers
                   of self-contained special education classes.

               7.2 IEP Engine Data Update
                   B. Noble advised that information may be unreliable due to the freezing of the data and
                   other technical difficulties.

               7.3 Respite Care Transportation Guidelines
                   B. Noble indicated that there were 2-5 requests last year that did not meet the guidelines
                   for transportation. B. Hoffman moved that a sub committee be formed to review the
                   Respite Care Transportation Guidelines and to review the parameters of the current
                   transportation guidelines with respect to transportation requests, issues and respite care.
                   B. Hoffman, S. Wilson, T. Grant, J. Bennett and S. Edwards (Transportation department)
                   agreed to serve on the committee.

               7.4 PPM 140 Update
                   Supt. Hughes reported that there is a group of Learning Coordinators that are working
                   on a professional development package for Principals/EA’s and LST’s on PPM 140.

                   The EA’s professional development will be ongoing through the Geneva Centre. The
                   LST’s will receive half-day training on October 25 th and the Principals will receive their
                   inservice on PPM 140 at Community of Schools meetings in October and November. B.
                   Noble stated that funding for professional development for classroom teachers has not
2007 November 13...7

                 been received.
14.    REPORTS OF COMMITTEES - cont’d
       a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont’d
          7.0 SEAC UPDATES - cont’d

                    It was questioned if there has been any decision regarding a Board-wide communication
                    to assist parents to understand specifics about PPM 140. B. Noble reported that
                    information will be in the Special Education Newsletters. Principals can use the
                    information for school newsletters to inform all parents.

           8    COMMITTEE UPDATES

                8.1 Communications
                    A. Morse provided information to send with the SEAC report from the York Region DSB
                    entitled "A Communication Guide for Parents and Students". A. Morse also reported
                    about an upcoming session that was mentioned in the webcast “ Shared Solutions - A
                    Guide to Preventing and Resolving Conflicts Regarding Programs and Services for
                    Students with Special Education Needs”.

                    The Regional Special Education Conference is in Windsor on October 25 and 26. Supt.
                    Hughes will report to the committee in November about the conference.

                    R. Salazer will bring a report to the November meeting on the Ontario Psychological
                    Association funding project.

                    The “Education for All” JK-6 document was discussed noting there is not a Grade 7-12
                    document. V. Towell advised that the JK - 6 document could be used in its present
                    format and would be relevant to secondary schools as well. It was suggested that a
                    Special Education Planning Review Committee be formed and that the first priority be to
                    start with the Education for All document. The Committee could include SEAC members
                    and Board Administration. Trustees Bennett and Grant and V. Towell and P. Cook
                    agreed to sit on the committee.

                    Supt. Hughes advised that he will put out an invitation to SEAC members regarding the
                    committee when the date for the first meeting is set. He will also ensure that there is
                    representation from the Program Department.

                8.2 Special Education Newsletter
                    B. Noble reported that the October newsletter will be sent with the next agenda.

                8.3 Coaching to Inclusion Conference Update
                    P. Gillis provided an update on the Coaching to Inclusion Conference scheduled for
                    November 14 th and 15 th .

                8.4 Mental Health Committee Update
                    Supt. Hughes reported that there is a need to resume the Mental Health Committee. He
                    will set up an initial meeting of the Mental Health Committee with internal staff. B. Noble
                    provided information about the committee’s work last year and will provide an update to
                    SEAC at the November meeting on the Report of the Symposium.

                    Trustee Grant moved to extend the meeting to 9:15 p.m. The motion was approved.

                8.5 Inclusionary Committee Update
                    Supt. Hughes advised that he will be discussing the Inclusionary Committee and will
                    provide a report to SEAC at the November meeting.

           9. CORRESPONDENCE - none

          10.     FORUM: ASSOCIATION UPDATES
                  Trustee Grant advised that there is an excellent session on “FASD in our Schools” on
2007 November 13...8

              October 25/26th in Guelph. Anyone interested can contact her for more information.
14.    REPORTS OF COMMITTEES - cont’d
       a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont’d

            11.        FUTURE AGENDA ITEMS
                       -   B. Greene / J. Roth Budget Process Information - January meeting (S. Hughes
                           Facilitate process) - T. Roberts, Chair of Budget Committee - January meeting
                       -   PPM 140 / PPM 141 / Bill 212 - B. Wagner - December / January (Global overview
                           of new legislation)

            12.        FUTURE MEETING DATES
                       The following meetings were scheduled:
                       2007 Tuesday, November 6, 11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, Katherine Harley
                       Room

                       2007 Tuesday, December 04, 11:45 a.m. lunch, 12:15 -3:00 p.m. meeting, Katherine Harley
                       Room

            13.        ADJOURNMENT
                       A motion to adjourn at 9:18 p.m. was carried.


            RECOMMENDATIONS:               none

                                                                         J. BENNETT,
                                                                         Chairperson


       b.   REPORT OF THE POLICY W ORKING COMMITTEE                                           2007 October 23
                                                                                             3:00 p.m.- 4:15 p.m.
             MEMBER                                        ADMINISTRATION AND OTHERS

             J. Bennett           R. Tisdale               J. Thorpe           L. Elliott
             T. Roberts                                    S. Christie         S. Hughes
                                                           V. Nielsen
             Regrets:         P. Jaffe
             Absent:          S. Doub                      Visitors: A. Morell, B. Hopkins

             Trustee Visitor: S. Peters, F. Exley

            1.    APPROVAL OF AGENDA - The agenda was approved by motion.

            2.    CONFLICTS OF INTEREST- none declared

            3.    COMMITTEE REPORT OF AND TRACKING SHEET- provided for information

            4.    INTRODUCTION OF DRAFT POLICY/PROCEDURE - none

            5.    CONSIDERATION OF POLICY/PROCEDURE FOLLOW ING PUBLIC INPUT

                  a.      Procedure: Management of Aggressive Behaviour Procedure
                          Supt. S. Hughes attended the meeting to report on public input on the Management of
                          Aggressive Behaviour procedure. He reviewed the amendments to the document and
                          noted that no public input was received. The following motion was moved and carried:

                              That the amended Management of Aggressive Behaviour procedure be forwarded to
                              the 2007 November 13 Board meeting for trustees’ information.
2007 November 13...9


14.    REPORTS OF COMMITTEES - cont’d
       b. REPORT OF THE POLICY W ORKING COMMITTEE
          5. CONSIDERATION OF POLICY/PROCEDURE FOLLOW ING PUBLIC INPUT - cont’d

               b.   Procedure: Computer Security
                    Exec. Supt. L. Elliott joined the meeting to report on public input on the Computer Security
                    procedure noting no public input was received. She advised that the issue of data security
                    and encryption on portable devices is being addressed. Further revisions will be brought
                    to the Committee for information in due course.

                    Exec. Supt. Elliott responded to trustees’ questions and requested that the document be
                    forwarded to the November 13 Board meeting. The following motion was moved and
                    carried:

                        That the amended Computer Security procedure be forwarded to the November 13,
                        2007, Board meeting for trustees’ information.

          6.   DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION - none

          7.   SUGGESTED POLICY/PROCEDURE REVISIONS

               a.   Procedure: Information and Records Management
                    Director Thorpe described amendments to the Information and Records Management
                    procedure. He advised the Committee that the revisions were required following a session
                    with the Board’s solicitor related to staff responsibility for maintaining the Board’s records,
                    clarification of the role of the Freedom of Information/Records Management Co-ordinator,
                    handling Board archives and electronic mail and records during a school closure and during
                    a potential law suit.

                    The Board’s Retention Schedule was also updated following a review and confirmation by
                    the various departments and includes updated Records Classification Codes and Citation
                    Table listing the legislated retention periods where applicable.

                    It was agreed that, as the amendments are administrative, the document would be
                    forwarded directly to the November 13 Board meeting for trustees’ information. The
                    following motion was moved and carried:

                        That the amended Information and Records Management procedure be forwarded to
                        the November 13 Board meeting for trustees’ information.

               b.   Procedure: Acceptance of Donations, Gifts and Equipment
                    Director Thorpe described the background of the Acceptance of Donations, Gifts and
                    Equipment policy noting the amendments arise from a review of Operations Services
                    policies and procedures. He advised that the Thames Valley Education Foundation has
                    developed a policy in conjunction with the Board’s policy in this regard. Concern was
                    raised that the Foundation policies are not available to the public on the Board’s website.

                    Exec. Supt. K. Dalton advised that the revised Board policy has been posted for public
                    input and will be brought to the November 27 meeting. She described amendments to the
                    procedure noting the word “Donation” and reference to the Foundation have been added.

                    The process of accepting funds through Operations Services and the Foundation was
                    clarified. It was noted that all donations that are to be receipted come through the
                    Administration Office.

                    The following motion was moved and carried:

                        That the amended procedure on Acceptance of Donations, Gifts and Equipment be
                        posted to the Board’s website for 30 days for public input and returned to the
                        Committee with the Acceptance of Donations, Gifts and Equipment policy at its
2007 November 13...10

                   November 27 meeting.
14.    REPORTS OF COMMITTEES - cont’d
       b. REPORT OF THE POLICY W ORKING COMMITTEE

            8.   OTHER BUSINESS
                 Trustee Exley reported on the process to name the new south-east St. Thomas elementary
                 school in accordance with the Naming of Schools policy. It was noted that revisions to the policy
                 were identified following the naming process. They will be brought to the committee at its
                 November meeting.

                 In addressing potential conflicts of interest of selection committee members, Director Thorpe
                 noted that the Naming of Schools Committee is a committee of the Board and as such falls
                 under the operating protocols of the Board. Any conflicts of interest should be declared prior to
                 any committee discussions. It was noted that students are welcome to provide input and it is
                 expected that their input will be encouraged in the naming of schools.

            9.   DATE AND TIME OF FUTURE MEETINGS
                 The following meetings were scheduled:
                 - 2007 November 27 at 3:00 p.m. in the Oxford Room;
                 - 2007 December 18 at 3:00 p.m. in the Governor Simcoe Room;
                 - 2008 January 22 at 3:00 p.m. in the Oxford Room.

            10. ADJOURNMENT - The meeting adjourned at 4:05 p.m. by motion.


            RECOMMENDATIONS: none
                                                                    J. BENNETT,
                                                                    Chairperson


       c.   REPORT OF THE AUDIT COMMITTEE                                                     2007 October 23
                                                                                             2:05 p.m.- 2:45 p.m.


             MEMBERS PRESENT                             ADMINISTRATION AND OTHERS

             T. Grant                                    J. Thorpe (-2:20)     S. Christie
             J. Stewart (Chair)                          B. Greene             D. Gurnham
             R. Tisdale                                                        S. Lentz

             Trustee Visitor: S. Peters

            1.   APPROVAL OF AGENDA
                 The agenda was approved by motion.

            2.   CONFLICTS OF INTEREST - none declared

            3.   CRITERIA AND PROCESS FOR THE APPOINTMENT OF COMMUNITY MEMBERS
                 Executive Superintendent B. Greene distributed information on the role of the Audit
                 Committee describing preferred qualifications to be considered in the search for community
                 members. It was agreed to start with the area Chambers of Commerce with the overview of
                 the mandate of the committee and a posting to the Board’s website. Failing that,
                 advertisements may be placed in local newspapers. It was suggested that a notice also be
                 included in corporate employee newsletters. It was agreed that the Chambers of Commerce
                 covering the three counties will be contacted. Exec. Supt. Greene will contact the Chair of
                 the London Chamber of Commerce for the mailing list.

                 A letter will be drafted from Chair Stewart seeking input and/or a nomination. The letter will
                 include the committee mandate and background resource material. Applications will be
                 forwarded to the Supervisor - Corporate Services for consideration at the November meeting.
2007 November 13...11

14.    REPORTS OF COMMITTEES - cont’d
       c. REPORT OF THE AUDIT COMMITTEE - cont’d

            4.   ISSUES FOR REVIEW BY AUDIT COMMITTEE 2007 NOVEMBER - 2008 JUNE
                 The following items will be addressed by the Committee over the school year:

                 • review of audited financial statements;
                 • review of accounting development, internal control procedures and Board
                   policies/procedures;
                 • categories of risk and mechanism to review.

                 At the next meeting, the internal Audit Plan 2005-08 and the 2007-08 audit schedule will be
                 reviewed and risks will be identified including those that are safeguarded by the audit
                 process, and those to be addressed. Items recommended for audit and the subsequent
                 reports will come to the committee for consideration as a standing agenda item, e.g. school
                 audits, including the response and any follow-up.

                 At the December meeting, the following issues will be discussed:
                 • draft 2006-07 Audited Financial Statements;
                 • materiality;
                 • review of accounting development, internal control procedures and Board
                   policies/procedures;
                 • categories of risk and mechanism to review.

            5.   OTHER BUSINESS
                 It was noted that professional development opportunities for committee members will be
                 arranged.

            6.   DATE AND TIME OF NEXT MEETING
                 The next meeting was scheduled for 2007 Tuesday, November 20, 3:00 p.m., in the Oxford
                 Room.

            7.   ADJOURNMENT
                 A motion to adjourn was approved at 2:45 p.m.


            RECOMMENDATIONS: none
                                                                  J. STEWART,
                                                                  Chairperson


       d.   REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE                              2007 November 06
                                                                                         7:30 p.m. - 8:45 p.m.


                          MEMBERS                             ADMINISTRATION AND OTHERS

             J. Bennett          S. Peters           J. Thorpe           J. Empringham       K. Bushell
             (Chair)             S. Polhill          K. Dalton           S. Hughes           S. Christie
             S. Doub             T. Roberts          L. Elliott          M. Moynihan         C. Dennett
             F. Exley            J. Rowe             B. Greene           V. Nielsen          K. Meeson
             T. Grant            P. Sattler          M. Sereda           W . Tucker          G. Owens
             G. Hart             J. Stewart          C. Bourbonnais-     P. Tufts            W . Scott
             M. Hendrick,        R. Tisdale           MacDonald          B. Wagner
             P. Jaffe                                                    K. Wilkinson
             K. Patterson
2007 November 13...12

14.    REPORTS OF COMMITTEES - cont’d
       d. REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE - cont’d

          1.   APPROVAL OF AGENDA
               The agenda was approved on motion of F. Exley.

          2.   CONFLICTS OF INTEREST
               No conflicts of interest were declared.

          3.   CHAIRPERSON’S ANNOUNCEMENTS - none

          4.   DIRECTOR’S ANNOUNCEMENTS - none

          5.   UPDATE - FRENCH IMMERSION PROGRAMMING
               Director Thorpe presented a report on the status of French Immersion programming in Thames
               Valley and implications of extending the French Immersion entry point to include Junior
               Kindergarten (JK).

               He advised that trustees received public input in 2007 September from a representative group
               of parents of French Immersion pupils and advocates for French Immersion. At a subsequent
               meeting of the Chairs’ Committee, the Administration was asked to prepare a status report and
               update on French Immersion. The report was prepared jointly by members of Executive Council
               and their staff.

               At present, French Immersion is based on the models in place at the time of amalgamation.
               These models were outlined by region as follows:

               Elgin Region
               French Immersion is currently delivered to 417 elementary pupils at Wellington St. (Senior
               Kindergarten (SK) to Grade 5, single track) and Homedale (grades 6-8, dual track).

               Planning is underway to accommodate the whole Elgin SK-8 elementary French Immersion
               program at Homedale on a single track basis following the opening of the new school in St.
               Thomas

               French Immersion is currently delivered to 47 secondary students in grades 9 - 11 at Parkside
               Collegiate Institute.

               London Region
               French Immersion is delivered to 2,796 elementary pupils from SK to grade 8, at Huron Heights,
               Jeanne Sauve, Kensal Park, Lord Roberts, Princess Anne, and Princess Elizabeth (SK only).
               Presently the grade seven and eight extended program is offered at Jeanne Sauve, Kensal Park,
               and Princess Anne.

               Due to enrolment pressures at Princess Anne, French Immersion programming was initiated at
               Princess Elizabeth 2007 September 01. The program has opened with 36 senior kindergarten
               students. Princess Elizabeth is the only dual track school within the city of London.

               Laurier Secondary School and Banting Secondary School provide programming from grade 9
               to 12 for 611 students.

               Middlesex Region
               French Immersion is currently delivered to 414 SK- 8 elementary pupils at Centennial Central
               and Colborne St. schools. Both schools are dual track.
2007 November 13...13

14.    REPORTS OF COMMITTEES - cont’d
       d. REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE - cont’d
          5. UPDATE - FRENCH IMMERSION PROGRAMMING - cont’d

              The Centennial Central program is currently part of an Accommodation Review Committee
              (ARC) which is considering a proposal for an alternate location for the program on a single track
              basis.

              French Immersion is currently delivered to 41 secondary students in grades 9-12 at Strathroy
              District Collegiate Institute.

              Oxford Region
              French Immersion is currently delivered to 236 SK-7 pupils at Tollgate Central (single track).
              This site is quickly reaching its capacity and planning is underway to address future needs.

              A secondary program will be required in 2009 September and its location will be determined
              following the completion of the work of the Norwich Secondary School ARC.

              Impact of Initiating French Immersion JK
              The following sections address the potential impact of a JK entry point for French Immersion
              and, where applicable, are based on the 2007-08 numbers of classes.

              Facilities Implications
              Centennial, Princess Anne, and Princess Elizabeth could all accommodate the expansion to JK
              within the facilities currently on each site.

              Colborne Street, Huron Heights, Kensal Park, Lord Roberts and Tollgate would all require
              portables to accommodate the additional class(es) for a total of five additional portables.

              Wellington Street Public School would require two additional classroom spaces, however the site
              is unable to accommodate additional portables and the current four portables located on the
              property are occupied. Two rooms in the basement could be renovated to provide the necessary
              space.

              Jeanne Sauve would require additional space. There is no space within the school nor is there
              room on the property to accommodate a portable. Thus, alternate placements would be required
              should an expansion to JK be approved. (E.g., boundary adjustments, no extended French
              program at this site, etc.)

              Staffing Implications
              At the present time, there are 30 SK classes in 10 school locations. This generates 15.0 FTE
              teachers plus an additional 2.18 teachers for preparation time coverage bringing the present SK
              total to 17.18 teachers. If the program was extended to JK, assuming the same number of JK
              classes as SK classes in the same number of schools, an additional 17.18 FTE staff would be
              needed. Thus, availability of qualified French Immersion teachers becomes an issue. French
              Immersion teachers for any grade are at a premium. W hile the Board might consider additional
              recruiting and advertising measures, the current practice of “pool hiring” for elementary French
              Immersion teachers would continue to be a necessity. This would entail offering a contract with
              the Board with a placement to be determined based on staffing procedures.

              Transportation Implications
              Assuming the JK student numbers would replicate the current SK student numbers, it would be
              necessary to add six bus runs to schools in Oxford, Elgin and Middlesex and eight bus runs
              within the city of London.
2007 November 13...14

14.    REPORTS OF COMMITTEES - cont’d
       d. REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE - cont’d
          5. UPDATE - FRENCH IMMERSION PROGRAMMING - cont’d

              Financial Implications
              The cost of an additional 17.18 teachers would be $1 373 507. This is based upon an average
              salary and benefits of $79 948 for the 2007/08 budget year.

              Facilities costs would include $50 000 to move five portables and $30 000 in renovations. The
              addition of 14 bus runs to transport the JK pupils is estimated at $400 000. Operational costs
              would include $32 500 in new classroom set up funding, and an additional $9 535 in Supplies
              and Services school budgets to support the additional French Immersion pupils.

              Presently, a JK student registered in an English JK program generates the student foundation
              grant; however, if the same JK student registered in French Immersion (s)he would also qualify
              for the FSL funding grant. According to the funding formula allocation for French Language
              programs, 600 additional JK French Immersion students would generate $202 000 in additional
              funding, provided there is a minimum of 75 minutes of instruction in French per day.

              Program Implications
              Program Services was asked to review current French Immersion delivery models and research
              related to any benefits and/or disadvantages of differing entry points. The following summary
              of their findings was provided:

              • research indicates that students who are in a French Immersion program and who have the
                greatest number of hours in French Language instruction, have higher achievement;
              • lags in mother tongue disappear by grades 4-5. This is corroborated by the Grade 6 EQAO
                results whereby French Immersion students consistently score above provincial averages;
              • there is no detrimental effect on intellectual development with early immersion. Students who
                have learning difficulties need similar special education services within a French Immersion
                program. Removing a student from a French Immersion program does not seem to have an
                impact on learning difficulties;
              • the issue of when to start English instruction within a French Immersion program remains
                unresolved. The general public believes that formal learning is best started in one’s mother
                tongue, yet there is no solid research to support this conclusion;
              • Statistics Canada reports that 86% of Canada’s population are supportive of French
                Immersion programming and bilingualism.

              School Boards across Ontario offer French Immersion at various entry points - JK, SK, grade
              1 and other grade levels. A listing of boards which offer French Immersion at JK and SK was
              provided.

              Estimated costs of starting French Immersion Programming at JK were also provided.

              Following the presentation, the Senior Administration responded to trustee questions. In
              response to a question, Director Thorpe stated that staffing reductions may or may not mean
              blending classes. Where possible, the blending of junior kindergarten and senior kindergarten
              French Immersion classes is not recommended. He used as an example the primary focus of
              JK/SK English classes not focusing on language acquisition while the opposite is true for JK/SK
              French Immersion. Exec. Supt. Dalton confirmed that no discussions have occurred about
              whether or not to blend JK/SK classes and cited the Princess Elizabeth P.S. (London) SK
              French Immersion program as the best example of Early Years’ enrolment and staffing.

              Trustee Peters asked whether a JK French Immersion pilot project might assist the Board in
              determining whether it is beneficial, as well as increase the numbers and longevity in French
              Immersion programs. Director Thorpe advised that, theoretically, it is possible that enrolment
              may increase with adding early entrance at the Junior Kindergarten level and that some parents
              may wish to have their children attend a Thames Valley program rather than a coterminous
              board.
2007 November 13...15


14.    REPORTS OF COMMITTEES - cont’d
       d. REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE - cont’d
          5. UPDATE - FRENCH IMMERSION PROGRAMMING - Program Implications - cont’d

              He emphasized that it is only an assumption that changing the entry point to JK rather than SK
              may increase the numbers in French Immersion. He noted that Program Services, where
              possible and practical, continues to provide entry points at SK , Grade 1 and Grade 7.
              Trustee Tisdale inquired about any additional funding for the program. Exec. Supt. Greene
              referred to the funding formula for French Language Programs noting an additional amount of
              $202,000 for JK. Trustee Tisdale requested additional figures related to the Student Foundation
              Grant. Exec. Supt. Greene will provide this information at a subsequent meeting.

              Trustee Hart asked if data was available on the number of students who started in SK/Grade 1
              French Immersion and did not continue to Grade 8. It was noted that applicants entering the SK
              and Grade 1 French Immersion program are not screened and are accepted based on their
              parents’ decision to enrol their child. The role of public education is to allow students every
              possible opportunity to learn and expand by making it possible for children to move in and out
              of programs. He was advised that any attempt at controlling access by parents would not be
              advisable.

              Exec. Supt. M. Sereda explained that the hiring of qualified French Immersion teachers is based
              on supply and demand. He noted that the recruiting and advertising process extends as far as
              Ottawa where French programs are offered and that Thames Valley has a responsibility when
              hiring teachers early to provide a position for them.

              Trustee Hart commented that while many parents are supportive of French Immersion, it is the
              opinion and perception of some English stream parents that this program may be considered
              elitist, a preferred program offered to some students and not to all. As well, at School Council
              meetings there is a concern that parents may be enrolling their children in FI mainly because
              transportation is provided. Trustee Jaffe cautioned about using words such as “elitist” noting the
              importance of Trustees focusing on facts and numbers and not entering into a debate about how
              people perceive the program and validating accuracy or inaccuracy. He noted that as a French
              Immersion parent for the past 20 years, an awareness that many parents provide transportation
              to ensure their children attend the FI program even when there is a neighbourhood school within
              walking distance. Director Thorpe emphasized that French Immersion is a legitimate and valued
              program supported at both the Federal and Provincial levels.

              Trustee Roberts requested clarification on the criteria for French Immersion programs at the
              secondary level as it relates to expanding opportunities. H. Griffin, Learning Coordinator, French
              Immersion, explained the French Immersion program and advised that secondary students earn
              a FI certificate based on attaining 10 credits. The secondary program is a dual track with no
              school offering a full program for a secondary diploma in French. A full program is difficult to
              deliver because of population density variations that make accessibility difficult. However,
              wherever possible, French programs are offered. Exec. Supt. L. Elliott explained the process
              for moving from elementary to secondary French Immersion. She advised that OPSBA has
              conducted a province-wide survey on declining enrolment in French Immersion. She will provide
              the results at a subsequent meeting.

              Director Thorpe commented that there are broader issues around French Immersion within the
              context of the Capital Planning process. He stated that the French Immersion report was
              initiated based on a request by a group of FI parents and advocates inquiring about extending
              the program entry options to Junior Kindergarten. He noted that the information presented was
              not intended to be a comprehensive report on French Immersion or of its future.
2007 November 13...16

14.    REPORTS OF COMMITTEES - cont’d
       d. REPORT OF THE INFORMATION COMMITTEE OF THE W HOLE - cont’d
          5. UPDATE - FRENCH IMMERSION PROGRAMMING - Program Implications - cont’d

                 Chair Bennett advised that the Report of the Information Committee of the Whole will be
                 presented at the Regular Board meeting of 2007 November 13 and that any further direction
                 may be determined at that time. She extended appreciation to H. Griffin and C. Graves for
                 assisting with the presentation.

                 Chair Bennett reminded trustees of the Parent Involvement Workshop with keynote speaker Dr.
                 Betty Boult to be held at Stoneridge Inn on Friday, November 09, and at the Education Centre
                 on Saturday, November 10.

            6.   ADJOURNMENT
                 The meeting adjourned at 8:45 p.m. on motion of J. Stewart.

                                                                   J. BENNETT,
                                                                   Chairperson


       Trustees discussed the framework for implementing the proposed Junior Kindergarten entry into French
       Immersion. The following motion was moved by Trustee Grant, seconded by F. Exley and carried:

            That the Board support, in principle, the concept of Junior Kindergarten entry into French Immersion,
            and direct Administration to prepare a report on how this could be implemented.


       e.   REPORT OF THE CHAIRS’ COMMITTEE                                                 2007 November 0 6
                                                                                            2:25 p.m. - 4:50 pm.


            MEMBERS                                      ADMINISTRATION AND OTHERS

            J. Bennett (2:38) P. Sattler (Chair)         J. Thorpe    S. Christie
            G. Hart           J. Stewart

            1.   APPROVAL OF AGENDA
                 The agenda was approved.

            2.   CONFLICTS OF INTEREST - none declared

            3.   REVIEW OF 2007 NOVEMBER 13 BOARD AGENDA
                 The agendas for the in-camera and public Board meetings of 2007 November 13 were
                 discussed and updated.

            4.   CORRESPONDENCE
                 A letter from the Chair of the Peterborough, Victoria, Northumberland and Clarington Catholic
                 DSB regarding OnSIS funding will be included in the trustee information package.

            5. CAPITAL PLANNING ADVISORY COMMITTEE (CPAC) MEMBERSHIP APPROVAL
                 Director Thorpe advised that a report regarding ARCs to be considered for review and input
                 in December, 2007 and January, 2008, will be brought to the November 27 Board meeting as
                 part of the annual Operations Services accommodation report. CPAC dates were tentatively
                 scheduled for December 6 and January 21, 2008.

                 The list of CPAC membership for 2007-08 will be presented at the next Committee meeting
                 for approval.
2007 November 13...17

14.    REPORTS OF COMMITTEES - cont’d
       e. REPORT OF THE CHAIRS’ COMMITTEE - cont’d

          6.   REVISED BUDGET ADVISORY AND AUDIT COMMITTEE MANDATES
               Revised mandates for the Budget Advisory and Audit Committees were discussed.            The
               following motion was moved and carried:

                    That the revised mandates for the Budget Advisory Committee and Audit Committee be
                    approved.

          7.   ENDORSEMENT OF CANDIDATES FOR OPSBA PRESIDENT
               It was agreed to schedule a trustee caucus to discuss candidates for the appointment of
               OPSBA President.

          8.   TRUSTEE HONORARIA 2008
               Manager K. Meeson joined the meeting and distributed information regarding trustee
               honoraria adjustments for 2008 based on 2006-07 enrolment. A memo in this regard will be
               provided to all trustees in their information packages.

          9.   TVDSB 10 T H ANNIVERSARY UPDATE
               Manager C. Dennett and R. Princis joined the meeting to update the Committee on plans to
               celebrate the Board’s 10 th anniversary. Mr. Dennett presented several proposed logo
               themes for consideration. It is anticipated that the Inaugural meeting will initiate the
               celebration and conclude with Education W eek 2008 focusing on a system-wide initiative
               looking to capture a day in the life of Thames Valley.

               R. Princis described plans for Education Week based on the theme “Celebrating 10 Years of
               Achieving Together”.

          10. THAMES VALLEY EDUCATION FOUNDATION (TVEF) FOLLOW -UP
              Chair Sattler led a discussion regarding strengthening and clarifying the relationship between
              the Foundation and the Board. A meeting will be scheduled with the Board Chair and Senior
              Administration to consider direction and fund raising initiatives for the TVEF as requested.

          11. TECHNOLOGY NEEDS FOR TRUSTEES
              Chair Sattler described technology requests of trustees. She suggested establishing an ad
              hoc committee to review current use of technology for trustee communication and to make
              recommendations as appropriate.

          12. OTHER BUSINESS

               a.     Accommodation Review Committee Binder
                      Trustee Hart described requests for the ARC binder.     It was suggested that it be
                      downloaded to the website for public access.

          13. DATE AND TIME OF NEXT MEETING
              The next meeting was scheduled for Wednesday, November 21, 2007, at 9:00 a.m.

          14. ADJOURNMENT
              The meeting adjourned at 4:50 p.m.


          RECOMMENDATION:

          That the revised mandates for the Budget Advisory Committee and Audit Committee be
          approved.

                                                               P. SATTLER
                                                               Chairperson
2007 November 13...18

14.    REPORTS OF COMMITTEES - cont’d
       e. REPORT OF THE CHAIRS’ COMMITTEE - cont’d

            Chair Sattler referred to item 5 of the report noting that the Tham es Room was not available on
            2007 December 10 and that the Capital Planning Advisory Committee (CPAC) will now meet on
            2007 Decem ber 6. It was also noted that the CPAC membership is to be announced at the 2007
            November 27 Board meeting.

            Chair Sattler referred to item 11 of the report and the need to upgrade the computer in the
            Trustees’ Conference Room as well as assess the present use of technology for trustee
            communication (e.g. laptop computers, facsimile machines).

            The following motion was moved by J. Bennett, seconded by F. Exley and carried:

                 That an ad hoc committee of four trustees be established to review current use of technology
                 for trustee communication and to bring recommendations to the Board meeting of 2008
                 January 22.

            Trustees Stewart, Hendrick, Polhill and Roberts expressed an interest in serving on the ad hoc
            committee.

            Trustees discussed the complexity of having the contents of the Accommodation Review
            Committee (ARC) binder downloaded to the website for public access. Director Thorpe stated
            that the Capital Planning Co-ordinating Committee did not consider website access in developing
            the binder noting it was prepared specifically for use by Committee members as a working group
            resource.

            The following motion was moved by T. Grant and seconded by J. Stewart and carried:

                 That the revised mandates for the Budget Advisory Committee and Audit Committee be
                 approved.

            Trustee Hart requested that the Financial Services department provide a summary of the costs
            associated with the Ontario School Information System (ONSIS) initiative.


       f.   REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA                              2007 November 13


                        MEMBERS PRESENT                           ADMINISTRATION AND OTHERS

             J. Stewart (Chair)      P. Jaffe              J. Thorpe                    V. Nielsen
             J. Bennett              S. Peters             B. Greene                    W . Tucker
             S. Doub                 S. Polhill            K. Dalton                    P. Tufts
             F. Exley                T. Roberts            C. Murphy                    B. Wagner
             T. Grant                P. Sattler            M. Sereda                    K. Wilkinson
             G. Hart (5:30)          R. Tisdale            J. Empringham                S. Christie
                                                           S. Hughes                    C. Dennett
                                                           M. Moynihan

             Absent: M. Hendrick

            The Committee met in camera from 5:10 p.m. to 5:43 p.m.

            1.   APPROVAL OF AGENDA
                 The agenda was approved by motion.

            2.   CONFLICTS OF INTEREST - No conflicts of interest were declared.

            3.   Confidential personal matters were discussed.
2007 November 13...19

14.    REPORTS OF COMMITTEES - cont’d
       f. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA - cont’d

            4.   RISE AND REPORT
                 A motion to rise and report was moved at 5:43 p.m. and carried.

            RECOMMENDATIONS:

            1.   And resolved that the motion approved at the in-camera session of 2007 November 13
                 related to resignations by mutual consent be approved.

            2.   That, effective 2008 January 01, the Board approve for the 2007-08 and 2008-09 school
                 years the appointment of a Superintendent of Education as the School Effectiveness
                 Framework Lead for the Literacy and Numeracy Secretariat initiative.

            3.   That Lynne Griffith-Jones, effective 2008 January 01, Mary Ellen Smith and Barb Sonier,
                 effective 2008 February 01, be appointed to the positions of Superintendent of Education
                 with the Thames Valley District School Board.

            4.   That, in accordance with the independent procedure Promotional Practices: Selection
                 Procedures and Appointment of Principals and Vice-Principals, the following people be
                 appointed to the pool of candidates ready for appointment to the position of Principal,
                 Elementary Schools:

                   Candidates                            Present Assignment

                   Atkinson, Leslie              Vice-Principal, Woodland Heights PS
                   Culhane, Riley                Vice-Principal, Northridge PS
                   D’Ambrose, Lisa               Vice-Principal, Davenport PS
                   Easton, Susan                 External (on leave from TVDSB)
                   Knight-Smith, Christine       Acting Principal, Metcalfe Central PS
                   Oliva-Di Carlo, Melina        Vice-Principal, Wilfrid Jury PS
                   Shewfelt, Jane                Vice-Principal, Bonaventure Meadows PS
                   Timewell, Steve               Acting Principal, Zorra Highland Park PS


                                                                 J. STEWART,
                                                                 Chairperson

                 The recommendations were adopted on motion of J. Stewart, seconded by T. Roberts.

15.    COMMUNICATIONS

       a.   ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION
            Trustee Hart advised that the OPSBA Board of Directors’ agenda for the 2007 November 30 and
            December 01 meeting has not been received. He requested that any comments regarding the
            election of the new OPSBA President be directed to Chair Sattler or himself. Chair Sattler
            reminded trustees of the 2008 Public Education Symposium to be held on 2008 January 24 to
            26. She commented on the valuable ideas and strategies offered at pre-conference sessions
            and encouraged trustees to plan on attending if possible.

       b.   Director Thorpe announced the appointment of three supervisory officers to address the needs of
            the system and to fill upcoming retirements. On 2008 January, Elementary Principal Lynne
            Griffith-Jones will begin her duties succeeding Bill Tucker when he assumes his position as
            Director of Education. Secondary Principals Barb Sonier and Mary Ellen Smith will commence
            their duties on 2008 February 01 to coincide with the secondary school semester change.
2007 November 13...20

16.    NOTICE OF MOTION
       The following Notice of Motion was presented by Trustee Hart for consideration at the 2007
       November 27 Regular Board Meeting:

           That the present attendance rating for statutory committees of 0 percent be changed to 100
           percent and that a procedure be developed for trustees who are eligible for the attendance
           payment to apply for it through the monthly expense process effective 2007 December 01.

17.    MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none

18.    ADDITIONAL ITEMS - none

19.    QUESTIONS/COMMENTS BY MEMBERS
       Trustee Roberts referred to the recent dedication of South S.S.’s new James A. Giffen Memorial
       Field donated by South alumnus Matthew Giffen in memory of his father and noted that a further
       donation in Mr. Giffen’s memory to be used to extend the South S.S. track to 400 meters is
       anticipated. He asked that the Administration investigate why this project has not moved forward.

       Supt. Hughes reported that, after checking with the Corporation for the City of London, he was
       advised that several mature trees would have to be removed to accommodate the new track and this
       may be the reason for the caution. Director Thorpe advised that he will contact the school principal
       regarding the matter.

       Trustee Polhill extended appreciation for the educational opportunity to attend the recent Parent
       Involvement Committee Conference with guest presenter Dr. Betty Boult. Trustee Grant commented
       that the PD session held at the Stoneridge Inn was a positive experience and well organized.

20.    ADJOURNMENT
       The meeting adjourned at 9:30 p.m. on motion of F. Exley, seconded by J. Stewart.




                                                      CONFIRMED:__________________________

                                                                           Chairperson
2007 November 13...21


       SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 NOVEMBER 13

-      That the following allocations be approved from   the Enhanced Educational Funding:
          Utilities                                       $2 953 438
          W orking Funds to Multi-purpose Reserves        $1 709 647
          Provisional Accounts                            $ 440 421
          Program Enhancements                            $ 600 000

       and that the remaining surplus be allocated to a multi-purpose reserve.

       That the following issues be referred to the Budget process for 2008-09:
          Quality Leadership in Administration          $200 000
          Secondary Athletics                           $ 50 000
          Mental Health Committee                       $200 000
          Textbooks                                     $ 75 000


-      That the Board support, in principle, the concept of Junior Kindergarten entry into French Immersion,
       and direct Administration to prepare a report on how this could be implemented.

-      That the revised mandates for the Budget Advisory Committee and Audit Committee be approved.

-      And resolved that the motion approved at the in-camera session of 2007 November 13 related to
       resignations by mutual consent be approved.

-      That effective 2008 January 01, the Board approve for the 2007-08 and 2008-09 school years the
       appointment of a Superintendent of Education as the School Effectiveness Framework Lead for the
       Literacy and Numeracy Secretariat initiative.

-      That Lynne Griffith-Jones, effective 2008 January 01, Mary Ellen Smith and Barb Sonier, effective
       2008 February 01, be appointed to the positions of Superintendent of Education with the Thames
       Valley District School Board.

-      That, in accordance with the independent procedure Promotional Practices: Selection Procedures
       and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of
       candidates ready for appointment to the position of Principal, Elementary Schools:

           Candidates                           Present Assignment
           Atkinson, Leslie                     Vice-Principal, Woodland Heights PS
           Culhane, Riley                       Vice-Principal, Northridge PS
           D’Ambrose, Lisa                      Vice-Principal, Davenport PS
           Easton, Susan                        External (on leave from TVDSB)
           Knight-Smith, Christine              Acting Principal, Metcalfe Central PS
           Oliva-Di Carlo, Melina               Vice-Principal, Wilfrid Jury PS
           Shewfelt, Jane                       Vice-Principal, Bonaventure Meadows PS
           Timewell, Steve                      Acting Principal, Zorra Highland Park PS

-      That an ad hoc committee of four trustees be established to review current use of technology for
       trustee communication and to bring recommendations to the Board meeting of 2008 January 22.

								
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