Cover

Department of Commerce EDA/MBDA Beta Validation Tracking Sheet Draft <12.21.07> The information contained in this document is proprietary to EDS and may not be transmitted or disclosed to anyone outside of the government or authorized representatives of EDS without EDS’ written permission. This information may also be transmitted or disclosed to third-party government support contractors assigned to the ETS Program Management Office functions provided appropriate Confidentiality Agreements are in place to protect EDS’ interests. DEPARTMENT OF COMMERCE BETA TRACKING SHEET TRAVELER IDENTIFICATION Scenario # 1 2 3 4 5 6 7 SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable LIVE TRAVEL DATE/TIME OF (Y/N) TRIP to Agency. Search Hotel Availability (OBE): A list of all available hotels in the defined search area are displayed for Traveler selection along with the appropriate rates. Search Airline Availability (OBE): A list of all available flights for the defined times are displayed for Traveler selection along with appropriate fares. Search Rental Car Availability (OBE): A list of all available rental car companies in the defined search area are displayed for Traveler selection along with vehicle types and appropriate rates. Search Rail Availability (OBE): A list of all available train routes for the defined times are displayed for Traveler selection along with the appropriate fares. Reserve Hotel (OBE): Hotel reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. Reserve Airfare (OBE): Airfare reservations are made and confirmed, and ticket information is passed back to FedTraveler.com and posted to the Reservations page. TRAVELER NAME MEMBER ID ORGANIZATION CODE/DESCRIPTION DOCUMENT TYPE Reserve Rental Car (OBE): Rental Car reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. 8 Reserve Rail (OBE): Train reservations are made and confirmed, a confirmation number is available, and the fare details are passed back to FedTraveler.com and posted to the Reservations page. 9 View Itinerary (OBE): Users with Itinerary Access are able to view itineraries using the link on their FedTraveler.com Organizer page. 10 Email Itineraries (OBE): Selected users receive the appropriate e-mailed itinerary. 11 Cancel Itinerary (OBE): Users are able to cancel entire itineraries through FedTraveler.com. 12 Cancel Reservations (OBE): Users are able to cancel individual reservations within the document. 13 Ticket Itinerary (OBE): Itineraries are ticketed appropriately through FedTraveler.com. 14 TMC Generated Document (OBE): The TMC is able to generate a document on a Traveler's Desktop from an offline reservation. 15 Purchase Button (OBE): Purchase Button is available after the Travel Plan is approved. "EDA ONLY" 16 Non-Refundable Fares (OBE): Non-Refundable fares are available through the OBE. 17 Rental Car Sort (OBE): All rental car companies with SDDC rates are presented to the Traveler before any other rental car companies. 18 Airfare Sort (OBE): YCA and _CA fares are available for the Traveler to select. 19 Hotel Sort (OBE): All hotels participating in the FedRooms program are presented to the Traveler before other hotels. Use or disclosure of this information is defined by cover page disclosure statement. 2 DEPARTMENT OF COMMERCE BETA TRACKING SHEET TRAVELER IDENTIFICATION Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable LIVE TRAVEL DATE/TIME OF (Y/N) TRIP to Agency. TRAVELER NAME MEMBER ID ORGANIZATION CODE/DESCRIPTION DOCUMENT TYPE 20 Non-Government Rate Warning (OBE): 21 Business Class Options (OBE): 22 Seat Map (OBE): Seat map is available for Travelers to select seats and to know where associates are sitting. 23 Charge CBA/IBA (Billing): Charges are made to the IBA and CBA appropriately. 24 View IBA Charges (Billing): IBA charges are available through FedTraveler.com to be added to the Expense Report. 25 26 27 28 29 30 31 32 Access to the Toolbox: Appropriate users have access to the Toolbox. Access to Reports: Appropriate users have access to the Reports module. Sponsored Travel: Sponsored Travel is an available document type. Non-Federally Sponsored Travel: Non-Fed Sponsored Travel is an available document type. Document Duplication: Document duplication is available to the Traveler. Document Number: Document number follows the correct format. Purpose Codes: All appropriate Purpose Codes are available to the Traveler. Other Expenses: All appropriate Other Expenses are available to the Traveler. 33 Expense Justifications: All appropriate expenses require a justification. 34 Local Expenses: All appropriate Local Expenses are available to the Traveler. "MBDA ONLY" 35 Object Classes: All appropriate Object Classes are available to the Traveler as part of the Accounting String. 36 Advance: Travelers are able to request an advance. "EDA ONLY" 37 Accounting String: All appropriate organization Default Accounting Strings are available to the Traveler. 38 Multiple Cost Centers, Enabled: More than Accounting String is allowed on the Travel Plan/Expense Report. 39 CBA Charges Split to Second Line: All expenses charged to the CBA are split to a second cost center line automatically on the Travel Plan/Expense Report. 40 Job Titles: Documents are routed to the correct people. 41 Approval Chains: Users have the correct approval chains in their User Profile. 42 Dynamic Approver, Non-Fed Sponsored: Dynamic Approver is part of the approval chain. 43 Dynamic Approvers, First Class: Dynamic Approver is part of the approval chain. 44 Dynamic Approver, Business Class: Dynamic Approver is part of the approval chain. 45 Dynamic Approver, Actual Necessary 300%: Dynamic Approver is part of the approval chain. MBDA Only 46 Approval of Multiple Job Title Levels: If a Job Title appears in an approval chain consecutively, the Approver can approve the document once and satisfy all levels. 47 Receipts Imaging: Travelers can fax documents and have the image attached to their document. Use or disclosure of this information is defined by cover page disclosure statement. 3 DEPARTMENT OF COMMERCE BETA TRACKING SHEET TRAVELER IDENTIFICATION Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable LIVE TRAVEL DATE/TIME OF (Y/N) TRIP to Agency. TRAVELER NAME MEMBER ID ORGANIZATION CODE/DESCRIPTION DOCUMENT TYPE 48 Approver Edit Financial Details, Expense Report: Approvers can edit financial details on the Traveler’s Expense Report. 49 Alternate Preparer, Create Travel Plan: Appropriate users have the ability to create documents for other users. 50 Alternate Preparer, Commandeer Document: Appropriate users can take control of documents created by other users. 51 Amendments: Travelers can make appropriate amendments to a document. Use or disclosure of this information is defined by cover page disclosure statement. 4 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # 1 2 3 4 5 6 7 ELER IDENTIFICATION SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. Search Hotel Availability (OBE): A list of all available hotels in the defined search area are displayed for Traveler selection along with the appropriate rates. Search Airline Availability (OBE): A list of all available flights for the defined times are displayed for Traveler selection along with appropriate fares. Search Rental Car Availability (OBE): A list of all available rental car companies in the defined search area are displayed for Traveler selection along with vehicle types and appropriate rates. Search Rail Availability (OBE): A list of all available train routes for the defined times are displayed for Traveler selection along with the appropriate fares. Reserve Hotel (OBE): Hotel reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. Reserve Airfare (OBE): Airfare reservations are made and confirmed, and ticket information is passed back to FedTraveler.com and posted to the Reservations page. DOCUMENT NUMBER PNR LOCATOR FEDTRAVELER.COM STATUS OBLIGATION Y/N (ENTER AMOUNT) IF LIVE TRAVEL TICKETED Y/N Reserve Rental Car (OBE): Rental Car reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. 8 Reserve Rail (OBE): Train reservations are made and confirmed, a confirmation number is available, and the fare details are passed back to FedTraveler.com and posted to the Reservations page. 9 View Itinerary (OBE): Users with Itinerary Access are able to view itineraries using the link on their FedTraveler.com Organizer page. 10 Email Itineraries (OBE): Selected users receive the appropriate e-mailed itinerary. 11 Cancel Itinerary (OBE): Users are able to cancel entire itineraries through FedTraveler.com. 12 Cancel Reservations (OBE): Users are able to cancel individual reservations within the document. 13 Ticket Itinerary (OBE): Itineraries are ticketed appropriately through FedTraveler.com. 14 TMC Generated Document (OBE): The TMC is able to generate a document on a Traveler's Desktop from an offline reservation. 15 Purchase Button (OBE): Purchase Button is available after the Travel Plan is approved. "EDA ONLY" 16 Non-Refundable Fares (OBE): Non-Refundable fares are available through the OBE. 17 Rental Car Sort (OBE): All rental car companies with SDDC rates are presented to the Traveler before any other rental car companies. 18 Airfare Sort (OBE): YCA and _CA fares are available for the Traveler to select. 19 Hotel Sort (OBE): All hotels participating in the FedRooms program are presented to the Traveler before other hotels. Use or disclosure of this information is defined by cover page disclosure statement. 5 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. DOCUMENT NUMBER PNR LOCATOR FEDTRAVELER.COM STATUS OBLIGATION Y/N (ENTER AMOUNT) IF LIVE TRAVEL TICKETED Y/N ELER IDENTIFICATION 20 Non-Government Rate Warning (OBE): 21 Business Class Options (OBE): 22 Seat Map (OBE): Seat map is available for Travelers to select seats and to know where associates are sitting. 23 Charge CBA/IBA (Billing): Charges are made to the IBA and CBA appropriately. 24 View IBA Charges (Billing): IBA charges are available through FedTraveler.com to be added to the Expense Report. 25 26 27 28 29 30 31 32 Access to the Toolbox: Appropriate users have access to the Toolbox. Access to Reports: Appropriate users have access to the Reports module. Sponsored Travel: Sponsored Travel is an available document type. Non-Federally Sponsored Travel: Non-Fed Sponsored Travel is an available document type. Document Duplication: Document duplication is available to the Traveler. Document Number: Document number follows the correct format. Purpose Codes: All appropriate Purpose Codes are available to the Traveler. Other Expenses: All appropriate Other Expenses are available to the Traveler. 33 Expense Justifications: All appropriate expenses require a justification. 34 Local Expenses: All appropriate Local Expenses are available to the Traveler. "MBDA ONLY" 35 Object Classes: All appropriate Object Classes are available to the Traveler as part of the Accounting String. 36 Advance: Travelers are able to request an advance. "EDA ONLY" 37 Accounting String: All appropriate organization Default Accounting Strings are available to the Traveler. 38 Multiple Cost Centers, Enabled: More than Accounting String is allowed on the Travel Plan/Expense Report. 39 CBA Charges Split to Second Line: All expenses charged to the CBA are split to a second cost center line automatically on the Travel Plan/Expense Report. 40 Job Titles: Documents are routed to the correct people. 41 Approval Chains: Users have the correct approval chains in their User Profile. 42 Dynamic Approver, Non-Fed Sponsored: Dynamic Approver is part of the approval chain. 43 Dynamic Approvers, First Class: Dynamic Approver is part of the approval chain. 44 Dynamic Approver, Business Class: Dynamic Approver is part of the approval chain. 45 Dynamic Approver, Actual Necessary 300%: Dynamic Approver is part of the approval chain. MBDA Only 46 Approval of Multiple Job Title Levels: If a Job Title appears in an approval chain consecutively, the Approver can approve the document once and satisfy all levels. 47 Receipts Imaging: Travelers can fax documents and have the image attached to their document. Use or disclosure of this information is defined by cover page disclosure statement. 6 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. DOCUMENT NUMBER PNR LOCATOR FEDTRAVELER.COM STATUS OBLIGATION Y/N (ENTER AMOUNT) IF LIVE TRAVEL TICKETED Y/N ELER IDENTIFICATION 48 Approver Edit Financial Details, Expense Report: Approvers can edit financial details on the Traveler’s Expense Report. 49 Alternate Preparer, Create Travel Plan: Appropriate users have the ability to create documents for other users. 50 Alternate Preparer, Commandeer Document: Appropriate users can take control of documents created by other users. 51 Amendments: Travelers can make appropriate amendments to a document. Use or disclosure of this information is defined by cover page disclosure statement. 7 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # 1 2 3 4 5 6 7 SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. Search Hotel Availability (OBE): A list of all available hotels in the defined search area are displayed for Traveler selection along with the appropriate rates. Search Airline Availability (OBE): A list of all available flights for the defined times are displayed for Traveler selection along with appropriate fares. Search Rental Car Availability (OBE): A list of all available rental car companies in the defined search area are displayed for Traveler selection along with vehicle types and appropriate rates. Search Rail Availability (OBE): A list of all available train routes for the defined times are displayed for Traveler selection along with the appropriate fares. Reserve Hotel (OBE): Hotel reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. Reserve Airfare (OBE): Airfare reservations are made and confirmed, and ticket information is passed back to FedTraveler.com and posted to the Reservations page. PASS / FAIL Based on Exit Criteria ISSUE DESCRIPTION Reserve Rental Car (OBE): Rental Car reservations are made and confirmed, a confirmation number is available, and the details are passed back to FedTraveler.com and posted to the Reservations page. 8 Reserve Rail (OBE): Train reservations are made and confirmed, a confirmation number is available, and the fare details are passed back to FedTraveler.com and posted to the Reservations page. 9 View Itinerary (OBE): Users with Itinerary Access are able to view itineraries using the link on their FedTraveler.com Organizer page. 10 Email Itineraries (OBE): Selected users receive the appropriate e-mailed itinerary. 11 Cancel Itinerary (OBE): Users are able to cancel entire itineraries through FedTraveler.com. 12 Cancel Reservations (OBE): Users are able to cancel individual reservations within the document. 13 Ticket Itinerary (OBE): Itineraries are ticketed appropriately through FedTraveler.com. 14 TMC Generated Document (OBE): The TMC is able to generate a document on a Traveler's Desktop from an offline reservation. 15 Purchase Button (OBE): Purchase Button is available after the Travel Plan is approved. "EDA ONLY" 16 Non-Refundable Fares (OBE): Non-Refundable fares are available through the OBE. 17 Rental Car Sort (OBE): All rental car companies with SDDC rates are presented to the Traveler before any other rental car companies. 18 Airfare Sort (OBE): YCA and _CA fares are available for the Traveler to select. 19 Hotel Sort (OBE): All hotels participating in the FedRooms program are presented to the Traveler before other hotels. Use or disclosure of this information is defined by cover page disclosure statement. 8 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. PASS / FAIL Based on Exit Criteria ISSUE DESCRIPTION 20 Non-Government Rate Warning (OBE): 21 Business Class Options (OBE): 22 Seat Map (OBE): Seat map is available for Travelers to select seats and to know where associates are sitting. 23 Charge CBA/IBA (Billing): Charges are made to the IBA and CBA appropriately. 24 View IBA Charges (Billing): IBA charges are available through FedTraveler.com to be added to the Expense Report. 25 26 27 28 29 30 31 32 Access to the Toolbox: Appropriate users have access to the Toolbox. Access to Reports: Appropriate users have access to the Reports module. Sponsored Travel: Sponsored Travel is an available document type. Non-Federally Sponsored Travel: Non-Fed Sponsored Travel is an available document type. Document Duplication: Document duplication is available to the Traveler. Document Number: Document number follows the correct format. Purpose Codes: All appropriate Purpose Codes are available to the Traveler. Other Expenses: All appropriate Other Expenses are available to the Traveler. 33 Expense Justifications: All appropriate expenses require a justification. 34 Local Expenses: All appropriate Local Expenses are available to the Traveler. "MBDA ONLY" 35 Object Classes: All appropriate Object Classes are available to the Traveler as part of the Accounting String. 36 Advance: Travelers are able to request an advance. "EDA ONLY" 37 Accounting String: All appropriate organization Default Accounting Strings are available to the Traveler. 38 Multiple Cost Centers, Enabled: More than Accounting String is allowed on the Travel Plan/Expense Report. 39 CBA Charges Split to Second Line: All expenses charged to the CBA are split to a second cost center line automatically on the Travel Plan/Expense Report. 40 Job Titles: Documents are routed to the correct people. 41 Approval Chains: Users have the correct approval chains in their User Profile. 42 Dynamic Approver, Non-Fed Sponsored: Dynamic Approver is part of the approval chain. 43 Dynamic Approvers, First Class: Dynamic Approver is part of the approval chain. 44 Dynamic Approver, Business Class: Dynamic Approver is part of the approval chain. 45 Dynamic Approver, Actual Necessary 300%: Dynamic Approver is part of the approval chain. MBDA Only 46 Approval of Multiple Job Title Levels: If a Job Title appears in an approval chain consecutively, the Approver can approve the document once and satisfy all levels. 47 Receipts Imaging: Travelers can fax documents and have the image attached to their document. Use or disclosure of this information is defined by cover page disclosure statement. 9 DEPARTMENT OF COMMERCE BETA TRACKING SHEET Scenario # SCENARIO TO TEST - Remove all Numbered Scenarios that are not applicable to Agency. PASS / FAIL Based on Exit Criteria ISSUE DESCRIPTION 48 Approver Edit Financial Details, Expense Report: Approvers can edit financial details on the Traveler’s Expense Report. 49 Alternate Preparer, Create Travel Plan: Appropriate users have the ability to create documents for other users. 50 Alternate Preparer, Commandeer Document: Appropriate users can take control of documents created by other users. 51 Amendments: Travelers can make appropriate amendments to a document. Use or disclosure of this information is defined by cover page disclosure statement. 10 Purpose: Document Control: Document Information Location Owning Team Contributing Team(s) Document History Author(s) EMEKA NGONADI AND MARY GRIGGS EDA/MBDA BETA VALIDATION EDS HERNDON (E-Gov Travel HQ) Implementation Development Date Version 8-Jan-07 Version 1.0 Comments Document Creation Document Review Name Position Stafford Lewis Implementation Manager Nelson Swindell DOC Project Manager Emeka Ngonadi Implementation Lead Emeka Ngonadi/Mary Griggs Validator S= Signed Approval Required, QA= Quality Assurance Review Required, FR= Formal Review Required, IR= Informal Review, I= For Information. Document Summary Short Description The Beta Validation Tracking Sheet will help document the results from the verification of valid data that has been uploaded into FedTraveler.com for the DHS - OHA. The data uploaded into FedTraveler.com will be validated against business processes, business rules, and configurations gathered during BPA. Business Rules and Configurations Settings Beta Validation Plan Accepted. Entrance Criteria for Beta Validation has been satisfied. Exit Criteria has been defined. Related Documents Document Assumptions Use or disclosure of this information is defined by cover page disclosure statement. Action S S S IR nformal Review, I= For Information. e verification of valid data that has been o FedTraveler.com will be validated against Agency Name> BPA. Use or disclosure of this information is defined by cover page disclosure statement.