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Northwest AEA SUPERINTENDENTS' MEETING September 1_ 2011

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Northwest AEA SUPERINTENDENTS' MEETING September 1_ 2011 Powered By Docstoc
					                                           Northwest AEA
                                     SUPERINTENDENTS’ MEETING
                                         September 1, 2011
Elizabeth Calhoun, School Improvement Consultant
Iowa Department of Education
515-281-8170
elizabeth.calhoun@iowa.gov

TEAM MEMBERS ARE NEEDED FOR SITE VISITS

The Department of Education invites you to participate as a team member for one (or more) site visits.
Participation in a site visit can broaden one’s perspective of school improvement efforts and help form
partnerships with other educators. In addition, it assists in understanding the site visit process as team
members prepare for their own visit. Districts with visits scheduled during the 2012-2013 school year may wish
to serve on a site visit team this school year. Following is the list of districts scheduled for a site visit during the
2012-2013 school year:
     Akron-Westfield
     Battle Creek-Ida Grove
     Galva Holstein
     Hartley-Melvin-Sanborn
     Hinton
     Kingsley-Pierson
     LeMars
     Maple Valley-Anthon-Oto
     Maurice Orange City-Floyd Valley
     Rock Valley
     Sioux Center
     St. Rose of Lima School (Denison)
     St. Patrick School (Sheldon)
     Danbury Catholic School (Danbury)

For more information and to sign up to participate as a team member on a site visit:
http://educateiowa.gov/index.php?option=com_content&task=view&id=1558&Itemid=2342 Please
sign up by September 15.

2011-2012 Site Visits: Team Members Needed
                                                                                                 Minimum Number of
                                                                                                   Team Members
                          District                                    Site Visit Dates                Needed
Boyden-Hull                                                              4/17-4/18                       3
Charter Oak-Ute (equity focused)                                         2/14-2/16                       3
Cherokee                                                                 4/10-4/12                       2
Denison                                                                  1/24-1/26                       2
Marcus-Meriden-Cleghorn (equity focused)                                 3/13-3/15                       2
Schleswig                                                              11/16-11/17                       2
West Sioux                                                               3/13-3/15                       3




SITE VISIT/EQUITY VISIT TRAINING SESSIONS
Orientation for School Improvement Visits
Schools and districts scheduled for a site visit during the 2011-2012 school year, are strongly encouraged to
attend a face-to-face training session. Face-to-face training dates and times for this AEA are:

 Consultant          Date         Time                             Location
Elizabeth           9/1/11     12:30-2:00      LeMars-following the superintendent’s meeting
Calhoun

In addition to the trainings in each AEA, we are in the process of developing site visit training audio clips which
will be posted on the DE website. Information about these audio clips will be available soon.

Materials needed for the school improvement part of the training are available on the Department of Education
website. http://educateiowa.gov/index.php?option=com_content&task=view&id=1558&Itemid=2342

Separate Orientation for School Improvement Visits with an Equity Focus
The face-to-face training for visits with an equity focus will be held on September 21 from 1:00 to 3:30 in the
State Board Room, Grimes State Office Building, in Des Moines. Districts scheduled for a visit with a focus on
equity are strongly encouraged to attend this face-to-face session which will include the information needed to
prepare for both the school improvement and the equity component of the visit. It has been our experience
that the face-to-face sessions generate important dialogue and questions and allow for more in-depth planning
for the visit. Materials needed for the equity portion of the training will be sent to the districts receiving an equity
visit and will also be available soon on the Department of Education website under the heading “Equity
Education.” http://educateiowa.gov/index.php?option=com_content&task=view&id=485&Itemid=1213

In addition to the September 21 training, we are in the process of developing training video clips which will be
posted on the DE website. Information about these video clips will be available soon.

Iowa Core

The Iowa Department of Education and the Area Education Agencies are working with Cooperative
Educational Service Agency 7 (CESA 7) in Wisconsin to develop an overview training module and more in
depth training module for the Iowa Core in English, language arts, and mathematics. CESA 7 has been
developing these modules for use with Wisconsin schools. The Department has been previewing the materials
as they are being developed and making some changes for the Iowa context. These modules will be
completed by the middle of January. Please watch for additional information and contact Connie Maxson at
Connie.Maxson@iowa.gov if you have any questions.

Title I Program Contacts

There have been recent changes in Title I staff and some of their responsibilities.

Name and Contact Information
Wilma Gajdel, Title I Administrative             Major responsibility for overall Title I coordination
Consultant                                       State contact for Title I issues
(515) 281-3944
wilma.gajdel@iowa.gov
Rick Bartosh, Title I Consultant                  State Neglected or Delinquent Institutions Contact
(515) 281-0368                                    Parent Involvement Contact
richard.bartosh@iowa.gov
                                                  Title I contact for Northwest, Keystone, Grant Wood, and
                                                   Mississippi Bend AEAs
Karla Day, Title I Consultant                    SINA/DINA Statewide Support System Coordinator
(515) 281-7145
karla.day@iowa.gov
Sandra Johnson, Title I Consultant               State Schoolwide Program Coordinator
(515) 281-3965                                    Comparability Reports Contact
sandra.johnson@iowa.gpv                        State Migrant Education Coordinator
                                               State Homeless Coordinator
                                               Title I contact for Green Hills, Great Prairie, and the northern
                                                  section of Prairie Lakes AEAs
Susan Selby, Title I Consultant                  SINA/DINA Contact
(515) 281-4732                                   School Improvement Grant/Persistently Lowest Achieving
susan.selby@iowa.gov                              Schools Contact
                                                 Supplemental Services/School Choice Contact
                                                 Statewide Support System Contact
                                                 Title I contact for AEA 267, Heartland, and the southern
                                                  section of Prairie Lakes AEAs
Sue Olson, Administrative Assistant              Responsible for Title I fiscal matters: allocations,
515) 281-5314                                     amendments, budgets. Teacher loan cancellation
sue.olson@iowa.gov
Ruth Jones, Secretary                          Responsible for various duties associated with the Title
(515) 281-5313                                    Program
ruth.jones@iowa.gov
Jill Corsbie, Accounting Technician            Responsible for remitting payments to LEAs and audit
(515) 281-5315                                    reconciliation
jill.corsbie@iowa.gov

Open Enrollment Application Change:

The open enrollment application has been recently changed to include an address line for mailing purposes
and for physical address purposes. Please make sure you are using the most recent form. It has been
changed for both the 2011-2012 application and the 2012-2013 application. This has been added to the
application to provide you with more complete information to assist in verifying the student’s resident district.

New Address for the Office of Civil Rights

There has been a change in the address for the Office of Civil Rights. Please update your documents to reflect
this change.

Office for Civil Rights
U.S. Department of Education
Citigroup Center
500 W. Madison Street,
Suite 1475
Chicago, IL 60661-7204
Telephone: (312) 730-1560
Facsimile: (312) 730-1576
Email: OCR.Chicago@ed.gov

LEA Equity Coordinator Information

The Iowa Department of Education is compiling a state wide listing of LEA equity coordinators to better assist
school districts by providing technical assistance and information related to equity, achievement gaps, and
cultural issues. One of the procedural requirements of Title IX of the Education Amendments of 1972, Section
504 of the Rehabilitation Act of 1973, Title VI and Title VII of the 1964 Civil Rights Act and Chapter 95 of the
September 2011 Superintendent Meeting Notes                                                            page 3 of 8
Iowa Administrative Code is that educational agencies assign an employee the responsibility of coordinating
their compliance efforts. The role of the equity coordinator is to coordinate the district’s efforts to comply with
equity related requirements. Information on the role and function of the coordinator is being updated on the
“Equity Education” link on the new Iowa Department of Education website.
http://educateiowa.gov/index.php?option=com_content&task=view&id=485&Itemid=1213

Your assistance is needed in providing the name and contact information of your LEA’s Equity Coordinator to
Equity Consultant Isaiah McGee Isaiah.mcgee@iowa.gov 515-725-2866. The intended desire is to begin
disseminating information to the equity coordinators starting in October.

School Breakfast Challenge and Walking Works for Schools




                 The Iowa Department of Education and the Midwest Dairy Council are partnering to
implement an exciting challenge among Iowa schools to increase their breakfast participation!

Take the Challenge
Eating breakfast supports academic achievement and child health and wellness. Breakfast is a student’s fuel
for school. Research indicates that students who eat breakfast have fewer absences, have fewer health issues
and have better grades in class. Iowa currently ranks 48th in the nation in the average daily number of children
receiving free or reduced price breakfasts for every 100 children receiving free or reduced-price lunches. The
Challenge for schools is to increase daily school breakfast participation in their districts by 20% or more, by
May, 2012! All districts are automatically a part of the Challenge. District ADP will be compared with 2010-
2011 ADP.
Four Gold Awards of $4,000 each and four Silver Awards of $2,500 each, will be awarded to the districts
with the greatest % increase. Additional Challenge information and resources on how to increase your
school’s breakfast participation can be found at www.tinyurl.com/nutritionprogram, under Iowa School
Breakfast Challenge.




               `      Walking Works for Schools – School Worksite Wellness Webinar
Join the upcoming school worksite wellness webinar on Wednesday, September 14th from 3:30 to 4:30 p.m.
Learning how to implement a walking program for school staff can energize the community and set a good
example for the student body. Resources that will be highlighted during the webinar include a Walking Tool-Kit
for Schools, Live Healthy Iowa’s team-based challenge called “The Next Step”, and the “Start Somewhere
Walk” from the Healthiest State in the Nation initiative. Contact Carrie Scheidel at carrie.scheidel@iowa.gov for
more information.

CSIP CERTIFICATION: ALL DISTRICTS AND NON-PUBLIC SCHOOLS

Every year the state legislature introduces and adopts new legislation that affects schools and school districts.
Many times new legislation requires verification through assurances on the web-based CSIP or through
reporting requirements on the web-based APR. To ensure that assurances and requirements are current for
school and school district purposes and for viewing by the public, the Department of Education requires annual
certification of CSIPs. The district/school is allowed to certify on or after September 1, 2011. Certification due
date is September 15, 2011. The September 15, 2011, deadline applies to all school districts and non-

September 2011 Superintendent Meeting Notes                                                             page 4 of 8
public schools. For questions and assistance, please contact me at 515-281-8170 or
elizabeth.calhoun@iowa.gov


ANNUAL PROGRESS REPORT

The secure website is currently available for updating all APRs for both public districts and nonpublic schools.
The district/school may certify on or after September 1, 2011. The deadline for submitting the Annual Progress
Report (APR) is September 15, 2011. The Iowa Test of Basic Skills/Iowa Test of Educational Development test
data for public and non-public accredited districts/schools will be pre-populated on or about August 27th. If you
have any questions regarding APR, please contact Holly Barnes at 515-242-6173 or holly.barnes@iowa.gov

REMINDER: Annual goals must be written for groups of 10 or more students and goal results may only be
reported for groups of 10 or more students. In situations where grade levels or subgroups have 10 or fewer
students, it may be appropriate to write goals and report results across grade levels.

WAIVERS AND EXEMPTIONS REMINDER

Four waivers or exemptions are available for schools or districts that find themselves with unique
circumstances or needs. (Guidance counselor and school nurse waivers are no longer available.) The four
areas include the following:
     Foreign Language
     General Accreditation Standards
     New and Innovative Calendar and Continued innovative Calendar
     Early Start Date (done on Spring BEDS)

Information concerning procedures, timelines, and forms regarding each of the above waivers is provided on
the DE website using this link:
http://educateiowa.gov/index.php?option=com_content&task=view&id=483&Itemid=530

The following link provides guidance for questions regarding student fees:
http://educateiowa.gov/index.php?option=com_content&task=view&id=1438&Itemid=2434

The following link provides guidance for questions regarding PE exemptions for students (see Frequently
Asked Questions):
http://educateiowa.gov/index.php?option=com_content&task=view&id=982&Itemid=1122

The following is a link to the DE’s website and Frequently Asked Questions:
http://educateiowa.gov/index.php?option=com_rsticketspro&view=knowledgebase&Itemid=4266

More detailed information regarding waivers is available in the August School Leader Update accessible at
http://educateiowa.gov/.

SINA/DINA application via Ed Info & CSIP Addendums

Beginning this fall, the submission of the Schools In Need of Assistance and Districts in Need of Assistance
(SINA/DINA) plans will be electronic through Ed Info. Schools and districts that have a current SINA/DINA plan
in place will be able to copy and paste information from your current plan to the new SINA/DINA application.
 For more information or assistance completing the SINA/DINA plan, contact Karla Day at 515-281-7145
karla.day@iowa.gov or Susan Selby at 515-281-4732 or susan.selby@iowa.gov.

   1)     SINA/DINA Plans Due
September 2011 Superintendent Meeting Notes                                                         page 5 of 8
        Event date:    November 1, 2011
        Contact:       Karla Day
                       281-7145
                       Karla.day@iowa.gov

        Details: SINA plans for Title 1 SINA schools and DINA plans for DINA 3 and DINA Delay 3 and above
        are due on November 1. The school/district must submit their plan through the Department’s website
        (ed info) under “SINA/DINA”. The link to the site is provided below:

        https://www.edinfo.state.ia.us/

        If you do not have a log in and password, please contact your district/building security administrator.

   2)     CSIP Addendums Due for DINA 1 and 2

        Event date:       November 1, 2011
        Contact:          Karla Day
                          281-7145
                          Karla.day@iowa.gov

        Details: CSIP Addendums for DINA 1 and 2 and DINA Delay 1 and 2 are due on November 1. The
        district must submit their CSIP Addendum through the Department’s website (ed info) under “CSIP
        Addendum”. The link to the site is provided below:

        https://www.edinfo.state.ia.us/

        If you do not have a log in and password, please contact your district security administrator.

Concussion Legislation and Concussion & Brain Injury Information Sheet

The following is up-to-date information about concussion legislation that becomes law as of July 1, 2011. The
July 1 date means the IHSAA and IGHSAU must make a concussion and brain injury information sheet
available to schools no later than July 1 so its use can be implemented beginning in the fall of 2011 for
interscholastic sports, cheerleading, and dance. Below is a link to the new legislation.

http://www.iahsaa.org/Sports_Medicine_Wellness/Concussions/Iowa_Code_280_13C.pdf

The new legislation requires three basic things:

   1.    Annually, every student (grades 7-12) and their parent/guardian must receive and sign a concussion
        and brain injury information sheet provided by the Iowa High School Athletic Association, and Iowa
        Girls High School Athletic Union before the student is able to participate in interscholastic sports,
        cheerleading, and dance in any way (practice or competition). That information sheet is titled, “Heads
        Up: Concussion in High School Sports.” The use of this information sheet is mandatory beginning in
        fall 2011 for interscholastic sports, cheerleading, and dance. Students cannot practice or compete until
        this form is signed and returned to the school. The parents/guardians will keep the concussion and
        brain injury information sheet for future reference and return the signature portion of the sheet to the
        school. We have received guidance from the Iowa DoE that if schools have a “sign off” form for all their
        student policies it is permissible to include the acknowledgement of receipt statement from “Heads Up:
        Concussion in High School Sports” as part of the general form parents and students sign. The
        statement to be used is, “We have received the information provided on the concussion information
        sheet titled, “Heads Up: Concussion in High School Sports.” If a “sign off” form is used, the student and
September 2011 Superintendent Meeting Notes                                                          page 6 of 8
        parents/guardians must still receive the information sheet, “Heads Up: Concussion in High School
        Sports.” Below is a link to the information sheet. It also appears on the IHSAA and IGHSAU web sites.

 http://www.iahsaa.org/Sports_Medicine_Wellness/Concussions/HEADS_UP_CONCUSSION_FACT_SHEET_
062011.pdf

   2.  A student must be immediately removed from participation (practice or competition) in an
      extracurricular interscholastic sport, cheerleading, and dance if his/her coach or a contest official
      observes signs, symptoms, or behaviors consistent with a concussion or brain injury.
   3. A student may not participate again (practice or competition) in an extracurricular interscholastic sport,
      cheerleading, and dance until a licensed health care provider trained in the evaluation and
      management of concussions and other brain injuries has evaluated him/her and the student has
      received written clearance from that person to return to participation. For the purposes of this
      legislation, a “licensed health care provider” means a physician, physician assistant, chiropractor,
      advanced registered nurse practitioner, nurse, physical therapist, or athletic trainer licensed by a board.

 The Athletic Association and Girls Union have also updated the Concussion Management Protocol that was in
effect last year so it complies with the new legislation. Included in the protocol is Return to Participation
Protocol Following a Concussion. Below is a link to the 2011 protocol.

http://www.iahsaa.org/Sports_Medicine_Wellness/Concussions/Concussion_Management_Protocol_2011.pdf

The IHSAA and IGHSAU home pages contain a link to an excellent, free, 20-minute concussion course. Mick
Koester M.D., ATC, Chair of the NFHS Sports Medicine Advisory Committee and Director of Slocum Sports
Concussion in Eugene, Oregon is the host of this course. We are encouraging all school administrators,
coaches, and sports officials to go to the link and view the course. Below is a link to the course. The
registration process is a little lengthy, but the course is well worth the effort!

http://www.nfhslearn.com/electiveDetail.aspx?courseID=15000

DATES TO REMEMBER
September 1         Last day to file a timely application for kindergarten open enrollment for the 2011-12
                    school year.
September 2         EASIER / Certified Enrollment TEST Site Opens
September 13        Fall BEDS Application
September 15        Annual Transportation Report Due
September 15        CAR & SES Due
September 15        Date by which student must be school age for Certified Enrollment
September 21        Approve EASIER Files into Certified Enrollment
September 30        Districts must notify all parents within the district of the following dates according to rules
                    291-IAC 17.3(2).
                    a. Open enrollment
                    b. Transportation assistance
                    c. Right to appeal to State Board if original request to open enroll was based on repeated acts
                    of harassment or serious health condition of the student.
                    d. Possible loss of athletic eligibility for open enrolled students.
October 1           Board Resolutions to Study Reorganization Due
October 1           Empowerment (ECI) Payment Schedule
October 1           Whole Grade Sharing Count Date for First Semester Tuition
October 3           EASIER / Certified Enrollment COLLECTION Site Opens
                    October 3      EASIER / Certified Enrollment collection site opens
September 2011 Superintendent Meeting Notes                                                            page 7 of 8
                      October 10 Approve EASIER files into Certified Enrollment
                      October 15 (Saturday) District Certification Deadline for Certified Enrollment and
                      Supplementary Weighting
                      October 17-18     EASIER / Certified Enrollment Site NOT AVAILABLE
                      October 19 Re-Opening for inter-district conflicts
                      October 31 Last Day to resolve inter-district conflicts
                      November Round 3 Certified Enrollment
October 15            AEA Supplementary Weighting & Teacher FTE Due
October 15            Nonpublic Certified Enrollment Count Due
October 15            Nonpublic Textbook Services Request
October 15            District Certification Deadline for Cert. Enrollment and Supp. Wtg.

You can view a complete Iowa Department of Education calendar of events at
http://educateiowa.gov/index.php?option=com_eventbooking&view=category&Itemid=2707

AFFIRMATIVE ACTION POLICY
It is the policy of the Iowa Department of Education not to discriminate on the basis of race, creed, color, sex,
sexual orientation, gender identity, national origin, sex, disability, religion, age, political party affiliation, or
actual or potential parental, family or marital status in its programs, activities, or employment practices as
required by the Iowa Code sections 216.9 and 256.10(2), Titles VI and VII of the Civil Rights Act of 1964 (42
U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational
Amendments, 20 U.S.C.§§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and the
Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to
compliance with this policy by the Iowa Department of Education, please contact the legal counsel for the
Iowa Department of Education, Grimes State Office Building, Des Moines, IA 50319-0146, telephone number
515/281-5295; or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center,
500 W. Madison Street, Suite 1475, Chicago, IL 60661, telephone number 312-730-1560, fax 312/730-1576,
e-mail: OCR. Chicago@ed.gov




September 2011 Superintendent Meeting Notes                                                              page 8 of 8

				
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