Healthcare Preparedness Staff
Tennessee Department of Health
July 15, 2011 1
Healthcare Preparedness Staff
Program Director Public Health Emergency
Preparedness Program – Mr. Craig Shepherd
Finance/Administration Chief – Ms. Tracey Davis
Director – Mr. Kenneth Palmer
Assistant Director – Mr. Will Oden
Program Coordinator – Mr. Jerrod Wright
13 Regional Hospital Coordinators – One each
Regional Health Department
New Contract Processing and
As of September 2010 – No more Endowment
Grants can be processed.
Grants Must Be:
– GG or GR Type Contracts
– Must require budgets
– Hospitals must still complete the ASPR Web-Based
Reporting System so we can complete ASPR required
Upfront Payments must now be split into two
Obligation process at end of grant not permitted.
Federal Funding Accountability and Transparency Act 3
Federal Funding Accountability and
Transparency Act (FFATA)
FFATA Document Requires
– DUNS Number (Data Universal Numbering System through
Dun and Bradstreet)
– Requires CAGE Number (Commercial and Governmental
Obtained through the Central Contractor Registration (CCR),
which is the primary registrant database for the U.S. Federal
Some hospitals may not even have a CAGE number. In this
case, this field will be left blank on the form.
– Ms. Wendy Howard sent this document directly to the
Hospital Grant Managers on February 11 th and was
required to be returned by February 22 nd via email.
HEGC GG GR
Initial Budget –THPP
No Budget – Directly ASPR Report 12-10-2011
Funded Adjusted Budget 04-15-2012
Total Funds Provided up-front every penny ½ Upon Contract Approval and ½ on or after
accounted for in the ASPR report. January 9, 2012
No FFATA FFATA Required
No DUNS and CAGE DUNS and CAGE required
Equipment Reported in Capabilities Section of the Equipment will need to be reported in Capabilities
Report Section of the Report. Equipment involved will
have a useful life of more than 1 year and an
acquisition cost which equals or exceeds $5,000.
E4 Clause of Contract – State Interest in Equipment. The Grantee shall take
legal title to all equipment…(Federal Law Supersedes State Language) 5
Budget Form and Form Detail
Budget Form contains fields not allowable by ASPR
Only six fields are allowed:
– Professional Fee/Grant Award² (Requires Detail) (Critical
Infrastructure Type Expenses)
– Supplies (All supplies and equipment less than $5,000.00)
– Occupancy (Storage Rental Fees – Rental of Storage Space for
Hospital Regional Surge Capacity Cache, etc.)
– Printing & Publications (Emergency Preparedness Posters, etc.)
– Travel/Conferences & Meetings² (Requires Detail)
– Capital Purchases² (Requires Detail) (Single Item ≥ $5,000.00)
7th Grant Expired 6/30/2011
System reflects some hospitals still have balances
and some hospitals have not submitted all reports.
Hospitals need to print the page which reflects the
date of report submission for their internal auditors.
Any changes requiring a reset/re-submit will change
the date later than the 7/10/2011 due date.
Hospitals with balances remaining will need to work
with their RHCs to remove these balances. This is
the last year we can work with the obligation
process and also the process of finding purchases
to qualify for surge capacity.
8th Grant ASPR Web-
Based Reporting System
Currently Reviewing the 8th Grant
ASPR Web-Based Reporting System in
the Test Stage.
Plan to have it in Production Mode
within the next month.
System will be able to be used for the
December 10, 2011 report.
Tennessee Healthcare Preparedness