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A Regular Meeting of the Charter Township of Oxford Board of

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					CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

A Regular Meeting of the Charter Township of Oxford Board of Trustees was held
Wednesday, October 13, 2010 at the Oxford Veterans Memorial Building at 28 N.
Washington Street, Oxford, Michigan, 48371 (second floor).

Members Present: Bellairs, Bunting, Cryderman, Dunn, Ferrari, Spisz, Wright

Members Absent: None

Also Present:     Engineer Mayer, Fire Chief Scholz, Administrative Assistant Payne,
                  Recording Secretary Harrison, 2 cameramen, and approximately 7 citizens

Supervisor Dunn called the meeting to order at 7:02 pm.

APPROVAL OF THE AGENDA
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the Regular Meeting
Agenda of October 13, 2010, with the following amendments:
 •   Add item 9.i. Halloween “Trick or Treat” Hours
 •   Add to 8.c. an Update on Elkview Estates
 •   Add item 7.a. Request to Fill Shift Vacancy
 •   Add item 9.j. Annual Permit Approval for Operations in the State Right of Way
           Ayes: 7             Nays: 0          Absent: 0      Motion Carried

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
None

APPROVAL OF CONSENT AGENDA
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the Consent Agenda, as
presented.
Roll Call:
   Ayes: Bunting, Ferrari, Dunn, Wright, Spisz, Cryderman
   Nays: Bellairs
   Absent: None
       Motion Carried

FIRE DEPARTMENT

REQUEST TO FILL SHIFT VACANCY (Added)
Treasurer Ferrari moved, Trustee Cryderman seconded, to hire Sarah Racer to fill the vacant
position of full-time Firefighter/Paramedic at the base wage of a Firefighter/Paramedic along
with a six (6) month probation period.
Roll Call:
   Ayes: Wright, Dunn, Ferrari, Bellairs, Bunting Spisz, Cryderman
   Nays: None
   Absent: None
       Motion Carried

Page 1 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

UNFINISHED BUSINESS

OPFEC – POSSIBLE ACTION
Discussion Only

Supervisor Dunn asked Board members to forward comments on the agreement to him or to
Trustee Spisz. The Board also authorized Supervisor Dunn and Trustee Spisz to meet one
more time with the Village Manager, the Village attorney, and the Township’s attorney.

SEYMOUR LAKE ROAD/WEST BURDICK STREET TRI-PARTY FUNDING
PROJECT
Treasurer Ferrari moved, Trustee Spisz seconded, to direct Clerk Wright to send a letter to
Village Manager Young stating the Township respectfully declines the request to spend Tri-
Party funds on Seymour Lake Road/West Burdick Street per the Village Council’s request.
           Ayes: 7              Nays: 0          Absent: 0      Motion Carried

MICKELSON SHORES PUMP STATION AND UPDATE ON ELKVIEW ESTATES
Trustee Spisz moved, Trustee Bunting seconded, to approve the $4,500.00 for additional
services as outlined in Engineer Mayer’s memo dated August 31, 2010 if Giffels-Webster is
willing to set the amount aside until the entire project is fully funded (money is allocated to
do the complete project).
Roll Call:
   Ayes: Spisz, Bunting
   Nays: Cryderman, Wright, Dunn, Ferrari, Bellairs
   Absent: None
       Motion Failed

Treasurer Ferrari moved, Trustee Cryderman seconded, to authorize the $4,500.00 for the
Mickelson Shores pump station as detailed in Engineer Mayer’s letter dated August 31, 2010;
to be paid out of the Water Fund.
Roll Call:
   Ayes: Cryderman, Bellairs, Wright, Ferrari, Dunn
   Nays: Bunting, Spisz
   Absent: None
       Motion Carried

Elkview Estates Update – Information Only

WINTER MAINTENANCE BIDS
Treasurer Ferrari moved, Supervisor Dunn seconded, to negotiate with the Village of Oxford
for the winter maintenance of the Vets Hall, to continue with safety path maintenance at
$400.00 per push with Northern Pines, and bid out the rest of the winter maintenance as one
bid only.




Page 2 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

Roll Call:
   Ayes: Ferrari
   Nays: Wright, Spisz, Bellairs, Bunting, Cryderman, Dunn
   Absent: None
       Motion Failed

Clerk Wright will re-bid the winter maintenance as directed by the Board and bring it back
to the regular Board meeting in November.

AGREEMENT BETWEEN THE VILLAGE OF OXFORD AND OXFORD
TOWNSHIP TO PROVIDE VILLAGE WATER TO THE OXFORD MIDDLE
SCHOOL
Treasurer Ferrari moved, Trustee Spisz seconded, to approve the Agreement Between the
Village of Oxford and the Charter Township of Oxford to Provide Village Water to the
Oxford Middle School with the addition in item #4 – nine (9) Residential Equivalent Units
(REUs), and #5 – fill in the blank with $4,700.00.
       Treasurer Ferrari amended the motion, Trustee Spisz re-supported

to leave #5 blank and have it filled in with the actual Village water amount.
Roll Call:
   Ayes: Bunting Bellairs, Ferrari, Dunn
   Nays: Wright, Spisz, Cryderman
   Absent: None
       Motion Carried

NEW BUSINESS

RESOLUTION FOR CHARITABLE GAMING LICENSE
Supervisor Dunn moved, Trustee Spisz seconded, that the Local Governing Body Resolution
for Charitable Gaming Licenses request from The Fouty Foundation, County of Oakland,
Michigan asking that they be recognized as a nonprofit organization operating in the Oxford
community for the purpose of obtaining a charitable gaming license be considered for
approval and authorize Clerk Curtis W. Wright to sign the Resolution on behalf of the
Charter Township of Oxford.
           Ayes: 7              Nays: 0          Absent: 0       Motion Carried

2011 OXFORD ADDISON YOUTH ASSISTANCE FUNDING
Treasurer Ferrari moved, Trustee Bunting seconded, to approve payment in the amount of
$8,305.00 for the 2011 Oxford Addison Youth Assistance sponsorship; funds to be paid from
General Fund – Social Services account #101-672-881.002 (Youth Assistance).
Roll Call:
   Ayes: Wright, Dunn, Ferrari, Spisz, Bellairs, Bunting Cryderman
   Nays: None
   Absent: None
       Motion Carried


Page 3 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010


RETAINER SERVICES WITH TECH RESOURCES
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the Professional
Computer Services Agreement with Tech Resources for a three(3)-year period beginning
November 9, 2010 and expiring November 9, 2013 in the amount of $6,500.00 for the first
year; $6,750.00 for the second year; and $7,000.00 for the third year; funds to be paid from
General Fund – Unallocated account # 101-299-933.000 (Maintenance Equipment).
       Treasurer Ferrari amended the motion, Trustee Cryderman re-supported,

to add: contingent upon correcting the typos as noted by Clerk Wright; changing 60 in
parentheses to 30 (as noted per Clerk Wright), include language regarding maintaining the
server, whichever version is installed; changing the expiration date to November 15, 2013;
that the Service Agreement amount includes the web hosting fee; and to include verbiage that
assessments will take place no less than once a year.
Roll Call:
   Ayes: Cryderman, Spisz, Bunting, Bellairs, Ferrari, Wright, Dunn
   Nays: None
   Absent: None
       Motion Carried

W. DRAHNER ROAD SIDEWALK FINAL CHANGE ORDER
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve change order #8 in the
amount of $18,795.45 which is to be allocated as follows: $8,795.45 to come out of the
Safety Path Fund and $10,000.00 to come out of the Telecommunications Fund.
       Treasurer Ferrari amended the motion, Trustee Cryderman re-supported

to change the allocations so that the entire amount comes out of the Safety Path Fund.
Roll Call:
   Ayes: Bunting, Ferrari, Dunn, Wright, Cryderman
   Nays: Bellairs, Spisz
   Absent: None
       Motion Carried

PROPOSED NEW SAFETY PATH MASTER PLAN AND PRIORITY LISTING
Treasurer Ferrari moved, Trustee Spisz seconded, that the Charter Township of Oxford
Board of Trustees formally adopts the new Oxford Township Safety Path Master Plan along
with the revised priority listing and authorized Clerk Curtis W. Wright to supply copies of
the new plan to all Township Board members, Planning Commissioners, and Zoning Board
of Appeals members.
Roll Call:
   Ayes: Cryderman, Dunn, Ferrari, Bellairs, Bunting, Spisz
   Nays: Wright
   Absent: None
       Motion Carried



Page 4 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

ZONING FEE-GENERAL FUND REVENUE/EXPENSE
Treasurer Ferrari moved, Trustee Cryderman seconded, that the zoning application fee for
Land Improvement and applications for License to Operate Model Home or Temporary Sales
Offices be amended to reflect the current rate of $115.00 effective October 13, 2010.
           Ayes: 7             Nays: 0         Absent: 0      Motion Carried

PAYMENT OF DONATED LAND DIVISION FEES
Treasurer Ferrari moved, Trustee Bellairs seconded, that the Land Division fees and Zoning
Board of Appeals fees for parcel #04-09-101-001 owned by Levy be invoiced to the Fire &
EMS Fund as recommended by Supervisor Dunn in his memo dated May 10, 2010 with the
deletion of the two waived fees.
        Treasurer Ferrari amended the motion, Trustee Bellairs re-supported

to change the invoicing to the Fire Department for them to make a determination.
           Ayes: 7             Nays: 0         Absent: 0      Motion Carried

Treasurer Ferrari noted that per the motion the Administration Fee of $40.00 and the
Administration Fee of $100.00 will not be waived and will be applied.

RESOLUTIONS
2010 Delinquent Water
Treasurer Ferrari moved, Trustee Spisz seconded, to approve the 2010 Delinquent Water
Resolution as presented in the amount of $4,529.82 and authorize it to be placed on the 2010
Winter Tax Roll.

           Ayes: 7             Nays: 0         Absent: 0      Motion Carried

The Board requested that Treasurer Ferrari send letters to the owners of vacant structures
recommending they shut off the water to avoid potential frozen pipes.

2010 Delinquent Water Tap
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the 2010 Delinquent
Water Tap Resolution as presented in the amount of $2,132.33 and authorize it to be placed
on the 2010 Winter Tax Roll.
           Ayes: 7             Nays: 0         Absent: 0      Motion Carried

2010 Delinquent Drains and Lake Levels
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the 2010 Lake Level Real
Property Assessments in the amount of $14,855.17 and authorize it to be placed on the 2010
Winter Tax Roll.
           Ayes: 7             Nays: 0         Absent: 0      Motion Carried




Page 5 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

2010 Delinquent Road Paving and Oxford Multi-Lakes Levels
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the 2010 Delinquent
Road Paving and Oxford Multi-Lakes Levels Resolution in the amount of $12,986.19 and
authorize it to be placed on the 2010 Winter Tax Roll.
          Ayes: 7             Nays: 0         Absent: 0     Motion Carried

2010 Delinquent Indianwood Lake Level
Treasurer Ferrari moved, Trustee Cryderman seconded, to approve the 2010 Delinquent
Indianwood Lake Level Assessment in the amount of $1,113.78 and authorize it to be placed
on the 2010 Winter Tax Roll.
          Ayes: 7             Nays: 0         Absent: 0     Motion Carried

HALLOWEEN “TRICK OR TREAT” HOURS
Treasurer Ferrari moved, Trustee Bellairs seconded, to set the Halloween hours for Oxford
Township from 6:00 pm to 7:30 pm on Sunday, October 31, 2010.
          Ayes: 7             Nays: 0         Absent: 0     Motion Carried

ANNUAL PERMIT APPROVAL FOR OPERATIONS IN THE STATE RIGHT-OF-
WAY
Treasurer Ferrari moved, Trustee Spisz seconded, to authorize Supervisor Dunn to sign the
Annual Application and Permit for Miscellaneous Operations in the State Trunk Line Right-
of-Way.
          Ayes: 7             Nays: 0         Absent: 0     Motion Carried

ITEMS REMOVED FROM CONSENT AGENDA FOR ACTION OR DISCUSSION
None

BOARD OF TRUSTEE COMMENTS
Clerk Wright reminded everyone to vote on November 2nd in the General Election, and that
Absentee Ballots and Voter Guides are available at the Township.

Trustee Bunting congratulated Sarah Racer for being hired as the new Township
Firefighter/Paramedic. He thanked the Board on behalf of the Oxford Addison Youth
Assistance for tonight’s allocation, and wished everyone a safe and happy Halloween. He
reminded parents to check children’s candy, and asked everyone to keep police officers,
firefighters, and soldiers in their prayers.

Supervisor Dunn congratulated Treasurer Ferrari for receiving the annual Municipal
Excellence in Finances Award from the Treasurer’s Association. The presentation of the
award will take place at the November meeting.




Page 6 – Charter Township of Oxford Board of Trustees Minutes
CHARTER TOWNSHIP OF OXFORD BOARD OF TRUSTEES REGULAR MEETING,
WEDNESDAY, OCTOBER 13, 2010

ADJOURNMENT
Treasurer Ferrari moved, Trustee Bellairs seconded, to adjourn the meeting at 8:55 pm.
           Ayes: 7             Nays: 0          Absent: 0     Motion Carried



______________________________                       _______________________________
William Dunn, Supervisor                             Curtis Wright, Clerk


Date Approved

/lmh




Page 7 – Charter Township of Oxford Board of Trustees Minutes

				
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