2010 Hurricane Toolkit A Special Bulletin from Employee Work/Life Services Katrina, Rita and Wilma: Lessons from the Storms Managers: Be Although the 2009 hurricane season was relatively mild, we should not be lulled into complacency. sure to review With an active storm season ahead of us, now is the time to take the lessons we learned from the JHS Katrina, Rita and Wilma- the infamous hurricanes that paid South Florida an unwelcome visit in Hurricane 2005 - and put them into practice: response plan (available Gas up the car and get cash before the storm. When the power goes out, electric gas pumps on the and ATM machines go down. employee Explore using alternative types of power. During times when batteries are in scarce supply, intranet) with hand crank powered electronics and self-powered flashlights may be just the thing. your staff. Check with local officials to find out if the water in your area is safe to drink. In Miami- Dade, call “311” and in Broward, call (954) 831-4000. There is no point in standing in line for bottled water if we can just turn on the tap. Prepare your home in advance. Don’t wait until the winds are blowing to put up the hurricane shutters. Also be sure to secure loose objects or bring them indoors. Trim trees before the storm. As we have seen in the past, much of the damage is caused by falling trees. Prepare your family in advance. Since you may be called to work before, during or after the storm, it is critical to establish a family plan (see page 2). Get a cell phone charger for the car. With no power, this may be the only means of reviving your cell phone. Consider getting a generator. If you decide to purchase one, remember to follow the safety guidelines for its use. Employee Plan for care of children, disabled or elderly relatives. If possible, line up others to help with Work/Life care giving. Consider moving the frail or disabled family members to a place where they will be Services – easier to care for (see page 2). EAP is a Plan ways to entertain the children. With no TV or electricity, it's time for books and board division of games. Human Have a good novel on hand. It helps to have something to occupy your mind when you're Resources cooped up for days on end. Capital Avoid waiting in lines during the first few days after a storm. The lines should get shorter as Management power is restored. Don’t forget the obvious. Be sure to have plenty of bottled water, ice, non-perishable food, 786-466-8377 batteries, etc. Don’t rely on the government - rely on yourself! Immediately after a storm, we cannot rely on the government for even the most basic needs. Try to be as self-sufficient as possible. Hurricane Toolkit 2010 page 2 Establish a Family Plan Because it may be necessary for you to be away from your family during a hurricane, it is vital to establish a family emergency plan. • Discuss the types of disasters that could occur • Plan how to prepare for and respond to each type of disaster • Discuss where to go and what to bring if advised to evacuate. Become familiar with alternate routes and other means of transportation out of your area. Establish two meeting places: • Outside your home in case of a sudden emergency • A local church, school or other pre-established location if you can’t return to your home following the emergency. • Make sure each family member knows the contact information for your meeting places. • Choose an out-of-state friend as a "check-in contact" for everyone to call. Make sure every member of your family knows the phone number. Planning ahead is key. For assistance • Write down important contact numbers on a family emergency contact card and give a in planning for your copy to each family member. family’s needs, contact Employee • Plan ahead for children and family members with special needs. If you know Work/Life Services- someone who is frail, elderly or disabled who is in need of special assistance in the event of EAP a hurricane, please urge them to call the Miami-Dade County Emergency Evacuation at 786.466.8377. Don’t wait until the Assistance Program (EEAP) at 311 or 305-513-7700 between 8:00 a.m. and 5:00 p.m., and storm is on its way! sign up now. The TDD number for EEAP is 305-468-5402. The Broward Vulnerable Population Registry can be reached from 8:30 a.m. to 5:00 p.m. by calling 954-831-4000. • Make sure to have a plan for your pets. For more information, visit the following For information on websites: special needs Miami-Dade County: Pet Disaster Preparedness planning, visit these http://miamidade.gov/animals/disaster_preparedness.asp websites: Broward: Hurricane Information for Pet Owners Miami-Dade http://www.broward.org/Hurricane/AtoZ/Pages/Animals.aspx County: www.miamidade.go • Practice and maintain your plan. Every six months, v/oem/special_nee • Review your Family Emergency Plan and practice fire and emergency evacuation drills ds.asp • Review emergency information with children Broward County: • Replace batteries in smoke detectors www.broward.org/a trisk/ • Test and recharge your fire extinguisher(s) according to manufacturer’s instructions • Replace stored food and water. • Replenish items in emergency supplies kit as necessary. The guidelines above provided by the Office of Emergency Management & Homeland Security Hurricane Hurricane Toolkit 2010 page 3 Checklist Baby Supplies Disposable diapers (one month supply) Infant formula, baby food, medications Have a two-week supply of the following ready to go: Documents Water (one gallon per person per day) Nonperishable Photocopies of prescriptions foods; canned meat, fish, fruit and vegetables Photo ID Bread in moisture-proof packaging, cookies, candy, dried Proof of occupancy of residence (for example, a fruit utility bill) Canned soups, juices, milk Medical history and other medical information Powdered milk or single-serve drinks Waterproof and fireproof container for document Cereal bars, peanut butter and jelly storage Instant coffee and tea Back-up of your home computer files Camera and film Additional Supplies Pet picture and license documentation Flashlights* (one per person) and extra batteries Cash Portable battery-powered lanterns* NOAA Weather Radio Personal Supplies Battery-powered radio or TV Toilet paper Battery-operated alarm clock Entertainment: books, magazines, card games, etc. Land line (not cordless) phone Soap and detergent Portable cooler and ice Toiletries Waterproof lighter Bedding: pillows, blankets, sleeping bags Map of the area, with landmarks Change of clothing Rain ponchos Cooking Equipment Work gloves Portable camp stove or grill & extra propane tank Extra glasses or contact lenses Stove fuel/ charcoal, lighter fluid Extra set of keys Manual can opener Disposable eating utensils, plates, cups Pet Supplies Napkins and paper towels Dry or canned food Aluminum foil Water (half-gallon per day) Oven mitts Litter box supplies Traveling pet carriers Medical Supplies First aid kit including pain reliever, antibiotic cream, antacid Necessities for after the storm Prescription medications (one month supply) Tools: hammer, wrenches, screwdrivers, nails, saw Mosquito repellent Trash bags (lots of them) Sunscreen (45 SPF recommended) Cleaning supplies Mosquito netting Plastic drop cloth ABC-rated fire extinguisher Duct or packaging tape Bleach or water-purification tablets Outdoor extension cords Spray paint Auto tire patch kit Hurricane Toolkit 2010 page 4 Attendance at JHS During Emergency Periods Jackson Health System is a safety-net healthcare facility required to provide uninterrupted services to patients and the community. As such, employees may be required to work during periods of natural or man-made disasters. As part of their hiring agreement, JHS employees are required to sign an agreement stating that if they refuse to work during a disaster period, they may be subject to disciplinary action, up to and including dismissal. JHS Employee Hotline: 305-585-8000 JHS employees should call the JHS Employee Hotline for updates relating to hospital operations before, during and after a storm. Once a Hurricane Watch is instituted for Miami-Dade County, information regarding department and facility closures, work schedules, and other issues will be continuously recorded on the hotline. JHS personnel from closed facilities are either assigned to the Hurricane “During” Team, Hurricane “After” Team, or Personnel Labor Pool. Items to Bring During Emergency Periods Department directors will instruct employees on their Hurricane During Team (HDT) to wear their employee I.D. badge and bring the following items with them: • Water • Non-perishable foods • Personal medications • Pillow and blanket • Change of clothes • Personal hygiene items (stored in a labeled, sealed plastic bag, kept at office or at work station) JHS Employee Work/Life Services- EAP offers a seminar on Hurricane Preparedness Participants will learn about: • How to plan, prepare and protect themselves and their families • Steps to prepare both physically and emotionally • Employee responsibilities during JHS emergency status • Helpful resources To request this seminar for your department, contact Employee Work/Life Services- EAP at 786-466-8377.
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