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2010 Hurricane Toolkit


									               2010 Hurricane Toolkit
    A Special Bulletin from Employee Work/Life Services

                                    Katrina, Rita and Wilma: Lessons from the Storms
Managers: Be      Although the 2009 hurricane season was relatively mild, we should not be lulled into complacency.
sure to review    With an active storm season ahead of us, now is the time to take the lessons we learned from
   the JHS        Katrina, Rita and Wilma- the infamous hurricanes that paid South Florida an unwelcome visit in
 Hurricane        2005 - and put them into practice:
plan (available     Gas up the car and get cash before the storm. When the power goes out, electric gas pumps
    on the        and ATM machines go down.
  employee          Explore using alternative types of power. During times when batteries are in scarce supply,
intranet) with    hand crank powered electronics and self-powered flashlights may be just the thing.
  your staff.       Check with local officials to find out if the water in your area is safe to drink. In Miami-
                  Dade, call “311” and in Broward, call (954) 831-4000. There is no point in standing in line for
                  bottled water if we can just turn on the tap.
                    Prepare your home in advance. Don’t wait until the winds are blowing to put up the hurricane
                  shutters. Also be sure to secure loose objects or bring them indoors.
                    Trim trees before the storm. As we have seen in the past, much of the damage is caused by
                  falling trees.
                    Prepare your family in advance. Since you may be called to work before, during or after the
                  storm, it is critical to establish a family plan (see page 2).
                    Get a cell phone charger for the car. With no power, this may be the only means of reviving
                  your cell phone.
                    Consider getting a generator. If you decide to purchase one, remember to follow the safety
                  guidelines for its use.
 Employee           Plan for care of children, disabled or elderly relatives. If possible, line up others to help with
Work/Life         care giving. Consider moving the frail or disabled family members to a place where they will be
 Services –       easier to care for (see page 2).
  EAP is a          Plan ways to entertain the children. With no TV or electricity, it's time for books and board
 division of      games.
  Human             Have a good novel on hand. It helps to have something to occupy your mind when you're
 Resources        cooped up for days on end.
   Capital          Avoid waiting in lines during the first few days after a storm. The lines should get shorter as
Management        power is restored.
                    Don’t forget the obvious. Be sure to have plenty of bottled water, ice, non-perishable food,
786-466-8377      batteries, etc.
                    Don’t rely on the government - rely on yourself! Immediately after a storm, we cannot rely on
                  the government for even the most basic needs. Try to be as self-sufficient as possible.
                                                                                          Hurricane Toolkit 2010
                                                                                                         page 2
Establish a Family Plan
Because it may be necessary for you to be away from your family during a hurricane,
 it is vital to establish a family emergency plan.
• Discuss the types of disasters that could occur
• Plan how to prepare for and respond to each type of disaster
• Discuss where to go and what to bring if advised to evacuate. Become familiar with
 alternate routes and other means of transportation out of your area.

Establish two meeting places:
• Outside your home in case of a sudden emergency
• A local church, school or other pre-established location if you can’t return to your home
 following the emergency.

• Make sure each family member knows the contact information for your meeting places.

• Choose an out-of-state friend as a "check-in contact" for everyone to call. Make sure every
 member of your family knows the phone number.                                                     Planning ahead is
                                                                                                   key. For assistance
• Write down important contact numbers on a family emergency contact card and give a              in planning for your
 copy to each family member.                                                                         family’s needs,
                                                                                                   contact Employee
• Plan ahead for children and family members with special needs. If you know                      Work/Life Services-
 someone who is frail, elderly or disabled who is in need of special assistance in the event of           EAP
 a hurricane, please urge them to call the Miami-Dade County Emergency Evacuation                    at 786.466.8377.
                                                                                                  Don’t wait until the
 Assistance Program (EEAP) at 311 or 305-513-7700 between 8:00 a.m. and 5:00 p.m., and
                                                                                                  storm is on its way!
 sign up now. The TDD number for EEAP is 305-468-5402. The Broward Vulnerable
 Population Registry can be reached from 8:30 a.m. to 5:00 p.m. by calling 954-831-4000.

• Make sure to have a plan for your pets. For more information, visit the following                For information on
 websites:                                                                                               special needs
 Miami-Dade County: Pet Disaster Preparedness                                                     planning, visit these                                                      websites:
 Broward: Hurricane Information for Pet Owners                                                            Miami-Dade                                                     County:
•   Practice and maintain your plan. Every six months,                                            v/oem/special_nee
•   Review your Family Emergency Plan and practice fire and emergency evacuation drills                         ds.asp
•   Review emergency information with children                                                       Broward County:
•   Replace batteries in smoke detectors                                                
•   Test and recharge your fire extinguisher(s) according to manufacturer’s instructions
•   Replace stored food and water.
•   Replenish items in emergency supplies kit as necessary.
The guidelines above provided by the Office of Emergency Management & Homeland Security
Hurricane                                                                                 Hurricane Toolkit 2010
                                                                                                         page 3
                                                                    Baby Supplies
                                                                        Disposable diapers (one month supply)
                                                                        Infant formula, baby food, medications
Have a two-week supply of the following ready to go:                    Documents
   Water (one gallon per person per day) Nonperishable                  Photocopies of prescriptions
foods; canned meat, fish, fruit and vegetables                          Photo ID
   Bread in moisture-proof packaging, cookies, candy, dried             Proof of occupancy of residence (for example, a
fruit                                                               utility bill)
   Canned soups, juices, milk                                           Medical history and other medical information
   Powdered milk or single-serve drinks                                 Waterproof and fireproof container for document
   Cereal bars, peanut butter and jelly                             storage
   Instant coffee and tea                                               Back-up of your home computer files
                                                                        Camera and film
Additional Supplies
                                                                        Pet picture and license documentation
  Flashlights* (one per person) and extra batteries
  Portable battery-powered lanterns*
  NOAA Weather Radio                                                Personal Supplies
  Battery-powered radio or TV                                         Toilet paper
  Battery-operated alarm clock                                        Entertainment: books, magazines, card games, etc.
  Land line (not cordless) phone                                      Soap and detergent
  Portable cooler and ice                                             Toiletries
  Waterproof lighter                                                  Bedding: pillows, blankets, sleeping bags
  Map of the area, with landmarks                                     Change of clothing
                                                                      Rain ponchos
Cooking Equipment
                                                                      Work gloves
  Portable camp stove or grill & extra propane tank
                                                                       Extra glasses or contact lenses
  Stove fuel/ charcoal, lighter fluid
                                                                      Extra set of keys
  Manual can opener
  Disposable eating utensils, plates, cups                          Pet Supplies
  Napkins and paper towels                                            Dry or canned food
  Aluminum foil                                                       Water (half-gallon per day)
  Oven mitts                                                          Litter box supplies
                                                                      Traveling pet carriers
Medical Supplies
 First aid kit including pain reliever, antibiotic cream, antacid   Necessities for after the storm
 Prescription medications (one month supply)                          Tools: hammer, wrenches, screwdrivers, nails, saw
 Mosquito repellent                                                   Trash bags (lots of them)
 Sunscreen (45 SPF recommended)                                       Cleaning supplies
 Mosquito netting                                                     Plastic drop cloth
 ABC-rated fire extinguisher                                          Duct or packaging tape
 Bleach or water-purification tablets                                 Outdoor extension cords
                                                                      Spray paint
                                                                      Auto tire patch kit
                                                                                    Hurricane Toolkit 2010
                                                                                                   page 4
Attendance at JHS During Emergency Periods
Jackson Health System is a safety-net healthcare facility required to provide uninterrupted services to
patients and the community. As such, employees may be required to work during periods of natural or
man-made disasters. As part of their hiring agreement, JHS employees are required to sign an agreement
stating that if they refuse to work during a disaster period, they may be subject to disciplinary action, up to
and including dismissal.

JHS Employee Hotline: 305-585-8000
JHS employees should call the JHS Employee Hotline for updates relating to hospital operations before,
during and after a storm. Once a Hurricane Watch is instituted for Miami-Dade County, information
regarding department and facility closures, work schedules, and other issues will be continuously recorded
on the hotline. JHS personnel from closed facilities are either assigned to the Hurricane “During” Team,
Hurricane “After” Team, or Personnel Labor Pool.

Items to Bring During Emergency Periods
Department directors will instruct employees on their Hurricane During Team (HDT) to wear their
employee I.D. badge and bring the following items with them:
• Water
• Non-perishable foods
• Personal medications
• Pillow and blanket
• Change of clothes
• Personal hygiene items (stored in a labeled, sealed plastic bag, kept at office or at work station)

JHS Employee Work/Life Services- EAP offers a seminar on Hurricane Preparedness
Participants will learn about:
• How to plan, prepare and protect themselves and their families
• Steps to prepare both physically and emotionally
• Employee responsibilities during JHS emergency status
• Helpful resources

                         To request this seminar for your department, contact
                         Employee Work/Life Services- EAP at 786-466-8377.

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