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ELECTION SUPPORT PROJECT (ESP)
VOTER EDUCATION GRANTS FACILITY 2010
CALL FOR PROPOSALS
1. BACKGROUND
Tanzania’s fourth national and legislative election will be held in 2010. In the periods between elections,
the country has taken significant steps to consolidate democracy. Recognizing that capacities for the
conduct of elections in the United Republic of Tanzania require further strengthening for increased
transparency, participation and quality, the Government of Tanzania supported by UNDP and other
Development Partners have developed the 2010 Election Support Project (ESP) of dedicated electoral
support to the preparation, management and conduct of the election event. The ESP is designed to
complement the National election activities and resources that are being planned by the National Election
Commission and the Zanzibar Election Commission. The ESP’s main goal is to further strengthen
national capacities for the implementation of free, fair and credible elections, with a focus on
strengthening the national leadership of Electoral Management Bodies (EMBs) and engagement of
political parties, media and other civil society, as well as national security management institutions.
One of the key lessons learned from the 2005 elections was that there is a real need to improve citizens’
understanding of their rights and duties with respect to the electoral process. Specifically, the need to:
- Strengthen capacity for the delivery of voter and civic education by the Electoral Management
Bodies and Civil Society Organisations.
- Support the political engagement of women, people with disabilities and other disadvantaged and
marginalized groups.
ESP supports the two Election Management Bodies in their voter education efforts. It in particular
supports NEC and ZEC to implement their Voter Education Plans for 2008-2010. In order to “influence the
public to effectively participate in the electoral process” (NEC Strategic Plan, p. 24) ESP in collaboration
with the National Electoral Commission (NEC) and the Zanzibar Electoral Commission (ZEC) has
developed a Voter Education Grant Facility (VEGF) as a funding mechanism for Civil Society
Organizations (CSOs) to provide voter education to the electorate and particular target groups throughout
Tanzania. The VEGF shall enable civil society organizations to become actively engaged in voter
education.
2. VOTER EDUCATION
Voter education is a critical element in achieving free, fair and credible elections, and this has been given
strong emphasis by NEC and ZEC in the 2010 elections. The ESP has therefore established a Grant
Facility to support CSO initiatives in education related to elections. When using the term voter education
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 1
this Call for Proposals understands that it should encompass the following three areas.
- Voter information enabling citizens to vote, including the date, time, and place of voting; the type
of elections; identification necessary to establish eligibility and mechanism for voting / voting
process. Voter information therefore provides the details on how, when and where to vote and
what documents to bring as well as information for key target groups (e.g. how persons with
disabilities are to be assisted during the polling).
- Voter education shall help citizens to better understand their rights to participate in elections. It
shall specifically address voter’s motivation and preparedness to participate in election. It pertains
to information about voting and the electoral process and establishes the link between basic
human rights and voting right (right to vote and to be elected) and includes information about e.g.:
the role, responsibility and rights of voters; the relationship between elections and democracy; the
principles of multi-party system; why voting is important and its impact on accountability; electoral
system (levels of elections, nomination of candidates; how votes translate into seats); voting,
polling, counting; importance of democratic elections (meaning of democratic elections, free and
fair elections, democratic leadership); functions of NEC and ZEC; political tolerance; importance
of a safe and peaceful environment; dispute settlement; warning against vote buying.
- Election-related civic education refers to the broad concept of democracy such as the
respective roles and responsibilities of citizens and government; the significance of periodic and
competitive elections; constitutionalism; separation of power; Information regarding the
institutions voters vote for (President, Parliament, Councils); democracy and peoples
participation; citizens and democratic leadership; importance and functions of political parties;
rule of law and democratic governance; transparency and political accountability; the concept of
human rights (rights holders and duty bearers); citizens obligation etc.
While intending to inform as many people as possible and to provide voter education to the electorate at
large, the VEGF for the 2010 elections will particularly focus on segments in the society who have only
limited or no access to information at present. The VEGF in particular intends to support proposals which
reach out to the following key target groups:
- Women
- Youth and first time voters
- Disadvantaged citizens in rural and urban areas
- People with disabilities
- Non literate people
- People living in remote areas.
Delivering voter education to these target groups requires innovative approaches that go beyond
traditional channels of communication. There is a variety of means and ways to reach out to the identified
target groups. Proposals with an innovative or unconventional approach are more likely to be selected. It
is recommended to make use of existing society/community structures and events (e.g. market days, links
to informal structures in rural communities, etc.) and examples of possible activities include:
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 2
- Drama and street theatre; Election caravans in remote villages and settlements; Convening of
broad village meetings / town hall meetings; Convening of focus group discussions; Women’s
group meetings; Youth group meetings; addressing parents in school meetings; Dissemination of
voter education via loud speakers at village levels; production of TV or radio programmes;
Forming of radio listening groups; Preparation and distribution of booklets or leaflets; Thematic
cultural or sports events with a clear focus on conveying voter education; Working with existing
networks to reach out to target groups; Voter education sessions with picture cards for non-
literate voters; Slide and film projections in remote communities, etc.
All voter education material and the delivery of activities should strictly follow the guidelines elaborated by
1
NEC and ZEC for voter education (forthcoming). In addition, cultural appropriateness, absolute
impartiality and neutrality of the voter education material content as well as during the distribution
/ dissemination / implementation of voter education are essential.
3. PURPOSE OF THE CALL FOR PROPOSALS
The Election Support Project invites Civil Society Organisations with relevant experience and sufficient
capacity to deliver appropriate, quality voter education to the above target groups to submit their
proposals for consideration. This document (“the Call for Proposals”) outlines the scope and process of
the VEGF, and is accompanied by detailed Application Guidelines that explain how applicants should
submit their proposals.
4. THE GRANTS MANAGER
Deloitte Consulting Limited, an independent accounting, auditing, and management consultancy and tax
service firm with long experience in Fund Management has been selected by UNDP through a
competitive process to manage the VEGF.
Deloitte Consulting Limited, hereafter referred to as “the Grants Manager”, will manage the selection
process of grantees on behalf of and under the direct supervision of UNDP. The Grants Manager will
remain legally responsible for the VEGF and for contractual relationships with the grantees.
UNDP will remain involved at all stages of the process, by providing guidance and direction to the Grants
Manager, participating in Evaluation and Selection Committees, and ensuring quality control as well as
the fairness, equity and transparency of the process.
5. GRANTS FOR ALLOCATION
The total amount of funding available for grants allocation to CSOs is expected to be US$2.7M. The
funds will be allocated to CSOs through a competitive process based on pre-defined selection criteria as
well as the types of grants, funding limits and percentage allocation illustrated in the table below.
1 These guidelines are not yet available on the date of publishing this Call. However, this Call for Proposals document and the
related Application Guidelines provide sufficient information for prospective Applicants to prepare their proposals.
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 3
2
Type of Grant (Window) Funding Limits % Allocation
Strategic Grants (Window 1) US$ 50,000 – 150,000 65% of the total budget
(Approx. TSh 67,250,000 - 201,750,000)
Project Grants (Window 2) US$ 20,000 – 50,000 35% of the total budget
(Approx. TSh 26,900,000 - 67,250,000)
In the event that insufficient quality applications are received for a particular window, the Grants Manager
reserves the right to reallocate the remaining funds to the other window, should the latter have received
more satisfactory applications.
5.1 How do Strategic Grants differ from Project Grants?
While VEGF puts no restrictions on the types of activities that applicants to each funding Window may
propose, it is expected that Strategic Grants in Window 1 will be more likely to make use of national level
organisational and media networks as part of a strategy for wider coverage. Applicants to this Window
will have the organisational capacity to reach greater numbers with voter education information, possibly
as part of a coalition, consortium or network of agencies. The expectation is that applicants for Strategic
Grants also bring prior experience of delivery of voter or civic education, and can demonstrate effective
approaches. Activities funded under this window could also be innovative.
Window 2 (Project Grants) is intended to facilitate applications mainly (but not exclusively) from smaller
CSOs with sub-national coverage, focusing on an innovative or unconventional approach. These CSOs
may be working with specific target groups or in particular locations, and may not be able to absorb and
make effective use of larger amounts of funding. It is expected that some applicants to Window 2 will
have more limited organisational capacity and limited prior experience of delivering voter education but
they should demonstrate experience in delivering public awareness activities.
Please see the relevant sections below for further details on eligibility and the evaluation criteria that will
be applied to each Window.
6. DURATION OF PROJECTS
The voter education activities proposed within the framework of proposed projects are expected to
st
commence on 1 of July 2010 and implementation shall conclude before Election Day expected to occur
in late October 2010.
7. ELIGIBLE ORGANIZATIONS
2
A regulation concerning the Election Expenses Act is presently under preparation which will establish funding limits for CSO. It
therefore is advised that applicants regularly visit the UNDP/ESP web sites indicted in this Call for Proposal to get updated
information on possible changes http://www.vegf.or.tz/ or
http://www.tz.undp.org/ESP/Small_Grant_Facility_for_Voter_Education.asp
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 4
7.1 Civil Society Organizations (CSOs) that are locally registered and currently operating in Tanzania are
eligible to apply for funding.
3
Civil Society Organizations include e.g.:
- Non Government Organizations (NGOs);
- Faith-Based Organizations (FBOs);
- Community Based Organizations (CBOs);
- Academic/professional organizations;
- Media organizations undertaking public interest work;
- Community networks (at region/district/ward levels);
- Consortia or partnership organizations;
- Tanzanian umbrella organizations;
For Strategic Grants eligible organizations should be registered and operating in Tanzania for at least
five (5) years.
For Project Grants eligible organizations should be registered and operating in Tanzania for at least one
(1) year.
International NGOs with demonstrated well-founded partnership(s) with local CSOs are eligible to apply
for Strategic Grants only.
7.2 The following organizations are not eligible to apply to the VEGF:
- For profit/private organizations;
- Political parties or organizations affiliated to political parties;
- Trade unions;
- International NGOs (for Project Grants) and/or international NGOs without demonstrable linkage
with local CSOs (for Strategic Grants).
7.3 Applicants should demonstrate:
- Human resources: adequate project staffing with the qualifications and experience to manage
the project and deliver the intended outputs.
- Organizational capacity: legally established, with adequate physical resources (equipment,
offices) and governance structures, policies and systems that enable the organization to manage
the project and funds effectively.
- Comparative advantage: (particularly for Strategic Grants applicants)
- Technical expertise: experience with delivery of civic and/or voter education.
- Capacity to form or make use of networks and partnerships with collaborating
organizations that add clear value to the project.
- High outreach: the capacity to reach large numbers of voters in the priority target groups,
particularly in traditionally underserved locations.
3 This may not be an exhaustive list.
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 5
8. ELIGIBLE PROJECTS
Eligible projects are those that:
- Aim at achieving the objectives of the voter education programme, i.e. to improve the citizens
understanding of their rights, responsibilities and ability to “effectively participate in the electoral
process”.
- Demonstrate innovative approaches to delivering voter education to the priority target groups,
namely:
a) Women
b) Youth and first time voters
c) Disadvantaged citizens in rural and urban areas
d) People with disabilities
e) Non literate people
f) People living in remote areas.
Applicants may target other groups but they must justify the reasons for targeting them on the
basis of lack of access to information or particular disadvantage.
- Seek to employ delivery strategies relevant to the target groups and locations. The strategies
should promote:
a) Proactive targeting, mobilising and educating of the priority groups identified above
b) Use of participatory methodologies in the delivery of voter education
c) The spread of voter education messages and information beyond the direct beneficiaries
of project activities.
d) Responsiveness to gender and other relevant cross-cutting issues
e) Conflict prevention and mitigation
9. INVITATION TO SUBMIT PROPOSALS
All interested eligible organizations are invited to download or collect detailed application guidelines and
application forms for detailed information on how to participate to the Voter Education Grants Facility
(details follow below).
In addition, the Grants Manager will conduct information sessions in nine locations across the country
th th
between April 6 2010 and April 10 2010, to which representatives of interested eligible CSOs are
invited to attend. A detailed schedule of such information sessions as well as indications on how to
register is provided in Annex 1.
10. HOW TO APPLY
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 6
10.1 Application guidelines and forms
The following application guidelines and application forms are now available to guide applicants in
understanding the process and developing their proposals:
- Application guidelines and proposal form (in English);
- Application guidelines and proposal form (in Kiswahili – for project grants only);
- Budget form (in English and Kiswahili).
Application guidelines and application forms can be obtained by:
- Sending an e-mail to vegf@deloitte.co.tz;
- Downloading from the VEGF dedicated website http://www.vegf.or.tz/
- Downloading from the UNDP ESP website:
http://www.tz.undp.org/ESP/Small_Grant_Facility_for_Voter_Education.asp;
- Collecting in person from the Deloitte Consulting Limited office (address below).
Applicants are advised to read through the full application guidelines before starting to work on the
proposal. Only proposals submitted in the formats provided will be accepted. A check list is available at
the end of the Application Guidelines. Any proposals submitted that do not adhere to the format will not
be accepted for appraisal.
10.2. How and where to submit proposals
Applications shall be submitted either in electronic version or in hard copy. Applicants submitting hard
copy applications are required to include an electronic version of the application on a CD.
- Hard copies shall be delivered in sealed envelopes by registered mail, courier or hand delivery
to the following address:
Deloitte Consulting Limited
th
10 Floor, PPF Tower
Cnr. Ohio Street/Garden Avenue
P.O. Box 1559
Dar es Salaam, Tanzania.
Applications by e-mail shall be sent to VEGF-proposals@deloitte.co.tz.
Envelopes should be labelled and/or the subject line of the e-mail should be as follows:
“Elections 2010: Proposal for Voter Education Grants Facility – Strategic/Project Grants*”
(*Specify whether the application relates to Strategic or Project Grants)
Proposals submitted via post or hand delivery MUST also be attached on a virus-free CD-ROM.
Further details regarding the submission procedure are laid out in the Application Guidelines available as
previously indicated.
Proposals for Strategic Grants (Window 1) should be submitted in English only.
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 7
Applications for Project Grants (Window 2) will be accepted either in English or in Kiswahili (please
use the appropriate format). If proposals are submitted in Kiswahili, summaries of the proposals in
English will be prepared by the Grants Manager so as to allow members of the Selection Committee
(composed of both Tanzanian and non Tanzanian members), to assess the proposals properly.
10.3. Deadline for submitting proposals
Complete project proposals (i.e. proposal form and budget) must be submitted to the Grants Manager no
later than 21 April 2010 at 16:30 (Dar es Salaam time).
Applications received after the official deadline, including by email, will be automatically rejected.
10.4. Acknowledgement of receipt of proposals
- Applicants submitting applications through email will receive an automatic email notifying them that
their application has been received.
- Applicants submitting applications by hand delivery will be provided with an acknowledgement of
receipt by the Grants Manager.
- Applicants submitting applications through registered mail or courier services should request proof of
delivery and delivery time from the company and/or person they used for the delivery.
11. EVALUATION AND SELECTION OF PROPOSALS
Proposals will be evaluated in 4 steps:
- Step 1: Pre-screening of all proposals by the Grants Manager
- Step 2: Technical review by a Technical Review Committee of proposals considered eligible at
step 1
- Step 3: Capacity Assessment by the Grants Manager of all applicants whose proposals have
been considered eligible at step 2
- Step 4: Grants Awards by a Selection Committee based on results of steps 2 and 3.
11.1. Pre-screening of proposals by the Grants Manager (Step 1)
This first step will consist of checking the administrative responsiveness and/or eligibility of proposals
based on the following checks:
- Was the application submitted within the required deadline?
- Was the application submitted in the required format?
- Was the application submitted in the correct language?
(Submissions in Kiswahili are accepted for Project Grants only)
- Is the application form fully completed and are the requested documents duly attached?
- Is the application computer-typed? (hand written applications will not be accepted)
- Is the applicant part of the “eligible organisations” as per defined in paragraph 6?
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 8
- Is the requested funding within the specified range?
- Is the duration of proposed project in line with the time frame set out in the call for proposals?
All proposals considered non eligible on the basis of above mentioned criteria will be rejected at this
stage. Proposals considered eligible will be forwarded to the Technical Review Committee for further
evaluation (Step 2).
11.2. Technical review of proposals by the Technical Review Committee (Step 2).
All proposals considered eligible at Step 1 will be reviewed and evaluated by a Technical Review
Committee whose members will be selected on the basis of their technical expertise, neutrality and
impartiality.
Assessment of proposals will be based on the pre-defined criteria and related weighting as summarised
in the table below. The evaluation criteria allow the quality of the proposals submitted to be assessed
consistently and systematically in relation to the objectives and priorities set, and grants to be awarded to
project that are likely to have high outreach and effective delivery of voter education to the target groups.
The review will include checking that budgets are reasonable, realistic and in line with all activities
proposed in the work plan.
Evaluation criteria and allocation of points
CRITERIA Allocation
Project relevance 30%
Project implementation 30%
Technical capacity and expertise 20%
Budget and cost effectiveness 20%
TOTAL 100%
Details of the evaluation criteria scoring for both types of grants is provided in Annexes 2 and 3.
All proposals that do not obtain the minimum score of 60% will be rejected at this stage. All proposals
that pass the minimum score of 60% will be considered for Capacity Assessment (Step 3).
11.3. Capacity Assessment of the CSOs whose proposals have been considered eligible at Step 2
(Step 3)
Based on the results of the proposals evaluation by the Selection Committee at Step 2, the Grants
Manager will conduct on-site visits of short-listed organizations with the aim of assessing their
organizational and financial management capacity. Criteria and points allocation are summarized in the
table below.
Capacity Assessment criteria and allocation of points:
% points
allocation
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 9
ORGANIZATIONAL CAPACITY ASSESSMENT 32%
Organization's governance 10%
Organization's management 9%
Organizational policies established and in place 13%
FINANCIAL CAPACITY ASSESSMENT 68%
Existence of proper accounting procedures 34%
Existence and application of appropriate internal controls 10%
Budgeting, reporting and auditing 11%
Financial policies established and in place 13%
TOTAL FOR ORGANISATION AND FINANCIAL ASSESSMENT 100%
The Capacity Assessment will result in a rating of short listed organizations, which will provide input for
the Selection Committee in the final appraisal and selection of proposals and the level of risk will be one
factor in selecting a proposal for funding. All applicants whose capacity assessment result falls below
60% will be rejected at this stage; those obtaining above 60% will be submitted to the Selection
Committee for final appraisal.
11.4. Grants awards by the Selection Committee (Step 4)
Based on the results of the Technical Review of Proposals and the Capacity Assessment of short-listed
applicants, a Selection Committee composed of members selected based on their technical expertise,
neutrality and impartiality will make final decisions on the allocation of grants based on:
- Competitive Scores from Step 2
- An equitable balance between priority target groups
- An equitable geographical balance
- Regional variations in exposure to past voter education initiatives (the targeting of underserved
localities)
- The pre-defined allocated share of funds per window
- Level of risk from the capacity assessment in Step 3.
Even if a project proposal may satisfy the evaluation criteria, the Selection Committee reserves the right
to refuse to fund any particular proposal if there is a need to balance the allocation of grants across
different categories.
12. ANNOUNCEMENT OF RESULTS
12.1. Notification of successful organizations
Successful applicants will be notified in writing and will then enter into a legally binding contract with the
Grants Manager.
All successful organizations will be provided training by the Grants Manager on the NEC/ZEC Voter
Education guidelines, planning, financial management, accountability and reporting prior to any
disbursement of funds.
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 10
12.2. Unsuccessful organizations
Unsuccessful applicants will be officially informed by the Grants Manager at the end of the process.
Opportunity will be offered to non-selected applicants to seek clarification on their application and the
reason for rejection. However, the decision by the independent Selection Committee and Grants
Manager to reject an application or not to award a grant is final.
12.3. Publication of results
The list of selected grantees will be made public through national print media and will be posted on both
the VEGF website and the UNDP ESP website.
13. IMPLEMENTING PRINCIPLES
- The selected organizations as well as all their staff must obey Tanzanian legislation, in particular the
electoral legal framework.
- The selected organization(s) and its staff must maintain strict neutrality and refrain from any activities
which could be interpreted as bias for or against any political party or candidate.
- The selected organization(s) and its staff will only conduct voter education (as defined in chapter 2)
and will refrain from any interference in the electoral process.
- The selected organizations are expected to coordinate their implementation, to the best of their
ability, with other potential organizations conducting civic/voter education.
- Voter education materials and activities must not create tensions, disputes or conflicts, or otherwise
impact negatively on the political environment/atmosphere.
- All voter education materials prepared by the selected organisations have to strictly follow NEC/ZEC
guidelines on voter education and needs to be approved by NEC/ZEC.
Failure to any of the above principles may lead to immediate termination of grants.
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 11
ANNEX 1: INFORMATION SESSIONS
Information sessions will be organized as per the schedule indicated in the table below. Representatives
of interested eligible CSOs from mentioned regions and/or nearby regions/areas are invited to attend.
To attend the sessions, interested participants are requested to register at least two (2) days in advance
by sending an e-mail to VEGF@deloitte.co.tz.
Please note that participation in these information sessions will be limited to two representatives per
organization.
DEADLINE FOR
REGIONS COVERED SESSION VENUE DATE
REGISTRATION
Dar es Salaam, Morogoro, Pwani Pwani (Kibaha) 12 April, 2010 9 April,2010
Pemba Pemba 14 April, 2010 9 April,2010
Kagera, Shinyanga, Mara, Mwanza Town 13 April, 2010 9 April,2010
Mwanza
Kilimanjaro, Arusha, Manyara, Moshi Town 13 April, 2010 9 April,2010
Tanga
Singida, Dodoma, Tabora, Singida Town 13 April, 2010 9 April,2010
Manyara
Mbeya, Iringa, Rukwa Mbeya Town 13 April, 2010 9 April,2010
Kigoma Kigoma Town 13 April, 2010 9 April,2010
Lindi, Ruvuma, Mtwara, Mtwara Town 13 April, 2010 9 April,2010
Unguja Stone Town 16 April, 2010 9 April,2010
NOTE;
The venues for the workshop will be communicated through the website (www.vegf.or.tz) two (3) days
before the workshops. Participants are encouraged to visit the website on regular basis
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 12
ANNEX 2: Proposal evaluation criteria and scoring for Strategic Grants
CRITERIA Allocation
PROJECT RELEVANCE 30%
The project proposal complies with the objectives of VEGF
Proposed activities are appropriate and link clearly to voter education and election-related civic education.
The objectives and expected results of the project address specific problems, issues, opportunities of the area
The proposal aims to reach the VEGF’s priority target groups
The proposal aims for high outreach to a large number of people or wide geographic area
Project design is gender responsive
PROJECT IMPLEMENTATION 30%
Overall project design and presentation is logical and coherent
Project proposal demonstrates innovative approaches in delivering voter education
Community entry and mobilization strategies are realistic and effective
Strategies for selecting and deploying facilitators are effective
There is a thorough and reasonable implementation plan which fits within the proposed timeframe and budget.
Results are specific, measurable, achievable, realistic, time-based.
An adequate monitoring and evaluation plan exists.
Proposed project and implementation plans are conflict sensitive and do not have negative impacts on the political
environment/atmosphere throughout the implementation period
TECHNICAL CAPACITY AND EXPERIENCE 20%
The organization is well-established (physical presence in various regions across the country will be an added
advantage).
The organization has experience in delivering voter/civic education.
The organization’s management has adequate systems in management, administration and financial management.
Proposed project staff has relevant qualifications and experience.
BUDGET AND COST EFFECTIVENESS 20%
Proposed expenditure is necessary for the implementation of project activities.
The budget provides appropriate and reasonably priced resources in adequate quantities to complete the proposed
tasks.
There is a reasonable allocation of direct and indirect costs (indirect costs e.g. staff salaries, per diems and other
administrative costs do not constitute a substantial percentage of total project costs).
Pass threshold: 60%
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 13
ANNEX 3: Proposal evaluation criteria and related scoring for Project Grants
CRITERIA Allocation
PROJECT RELEVANCE 30%
The project proposal complies with the objectives of VEGF.
Proposal shows a clear link between proposed activities and voter education and election-related civic education.
The objectives and the expected results of the project address specific problems, issues, and opportunities of the
area.
The proposal aims to reach the VEGF’s priority target groups
The proposal aims for high outreach
Project design is gender responsive
PROJECT IMPLEMENTATION 30%
The project is logically presented.
Project proposal demonstrates creativity in proposed activities and methods of implementing such activities.
Community entry and mobilization strategies are realistic and effective.
There is a thorough and reasonable implementation plan which fits within the proposed timeframe and budget.
Results are specific, measurable, achievable, realistic, time based.
There is adequate means of following progress and measuring results
Proposed project and implementation plan are conflict sensitive and do not have negative impacts on the political
environment/atmosphere throughout the implementation period
TECHNICAL CAPACITY AND EXPERIENCE 20%
The organization has experience in delivering public awareness programmes.
The organization’s management has adequate experience in management, administration and financial management
Proposed project staff has relevant qualifications and experience.
BUDGET AND COST – EFFECTIVENESS 20%
Proposed expenditure is necessary for the implementation of project activities.
The budget provides appropriate and reasonably priced resources in adequate quantities to complete the proposed
tasks.
There is a reasonable allocation of direct and indirect costs (indirect costs e.g. staff salaries, per diems and other
administrative costs do not constitute a substantial percentage of total project costs).
Pass threshold: 60%
The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands,
Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations
Development Programme in Tanzania.
Page | 14
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