Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

Waiver for Ending of Lease by vfw86707

VIEWS: 47 PAGES: 45

Waiver for Ending of Lease document sample

More Info
									Mandeni Municipality Resolution taken by EDPCDHPC 08/09/10
Year Month           Date Item                                                 Resolution                                                               Proposed                     Seconded         Status
                           PROGRESS REPORT : ESTABLISHMENT OF MANDENI BUSINESS THAT the progress report regarding the establishment of Mandeni Business
 2008 February          15 CHAMBER                                             Chamber be accepted.                                                     TJ Zondo                     BT Nkabinde      Implemented
                                                                               THAT the request by SASSA to use the inside of Sibusisiwe hall for their
      March             13 PAYPOINT DEVELOPMENT                                monthly grant beneficiaries be accepted; and                             HM Ngema                     MS Mdunge        Implemented

                                                                                       THAT SASSA provide proper security for the pensioners by involving the
                                                                                       relevant stakeholders.                                                 HM Ngema               BT Nkabinde      Implemented
                                                                                       THAT the special meeting of this committee be convened with a view to
                        SIYAYA COASTAL DEVELOPMENT FRAMEWORK PLAN                      workshop the members of this committee regarding the plan;             HM Ngema               BT Nkabinde      Implemented

                                                                                       THAT the content of the final draft of the Siyaya Coastal Development
                                                                                       Framework Plan be noted; and

                                                                                       THAT the Siyaya Coastal Development Framework Plan be adopted as an
                                                                                       integral component of the IDP that will guide & inform land development along
                                                                                       the coast.

                                                                                       THAT a special meeting of this committee be convened to present the proposal
                        SUNDUMBILI SHOPPING CENTRE                                     of Sundumbili Shopping Centre;                                               TJ Zondo         HM Ngema         Implemented

                                                                                       THAT the Economic Development, Planning, Community Development and
                                                                                       Housing Portfolio Committee rescind the resolution supporting the rezoning of
                                                                                       Lot 249 Sundumbili from commercial to residential; and

                                                                                       THAT the Economic Development, Planning, Community Development and
                                                                                       Housing Portfolio Committee raise no objection to the proposed development of
                                                                                       Sundumbili Shopping centre.
                                                                                       THAT the Municipality makes land available to the applicant on a lease
                        APPLICATION FOR LEASE OF LOT 324, SUNDUMBILI                   agreement provided that:                                                      Unanimously                      Implemented

                                                                                       The applicant commits to keep the area in the vicinity clean and maintained all
                                                                                       the times
                                                                                       Proper management and control of ground water is properly channeled to the
                                                                                       municipal storm water drainage system to avoid unnecessary contamination of
                                                                                       the Msuthinja stream.

                                                                                       THAT the Financial Services Department in consultation with the Corporate
                                                                                       Services Department draw up a lease agreement.
      April          10 ZULULAND QUARRIES – SOCIAL UPLIFTMENT ON LED                   THAT the donation be accepted and given to cooperatives.                  GPS Busane          HM Ngema         Implemented
                        ILEMBE  GROWTH     COALITION:   NOMINATION   OF        LOCAL
                        REPRESENTATIVE                                                                                                                                GN Zungu          MS Growth       Implemented
                                                                                       THAT the Director: Corporate Services & LED be nominated to represent the Municipality on the Ilembe Mdunge Coalition Forum
                                                                                       THAT the Chairperson of this committee and the Project Steering Committee of
                                                                                       Hlomendlini be mandated to check the unoccupied houses that will be allocated
      May            15 ALLOCATION OF MUNICIPAL LAND & LAND INVASION                   to the community of Hlomendlini.                                               HM Ngema          NJ Mbusi        Implemented
      June           12 LAND PIECE DONATED WITHIN ZENZELE COMMUNITY GARDEN             THAT the above matter be referred to the Executive Committee for consideration LR Shembe         TJ Zondo        Deferred
                        THUKELA RIVER DESTINATION RESORT                               THAT the Thukela River Destination Resort development be accepted.             TJ Zondo          HM Ngema        Implemented
                                                                                       THAT the Speaker and the IDP Manager meet to arrange the dates for Public
      August         14 IDENTIFICATION OF LEGAL AND ILLEGAL USES                       Participation Workshops.                                                       Unanimously                       Pending
                                                                                       THAT Gender Committee members attend the access to justice campaign to be
                        ACCESS TO JUSTICE CAMPAIGN                                     held on 29 August 2008 at Etete Sports Ground at 09h00; and
                                                                 THAT the Community Services Department arrange transport for the members.           GN Zungu   BT Nkabinde   Implemented

                                                                 THAT the, Mathonsi Tribal, Ingonyama Trust Board and Mandeni Municipality
                                                                 shall have a separate meeting to discuss the prevalent appalling situation of
                                                                 land allocation in the project area. The Ingonyama Trust Board representative
                                                                 after length discussion accepted that they will not consider any application until
    September   16 MANDENI URBAN REGENERATION PROGRAM            the end of the Planning Phase of the Project 31 October 2008; and                  GN Zungu    BT Nkabinde   Implemented

                                                                 THAT no outdoor advertising will take place until bylaws and controls are
                                                                 developed and adopted by Council end of November 2008; and

                                                                 THAT the Project Steering Committee gets a suitable time and date for the
                                                                 project announcement.
                                                                 THAT the Social Economic Amenities Pilot Programme for Hlomendlini be
                  HLOMENDLINI SOCIAL AMENITIES PILOT PROGRAMME   accepted;                                                                 MS Mdunge            NJ Mbusi      Implemented




                   REQUEST FOR UNCLAIMED HOUSE: HLOMENDLINI                                                                                   HM Ngema        GPS No: 770303 Implemented allocated a house at Kwa Hlomendli
                                                                 THAT if the Manager: Community Services have checked if the house is unclaimed, Mrs N Mpungose (IDBusane     0605 085) be
    October     16 PROPOSED DEVELOPMENT                          THAT Council re-look at the issue of 12 units per hectare; and               HM Ngema        LR Shembe      Implemented

                                                                 THAT officials be mandated to look at the content of the presentation and
                                                                 prepare an item to this committee
                  YOUTH DEVELOPMENT PROGRAMS                     THAT the content of the report be NOTED;                                  HM Ngema             GN Zungu      Implemented

                                                                 THAT the Municipal Supply Chain Management Policy be amended to ensure
                                                                 that youth is given preference at least 30% be allocated to youth;


                                                                 THAT the Municipality ensure that youth benefit from projects that will be
                                                                 implemented including the Neighbourhood Development and Housing Projects.

                                                                 THAT the Municipality to set targets for youth development initiatives and report
                                                                 accordingly to Council structures on quarterly basis;

                                                                 THAT the Municipality identify and disseminate information on learnerships
                                                                 programs within the Municipal Strategic Business Unit, Sector Departments and
                                                                 Private Sector; and

                                                                 THAT the budget allocation for youth programmes be increased on annual basis.
                                                                 THAT a public meeting at Mandafarm to announce/explain the situation and
    November    13 MANDAFARM HOUSING PROJECT                     ensure that community is consulted in the decision making be arranged.        HM Ngema         LR Shembe     Implemented
                   SPECIAL CONSENT                               THAT the content of the report be NOTED; and

                                                                 THAT the EDPCDHPC raise no objection to the special consent application for
                                                                 the erection of the granny flat on lot No.72 Mandeni Suburb 80 Anderson Road,
                                                                 on conditions that the building plans are submitted and approved by the
                                                                 Municipality prior to any construction on the site.                           TJ Zondo         HM Ngema      Implemented
2009 June       11 MANDENI SMME AND INFORMAL TRADERS STRATEGY    THAT the Mandeni Informal Market and SMME Strategy be adopted; and            GPS Busane       BT Nkabinde   Implemented

                                                                 THAT the audit of the projects and timeframes be submitted at the next meeting
                                                                 of this committee.
              MANDENI TOURISM STRATEGY                              THAT the Mandeni Tourism Strategy be adopted; and
                                                                                                                                                         Unanimously                 Implemented
                                                                    THAT the audit of the projects and timeframes be submitted at the next meeting
                                                                    of this committee.
July        23 ACTION PLAN FOR SOCIAL SERVICES                      THAT the Action Plan for Social Services be accepted.                                TJ Zondo      BT Nkabinde   Implemented
                                                                    THAT the sugarcane be poisoned and legal action be taken against the person
              CUTTING OF SUGARCANE AT DUNBARTON SUGAR ESTATE FARM   who burnt the sugarcane without Municipality‟s permission.                           HM Ngema      JE Luthuli    Implemented
                                                                    THAT the content of the report be noted and the Municipal Manager be given
                                                                    authority to investigate the matter further with the Inkanyezi Magisterial District;
September   17 APPLICATION FOR THE LEASE OF LAND IN SUNDUMBILI A    and                                                                                  HM Ngema      JE Luthuli    Implemented

                                                                    THAT the application to lease the land in Sundumbili Lot 643 be approved
                                                                    subject to:

                                                                        The Magisterial written consent that the land in question can be leased to
                                                                    Arm Reach Consulting for the purpose of establishing offices.
                                                                    THAT the content of the report be noted and raise no objection to those propose
              APPLICATION FOR THE SPECIAL CONSENT MEDIUM DENSITY    development of Medium Density; and                                              HM Ngema           GN Zungu      Implemented

                                                                    THAT the application to establish medium density (Blocks of Flats) be approved
                                                                    on conditions that:

                                                                        Building plans are submitted and approved by the Municipality in terms of
                                                                    the National Building Regulations.

                                                                         A certificate is furnished by the service authority to the effect that
                                                                    arrangement to its satisfaction has been made for the provision sewerage
                                                                    disposal, water and electricity services.

                                                                    THAT the Mayor and the Chairperson of this committee be appointed as part of
              SITUATIONAL REPORT INDUSTRIAL DEVELOPMENT STRATEGY    the Task Team.                                                                    Uninomusly                     Implemented
                                                                    THAT the Head: Public Safety investigate the matter further and submit a report
October     15 NYONI CAS 40/01/2009 – DUNBARTON ESTATE FARM         at the next meeting of this committee                                             GN Zungu         GPS Busane    Pending
                                                                    THAT the workshop for all Councillors be arranged with a view to understand
              WAR ON POVERTY                                        the programme                                                                     TJ Zondo         S Mbonambi    Implemented
              APPLICATION FOR THE LEASE OF LAND IN SUNDUMBILI B     THAT the Committee note the content of this report; and                           TJ Zondo         JE Luthuli    Implemented

                                                                    THAT the Economic Development, Planning, Community Development and
                                                                    Housing Portfolio Committee raises an objection to the application for the
                                                                    construction of the Church on Lot No. B1098.
                                                                    THAT the list of SMME‟s to be trained be accepted on condition that each Ward
November    12 LIST OF SMME’S TO BE TRAINED                         Councillor submit two (2) contractors as part of the list.                    TJ Zondo             S Mbonambi    Implemented
               MANDENI TOWN CENTRE URBAN REGENERATION STRATEGY      THAT the content of the report be NOTED;                                      JE Luthuli           BT Nkabinde   Implemented

                                                                    THAT the Mandeni Town Centre Urban Regeneration Strategy be approved in
                                                                    principle subject to public participation; and

                                                                    THAT the municipality offers the land to Department of Social Development for
                                                                    the establishment of their offices on swapping bases that the Municipality gets
                                                                    the land they are occupying currently.

              PRE-HEARING CONFERENCE DEVELOPMENT FACILITATION ACT   THAT the content of the report be NOTED; and                                      TJ Zondo         BT Nkabinde   Implemented
                                                                        THAT Mayor, Cllr BL Magwaza, Chairperson of this Committee, Cllr DM Shandu,
                                                                        Municipal Manager, Director: Technical Services, IDP Manager and Ilembe
                                                                        District Mayor led delegation urgently matters with the relevant MEC to resolve
                                                                        the matter prior to the Hearing.

                                                                        THAT the Economic Development, Planning, Community Development and
                                                                        Housing Portfolio Committee raises no objections to the proposed development
                  SPECIAL CONSENT APPLICATION                           on condition that:                                                           TJ Zondo   BT Nkabinde   Implemented
                                                                        1. The building plans are submitted and approved by Council prior to any
                                                                        construction on the sight
                                                                        2. The propose use meets the parking requirements as prescribed by the
                                                                        Mandeni Town Planning Scheme.

                                                                        THAT the consent be granted to the Methodist Church for the establishment of
                                                                        the youth centre; and

                                                                        THAT the policy regarding the land development be developed


2010 February   11 SPECIAL PROJECTS REPORT: NOVEMBER TO DECEMBER 2009   Noted
                   TRAINING OF CO-OPERATIVES                            Noted
                   TRAINING OF CO-OPERATIVES/SMME’S - NEDBANK           Noted

                                                                        THAT the EDPCDHPC resolve that the soccer viewing be approved in principle
     March      16 SPAR SOCCER VIEWING                                  subject to the following conditions:                                       JE Luthuli   NJ Mbusi

                                                                         The viewing facility shall be in operation for the duration of the world cup
                                                                        only.
                                                                         The structures that will be built should have a certified Engineer monitoring
                                                                        the construction
                                                                         The stage and viewing screen shall be in operation from the 11th of June
                                                                        2010 to the 30th July 2010 thereafter the use hereby authorized shall be
                                                                        discontinued
                                                                            The applicant needs to ensure that they abide by all Fifa regulations
                                                                        pertaining to the proposal
                                                                            Spar shall be responsible for the supervision and management of the
                                                                        viewing area
                                                                         The Municipality reserves the right to impose any further conditions

                                                                        THAT the committee notes the content of this report and make meaningful
                                                                        recommendations where necessary; and

                                                                        THAT the Municipality be part and parcel of the arrangements.
Mandeni Municipality Resolution taken by LPAHRPC - 08/09/10
Year Month           Date Item                      Resolution                                                  Proposed   Seconded      Status
  2008 March           19 EPAS FORM                 THAT the EPAS Form be accepted; and                         EL Dube    NE Hlabisa    Implemented

                                                    THAT the term “successful” on the EPAS form be
                                                    changed to “acceptable”
       September       23 DRAFT LEAVE POLICY        THAT the draft Leave Policy be adopted.        MJ Mathonsi             NE Hlabisa    Implemented
                          POLICIES                  THAT the following policies be adopted:        JE Luthuli              SV Manqele    Implemented

                                                    1.   Sexual harassment
                                                    2.   Whistle blowing
                                                    3.   Standby
                                                    4.   Smoking (amendment)
                                                    5.   Declaration of interest by Councillors
                                                    6.   Induction and Orientation
                                                    7.   Language
                                                    8.   Recognition of Prior Learning
                                                    9.   Human Resource Development

                          BLANKET GRANTING OF
                          VACATION LEAVE FOR
                          ALL   STAFF  ON  02
       November        24 JANUARY 2009                                                                   EL Dube
                                              THAT this item be referred to the Executive Committee for deliberations      MJ Mathonsi   Implemented
                                              THAT the HRD Officer, Mrs SN Mthiyane be
                                              recommended to be assigned as Skills Development
                                              Facilitator and Employment Equity Manager to prepare
                          ASSIGNMENT       OF WSP and Annual Training Reports for submission to
                          PERSONNEL AS SDF/EE LGSETA as well as EER for submission to the Department
 2009 May              13 MANAGER             of Labo                                                    NF Ntuli          JE Luthuli    Implemented

                                                    THAT this matter be deferred pending further consultation
                                                    between management and the Unions with a view to
                                                    reaching an agreement on this matter.


                                                    THAT the Director: Corporate Services and LED prepare a
                                                    data base, skills and qualifications for the entire
                                                    employees and submit them to the Chairperson of this
                                                    committee by next week Wednesday (20 May 2009).
REVIEW: DISCIPLINARY
AND         APPEALS THAT the Disciplinary and Appeals Tribunals respectively
COMMITTEES           be composed as follows:                                 JE Luthuli   EL Dube   Implemented

                         DISCIPLINARY TRIBUNAL

                              Manager: IDP
                              Manager: Community Services
                              Manager: Finance
                              Head: Public Safety and Security

                              Manager: Corporate Services (Advisory Capacity)

                         The Municipal Manager or his authorized representative
                         shall constitute a Disciplinary Tribunal by appointing a
                         suitable qualified person to serve as the Presiding Officer
                         and a person to be referred to as the Prosecutor to
                         represent the employer and to s

                         It being noted that the Presiding Officer and the
                         Prosecutor shall constitute a quorum for the Disciplinary
                         Hearing meeting.


                         In case where the disciplinary process involves a
                         Municipal Manager or Managers reporting directly to the
                         Municipal Manager in terms of Section 57 of the Local
                         Government Systems Act, procedures as set out in the
                         employment contract of the Municipal Manag

                         DISCIPLINARY APPEALS TRIBUNAL

                              Municipal Manager
                              Director: Technical Services
                              Chief Financial Officer

                              Director: Corporate Services (Advisory Capacity)
                                                Chairperson of the Local Labour Forum

                                              Chairperson of the Local Public Administration and
                                           Human Relations Portfolio Committee.

                                           It being noted that the Chairperson/Presiding Officer shall
                                           be nominated among the members of the Disciplinary
                                           Appeal Tribunal at a formal meeting prior to the sitting of
                                           the Disciplinary Appeals Tribunal.
               REVIEW                 OF
               ORGANISATION
               PERFORMANCE
               MANAGEMENT                  THAT the workshop on the revised Performance
June        10 FRAMEWORK                   Management Framework for all councilors be conducted. JE Luthuli           ZS Gumede     Implemented

               REVIEW: DISCIPLINARY        THAT the advice from SALGA regarding the inclusion or
               AND         APPEALS         non inclusion of the councilors in the disciplinary
July        15 COMMITTEES                  processes as submitted be accepted.                   NE Hlabisa           EL Dube       Implemented
               SINGLE        PUBLIC
               SERVICE: NORMS AND
               STANDARDS:    SALGA
September    9 POSITION                    THAT the workshop for all Councillors be arranged.            JE Luthuli   NE Hlabisa    Implemented

               REVIEW:     FINANCIAL
               ASSISTANCE         TO
               INCIDENCE OF DEATH OF
               A
               COUNCILLOR/EMPLOYEE
               OR COUNCILLOR’S OR
               EMPLOYEE’S IMMEDIATE THAT this matter be further investigated and a report be re-
October     14 FAMILY MEMBER POLICY submitted to the next meeting of this committee.             EL Dube              SS Mdletshe   Implemented
                                     THAT this matter be deferred pending further consultation
                                     between management and the Unions with a view to
               REVIEW OF THE STAFF   reaching an agreement on this matter.                       JE Luthuli           SV Manqele    Implemented
               RETENTION POLICY
                   1.EXECUTIVE
                   LEADERSHIP
                   DEVELOPMENT            THAT the original proposals be submitted at the next
2010 February   11 PROGRAMME              meeting together with the feedback from SALGA.       Uninimously                       Deferred
                   2.CERTIFICATE IN LOCAL
                   GOVERNMENT
                   3.PUBLIC
                   ADMINISTRATION
                   PROGRAMME


                  BURSARIES       FOR       THAT the original proposals be submitted at the next
                  VULNERABLE LEARNERS       meeting together with the feedback from SALGA.       Uninimously                     Deferred
                  CONVERSION       OF       THAT the original proposals be submitted at the next
                  TRAINING                  meeting together with the feedback from SALGA.       Uninimously                     Deferred
                  TRAINING: PERIOD  1
                  JULY TO DECEMBER
                  2009                   THAT this item be deferred to the Executive Committee for   EL Dube       MJ Mathonsi   Deferred
                                         consideration so as to formalize the matter
                   DRAFT        OVERTIME THAT the workshop for all Councillors and relevant
                   POLICY                stakeholders be arranged to go through this policy.         NE Hlabisa    EL Dube       Deferred
                   DRAFT      ALLOWANCE THAT a workshop for all councillors be conducted on this
    March       30 POLICY                policy.                                                     SS Mdletshe   ZS Gumede
                   DRAFT        OVERTIME THAT a workshop for all councillors be conducted on this
                   POLICY                policy.                                                     SS Mdletshe   ZS Gumede
Mandeni Municipality Resolution taken by FPC- 08/09/10
Year Month         Date     Item                                 Resolution                                                                      Proposed   Seconded      Status
 2008 February          26 ADJUSTMENT BUDGET                     THAT the adjustment budget be approved.                                         SB Zulu    PM Sishi      Implemented

       March             11 DRAFT BUDGET                         THAT the draft budget be approved.                                              PM Sishi   JM Zondi      Implemented

       April                                              THAT the Finance Portfolio Sub-Committee be dissolved;
                          1 REPORT OF FINANCE PORTFOLIO SUB-                                                                       GPS Busane               SJ Zibani     Implemented
                            COMMITTEE MEETING
                                                          THAT the vehicle policy be circulated at the next meeting of the Finance
                                                          Portfolio Committee.


                                                                 THAT the report of the Finance Portfolio Sub-Committee be accepted
                            FINANCIAL       REPORT      –
                            JANUARY/FEBRUARY 2008                THAT the Financial Report for January / February 2008 be adopted.               PM Sishi   BA Khumalo    Implemented
                            FINANCIAL REPORTS – MARCH
       June               3 AND APRIL 2008                       THAT the Financial Report for March and April 2008 be adopted.              GPS Busane     JM Zondi      Implemented
                            COMPLAINT     CATTLE   TUGELA        THAT the Chairperson of this committee liaise with Cllr BP Mngadi regarding
       July              16 MOUTH VILLAGE                        the cattle in Tugela Mouth;                                                 SB Zulu        SJ Zibani     Implemented

                                                                 THAT all Councillors call a community meeting at their wards and inform
                                                                 them about the problem of animals;

                                                                 THAT all the cattle owners be contacted before the end of July 2008 with a
                                                                 view to tell them to control their animals;

                                                                 THAT the Head: Public Safety submit the by-laws to the office of the
                                                                 Speaker; and

                                                                 THAT the Speaker arrange a community workshop
                                                                 through the ward committees to present and enforce the by-laws.


                            ESTABLISHMENT    OF          CLINIC THAT the Councillors of the below listed areas forward names of people that
       October           22 ADVISORY COMMITTEE                  will form part of the committee (at least five (5) people area:             Unanimously                   Implemented

                                                                 Tugela clinic

                                                                 1. Hlomendlini
                                                                 2. Highview Park
                                                                 3. Padianagar
                                                                 4. Tugela

                                                                 Mandeni clinic

                                                                 1. Mandeni area
                                                                 2. Mangethe
                                                                 3. Manda Farm

                                                                 THAT the urgent meeting be convened with the stakeholders so as to get
                                                                 acquainted with terms of reference; and

                                                           THAT the Manager: Community Services write a letter to the relevant
                                                           Councillors.
                            50%       REDUCTION        FOR
                            OUTSTANDING FINES SECTION
                            (54’S) CAMERA      FINES   AND THAT the municipality implement the 50% reduction benefit and obtain
       November          19 SECTION (56’S) HANDWRITTEN     authority from the three Magistrates courts and Director of Prosecutions; SB Zulu                BT Nkabinde   Implemented

                                                                 THAT once approved by Magistrates and Director of Prosecutions, the
                                                                 period be determined as follows: all fines from the 1 August 2006 to the date
                                                                 authority is granted by justice sections;

                                                                 THAT the period for this benefit be 6 months from approval date there after
                                                                 full amount reinstatement of fines; and

                                                                 THAT adverts be placed in two most spoken language papers of the
                                                                 province.
              SUPPORT FOR A PRIVATISED
              COR/COF TEST CENTRE MRS A THAT application by Mrs A Ramched be put on hold pending Mandeni
2009 June   3 RAMCHED                   Municipality‟s application for such from the MEC for KZN – Transport. TJ Zondo                SJ Zibani   Implemented

               ONE WAY TRAFFIC ENTRANCE AT     THAT the request from the Sundumbili Taxi Association be considered on a 3
               SUNDUMBILI PLAZA                month trial basis and if successful be implemented on full time basis.      TJ Zondo   NJ Mbusi    Implemented
               NATIONAL DOT APPROVAL OF        THAT the Test Centre be moved from Isibusisiwe Hall to the alternative site
               TEST CENTRE                     near Technical Services Department                                          TJ Zondo   NF Ntuli    Implemented
               HANDING OVER OF HLOMENDLINI
    July    22 CLINIC                          THAT the item be deferred to the next meeting.                            SJ Zibani    SB Zulu     Deferred
                    DRIVING SCHOOLS: USE OF TEST
                    GROUND AFTER TESTS AND ON
                    WEEKENDS                     THAT the item be deferred to the next meeting.                                             GN Zungu    BA Khumalo    Implemented
                    APPLICATION FOR LAMINATION
                    SERVICES                     THAT the application for Lamination Services be accepted.                                  SJ Zibani   TJ Zondo      Implemented
                                                 THAT the Ward 3 and PR Councillor address the issue with community
                                                 before end of July and submit written minutes of the meeting with community
                                                 members to this committee at its next meeting and this matter be extended
                    COWS TUGELA MOUTH VILLAGE    to all wards.                                                                              TJ Zondo    SJ Zibani     Implemented
                    ROAD     PAINTING   PROJECT:
                    TARRED ROADS                 THAT the item be deferred to the next meeting for further discussion.                      GN Zungu    SJ Zibani     Deferred

                    NARCOTICS DOG TRAINING       THAT Mr S Mthembu and his dog be sent for training at BAC expense.          BA Khumalo                 SB Zulu       Implemented
                    DRIVING SCHOOLS: USE OF TEST
                    GROUND AFTER TESTS AND ON
     August      19 WEEKENDS                     THAT the driving school association signs a two monthly renewable contract; SB Zulu                    BT Nkabinde   Implemented

                                                         THAT Council charge R35.00 per hour for use of the grounds;


                                                         THAT driving schools replace obstacles or poses if they are damaged; and

                                                         THAT the security officers at the hall record in their o/b book the hours of use
                                                         by the driving schools.
                    ROAD    PAINTING          PROJECT:
                    TARRED ROADS                         THAT the budget breakdown be approved;                                         Unanimously                   Implemented
                                                         THAT target personnel be approved;
                                                         THAT duties be approved;
                                                         THAT staff requirements and areas be approve;
                                                         THAT monthly rates be approved; and
                                                         THAT the relevant ward councillors of the areas identified, identify and bring
                                                         personnel meeting requirements for registration at Public Safety by Friday 28
                                                         August 2009.

                                                  THAT the matter be held in abeyance until Head : Safety and Security submit
                    BICYCLE CONTAINERS/ADDITIONAL a full report taking into consideration the needs of the communities of Ward 7
     September   16 SMALL BUSINESS                & 10 as identified in the IDP and consulting with councilors in these wards.   TJ Zondo               SJ Zibani     Abeyance
                    FINANCIAL REPORTS – AUGUST
     October     27 AND SEPTEMBER 2009            THAT the Financial Reports for August and September                            SB Zulu                PM Sishi      Implemented
                                                  2009 be adopted

                    FINANCIAL REPORT – OCTOBER
     December     2 2009                                 THAT the Financial Report for October 2009 be adopted.                             SB Zulu     GC Mfekayi    Implemented
                    FINANCIAL REPORTS – DECEMBER         THAT the Financial Report for December 2009 and January 2010 be
2010 February    23 2009 AND JANUARY 2010                adopted.                                                                           PM Sishi    SJ Zibani     Implemented
     March       25 DRAFT BUDGET – 2010/11               THAT the tabled Draft Budget be approved;                                          JM Zondi    GPS Busane    Implemented
                                                         THAT R300 000.00 be set aside to develop the electricity master plan; and
                                                         THAT the Municipal Manager be authorized to proceed with procedures as
                                                         stipulated in the MFMA.
                    DRAFT VIREMENT POLICY                THAT the workshop on this policy be arranged; and                                  PM Sishi    SJ Zibani     Implemented
                                                         THAT the virement policy be recommended for approval by the Executive
                                                         Committee.
                    BUDGET RELATED POLICIES              THAT the budget related policies be considered and be recommended for              SJ Zibani   PM Sishi      Implemented
                                                         approval by the Executive Committee
                    FINANCIAL REPORT – FEBRUARY
     March       30 2010                        THAT the Financial Report for February 2010, as submitted, be adopted.                      JM Zondi    PM Sishi      Implemented
Mandeni Municipality Resolution taken by EXCO- 08/09/10
Year Month         Date Item                                                               Resolution                                                                                                    Proposed   Seconded                 Status
2008    January    24                                                                      THAT the Housing Plan be adopted with a proviso that the IDP Manager present the plan to full Council so that B P Mngadi     J Singh
                        MUNICIPAL HOUSING PLAN                                             Councillors can see areas that were corrected.                                                                                                    Implemented

                        EX-COUNCILLOR MP NTULI’S DEBT                                      THAT Ex-Councillor MP Ntuli re-pay the debt amounting to R20 000.00; and                                               DM Shandu    BP Mngadi     Implemented

                                                                                      THAT the Municipal Manager be tasked to investigate people who owe the Municipality and submit the report to
                                                                                      the Executive Committee.
                        TRAINING IN CERTIFICATE PROGRAMME IN               MANAGEMENT THAT the Chief Financial Officer be allowed to register for the CPMD at a cost of R20 000.00 funded from the                BP Mngadi    DM Shandu
                        DEVELOPMENT FOR MUNICIPAL FINANCE (CPMD)                      Finance Management Grant; and                                                                                                                          Implemented

                                                                                           THAT the Municipal Manager investigate the issue regarding the person who fails the course if he/she re-pay the
                                                                                           grant money back to the Municipality.

       February     7   EXTENSION OF SIYAKHA WASTE AND COLLECTION SERVICES THAT the refuse removal contract with Siyakha be renewed on a month to month basis until the new service                                J Singh      N Reddy
                        CONTRACT                                           provider is appointed.                                                                                                                                            Implemented
                                                                           THAT the this item be submitted to full Council for the approval of this rate to able the Municipality to recover the                  BP Mngadi      J Singh
                        PROPOSED PRICING FOR ADVERTISEMENTS                cost of producing it;                                                                                                                                             Implemented
                                                                           THAT it must be ensured that municipal news and advertisements constitute the maximum of 80% and 20%
                                                                           respectively of the total newspaper; and
                                                                           THAT local co-operatives be allowed to advertise their sale products at no cost.
                        IDP CAPACITY BUILDING GRANT                        THAT this matter be not withdrawn permanently; and                                                                                      J Singh      N Reddy      Implemented

                                                                                           THAT the Municipal Manager make further investigation and submit the report back to the Executive Committee.
                                                                                                                                                                                                                   J Singh     DM Shandu
                        MANDENI SPORTS TRUST                                 THAT R39 469.79 which was in the Mandeni Sports Trust be used to pay for sports related activities.                                                             Implemented
                        REQUEST FOR SPONSORSHIP – MRS NN MHLUNGU             THAT the request by Mrs NN Mhlungu be declined.                                                                                       J Singh     DM Shandu
                        ADDITIONAL OF PERFORMANCE MANAGEMENT SYSTEM (PMS) TO                                                                                                                                       J Singh     DM Shandu
                        THE DUTIES OF THE AUDIT COMMITTEE                    THAT Performance Management System be added in the duties of the Audit Committee; and                                                                           Implemented
                                                                             THAT the Audit Charter be amended accordingly.
                        EXTENSION OF THE CONTRACT OF THE INTERNAL AUDIT      THAT the contract of the Internal Audit Unit be extended.                                                                             J Singh     DM Shandu     Implemented

       February    21 MID - YEAR BUDGET AND PERFORMANCE ASSESSMENT                         THAT the Section 72 report be adopted; and                                                                             BP Mngadi     N Reddy      Implemented
                                                                                           THAT the Quarterly Report on SDBIP‟s be adopted.
                        ACCEPTANCE OF GRANT FUNDING – R650 000.00                          THAT the grant funding of R650 000.00 towards the implementation of the MPRA. be accepted; and                          J Singh      N Reddy      Implemented
                                                                                           THAT the Municipal Manager be granted authority to sign the Memorandum of Agreement.

                                                                                           THAT the application for settlement of the account long outstanding excluding interest in respect of Vacant Land :
         March      5                                                                      Lot 159 and Lot 165 Padianagar be put on hold pending further investigation by the municipal Manager and            J Singh         DM Shandu
                        VACANT LAND: LOT 159 AND 165 PADIANAGER                            resubmission of the this item to this Committee for consideration.                                                                                Implemented
                        DRAFT RATES POLICY                                                 THAT the draft rates policy be adopted.                                                                             N Reddy         BP Mngadi     Implemented
                        ADJUSTMENT BUDGET                                                  THAT the adjustment budget be approved.                                                                             J Singh         DM Shandu     Implemented
                                                                                           THAT Downtown Road, ward 14, Imvubu Road, ward 13 be done and the remainder of the road up to 900m be DM Shandu                     BP Mngadi
                        UPGRADING OF SUNDUMBILI TOWNSHIP ROADS, PHASE 3                    prioritized in Ward 15; and                                                                                                                       Implemented
                                                                                           THAT the Director: Technical Services liaise with Ward 14 Councillor in order to get the names of the roads to be
                                                                                           upgraded.
                                                                                           THAT due to the financial situation of the municipality, the request for sponsorship be not granted but technical   J Singh         DM Shandu
                        2008 RAFT RACE SPONSORSHIP                                         support be provided; and                                                                                                                          Implemented
                                                                                           THAT the service providers be approached with a view to sponsor for this event.
                        COUNCILLORS ALLOWANCES                                             THAT the payment of 95% on councilor allowances be accepted; and                                                   DM Shandu       MDMaphumulo
                                                                                           THAT due to the financial situation of the municipality the first batch be paid in March 2008 and the second batch
                                                                                           be paid in April 2008.                                                                                                                            Implemented
                                                                                           THAT the Municipal Manager be granted authority to engage in discussion with the representatives, Cox Yeats         J Singh         DM Shandu
                        PROPOSED DEVELOPMENT NORTH OF TUGELA RIVER                         Attorneys with the intention to facilitate potential development;
                                                                                           THAT the proposed development be accepted and supported in principle provided that it is in line with the Siyaya
                                                                                           Coastal Development Framework Plan; and

                                                                                           THAT authority is given to the Municipal Manager to sign the service level agreement on behalf of the Council.                                    Implemented
         March     13 DRAFT BUDGET                                                         THAT the draft budget be approved.                                                                                      J Singh     DM Shandu


         March     19                                                                      THAT the request by SASSA to use the inside of Sibusisiwe hall for their monthly grant beneficiaries be DM Shandu                  MD Maphumulo
                        PAYPOINT DEVELOPMENT                                               accepted; and
                                                                                           THAT SASSA be charged using the tariffs adopted by Council.                                                                                       Implemented

                                                                                           THAT this item be referred to Local Public Administration and Human Relations Portfolio Committee for                  BP Mngadi   MD Maphumulo
                        EPAS FORM                                                          deliberation.                                                                                                                                     Implemented
                                                                                           THAT, at this stage, the Municipality will not be in a position to give a Grant –in-aid to the Mandini Club as it is
                                                                                           currently faced with financial constraints, however, the municipality will re-look at their proposal as and when the   BP Mngadi    DM Shandu
                        APPLICATION FOR A GRANT-IN - AID                                   financial situation has improved; and                                                                                                             Implemented
                                                                                           THAT the Mandini Sports Club be advised to approach the sponsors, for example, the Department of Sports and
                                                                                           Recreation to help in this regard.
                                                                                                                                                                                                                  DM Shandu    BP Mngadi
                        TRAVEL ALLOWANCE OF THE MAYOR IN HIS TRIP TO DUBAI                 THAT the Mayor, Cllr BL Magwaza be given a traveling allowance of R2 932.60;
                                                                                           THAT the Mayor, Cllr BL Magwaza, upon his return, submit all receipts on how the allowance or part thereof was
                                                                                           spent; and                                                                                                                                        Implemented
                                                                                           The Mayor, Cllr BL Magwaza prepares and present a report on the trip to Council.
          April     3                                                                                                                                                                                             DM Shandu     N Reddy
                        ADDITIONAL BICYCLE SHOP/CONTAINER                                  THAT this item be referred to Amenities, Safety and Security Portfolio Committee for deliberation; and                                            Implemented
                                                                                           THAT the special meeting of the Amenities, Safety and Security Portfolio Committee be convened as soon as
                                                                                           possible to discuss the above matter.
                                                                                                                                                                                                                  BP Mngadi      J Singh
                        LOAN REPAYMENT PROPOSAL BY PROF XULU                               THAT Prof Xulu be allowed to pay R8000.00 per month installments including interest at the prime rate; and                                        Implemented

                                                                                           THAT the previous resolution be rescinded and should Prof Xulu fail to honor the above, it be reversed;
          April    17 FINANCE POLICIES                                                     THAT the following Finance Policies be adopted:                                                                        DM Shandu     N Reddy      Implemented
                                                                                           1. Draft Banking and Investment Policy
                                                                                           2. Draft Fixed Asset Management Policy
                                                                                           3. Draft Risk Management Policy
                                                                                           4. Draft Tariff Policy
                        NOTIFICATION OF FUNDING APPROVAL FROM NATIONAL
                        TREASURY THROUGH THE NEIGHBOURHOOD DEVELOPMENT THAT the grant funding from the National Treasury through the Neighbourhood Development Partnership Grant                                   N Reddy     BP Mngadi
                        PARTNERSHIP GRANT: ROUND 3                     be accepted;                                                                                                                                                          Implemented
                                                                       THAT the Municipal Manager be given authority to sign the necessary agreements with the National Treasury for
                                                                       the acceptance of the grant funding.
                                                                       THAT the necessary procurement be done in terms of the Supply Chain Management Policy for the
                                                                       implementation of the project.
                                                                       THAT Director: Technical Services be nominated to attend the first briefing meeting on the Neighbourhood
                                                                       Development Partnership Grant to be held in Pretoria on 24 April 2008 and any future meetings relating to this
                                                                       project.
                        FINANCIAL RECOVERY PLAN                        THAT the financial recovery plan be adopted.                                                                                                J Singh      N Reddy      Implemented
                        SDBIP REPORT ON THE THIRD QUARTER              THAT the third report of the SDBIP‟s be adopted;                                                                                           BP Mngadi    DM Shandu     Implemented

                        REQUEST FOR OFFICE ACCOMODATION BY ILEMBE DISTRICT THAT the request for office accommodation in the form of a container to be placed at Public Safety and Security DM Shandu                             J Singh
          May      12
                        MUNICIPALITY                                       Offices site by Ilembe District Municipality be accepted;                                                                                                         Implemented
                                                                           THAT a formal rental agreement be entered into for this site and other premises at R30.00 per square meter and
                                                                           R400.00 for water and electricity per site per month; and
                                                                           THAT the agreement be effected from the 1st of July 2008.

                                                                                           THAT the above matter be put on hold pending further investigation by Management on the applicable legislation          J Singh     DM Shandu
                        VACANT LAND LOT 159 AND 165 PADIANAGAR                             to be followed for this committee to take an informed decision and report back when finalized.                                                    Implemented
                                                                                           THAT a month to month contract with North Coast Times, until this municipality is able to equip for its in-house        J Singh     DM Shandu
                        NORTH COAST TIMES CONTRACT                                         layout software in the next 2008/2009, be approved.                                                                                               Implemented
                                                                                           THAT the financial support of R200 000.00 for the implementation of the Ndulinde Cultural Village Project be            N Reddy       J Singh
                        LED PROJECT NDULINDE HILLS PE-FEASIBILITY STUDY                    accepted; and                                                                                                                                     Implemented
                                                                                           THAT the Municipal Manager be authorized to sign the Memorandum of Agreement and related documents on
                                                                                           behalf of the municipality.
          May      22 SPATIAL PLANNING GRANT FUNDING FOR FINANCIAL YEAR                                                                                                                                            N Reddy    MDMaphumulo
                      2008/2009                                         THAT the grant funding of R100 000.00 for the purposes of LUMS and SDF projects be accepted; and                                                                     Implemented
                                                                        THAT the Municipal Manager be authorized to sign the funding agreement.

                                                                             THAT the in terms of Sections 59 to 65 (Part 3 – Delegation System) of the Local Government: Municipal
                                                                             Systems Act, 2000 read with the relevant provisions of the Local Government Municipal Structures Act, Act 117                        BP Mngadi     N Reddy
                        DELEGATION OF POWERS TO THE MAYOR, MUNICIPAL MANAGER of 1998 and the Local Government Municipal Finance Management Act, Act 56 of 2003, the Municipal Council of
                        AND OFFICIALS                                        Mandeni Municipality hereby approves and adopt the delegation system;                                                                                           Implemented
                                                                             THAT the delegation system replaces the delegation system adopted in 2002; and
                                                                             THAT the Municipal Manager include (four) 4 main parties represented in Council.
                                                                                                                                                                                                                  BP Mngadi    DM Shandu
                        IDENTIFICATION OF THE ALTERNATIVE SITE FOR A SPORTSFIELD THAT the Ndulinde area be considered as an alternative site for the funding of the sports field; and                                                        Implemented
                                                                                 THAT the Municipal Manager be authorized to sign the funding agreement.
                        NETHERLANDS LOCAL GOVERNMENT CAPACITY BUILDING THAT the Netherlands Local Government Capacity Building Programme for middle and senior managers be                                        BP Mngadi     N Reddy
                        START-UP MEETING                                         supported;                                                                                                                                                  Implemented
                                                                                THAT authority be given to the Municipal Manager to sign the Memorandum of Agreement to be entered into
                                                                                between the Mandeni Municipality, KZN Department of Local Government and Traditional Affairs and SAMDI;
                                                                                and
                                                                                THAT the Manager: Corporate Services check with the Department of Local Government if it is possible to
                                                                                empower the Councillors

 June     5    WRITE OFFS – HIGH VIEW PARK                                      THAT the amount of R4, 773, 997-61 arrear rates for Highview Park be written off; and                               N Reddy      BP Mngadi    Pending
                                                                                THAT the Department of Housing be approached to finance this write off.
                                                                                THAT the Municipal Manager be delegated authority to sign the Service Level Agreement and any other                BP Mngadi      N Reddy
               YOUTH ADVISORY CENTRE                                            documents that maybe related to this matter.                                                                                                  Implemented
               DTLGA QUESTIONNAIRES                                             THAT the content of the questionnaire be adopted.                                                                  BP Mngadi      N Reddy     Implemented

 June     26 OUTSTANDING PERFORMANCE BONUS FOR SECTION                     57 THAT performance bonuses as outlined be paid by the second week of July 2008 to allow proper closure of the DM Shandu               J Singh
             EMPLOYEES FOR 2006/2007 FINANCIAL YEAR                           books for the current financial year.                                                                                                           Implemented
             CREDIT CONTROL AND DEBT MANAGEMENT POLICY                        THAT the Credit Control and Debt Management Policy be approved.                                             BP Mngadi               N Reddy     Implemented
                                                                                                                                                                                                   BP Mngadi     DM Shandu
               DATA CLEANSING (COLLECTION)                                      THAT the Ward Councillors and Ward Committee members help in collecting information from ratepayers,                                          Implemented

                                                              THAT the Ward Committee members be paid R2.00 per duly completed form at the end of the exercise; and
                                                              THAT the forms be distributed via the Ward Councillors for verification.
               INDIGENT WRITE OFF                             THAT the indigent write-off be approved.                                                                         DM Shandu                          N Reddy     Implemented
                                                              THAT the annual salary packages for Section 57 employees be increased by 10.9% in the 2008/2009 financial DM Shandu                                BP Mngadi
             ANNUAL INCREASE FOR SECTION 57 EMPLOYEES         year;                                                                                                                                                           Implemented
                                                              THAT increases be linked to the CPIX depending on the financial situation of the Municipality at the end of June
                                                              every year.
             DISPOSAL OF ASSETS                               THAT the disposal of assets be accepted.                                                                         Unanimously                                    Implemented
             PROPOSED EXTENSION OF TUGELA MOUTH TOWN PLANNING THAT the Mandeni Local Municipality resolves in terms of Section 44 (2A) to prepare a Town Planning Scheme BP Mngadi                                J Singh
             SCHEME BOUNDARY                                  for Tugela Mouth and the surrounding area;                                                                                                                      Implemented
                                                              THAT the Municipality‟s resolution be forwarded to the Planning and Development Commission for its urgent          J Singh                         DM Shadu
                                                              attention; and
                                                              THAT a Town Planning Scheme Map and Document be prepared as a second phase to bring town planning
                                                              control over the area.
 July     10 DRAFT SDBIPs FOR 2008/2009                       THAT the draft SDBIPs for 2008/2009 financial year be adopted                                                      J Singh                         DM Shandu    Implemented
                                                                           th                                                                                                    J Singh                          N Reddy
             4TH QUARTERLY REPORT ON 2007/2008 SDBIPs         THAT the 4 quarterly report on 2008/2009 SDBIPs be adopted.                                                                                                     Implemented

 July     24 MUNICIPAL MANAGER’S          END   OF   THE   YEAR   (2007/2008)                                                                                                                        J Singh     DM Shandu
             PERFORMANCE REPORT                                                 THAT performance report of the Municipal Manager for 2007/2008 be accepted; and                                                               Implemented
                                                                                THAT the Mayor assesses the performance of the Municipal Manager and produce a report.
               VACANT LAND: LOT 159 AND 165 PADIANAGER                          THAT the request for municipal waiver of penalties                                                                 DM Shandu      J Singh     Implemented
                                                                                not be supported to avoid similar request to the municipality.
               ELECTRICITY TARIFF                                               THAT the electricity revised budget be approved; and                                                               DM Shandu      J Singh     Implemented
                                                                                THAT the tariffs on electricity be
                                                                                increased by an average of 32,6% as per NERSA guideline increase.

August    8                                                                     THAT this item be deferred to the next Executive Committee because they need more time to deliberate on this        N Reddy       J Singh
               SUBSIDIZED VEHICLES MISS S NTULI AND MISS T SAMUELS              matter.                                                                                                                                       Implemented


                                                                                THAT R32 000.00 be used from the LED vote to pay for the expenses relating to the launch of Mandeni Youth
                                                                                                                                                                                          BP Mngadi              DM Shandu
               PROGRESS REPORT AND LAUNCH OF MANDENI YAC                        Advisory Centre;                                                                                                                              Implemented

                                                                                THAT the budget of R32 000.00 be allowed to be flexible up to R50 000.00 to cover the launch.

                                                                                THAT 21 August 2008 be considered as the date for the launch of Mandeni Youth Advisory Centre and invitation
                                                                                be extended to all relevant stakeholders;
                                                                                THAT the Executive Committee authorize the changed utilization of the electricity grant funding received from the
                                                                                KwaZulu-Natal Department of Local Government and Traditional Affairs during February 2007 as per their letter DM Shandu        DM Maphumulo
               CONDITIONAL GRANT FUNDING: ELECTRICITY: PROPOSED RE              dated 20 May 2008.                                                                                                                            Implemented
               ALLOCATION
               REQUEST FOR SPONSORSHIP                                          THAT the Executive Committee regret the request for sponsorship however wishing                                     N Reddy       J Singh     Implemented




                                                                                                                                                                                                     J Singh     DM Shandu
               INSTALLATION CEREMONY OF INKOSI                                  THAT the municipality contribute an amount of R5000.00 ex public functions allocation towards this ceremony.                                  Implemented

                                                                                                                                                                                                     J Singh      N Reddy
               PROPOSED SUPPORT FOR DEVELOPMENT IN MACAMBINI AREA               THAT the Executive Committee support the proposed Ruwaad development in Macambini area; and                                                   Implemented


                                                                                THAT the Executive Committee confirms that the proposed development conforms with Mandeni IDP and the
                                                                                proposed use of property is in accordance with Mandeni‟s Siyaya Coastal Development Framework Plan

August    21 CONDITIONAL GRANT FUNDING FOR COMMUNITY LIBRARY:                                                                                                                                       N Reddy       J Singh
             INTERNET FACILITIES IN LIBRARIES FOR THE PUBLIC  THAT Mandeni Municipality accept the conditional grant;                                                                                                         Implemented


                                                                                THAT the Municipal Manager be authorized to sign the memorandum of agreement on behalf of the municipality;

                                                                                THAT the salary of the Cybercadet and the maintenance of the computers be the responsibility of the Municipality
                                                                                in 2010/2011 Financial Year; and

                                                                                THAT the position of the Cybercadet be advertised internally first.

               REPORT ON THE PERFORMANCE OF THE MUNICIPAL MANAGER
               FOR 1007/2008                                      THAT the report on the performance of the Municipal Manager for 2007/2008 be adopted.                                            DM Shandu J Singh          Implemented


                                                                                THAT the two female traffic officers be paid allowance up to the amount of R72 000.00 as previously approved DM Shandu            N Reddy
               SUBSIDIZED VEHICLES MISS S NTULI AND MISS T SAMUELS              by Council in 1999 and by present Executive Committee on 03/05/2007 as from the 1st September 2008; and                                       Implemented
                                                                                THAT the Municipal Manager review the policy and liaise with other municipalities to check if they are still using
                                                                                the same procedure and report back to this committee with immediate effect.
                                                                                                                                                                                                   DM Shandu      N Reddy
               WRITE OFF HIGHVIEW PARK HOUSING                                  THAT the outstanding debt amounting to R5, 343,650.73 on Highview Park housing debtor‟s be written off.                                       Implemented

               BUDGET PREPARATION PROCESS                                       THAT the budget preparation process be approved.                                                                   DM Shandu     BP Mngadi    Implemented

               VOTE OVERSPENDING 2007/2008 BUDGET                               THAT this item be deferred to Finance Portfolio Committee for deliberation                                         DM Shandu     BP Mngadi    Implemented

                                                                                THAT the rates to the amount of R2, 144 993.75 outstanding on R293 houses be written off. It being noted that DM Shandu          BP Mngadi
               WRITE OFF OF RATES R 293 HOUSES                                  provision was made to cover these outstanding amounts as doubtful debts; and                                                                  Implemented

                                                                                THAT the Mayoral Imbizo be coordinated together with the offices of the Speaker and the Municipal Manager to
                                                                                inform the community.


               PROVINCIAL LAUNCH OF FACILITIES AND HAND OVER                    THAT an amount of R20 000.00 be made available from the allocation of sport and recreation to cater for this DM Shandu           BP Mngadi
                                                                                launch.                                                                                                                                       Implemented
               WOMEN’S MONTH PRAYER                                             THAT an amount of R5 000.00 be made available from 011515 5530 000 allocation for the above.                 DM Shandu           BP Mngadi    Implemented
                                                                                THAT the outstanding debt on
August    27                                                                     Highview housing debtors be written                                                                         DM Shandu           BP Mngadi
               ELECTRICITY TARIFF                                                off; and                                                                                                                                     Implemented
                                                                                THAT Mayoral Imbizo be organized
                                                                                 to inform the community
                                                                                THAT rates to the amount of R2 144 993.75 outstanding on R293 houses be written off. Provision was made
                                                                                enough to cover these outstanding as doubtful debts; and
                                                                                THAT Mayoral Imbizo be organized to inform the community.
                                                                                THAT the Budget Preparation Process Timetable be approved.
                                                                                THAT the electricity revised budget be approved; and
                                                                                THAT the tariffs on electricity be
                                                                                increased by an average of 32,6%
                                                                                as per NERSA guideline increase.
                                                                                                                                                                           BP Mngadi                             DM Shandu
               IDP PROCESS PLAN 2008/09                         THAT the IDP Review Process Plan for the financial year 2008/2009 be approved subject to public comments;                                                     Implemented
                                                                THAT councilors prioritize and adhere to the dates as contained in the IDP Process Plan; and
                                                                THAT Council notes the content of the IDP Review Process Plan 2008/09 and make meaningful contribution
                                                                where necessary.
               CONSTITUTION OF EVALUATION PANELS FOR SECTION 57 THAT the following be nominated as representatives on a evaluation panel for the annual performance of the BP Mngadi                             DM Shandu
October   8
               EMPLOYEES                                        Municipal Manager:-                                                                                                                                           Implemented
                                                                1. The Mayor
                                                                2. Cllr N Reddy
                                                                3. Municipal Manager of KwaDukuza Municipality
                                                                4. Chairperson of the Audit Committee
                                                                5. Ward Committee member (name to be submitted by the Mayor)
                                                                                       THAT the following be nominated as representatives on a evaluation panel for the annual performance of the
                                                                                       managers reporting directly to the Municipal Manager:-

                                                                                       1. Municipal Manager
                                                                                       2. The Mayor
                                                                                       3. Municipal Manager of Ndwedwe Municipality
                                                                                       4. Chairperson of the Audit Committee



                                                                                                                                                                                                             BP Mngadi   DM Shandu
                       FUNDING FOR CORRIDOR DEVELOPMENT INITIATIVES                    THAT the grant funding of R3m for the Establishment of Beach Facilities in Tugela Mouth be accepted;                                          Implemented

                                                                                       THAT the grant funding of R1.3m for the Town Planning Specialist Support be accepted;

                                                                                       THAT the Municipal Manager be given authority to sign the agreement for grant funding for the Establishment of
                                                                                       Beach Facilities in Tugela Mouth; and

                                                                           THAT the Municipal Manager be given authority to sign the agreement for grant funding for the Town Planning
                                                                           Specialist Support
                       REQUEST FOR FINANCIAL SUPPORT TO PAY FOR THE BUS TO
                       TRANSPORT COUNCILLORS AND STAFF TO UMHLATHUZE THAT funds from the Sports and Recreation vote be utilized to finance the trip to Richards Bay by councilors and                         N Reddy     J Singh
                       MUNICIPALITY: 18 OCTOBER 2008                       officials of Mandeni Municipality on 18 October 2008.                                                                                                     Implemented
                       TRANSFER OF PERSONNEL HEALTH SERVICES TO THE                                                                                                                                           N Reddy     J Singh
                       DEPARTMENT OF HEALTH                                THAT the municipal Health Services be not retained;                                                                                                       Implemented

                                                                                       THAT the Service Level Agreement be adopted subject to any changes that may be made by the Technical
                                                                                       Committee; and

                                                                                       THAT the Municipal Manager be delegated authority to sign the Service Level Agreement on behalf of the
                                                                                       Mandeni Municipality and make any changes that may suit this Municipality.
                                                                                       THAT the SDBIPs for July to September 2008 be accepted in principle and be submitted to the respective                BP Mngadi   DM Shandu
                       SDBIPs FOR JULY – SEPTEMBER 2008                                committees for deliberations.                                                                                                                 Implemented
                                                                                                                                                                                                             BP Mngadi   DM Shandu
                       ACCEPTANCE OF THE DBSA PROJECT                                  THAT the DBSA Project be accepted for 3 years and thereafter be absorbed by the Municipality; and                                             Implemented

                                                                                       THAT management be tasked to decide on functions to be included in this project.
                                                                                       THAT the report on the performance
                     REPORT ON THE PERFORMANCE OF THE                                  of the Municipal Manager for                                                                                          BP Mngadi    J Singh
                      MUNICIPAL MANAGER FOR 2007/2008                                  2007/2008 be adopted.                                                                                                                         Implemented
                     PROPOSED MERGER OF THE JOINT MUNICIPAL PENSION FUND
        October   15 (RETIREMENT) WITH THE NATAL JOINT MUNICIPAL PENSION THAT the elected representatives attend the Proposed Merger of Pension Funds Meeting to be held in the City DM Shandu                           BP Mngadi
                     FUND (SUPERANNUATION)                               Auditorium – Durban on 20 October 2008.                                                                                                                     Implemented

                     RULES FOR THE MANAGEMENT AND ADMINISTRATION OF THE
                     NATAL JOINT MUNICIPAL PENSION FUND (SUPERANUATION
                     (NJMPF(S),  NATAL   JOINT    MUNICIPAL PENSION  FUND                                                                                                                                    BP Mngadi   DM Shandu
                     (RETIREMENT) (NJMPF AND KWAZULU-NATAL JOINT MUNICIPAL
                     PROVIDENT FUND (KZNJMPF): ELECTION OF REPRESENTATIVES
                     TO THE GENERAL COMMITTEE                              THAT the status quo remain; and                                                                                                                           Implemented
                                                                           THAT Cllr TV Mdletshe be replaced by Cllr SS Mdletshe.
                      APOLOGY FOR CLLR PM MTHEMBU                          THAT the IEC continue with the process as required by law.                                                                         J Singh    BP Mngadi   Implemented
                     (A) COUNCIL REPORT IN MATTER OF CLLR MD MAPHUMULO VS
        October   22 THE STATE:MURDER OR ALTERNATIVELY CONSPIRACY TO                                                                                                                                         DM Shandu   BP Mngadi
                     MURDER – NYONI SAPS CAS 08/06/2007                    THAT the decision of the Director of Public Prosecutions be noted;                                                                                        Implemented

                       THE STATE VS CLLR MD MAPHUMULO: COUNT 1 & 2 –                   THAT Council consider the fact that it was going to be improper and unconstitutional to comply with the Local
                       POSSESSION OF FIREARMS AND AMMUNITIONS WITHOUT A                Government Municipal Systems Act 32 of 2000 section 13 and 14 (1) of schedule 1, (the code of conduct for
                       LICENSE PERMIT OR AUTHORITY (ACT 60 OF 2000 FIREARMS            councilors) whilst the matter was subjudica (as investigations were still on and the Court at the time had not yet
                       CONTROL ACT READ WITH SEC 120 (1) (a): GINGINDLOVU SAPS         made its findings), as any actions yet were going to defeat the rule of natural justice - “Innocent until proven
                       CAS 47/6/2007 CASE 195/07 MTUNZINI COURT                        guilty”; and
                                                                                       THAT the decision of the Director of Public Prosecutions be reported to the MEC for Local Government and
                                                                                       Traditional Affairs.

                                                                                       THAT Cllr DM Maphumulo has breached the code of conduct for Councillors especially section 2 (a) and 2 (b) of
                                                                                       schedule 1 contained in the the Local Government Municipal Systems Act 32 of 2000 in that:
                                                                                       (a) Cllr DM Maphumulo has performed his functions in bad faith, dishonestly and in a non-transparent manner;
                                                                                       and
                                                                                       (b) Cllr DM Maphumulo has not acted in the best interest of the municipality as his actions have compromised
                                                                                       the credibility and integrity of the municipality;
                                                                                       THAT the MEC for Local Government and Traditional Affairs be requested to remove Cllr DM Maphumulo from
                                                                                       the office as a Counicllor with immediate effect; and

                                                                                       THAT Council acknowledge and accept that it was going to be improper and unconstitutional to comply with the
                                                                                       Local Government Municipal Systems Act 32 of 2000 section 13 and 14 (1) of schedule 1, (the code of conduct
                                                                                       for councilors) whilst the matter was subjudica (as investigations were still on and the Court had not at that time
                                                                                       made its findings), as any actions yet were going to defeat the rule “Innocent until proven guilty”.
       December   4    PROPOSED 2009 COUNCIL CALENDAR                                  THAT the proposed 2009 Council calendar be adopted; and                                                                J Singh    BP Mngadi   Implemented

                                                                                       THAT the Council go on recess from 11 December 2008 till 07 January 2009
                                                                                       THAT all employees be granted vacation leave for the 2nd of January 2009 on the proviso that they will all DM Shandu               J Singh
                       BLANKET GRANTING OF VACATION / DAY OFF                          complete application for leave forms.                                                                                                         Implemented
                                                                                                                                                                                                             DM Shandu   MS Mdunge
                       PERFORMANCE EVALUATION OF THE CHIEF FINANCIAL OFFICER           THAT the Chief Financial Officer be awarded 6% on his performance evaluation.                                                                 Implemented
                       PERFORMANCE EVALUATION OF THE DIRECTOR: TECHNICAL                                                                                                                      N Reddy                    MS Mdunge
                       SERVICES                                                        THAT the Director: Technical Services be awarded 8% on his performance evaluation.                                                            Implemented
                       PERFORMANCE EVALUATION OF THE DIRECTOR: CORPORATE               THAT the score for the Director: Corporate Services was below the required score to allow him for the MS Mdunge                   DM Shandu
                       SERVICES                                                        performance bonus.                                                                                                                            Implemented
                                                                                                                                                                                                             DM Shandu    N Reddy
                       PERFORMANCE EVALUATION OF THE MUNICIPAL MANAGER                 THAT the Municipal Manager be awarded 7% on his performance evaluation.                                                                       Implemented



       December   15 BUSINESS PLAN AND AGREEMENT FOR DEVELOPMENT AND THAT the Business Plan for development and Planning Shared Services within Ilembe District Municipality be                               N Reddy    DM Shandu
                     PLANNING SHARED SERVICES                        adopted and option 1 be preferred for implementation;                                                                                                           Implemented
                                                                     THAT Mandeni Municipality enter into agreement with other Ilembe family of municipalities on Development and
                                                                     Planning Shared Services; and

                                                                                       THAT the Municipal Manager be authorized to sign the agreement and all the other related documentation.
                                                                                       THAT the proposed 2009 Council calendar be adopted, with a proviso that the Councilliors be informed if there
                                                                                       are changes on Council meetings; and
                                                                                       THAT the Council go on recess from 11 December 2008 till 07 January 2009.
                                                                                       THAT Council resolves on the 95% to be recommended to the MEC for payment of Councillors‟ salaries,
                                                                                       allowances and benefits.
2009    January   22 ANNUAL REPORT 2007/2008                                           THAT the Annual Report for 2007/2008 financial year be adopted; and                                           DM Shandu            J Singh    Implemented
                                                                                       THAT the annual report be advertised with the intention of inviting comments from the community.
                                                                                       THAT the law be allowed to take its course through SAPS regarding persons that have been arrested for house DM Shandu              J Singh
                       LOT 30 DUNBARTON ESTATE FARM HOUSE                              breaking and theft at the above farm house..                                                                                                  Implemented
                       ADJUSTMENT BUDGET 2008/2009                                     THAT the adjustment budget be adopted.                                                                        DM Shandu            N Reddy    Implemented
                       AMENDMENT TO THE SECTION 57 EMPLOYMENT                          THAT this item be deferred to the next Executive Committee meeting.                                            J Singh             N Reddy    Implemented
                       CONTRACTS
                       VEHICLE ALLOWANCE FOR SENIOR ELECTRICIAN                        THAT this item be deferred to the next Executive Committee meeting.                                                    J Singh    BP Mngadi   Implemented

                                                                                       THAT the above matter be put on hold until a resolution regarding the 6% issue is submitted to this Committee. It
       February   11                                                                   being noted that the report must also include the names of the occupants and street addresses of the affected Unanimously
                       MARKET RELATED RENTALS ON COUNCIL OWNED HOUSES                  houses.                                                                                                                                       Implemented
                       MID YEAR ASSESSMENT                                             THAT the Mayor must:-                                                                                             DM Shandu        J Singh    Implemented
                                                                                       (i)         Note the content of the report;
                                                                                       (ii)       Prepare adjustment budget for tabling in Council by the end of February 2009 in compliance with the
                                                                                       requirements of Section 28 of the MFMA; and
                                                                                       (iii)      Revise the projections of revenue and expenditure in the SDBIP to reflect the adjustments to the
                                                                                       annual budget.

                                                                                       THAT no subsidies be given to newly appointed Protection Services Officers with effect from 1st February 2009; Unanimously
                       VEHICLE ALLOWANCE FOR TRAFFIC STAFF                             and                                                                                                                                           Implemented

                                                                             THAT instead in future, the municipality cars be allocated to this section.
                       REPORT ON THE SDBIP’s OCTOBER – DECEMBER 2008 AND THE                                                                                                                                 DM Shandu    N Reddy
        March     6
                       REVISED SDBIP’s FOR 2008/2009                         THAT report on the SDPBIP‟s October to December 2008 and the revised SDBIP‟s for 2008/2009 be adopted.                                                  Implemented

                       REMUNERATION OF THE AUDIT COMMITTEE MEMBERS                     THAT the Audit Committee members be paid as follows:-                                                                  J Singh    DM Shandu   Implemented

                                                                                       Chairperson = R1 900.00
                                                                                       Members = R1 200.00
March   19                                                                                                                                                                                            Unanimously
             REQUEST TO USE ACTIVITIES ROOM – SUNDUMBILI LIBRARY                THAT permission to use activities room at Sundumbili Library be granted to the applicant.                                                          Implemented


                                                                                THAT the allocation of a vehicle allowance to the Senior Electrician, Mr SS Msweli as an essential user with a DM Shandu                J Singh
             VEHICLE ALLOWANCE FOR SENIOR ELECTRICIAN                           kilometer allowance of 1167 km per month with effect from 01 February 2009 be approved.                                                            Implemented


April   30                                                                      THAT the market related rentals for all staff occupying council houses be implemented with effect from end of           J Singh         N Reddy
             MARKET RELATED RENTALS ON COUNCIL OWNED HOUSES                     February 2009; and                                                                                                                                 Implemented
                                                                                THAT the part of the resolution that provided for rental based on 6% of employee‟s basic salary taken in 1995 be
                                                                                rescinded.
             MANDATE FOR SALARY AND WAGE NEGOTIATIONS FOR 2009                                                                                                                                         N Reddy         DM Shandu
             /2014 FINANCIAL YEARS                             THAT the mandate of Mandeni Municipality be as follows:                                                                                                             Implemented

                                                                         A multi-year agreement with a duration of 5 years;
                                                                         CPI should be the primary factor in determining the increases in salaries;
                                                                         Increases should be equal to CPI or a percentage of the CPI;
                                                                         Factors including affordability and comparability should be considered;
                                                                         Any dispute arising from the process of negotiations on salaries must be resolved through process of
                                                                  arbitration;
                                                                         Salary and Wages should be linked and implemented simultaneously with the Wage Curve Draft Collective
                                                                  Agreement; and
                                                                          Incorporation of other benefits (i.e. medication aid for low income group, post retirement medical
                                                                  scheme, etc, to the extent they have financial implications. Note that both these matters are subject to the further
                                                                  negotiations.
                                                                  THAT tenders be called for service providers to perform speed timing operations and back office duties for the         N Reddy                       DM Shandu
             TMT – TERMINATION OF CONTRACT                        municipality as per guidelines prescribed by the Directorate of Public Prosecutions.                                                                             Implemented
                                                                  THAT the report dated 5 March 2009 by the office of the Municipal Manager, on the subject of damage to
             STORM DAMAGE TO THE MANDENI MUNICIPALITY AREA ON THE property and infrastructure in Mandeni Municipality as a result of the sustained heavy rainfall on 28 February 2009
             28TH FEBRUARY 2009                                   be noted;                                                                                                            J Singh                      N Reddy        Implemented
                                                                  THAT it likewise be noted that the Municipality does not possess the resources required to alleviate, contain and
                                                                  minimize the effects of the damage caused by the sustained rainfall to deal with the destructive and other effects
                                                                  of that event; and

                                                                                THAT application be made to the MEC for the Department of Local Government and Traditional Affairs for the
                                                                                Premier of KwaZulu Natal to declare, in terms of Section 41 of the Disaster Management Act, 2002 (Act 57 of
                                                                                2002), a state of disaster to exist in Mandeni Municipality and to issue directions necessary to assist and provide
                                                                                relief to the public in the Municipality as well as to deal with the destructive and other effects of the disaster.


             DRAFT BUDGET AND DRAFT IDP 2009/10                                 THAT the tabled draft budget and IDP be submitted to Council for adoption; and                                        MS Mdunge        BP Mngadi   Implemented

                                                                  THAT the Municipal Manager be authorized to proceed with procedures as stipulated in the MFMA.
                                                                  THAT all Portfolio Committees and Executive Committee meetings be put on hold till the elections are finalized
                                                                  due to the politician‟s workload with a proviso that the special meeting be convened if there are urgent matters                     N Reddy        MS Mdunge
             EXECUTIVE COMMITTEE AND PORTFOLIO COMMITTEE MEETINGS that need to be attended to.                                                                                                                                     Implemented
                                                                                                                                                                                                      MS Mdunge        DM Shandu
             PAYMENTS OF PERFORMANCE BONUSES (2007/2008)                        THAT performance bonuses be paid as resolved by the Executive Committee of 04 December 2008 as follows:                                            Implemented
                                                                                Municipal Manager (7% of the total package)
                                                                                Chief Financial Officer (6% of the total package)
                                                                                Director: Technical Services (8% of the total package)

                                                                                THAT the Mandeni Municipality Executive Committee give its principle support to the proposed development
                                                                                subject to successful compliance with the statutory requirements in terms Section 57 of the Town Planning DM Shandu                     J Singh
             PROPOSED SASOL FILLING STATION                                     Ordinance as amended;                                                                                                                              Implemented


                                                                                THAT the Mandeni Municipality expresses its in principle support of the development of a petrol filling station and
                                                                                associated infrastructure subject to Environmental Authorization by the competent authority; and

                                                              THAT the content of the report be noted.
                                                              THAT the Performance Management System Report (2007/2008) as presented by the Performance Audit
             AUDIT COMMITTEE REPORT ON PERFORMANCE MANAGEMENT Committee be adopted with a proviso that the income generation through property rates act be reviewed and                                 J Singh         N Reddy
             SYSTEM                                           develop a strategic plan.                                                                                                                                            Implemented

             SITTING OF COUNCIL FORUMS                                          THAT the relevant department provide secretarial for the purpose of minutes taking; and                                 J Singh         N Reddy    Implemented

                                                                                THAT the Public Participations Officer does co-ordination, venue bookings and other logistical requirements.

May     7                                                                                                                                                                                             DM Shandu        BP Mngadi
             PURCHASE OF PLANT FOR ROAD REPAIRS                                 THAT the purchase of a TLB and Motor Grader be approved from the surplus funds on the current 08/09 budget.                                        Implemented

             MEMORANDUM OF AGREEMENT TO BE ENTERED INTO WITH THE
             ILEMBE DISTRICT MUNICIPALITY FOR THE REINSTATEMENT OF                                                                                                   DM Shandu                                          N Reddy
             ROADS AFTER REPAIRS TO WATER AND SANITATION THAT the Memorandum of Agreement with the Ilembe District Municipality for the reinstatement of roads after
             INFRASTRUCTURE                                        repairs to water and sanitation infrastructure be approved;                                                                                                     Implemented

                                                                                THAT a similar Memorandum of Agreement be pursued with other entities providing services through
                                                                                infrastructure on Municipal property within the Municipality; and

                                                                                THAT the Municipal Manager be authorized to sign the agreement.

             POLICY: OPERATION AND USAGE MAINTENANCE                            THAT the policy for operation and usage of Municipal vehicles dated April 2009 be adopted;                            BP Mngadi         N Reddy    Implemented
                                                                                THAT this policy replace the existing policy in place; and
                                                                                THAT the workshop for Councillors and employees be arranged.

             INDIGENT REGISTER UPDATE                                           THAT the indigent register update be put on hold until the verification process is finalized; and                     DM Shandu         N Reddy    Implemented

                                                                                THAT all Councillors be part of the verification process
             BUDGET RELATED POLICIES                                            THAT the rates policy be amended; and                                                                                  N Reddy         DM Shandu   Implemented

                                                                                THAT the Draft Budget policy be recommended to Council for adoption.
             SDBIPs QUARTERLY REPORT ENDING MARCH 2009                          THAT the SDBIPs reports for the quarter ending March 2009 be adopted.                                                 DM Shandu         J Singh    Implemented

             REQUEST FOR PARTNERSHIP WITH THE SUNDUMBILI CHC                    THAT the request for partnership with the Sundumbili CHC be accepted; and                                             DM Shandu         J Singh    Implemented

                                                                                THAT a contribution of 2 buses which could not exceed an amount of R10 000.00 be made.

                                                                                THAT the Mandeni Strategic Workshop be approved on condition that different dates are identified and cheaper
             MANDENI STRATEGIC WORKSHOP                                         accommodation is found;                                                                                      DM Shandu N Reddy                     Implemented
                                                                                THAT the Executive Committee members and Management fundraise for this workshop so as to accommodate
                                                                                all Councilors; and
                                                                                THAT date for this workshop be determined by the quotations and donations received.

             APPLICATION FOR FINANCIAL ASSISTANCE TO ATTEND
             EXECUTIVE   LEADERSHIP    MUNICIPAL DEVELOPMENT THAT the Executive Committee give permission for Cllr SB Zulu to attend Executive Leadership Municipal
             PROGRAMME BY CLLR SB ZULU                       Development Programme Training;                                                                        BP Mngadi                                       DM Shandu      Implemented

                                                                                THAT the Executive Committee give permission for course cost and other related expenses; and

                                                                                THAT Cllr SB Zulu will have to pay the money back if he fails the course.
June    4
             COMPLIANCE WITH THE AG’S REPORT AND OTHER LEGISLATION              THAT the Auditor General‟s report be adopted.                                                                         J Singh     BP Mngadi        Implemented
             REVIEW: DISCIPLINARY AND APPEALS COMMITTEES                        This item was deferred to Local Public Administration and Human Relations Portfolio Committee                         Unanimously
             DRAFT SDBIPs FOR 2009/2010                                         THAT the draft SDBIPs for 2009/2010 be adopted.                                                                       DM Shandu J Singh            Implemented
             ADDITIONS TO THE PARK HOMES                                        This item was deferred to Finance Portfolio Committee.                                                                Unanimously                  Implemented

June    19 CONTRACT FOR NHLANGOTHI DEVELOPMENT SERVICES                         THAT the Municipality identify alternative land for the beneficiaries                                                  DM Shandu        N Reddy    Implemented
           MANDENI MUNICIPALITY / SPARKS MOTORS                                 THAT R150 000.00 be settled on basis that taxed or agreed costs are paid.                                               J Singh        DM Shandu   Implemented
           MANAGER’S PERFORMANCE CONTRACT FOR 2009/2010                         THAT this item be deferred to the next meeting.                                                                       Unanimously                  Implemented
              HIGH COURT APPLICATION: KWANALU VS MINISTER FOR
           PROVINCIAL AND LOCAL GOVERNMENT AND 27 OTHERS
           (INCLUDING 22 MUNICIPALITIES                                         THAT the Executive Committee support the Minister in defending the case;                                              DM Shandu J Singh            Implemented

                                                                                THAT KwaNaloga be mandated to act on its behalf in the coordination of the submission by all 22 municipalities;
                                                                                and

                                                                               THAT the Municipality join other 21 municipalities in a joint submission.
              INTERNAL AUDIT REPORT                                            THAT the Internal Audit Report be adopted.                                                                               J Singh         N Reddy    Implemented
July    9    MUNICIPAL MANAGER’S         PERFORMANCE        CONTRACT       FOR THAT the Performance Contract for the Municipal Manager for 2009/2010 be accepted and authority be given to             N Reddy         DM Shandu
             2009/2010                                                         the Mayor to sign the contract on behalf of Council.                                                                                                Implemented
                     CERTIFICATE PROGRAMME IN MANAGEMENT DEVELOPMENT FOR THAT the Municipal Manager be permitted to attend the Certificate Programme in Management Development for  N Reddy                                DM Shandu
                     MUNICIPAL FINANCE                                   Municipal Finance.                                                                                                                                            Implemented
                     CONCILIATOR’S PROPOSAL: SALARY DISPUTE              THAT the Facilitator‟s Proposal as set out hereunder be accepted:                                         MS Mdunge                               BP Mngadi   Implemented
                                                                         1.   WAGE AND SALARY
                                                                         1.1 Year 1 (2009/2010): 11.5%
                                                                         1.2 Year 2 (2010/2011): CPI average of February 2009 to January 2010 PLUS 1,5%
                                                                         1.3 Year 3 (2011/2012): CPI average of February 2010 to January 2011 PLUS 2%

                                                                                   2.   ESCAPE CLAUSE

                                                                                   Like was the case in the previous Conciliator‟s Proposal, if actual inflation in March each year (from2010) is more
                                                                                   than the percentage by which salaries must increase, Municipalities must pay employees the greater)

                                                                                   3.   MINIMUM WAGE
                                                                                   A minimum wage of R3850

                                                                                   4.   HOUSING
                                                                                   The Housing Allowance be based on a maximum Housing bond of R100 000 for 2009/2010 and 2010/2011 and
                                                                                   R135 000 for 2011/2012 financial year.

                                                                                   5.    WAGE CURVE
                                                                                   The implementation of the wage curve to simultaneously with the wage and salaries take effect retrospectively as
                                                                                   from 1 July 2009. Should implementation be a challenge, provision is made for application for exemption for an
                                                                                   Arbitrator.

                                                                                   6.     FILLING OF VACANCIES
                                                                                   All funded, critical and essential posts be filled on or before 1 August 2010; after consultation with the appropriate
                                                                                   forum.

                                                                                   7.   RENTAL ALLOWANCE
                                                                                   That an investigation of feasibility of this be undertaken by the parties.
        July    22 DONATION – NDULINDE TRIBAL COURT                                THAT the Inkosi Mhlongo be requested to formally donate the building officially to the Municipality;                     N Reddy     MS Mdunge      Implemented

                                                                                   THAT the Municipality enters into an agreement with Public Library Services;

                                                                                   THAT the Municipality provides personnel once the building is upgraded and furniture in the next financial year
                                                                                   (2010/2011); and

                                                                                   THAT the Mayor and the Municipal Manager arrange a meeting with Inkosi Mhlongo to discuss the issue of
                                                                                   partnership

                     MEMORANDUM OF UNDERSTANDING: PROPOSED CEMETERY ON THAT the Memorandum of Understanding be accepted and the Municipal Manager sign it on behalf of the
                     SUB 1 OF SUB 50 OF RESERVE 7A NO. 15826           Municipality;                                                                                       MS Mdunge DM Shandu                                         Implemented

                                                                                   THAT a service provider be procured to obtain the necessary permit for the cemetery; and

                                                                                   THAT the Municipal Manager take the progress forward.
                     DRAFT IDP, BUDGET PROGRAM AND PROCESS PLAN                    THAT the draft IDP and Budget process plan 2010/2011 be adopted;                                                         DM Shandu J Singh          Implemented

                                                                                   THAT the draft IDP and Budget process 2010/2011 will make meaningful contribution where necessary be noted;
                                                                                   and

                                                                                   THAT the IDP/OPMS and Budget process plan 2010/2011 be adopted.

                     KWAZULU – NATAL PLANNING AND DEVELOPMENT PLAN                 THAT the contents of the KwaZulu – Natal Planning and Development Act and implications thereof be noted.                 J Singh     N Reddy        Implemented
                     REQUEST FOR THE USE OF 3Gs TO ACCESS INTERNET                 THAT the use of 3G‟s by Senior Management be approved; and                                                               J Singh     N Reddy        Implemented

                                                                                   THAT the Municipal Manager be authorized to sign the contracts with the Service Provider.
        July    29                                                                                                                                                                                          DM Shandu
                     LATEST PROPOSAL ON WAGE AND SALARY NEGOTIATIONS               THAT the further 1,5% in January 2010 in addition to the original 11,5% in July 2009;                                                BP Mngadi      Implemented

                                                                                   THAT the wage increases for year two and three remain the same as in the original proposal; and


                                                                                   THAT the minimum wage be R4000.00 per month effective from January 2010 while original R3 850.00 shall be
                                                                                   implemented in July 2009, that the maximum employer contribution towards home-owner shall be R110 000.00 for
                                                                                   2010/11 instead of the original R100 000.00 per the Conciliator‟s proposal.
      August    20 SALARY SCALE/STRUCTURE – 1 JULY 2009                            THAT the revised salary scale be adopted and be                                                              DM Shandu N Reddy                      Implemented
                                                                                   implemented as effective from 1 July 2009
                  REVISED AGREEMENT FOR THE PERFORMANCE OF LEARNERS
                  AND DRIVING LICENCE RENEWAL FUNCTIONS AT MANDENI
                  LOCAL MUNICIPALITY                                THAT the Revised Agreement for the performance of                                                           BP Mngadi N Reddy                                      Implemented
                                                                    learners and driving license renewal functions at Mandeni
                                                                    Local Municipality be accepted; and
                                                                    THAT the Municipal manager be authorized to sign the
                                                                    agreement.
     September 17 REPORT ON THE SDBIP FOR JULY 2008 – JUNE 2009     THAT the report on the SDBIP for July 2008 – June 2009 be adopted                                            BP Mngadi DM Shandu                                   Implemented
      October  8                                                    THAT this item be deferred to Local Labour Forum first then be forwarded to the relevant structures of this BP Mngadi    MS Mdunge
                  REVIEW OF THE STAFF RENTENTION POLICY             Council for consideration;                                                                                                                                         Implemented

                                                                                   THAT the organogram also be included on this item for easy reference.
      October   27 PRESIDENT’S HOTLINE NUMBER                                      THAT the report regarding the President‟s Hotline Number be NOTED; and                                                   DM Shandu BP Mngadi        Implemented
                                                                                   THAT the Manager: Corporate Services be authorized to sign the Oath of Secrecy.
                                                                                   THAT the reviewed municipal organ gram/structure be adopted.                                  BP Mngadi DM Shandu                                   Implemented
                   REVIEWED MUNICIPAL ORGANOGRAM/ STRUCTURE                        THAT the report on the SDBIP for the 1st quarter ended in September 2009                      DM Shandu J Singh                                     Implemented
                   REPORT ON THE 1ST QUARTER SDBIP ENDING IN SEPTEMBER
                   2009                                                be adopted
                                                                       THAT the Municipal Manager further investigate the issue of ownership, compensation in Tugela Village and
                   LOT 99 TUGELA VILLAGE                               submit the report to this committee.                                                                      J Singh   N Reddy                                     Implemented
     November   26 LOT 99 TUGELA VILLAGE                               THAT the Municipal Manager should investigate the matter                                                  J Singh   DM Shandu                                   Implemented
                                                                       further rather relying to the owner of the property and submit the
                                                                       information to this committee

                     PROPOSED 2010 COUNCIL CALENDAR                                THAT the proposed 2010 Council calendar be accepted in principle; and                                                    J Singh     N Reddy        Implemented

                                                                                   THAT the Council go on recess from 10 December 2009 till 14 January 2010

                     REQUEST FOR A CONTRIBUTION BY ESHOWE SPCA                     THAT the rate payers be informed in terms of the by-laws and be requested                                                J Singh     DM Shandu      Implemented
                                                                                   to keep their pets within their properties.


                     REQUEST FOR EXTENSION OF THE SECURITY CONTRACT                THAT the current Security contract be extended on month-to-month basis until the new contracts is in place; and          J Singh     N Reddy        Implemented

                                                                                   THAT the municipality advertises for the new security contract

2010 January    14 REQUEST FOR A CONTRIBUTION BY ESHOWE SPCA                       THAT Eshowe SPCA be given R6000.00 per annum totaling to R500.00                                                         J Singh     BP Mngadi      Implemented
                                                                                   per month.

                                                                                   THAT Salary adjustments for the Section 57 employees be benchmarked with that of Ilembe District Municipality
                                                                                   as follows: the salary package of our Municipal Manager be equivalent to that of the Director at Ilembe and the
                     SALARY ADJUSTMENTS FOR SECTION 57 EMPLOYEES                   salary packages of our Directors be equivalent to that of the Deputy Director of Ilembe District Municipality;  J Singh              N Reddy        Implemented
                                                                                THAT this salary adjustment be effective from 1st of July 2009; and

                                                                                THAT 50% be paid in January 2010 and another 50% be paid in May 2010


                                                                                Further to this Cllr B P Mngadi clarified that this decision goes according to the process of meeting the
                                                                                contractual obligations. When the Municipal Manager was employed it was clarified on his contract that this
                                                                                process will be followed so as with the Director: Technical Services and Chief Financial Officer noting that this
                                                                                will also apply to the Director: Corporate Services. The question will be that of the new position approved on the
                                                                                Organogram – Director: Economic Development which is a shared service with the district that he should not be
                                                                                worse-off and should be earning around what directors of this municipality are earning. This person will also
                                                                                benefit equally with the Directors of Mandeni Municipality.

                                                                                He concluded by mentioning that any adjustments should contain how the employer addresses it as the Mayor
                                                                                was mandated to deal with the Municipal Manager‟s one and the Municipal Manager to deal with the Directors‟
                                                                                ones.
               COUNCILLOR’S ALLOWANCES                                          THAT 100% payment of councillors‟ allowances with effect from 1 July 2009, be adopted.                      DM Shandu MS Mdunge              Implemented
 January    22 TMT OUTSTANDING FINES                                            THAT all monies recovered, from 01 February 2010 for old TMT fines,                                         DM Shandu MS Mdunge              Implemented
                                                                                shared equally between the Municipality and Powertrans.
                                                                                This outstanding debt be ring-fenced not to include monies recovered against
                                                                                the new contract;
                                                                                THAT outstanding debt, Powertrans recommends the setting up of a contact
                                                                                centre and additional staff at its expense which includes additional tracing vehicles to
                                                                                trace fines;
                                                                                THAT the installation of extra telephone lines as well as the carrying of the
                                                                                cost of stationary and admin to re-issue fines;
                                                                                THAT staff be appointed at Powertrans‟ costs to serve summons and
                                                                                warrants in outlying areas such as Durban;
                                                                                THAT the Municipality appoints 4 Traffic Officers (excluding the 4 on the new
                                                                                contract) to serve summons and warrants, their salaries will be borne by Powertrans; and
                                                                                THAT Powertrans will provide transportation, fuel, etc for these officers.

               ADJUSTMENT BUDGET                                                THAT the adjustment budget be adopted.                                                                               BP Mngadi   DM Shandu   Implemented

               REPORT ON THE SDBIP’S (OCTOBER – DECEMBER 2009) AND
               THE REVISED SDBIP’S FOR 2009/2010)                  THAT the report on the SDBIP‟s for the quarter ending December 2009 and the Revised SDBIP‟s for 2009/2010 BP Mngadi                           DM Shandu   Implemented



 February   17 REQUEST FOR MRS XULU MILDRED (84) TO OCCUPY HOUSE 480            THAT the Project Steering Committee meeting be convened with immediate effect to look at the vacant houses
               (HLOM)                                                           at Hlomendlini and allocate them to the needy families.                                                     DM Shandu J Singh
               NOMINATION OF COUNCILLORS TO ATTEND THE KWANALOGA                THAT the Mayor, Cllr BL Magwaza, the Speaker, Cllr ZP Makhoba and Cllr DM Shandu be nominated to attend
               PROVINCIAL GENERAL COUNCIL 26-27 FEBRUARY 2010,                  the Provincial General Council to be held from the 25th to the 26th February 2010 at KwaNongoma, KwaGqikazi
               KWANALOGA                                                        FET College.                                                                                                BP Mngadi J Singh
               ACTING OF EMPLOYEES                                              THAT the content of the report be NOTED;                                                                    BP Mngadi DM Shandu              Implemented

                                                                                                                                                                          st
                                                                   THAT the above mentioned employees act in the said positions retrospectively from the 1 March 2010.
               ACTING ALLOWANCE IN THE POSITION OF THE DIRECTOR: THAT Mr S Khanyile be appointed to act in the position of the Director: Economic Development and Planning for BP Mngadi
               ECONOMIC DEVELOPMENT AND PLANNING                   the period of six months renewable until the position is filled; and                                                  N Reddy                             Implemented
                                                                   THAT the above mentioned employee be paid an acting allowance equivalent to 20% of his basic salary with
                                                                                        st
                                                                   retrospect from the 1 of March 2010.
               APPLICATIONS  FOR   ENROLMENT   IN  THE  EXECUTIVE
               LEARNERSHIP MUNICIPAL DEVELOPMENT PROGRAMME (ELMDP) Cllrs: GC Mfekayi, S Ndlovu, GPS Busane, Messrs: M Doorasamy and R Heslop be nominated to attend the
               FOR 2010                                            Executive Leadership Municipal Development Programme (ELMDP) for 2010                                       BP Mngadi DM Shandu                           Implemented

                                                                   THAT the Mandeni Municipality (“ Employer”) concludes a Pension – supported Housing Plan Agreement (“the
                                                                   agreement”) with ABSA Bank Limited („ABSA”) and Municipal Councillors Pension Fund (“the Fund”) in terms
                                                                   whereof the Fund binds itself as contemplated in the Pension Funds Act 24 of 1956 to ABSA as surety and co-
                                                                   principal debtor with each member of the Fund to whom ABSA grants loan for housing purposes under the
                                                                   agreement as contemplated in section 19(5) of the said Act, and in terms whereof the Mandeni Municipality („the
                                                                   Employer) undertakes to deduct the monthly loan installments from the salaries of the Councillors to whom loans
               HOME LOAN AGREEMENT/EMPLOYER UNDERTAKING: MUNICIPAL have been granted and to pay same to ABSA on behalf of such Councillors, and to manage certain loan related
               COUNCILLORS PENSION FUND                            matters as set out more fully in the agreement; and                                                             DM Shandu J Singh
                                                                   THAT the Municipal Manager Dr MB Ngubane and the Director: Corporate Services, Mr NG Khumalo be
                                                                   authorized to sign the related documents.

                                                                                THAT the Executive Committee approves the strategic planning session on the 24th – 26th of March 2010 in
March        4 2010/11 STRATEGIC PLANNING SESSION                               Portshepstone;                                                                                              BP Mngadi            N Reddy     Implemented
                                                                                THAT the Municipal Manager and the Chief Financial Officer deal with the logistics and inform the Executive
                                                                                Committee members; and
                                                                                THAT the Co-operate Governance be requested to present the findings on the report that was done in 2009
                                                                                at the strategic session.
               AMENDMENT TO CELLPHONE ALLOWANCE                                 THAT the amendment to Cell phone Policy be adopted in principle.                                            BP Mngadi            DM Shandu


                                                                                THAT the Municipal Manager provide information regarding the inflation figures for the past three years and the
                                                                                legality of Section 57 employees receiving cell phone allowances when the matter is submitted to Council.
               REDS CLOSE-OUT REPORT                                            THAT cognizance of sign off on the ring fencing information reports as presented;                                 BP Mngadi      MS Mdunge
                                                                                THAT Council undertake to maintain the ring fenced status of the Mandeni Local Municipality electricity business;
                                                                                and

                                                                                THAT specific person(s) be tasked to maintain ring fencing information, namely, Technical Services Director or
                                                                                person (s) nominated by him to update information relating to the Electricity Business Unit; HR ring fencing
                                                                                information to be updated by Director : Corporate Services or person (s) nominated by him and Financial Asset
                                                                                Register ring fencing to be updated by the Chief Financial Officer or person (s) nominated by him
March       18 ESTABLISHMENT OF THE RENTAL INFORMATION OFFICE                   THAT the Rental Housing Office with the municipality be established                                            DM Shandu N Reddy
                                                                                THAT the initiative by the Department (COGTA) to deploy the expert to provide hands on support to the
               MUNICIPAL GOVERNANCE AND ADMINISTRATION EXPERTS                  municipality be accepted;                                                                                      MS Mdunge N Reddy
                                                                                THAT the transfer of funds to the municipality be accepted;

                                                                                THAT the Supply Chain Management process followed to acquire the services of the expert be accepted; and
                                                                                THAT the Municipal manager be authorized to sign the agreement of grant.

               PROPOSED MEETING BETWEEN THE MUNICIPALITY, AMAKHOSI
               AND CO-OPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS THAT administration decide on the date for the meeting between the 19th and 25th of March 2010.                                   DM Shandu MS Mdunge
               CELLPHONE ALLOWANCE                                 THAT the cellphone/telephone policy be approved and amended as follows:                                                           DM Shandu J Singh
                                                                                Municipal Manager - R2 450.00 per month
                                                                                CFO - R1000.00 per month
                                                                                Director: Corporate Services & LED - R1000.00 per month
                                                                                Director: Service Delivery - R1000.00 per month
                                                                                Manager: Financial Services - R1000.00 per month
                                                                                Manager: Corporate Services - R1000.00 per month
                                                                                Manager: Technical Services - R1000.00 per month
                                                                                Manager: Community Services - R1000.00 per month
                                                                                Manager: Safety & Security - R1000.00 per month
                                                                                Manager: IDP and Town Planning - R1000.00 per month
                                                                                Safety & Security Officers - R315.00 per month
                                                                                Building Inspector- R315.00 per month
                                                                                Technical Services - R670.00 per month
                                                                                Electricity Standby - R670.00 per month
                                                                                Civil Standby - R670.00 per month
Mandeni Municipality Resolution taken by ITPC- 08/09/10
Year Month         Date Item                                               Resolution                                            Proposed              Seconded    Status
                                                                           THAT the replication of the Zibambele Programme
                                                                           within the Mandeni Municipality during the 08/09
 2008 April           8 REPLICATING THE ZIBAMBELE PROGRAMME IN THE MANDENI financial year be approved.                           HM Ngema              EL Dube     Implemented
                                                                           THAT the Municipality raises no objection to proposed
                                                                           relaxation from 7,5 metres to 4,5 on lot 719, Inyala
                        MUNICIPALITY                                       Road;

                                                                                  THAT the approval shall be on condition that no
                                                                                  buildings which erected forward of the prescribed
                                                                                  building line shall be permitted nearer than 4,5, metres;
      May            13 APPLICATION FOR RELAXATION OF BUILDING LINE               and                                                       HM Ngema   LR Shembe   Implemented

                                                                                  THAT the approval shall be on condition that building
                                                                                  plans are submitted and approved by the Municipality
                                                                                  prior to any construction.

                                                                                  THAT the National Energy Bill, 2008 be accepted, in
      August         12 NATIONAL ENERGY BILL. 2008                                principle; and                                      HM Ngema         EL Dube     Implemented

                                                                                  THAT the Director: Technical Services write a letter to
                                                                                  SALGA to invite them to workshop the Councillors on
                                                                                  National Energy Bill, 2008.

                                                                         THAT the Councillors submit the list of roads that need
                                                                         to be graded also noting the program of the province to
                                                                         avoid
                        PROGRAMME FOR GRAVEL ROADS MAINTENANCE USING GRADER doing the same work by the two institutions.         Unanimously                       Implemented
                                                                         THAT the Comprehensive Infrastructure Plan – Cycle 1
      November       11 COMPREHENSIVE INFRASTRUCTURE PLAN (CIP)          dated October 2008 be adopted; and                      HM Ngema              LR Shembe   Implemented


                                                                                  THAT the Comprehensive Infrastructure Plan be
                                                                                  submitted to the Ilembe District Municipality and the
                                                                                  Department of Provincial and Local Government.
                                                                                  THAT the following roads be upgraded in Sundumbili
 2009 February       10 UPGRADING OF SUNDUMBILI TOWNSHIP ROADS, PHASE 4           Township in Phase 4:                                  JB Nzuza       HM Ngema    Implemented

                                                                                       Mpumelelo rd, ward 14: 445m
                                                                                       Simunye rd, ward 14: 140m
                                                                                       Nsingizi rd, ward 14: 75m
                                                                                       Road 97, ward 14: 60m
                                                                                       Iwonde rd, ward 13: 220m
                                                                                       Gum tree rd, ward 13: 240m
                                                                                       Inhlava rd, ward 13: 335m
                                                                       THAT the committee and the Ward Councilors go out
                                                                       on inspection on the 19th May 2009 at 10h00 from
                                                                       Protection Services Department and prioritize the
     May         12 UPGRADING OF SUNDUMBILI TOWNSHIP ROADS             remaining roads to be upgraded.                         HM Ngema    PM Sishi      Implemented
                                                                       THAT a Special meeting with the Ward Councillors to
                                                                       submit the priorities be convened as soon as possible;
     June        18 PRIORITIZATION OF ELECRTIFICATION PROJECTS         and                                                     LR Shembe   S Ndlovu      Implemented
                                                                       THAT a list of prioritized electrification projects for
                                                                       Mandeni Municipal Area be forwarded to Eskom
                                                                       for implementation

                                                                       THAT the Mandeni Municipality does not raise any
                   APPLICATION FOR RELAXATION OF BUILDING LINE         objection to the proposal relaxation of the build line. LR Shembe   NE Hlabisa    Implemented


                                                                       THAT the office of the Speaker convene a meeting with
                                                                       the Ward Councillors to confirm and finalize the areas
     July        14 PRIORITIZATION OF ELECRTIFICATION PROJECTS         appearing on the electrification list; and             HM Ngema     NE Hlabisa    Implemented

                                                                       THAT a special meeting of this committee be convened
                                                                       to prioritize on the list.

                                                                       THAT the electrification projects be prioritized as
     September   15 PRIORITISATION OF ELECTRIFICATION PROJECTS         follows:                                            HM Ngema        EL Dube       Implemented

                                                                           Infill

                                                                       1.   Hlomendlini Area
                                                                       2.   Mathonsi Area: Ward 12,5 & 10
                                                                       3.   Macambini Area
                                                                       4.   Sundumbili Township

                                                                           New Projects

                                                                       1.   Ndulinde Area
                                                                       2.   Macambini Area: Ward 2 & 3
                                                                       3.   Isithebe Area: Ward 10,11,12 & 16
                                                                       4.   Ward 8 & 1

                   ROADS TO BE UPGRADED UNDER PHASE 4 AND PHASE 5 OF
                   THE SUNDUMBILI ROADS UPGRADE PROGRAMME THROUGH THAT the roads to be upgraded be prioritized as
2010 February    9 MIG FUNDING: 2010/2011                            follows:                                     EL Dube                  JJ Vilakazi   In progress

                                                                           Intethe Road – Ward 13
                                                                           Mpumelelo Road – Ward 14
                                                                           Siyakha Road – Ward 14
                                                                           Catho-Dutch Road – Ward 15
                                                                           Sikhona Road – Ward 15
                                                                           Sondoni Garage Road – Ward 15
                                                                           Mngamanzi Road – Ward 7
                                                                           Iwonde Road – Ward 14
                                                                       ·    Mzwilili Road – Ward 7
Mandeni Municipality Resolution taken by ASSPC- 08/09/10
Year Month          Date Item                  Resolution                                         Proposed       Seconded    Status
                           ADDITIONAL
                           BICYCLE        SHOP THAT the Nyoni area be chosen to place the bicycle
  2008 April            16 CONTAINER           container.                                         TJ Zondo       SB Zulu     Implemented
                                               THAT the Head: Public Safety write a letter to the
                                               Department of Transport requesting them to provide
                                               containers on the following areas:

                                                1. Hlomendlini;
                                                2. Enembe;
                                                3. Dokodweni;
                                                4. Isithebe;
                                                5. Ohwebede;
                                                6. Emhlubulweni; and
                                                7. Thengela

                           COMPLAINT
                           CATTLE   TUGELA THAT the Chairperson of this committee liaise with Cllr
       July             16 MOUTH VILLAGE   BP Mngadi regarding the cattle in Tugela Mouth;         SB Zulu       SJ Zibani   Implemented

                                                THAT all Councillors call a community meeting at their
                                                wards and inform them about the problem of animals;
                                                THAT all the cattle owners be contacted before the
                                                end of July 2008 with a view to tell them to control their
                                                animals;
                                                THAT the Head: Public Safety submit the by-laws to
                                                the office of the Speaker; and

                                                THAT the Speaker arrange a community workshop
                                                through the ward committees to present and
                                                enforce the by-laws.




                           ESTABLISHMENT
                           OF        CLINIC THAT the Councillors of the below listed areas forward
                           ADVISORY         names of people that will form part of the committee
       October          22 COMMITTEE        (at least five (5) people area:                        Unanimously               Implemented
                                    Tugela clinic

                                    1. Hlomendlini
                                    2. Highview Park
                                    3. Padianagar
                                    4. Tugela

                                    Mandeni clinic

                                    1. Mandeni area
                                    2. Mangethe
                                    3. Manda Farm

                                    THAT the urgent meeting be convened with the
                                    stakeholders so as to get acquainted with terms of
                                    reference; and

                                    THAT the Manager: Community Services write a letter
                                    to the relevant Councillors.

              50%    REDUCTION
              FOR OUTSTANDING
              FINES    SECTION
              (54’S)   CAMERA
              FINES        AND THAT the municipality implement the 50% reduction
              SECTION     (56’S) benefit and obtain authority from the three Magistrates
November   19 HANDWRITTEN        courts and Director of Prosecutions;                    SB Zulu   BT Nkabinde   Implemented

                                    THAT once approved by Magistrates and Director of
                                    Prosecutions, the period be determined as follows: all
                                    fines from the 1 August 2006 to the date authority is
                                    granted by justice sections;

                                    THAT the period for this benefit be 6 months from
                                    approval date there after full amount reinstatement of
                                    fines; and

                                    THAT adverts be placed in two most spoken language
                                    papers of the province.
                SUPPORT FOR A
                PRIVATISED
                COR/COF    TEST THAT application by Mrs A Ramched be put on hold
                CENTRE MRS A pending Mandeni Municipality‟s application for such
2009 June     3 RAMCHED         from the MEC for KZN – Transport.                TJ Zondo            SJ Zibani     Implemented

                ONE WAY TRAFFIC
                ENTRANCE     AT    THAT the request from the Sundumbili Taxi
                SUNDUMBILI         Association be considered on a 3 month trial basis and
                PLAZA              if successful be implemented on full time basis.       TJ Zondo   NJ Mbusi      Implemented
                NATIONAL    DOT    THAT the Test Centre be moved from Isibusisiwe Hall
                APPROVAL     OF    to the alternative site near Technical Services
                TEST CENTRE        Department                                             TJ Zondo   NF Ntuli      Implemented
                HANDING OVER OF
                HLOMENDLINI
    July     22 CLINIC             THAT the item be deferred to the next meeting.       SJ Zibani    SB Zulu       Deferred

               DRIVING SCHOOLS:
               USE    OF    TEST
               GROUND     AFTER
               TESTS AND ON
               WEEKENDS          THAT the item be deferred to the next meeting.         GN Zungu     BA Khumalo    Deferred
               APPLICATION FOR
               LAMINATION        THAT the application for Lamination Services be
               SERVICES          accepted.                                              SJ Zibani    TJ Zondo      Implemented
                                 THAT the Ward 3 and PR Councillor address the issue
                                 with community before end of July and submit written
                                 minutes of the meeting with community members to
               COWS      TUGELA this committee at its next meeting and this matter be
               MOUTH VILLAGE     extended to all wards.                                 TJ Zondo     SJ Zibani     Pending
               ROAD     PAINTING
               PROJECT: TARRED THAT the item be deferred to the next meeting for
               ROADS             further discussion.                                    GN Zungu     SJ Zibani     Deferred
               NARCOTICS    DOG THAT Mr S Mthembu and his dog be sent for training
               TRAINING          at BAC expense.                                        BA Khumalo   SB Zulu       Implemented

                DRIVING SCHOOLS:
                USE    OF   TEST
                GROUND     AFTER
                TESTS AND ON THAT the driving school association signs a two
    August   19 WEEKENDS         monthly renewable contract;                        SB Zulu          BT Nkabinde   Implemented
                                 THAT Council charge R35.00 per hour for use of the
                                 grounds;
                                        THAT driving schools replace obstacles or poses if
                                        they are damaged; and


                                        THAT the security officers at the hall record in their o/b
                                        book the hours of use by the driving schools.

                   ROAD    PAINTING
                   PROJECT: TARRED
                   ROADS            THAT the budget breakdown be approved;                   Unanimously               Implemented
                                    THAT target personnel be approved;
                                    THAT duties be approved;
                                    THAT staff requirements and areas be approve;
                                    THAT monthly rates be approved; and
                                    THAT the relevant ward councillors of the areas
                                    identified, identify and bring personnel meeting
                                    requirements for registration at Public Safety by Friday
                                    28 August 2009.
                                    THAT the matter be held in abeyance until Head :
                   BICYCLE          Safety and Security submit a full report taking into
                   CONTAINERS/ADDI consideration the needs of the communities of Ward 7
                   TIONAL    SMALL & 10 as identified in the IDP and consulting with
    September   16 BUSINESS         councilors in these wards.                               TJ Zondo      SJ Zibani   Abeyance

                   DRIVERS LICENCE THAT the Head: Public Safety submit the programme
2010 February   17 TESTING GROUND of action at the next meeting.                     TJ Zondo              SB Zulu     Deferred
Mandeni Municipality Resolution taken by Council- 08/09/10
Year Month DateItem                                    Resolution                                                                               Proposed     Seconded     Status
                                                       THAT the MEC approves the payment of councilors at 95% of the upper limits
                                                       applicable to a grade 3 municipality. It being noted that the municipality had
                  COUNCILLORS SALARIES, ALLOWANCES AND budgeted for the payment of Councillors‟ salaries, allowances and benefits in the
 2008 January 17 BENEFITS FOR 2007/2008                2007/2008 financial year.                                                                HM Ngema     BA Khumalo   Implemented
      February 27 INDIGENT APPLICATION                 THAT the relevant Councillors sit down with the Municipal                                DM Shandu    SJ Zibani    Implemented
                                                       Manager, and Finance Department to correct the list of
                                                       indigents by next week; and
                                                       THAT a Special Council meeting be convened to submit
                                                       the corrected list for consideration
                  SUPPLY CHAIN MANAGEMENT POLICY       THAT the Supply Chain Management Policy be adopted.                                      J Singh      SB Zulu      Implemented
      March    13 ADJUSTMENT BUDGET                    THAT the adjustment budget be approved.                                                  BL Magwaza   SB Zulu      Implemented

                                                             At this stage, Cllr MS Mdunge indicated that as IFP Component they are against
                                                             the supporting of this budget brought to Council at the last minute.
                                                             THAT the payment of 95% on councilor allowances as per calculation be
                    COUNCILLORS ALLOWANCES                   approved.                                                                          TJ Zondo     NE Hlabisa   Implemented
      March      27 DRAFT ANNUAL BUDGET AND DRAFT IDP        THAT the draft budget and IDP be approved.                                         J Singh      SB Zulu      Implemented
                                                             THAT the Audit
                    OVERSIGHT COMMITTEE REPORT (2006/2007 ANNUAL REPORT) Committee report was inadequate;                                       SB Zulu      HM Ngema     Implemented
                                                             THAT the Audit queries should be addressed by Council as a matter of urgency;
                                                             and
                                                             THAT in future management responses should be sent to
                                                             members together with the Annual report
      April       3 RATES TARIFF                             THAT the rates tariff be adopted                                                   TJ Zondo     HM Ngema     Implemented
                                                             THAT all expenditure on pauper burials be stopped until the end of the financial
                    PAUPER/ INDIGENTBURIAL BUDGET            year (June 2008) and                                                               TJ Zondo     DM Shandu    Implemented
                                                             THAT the issue of cemeteries be attended to.
                                                             THAT Council accepts the transfer of the property described as Annex Reserve
                                                             No. 8 No. 1426 in the extent 1249, 8062 as indicated in the attached diagram SG
                    TRANSFER OF IMMOVABLE PROPERTY           No 589/1996;                                                                       EL Dube      TJ Zondo     Implemented
                                                             THAT Council authorize the Municipal Manager to sign any related documents
                                                             and agreements on behalf of the Municipality; and
                                                             THAT Council visits all the sites that belong to the Municipality.
      April      24 FINANCE POLICIES                         THAT the following Finance Policies be approved:                                   S Ndlovu     JM Zondi     Implemented

                                                                    1. Draft Banking and Investment Policy
                                                                    2. Draft Fixed Asset Management Policy
                                                                    3. Draft Risk Management Policy
                                                                    4. Draft Tariff Policy
                    INDIGENT REGISTER                               THAT the indigent list be approved to be the indigent register        N Reddy            TJ Zondo     Implemented
                    SDBIP REPORT ON THE THIRD QUARTER               THAT the third quarter report of the SDBIPs be adopted.               BP Mngadi          TJ Zondo     Implemented
                                                                    THAT the Municipal Assistance Programme for 2008/09 amounting to R700
                    ACCEPTANCE OF GRANT                             000.00 be accepted; and                                               N Reddy            DM Maphumulo Implemented

                                                       THAT the Municipal Manager be authorized to sign the agreement.
                    EXTENSION OF TERM OF OFFICE – WARD THAT the term of office for ward committees be aligned to the Council‟s term of
                    COMMITTEES                         office; and                                                                     JB Nzuza              SB Zulu      Implemented
                                                       THAT the Speaker be allowed to prepare the establishment of Ward Committees
                                                       for a period of three (3) months.
May      29 IDP, BUDGET AND ITS RELATED POLICIES          THAT the IDP, Budget and its related policies be approved.                    BL Magwaza    HM Ngema      Implemented


June     26 WRITE OFFS – HIGH VIEW PARK                   THAT the Council to write off R4, 773.997.61 (arrears for rates of HVP); and     HM Ngema   N Reddy       Implemented
                                                          THAT the municipality approach the Department of Housing to finance this write
                                                          off
                                                          THAT the outstanding balance of the indigent registered customers be written off
           INDIGENT WRITE OFF                             and the implications be implemented.                                             TJ Zondo   SJ Zibani     Implemented
           MUNICIPAL COUNCILLORS PENSION FUND:
           CIR.35/08/LABOUR/PROVINCIAL (16/2008); CIR.
           50/2008     (G    &     IGR)     &     CIR THAT the draft amendment to the Councillors Pension Fund Rules and SALGA
           52/08/LABOUR/PROVINCIAL                     preliminary comments be accepted; and                                   TJ Zondo               JE Luthuli    Implemented


                                                   THAT Cllrs: BL Magwaza and SB Zulu be elected as representatives to the
                                                   Provincial meeting to be held on 30 July 2008 at 10h00 at the Westville Civic
                                                   Centre and Cllr NJ Mbusi be elected as an alternate representative.
                                                   THAT the Mandeni Municipal Council give authority to the Speaker to be part and
                                                   attend Provincial Speaker‟s Forum.
           REQUEST FOR THE MUNICIPAL SPEAKER TO REPRESENT                                                                          HM Ngema           JE Luthuli    Implemented
           COUNCIL IN PROVINCIAL SPEAKERS FORUM

                                                          THAT each Councilor establish a list of any name/s that meet the above criteria
                                                          and forward such name to the Manager: Community Services for inclusion on the
            KZN GEOGRAPHICAL NAME CHANGE                  list for Mandeni Municipality Geographical Names change list.                   TJ Zondo    BT Nkabinde   Implemented
August   27 WRITE OFFS – HIGH VIEW PARK                   THAT the outstanding debt on Highview housing debtors be written off;           J Singh     BP Mngadi     Implemented
                                                          and
                                                          THAT Mayoral Imbizo be organized to inform the community.
                                                          THAT rates to the amount of R2 144 993.75 outstanding on R293 houses be
                                                          written off. Provision was made enough to cover these outstanding as doubtful
           WRITE OFF OF RATES R 293 HOUSES                debts; and                                                                      J Singh     BP Mngadi     Implemented

                                                          THAT Mayoral Imbizo be organized to inform the community.
           BUDGET PREPARATION PROCESS                     That the Budget Preparation Process Timetable be approved.                    J Singh       BP Mngadi     Implemented
           ELECTRICITY TARIFF                             THAT the electricity revised budget be approved; and                          J Singh       BP Mngadi     Implemented
                                                          THAT the tariffs on electricity be increased by an average of 32,6%
                                                          as per NERSA guideline increase.
                                                          THAT the IDP Review Process Plan for the financial year 2008/2009 be approved
           IDP PROCESS PLAN 2008/09                       subject to public comments;                                                   BP Mngadi     BT Nkabinde   Implemented

                                                          THAT councilors prioritize and adhere to the dates as contained in the IDP
                                                          Process Plan; and

                                                          THAT Council notes the content of the IDP Review Process Plan 2008/09 and
                                                          make meaningful contribution where necessary.
           REPORT ON THE PERFORMANCE             OF THE
           MUNICIPAL MANAGER FOR 2007/2008                THAT the report on the performance of the Municipal Manager for 2007/         J Singh       BP Mngadi     Implemented
                                                          2008 be adopted.
             RULES    FOR    THE    MANAGEMENT     AND
             ADMINISTRATION OF THE NATAL JOINT
             MUNICIPAL PENSION FUND (SUPERANUATION
             (NJMPF(S), NATAL JOINT MUNICIPAL PENSION
             FUND (RETIREMENT) (NJMPF AND KWAZULU-
             NATAL JOINT MUNICIPAL PROVIDENT FUND
             (KZNJMPF): ELECTION OF REPRESENTATIVES
October   15 TO THE GENERAL COMMITTEE                   THAT the status quo remain; and                                    TJ Zondo            JM Zondi    Implemented
                                                        THAT Cllr TV Mdletshe be replaced by Cllr SS Mdletshe.
             APOLOGY FOR CLLR PM MTHEMBU                THAT the IEC continue with the process as required by law.         HM Ngema            DM Shandu   Implemented
             (A) COUNCIL REPORT IN MATTER OF CLLR MD
             MAPHUMULO VS THE STATE: MURDER OR A. COUNCIL REPORT IN MATTER OF CLLR MD MAPHUMULO VS THE
             ALTERNATIVELY CONSPIRACY TO MURDER – STATE: MURDER OR ALTERNATIVELY CONSPIRACY TO MURDER –
October   22 NYONI SAPS CAS 08/06/2007                  NYONI SAPS CAS 08/06/2007                                          HM Ngema            TJ Zondo    Implemented
             (B) THE STATE VS CLLR MD MAPHUMULO:
             COUNT 1 & 2 – POSSESSION OF FIREARMS AND
             AMMUNITIONS WITHOUT A LICENSE PERMIT OR
             AUTHORITY (ACT 60 OF 2000 FIREARMS
             CONTROL ACT READ WITH SEC 120 (1) (a):
             GINGINDLOVU SAPS CAS 47/6/2007 CASE 195/07
             MTUNZINI COURT                             THAT the decision of the Director of Public Prosecutions be noted;

                                                        THAT Council consider the fact that it was going to be improper and
                                                        unconstitutional to comply with the Local Government Municipal Systems Act 32
                                                        of 2000 section 13 and 14 (1) of schedule 1, (the code of conduct for councilors)
                                                        whilst the matter was subjudica (as investigation were still on and the Court at the
                                                        time had not yet made its findings), as any actions yet were going to defeated the
                                                        rule of natural justice - “Innocent until proven guilty”; and
                                                        THAT the decision of the Director of Public Prosecutions be reported to the MEC
                                                        for Local Government and Traditional Affairs.

                                                        B. THE STATE VS CLLR MD MAPHUMULO: COUNT 1 & 2 – POSSESSION
                                                        OF FIREARMS AND AMMUNITIONS WITHOUT A LICENSE PERMIT OR
                                                        AUTHORITY (ACT 60 OF 2000 FIREARMS CONTROL ACT READ WITH SEC
                                                        120 (1) (a): GINGINDLOVU SAPS CAS 47/6/2007 CASE 195/07 MTUNZINI
                                                        COURT

                                                        THAT Cllr DM Maphumulo has breached the code of conduct for Councillors
                                                        especially section 2 (a) and 2 (b) of schedule 1 contained in the the Local
                                                        Government Municipal Systems Act 32 of 2000 in that:
                                                        (a) Cllr DM Maphumulo has performed his functions in bad faith, dishonestly and
                                                        in a non transparent manner; and


                                                        (b) Cllr DM Maphumulo has not acted in the best interest of the municipality as
                                                        his actions has compromise the credibility and integrity of the municipality;
                                                                 THAT the MEC for Local Government and Traditional Affairs be requested to
                                                                 remove Cllr DM Maphumulo from the office as a Counicllor with immediate effect;
                                                                 and


                                                                 THAT Council acknowledge and accept that it was going to be improper and
                                                                 unconstitutional to comply with the Local Government Municipal Systems Act 32
                                                                 of 2000 section 13 and 14 (1) of schedule 1, (the code of conduct for councilors)
                                                                 whilst the matter was subjudica (as investigation were still on and the Court had
                                                                 not at that time made its findings), as any actions yet were going to defeat the rule
                                                                 “Innocent until proven guilty”.

                                                                 THAT the proposed 2009 Council calendar be adopted, with a proviso that the
    December 15 PROPOSED 2009 COUNCIL CALENDAR                   Councilliors be informed if there are changes on Council meetings; and      DM Shandu             SV Manqele    Implemented

                                                       THAT the Council go on recess from 11 December 2008 till 07 January 2009.
                 COUNCILLOR’S ALLOWANCES, SALARIES AND
                 BENEFITS                              THAT Council resolves on the 95% to be recommended to the MEC for                                 J Singh   SD Shange     Implemented
                                                       payment of Councillors‟ salaries, allowances and benefits

2009 January   29 ANNUAL REPORT 2007/2008                        THAT the Annual Report for 2007/2008 financial year be adopted; and                     J Singh   HM Ngema      Implemented

                                                                 THAT the annual report be advertised with the intention of inviting comments from
                                                                 the community.
                 ADJUSTMENT BUDGET 2008/2009                     THAT the adjustment budget be adopted.                                            J Singh         HM Ngema      Implemented
                 MID YEAR ASSESSMENT                             THAT the Mayor must:-                                                             J Singh         HM Ngema      Implemented

                                                                 (i)      Note the content of the report;

                                                        (ii)    Prepare adjustment budget for tabling in Council by the end of February
                                                        2009 in compliance with the requirements of Section 28 of the MFMA; and
                                                        (iii)   Revise the projections of revenue and expenditure in the SDBIP to reflect
                                                        the adjustments to the annual budget.
                  COUNCILLOR’S ALLOWANCES, SALARIES AND THAT the approval of 95% payment on councillors‟ allowance with effect from 1
    January     8 BENEFITS                              July 2008, be adopted;\                                                           DM Shandu                BT Nkabinde   Implemented



                                                                 THAT the payment of salaries for January 2009 be paid on the 15th of January
                                                                 2009. It being noted that the salary increase for councilors retrospective from 1
                                                                 July 2008 will be included on the monthly salary on the 15th January 2009.

                                                         THAT Clause 3.2 of the Municipal Manager‟s contract be extended to include
                  AMENDMENT TO THE SECTION 57 EMPLOYMENT “The contract will be for a fixed term of employment not exceeding a period
    March      26 CONTRACTS                              ending one year after the election of the next Council of the municipality”; TJ Zondo                     BT Nkabinde   Implemented

                                                                 THAT Clause 7.2 of the Municipal Manager‟s contract be replaced by “The
                                                                 Municipal Manager‟ all inclusive annual remuneration package should be
                                                                 adjusted annually linked to a cost-of-living adjustment based on market
                                                                 indicators, which is not performance based;
                                                      THAT amendment referred to in (b) above be also effected in all other section 57
                                                      employment contracts;

                                                      THAT the Mayor be authorized to sign the amendments on the Municipal
                                                      Manager employment contract on behalf of the Council; and

                                                      THAT the Municipal Manager be authorized to sign the amendments on the other
                                                      section 57 employment contracts on behalf of the Council.
        ADOPTION OF THE DRAFT IDP AND BUDGET
        2009/10                              THAT the draft IDP and Budget for 2009/2010 financial year be adopted; and                   BL Magwaza   NF Ntuli      Implemented

                                                      THAT the Municipal Manager be authorized to proceed with procedures as
                                                      stipulated in the MFMA
        OVERSIGHT COMMITTEE REPORT ON 2007/2008
        ANNUAL REPORT                           THAT the Oversight Report be adopted without reservations.                                JM Zondi     GN Zungu      Implemented
        ANNUAL REPORT                           THAT the Annual Report for 2007/2008 be adopted.                                          BL Magwaza   EL Dube       Implemented
                                                      THAT the first priority be the upgrading of cemetery access roads situated in
                                                                                                             th                   rd
                                                      wards 5,7,12,11 and 16 during the week starting from 30 March 2009 to the 3
        GRADER PROGRAMME                              April 2009;                                                                    PM Sishi          BT Nkabinde   Implemented

                                                      THAT from the 6th April 2009 the grader attend to rural roads in different wards;
                                                      and

                                                      THAT Thursdays and Fridays be reserved for the grader to attend to emergency
                                                      and schools access roads.
        FILLING OF     THE   EXECUTIVE    COMMITTEE
        VACANCY                                       THAT Cllr MS Mdunge be elected a member of the Executive Committee.          SJ Zibani           GPS Busane    Implemented
                                                      THAT the Council approve and adopt the outcome of the Action Plan formulated
May   22 MANDENI STRATEGIC WORKSHOP                   at the strategic Management Session (St Michael‟s);                          TJ Zondo            SV Manqele    Implemented

                                                      THAT Council confirm the Priority Projects in terms of implementation time
                                                      frames (Monday meeting);

                                                      THAT Council align IDP prior to final submission (end of May 2009);


                                                      THAT Council align Budget to reflect Action Plan Implications (end of May 2009);

                                                      THAT Council report back during June in respect of assigned projects and actions
                                                      (detailed Project Implementation Plan);

                                                      THAT Council engage Stakeholders and Announce Action Plan (end of June
                                                      2009);

                                                      THAT Council align & Update Organizational Performance Scorecard (end of
                                                      June 2009); and

                                                THAT Council align & Update SDBIP (end of June 2009)
May   28 FORMALIZATION OF THE MANDENI CONTRACTOR’S FORUM formalize the contractors forum;
                                                THAT Council                                                                              SB Zulu      LR Shembe     Implemented
                         THAT the office of the Speaker be the coordinator of the contractors forum in
                         terms of rule no.4(3) of the Revised Rules and Procedures of council;


                         THAT the following Councilors and officials be members of the contractors forum:

                           Cllr MD Shandu – EDPCDPC Chairperson
                         (Mr S Khanyile - Manager for IDP and Planning)

                           Cllr N Reddy – ITPC Chairperson
                         (Mr R Sewdular – Director: Technical Services)

                           Cllr J Singh – FPC Chairperson
                         (Mr N Hlongwa – CFO)

                           Cllr BP Mngadi - LPAHRPC Chairperson
                         (Mr NG Khumalo - Director Corporate Services and LED)

                          Mduduzi Manzi – Public Participation and Communications Officer (to provide
                         Secretariat)

                         THAT Council offer the forum an office for the time being up until the forum is
                         settled to secure its own office.
BUDGET AND IDP 2009/10                                                                                      BL Magwaza   DM Shandu   Implemented
                         1. THAT the Annual Budget of the Municipality for the 2009/10 and indicative for
                         the two projected outer years 2010/11 and 2011/12 be approved as set out in the
                         following schedules:

                         1.1 Operating revenue by source reflected in Schedule 1;
                         1.2 Operating expenditure by Vote reflected in Schedule 2;

                         1.3 Operating expenditure by GFS classification reflected in Schedule 2A;
                         1.4 Capital Expenditure By Vote reflected in Schedule 3;
                         1.5 Capital funding by source reflected in Schedule 4


                         2. THAT the measurable performance objectives for revenue from each source
                         reflected in Annexure (iii) are approved for the budget year 2009/10;

                         3. THAT the measurable performance objective for expenditure from each vote
                         reflected in Annexure (iv) are approved for the budget year 2009/10;

                         4. THAT the IDP and any amendments thereto are linked to the budget and are
                         approved;

                         5. THAT the budget related policies and its amendments accompanying this
                         budget document is approved;
                                                        6. THAT the schedule of tariffs is approved as set out on Annexure (xi) of the
                                                        budget documents;

                                                        7.    THAT the grants be accepted and approved with appreciation;


                                                        8. THAT the expenditure be proceeded with in terms of the municipal finance
                                                        management act, supply chain management system and financial regulations;

                                                        9. THAT the Executive Committee be authorized to finalize changes that may
                                                        be recommended by National Treasury; and

                                                        10.    THAT the staff structure as budgeted for be approved

                                                        THAT Council dissolves dysfunctional ward committees in accordance with the
                                                        Municipal Establishment and Functioning of Ward Committees Policy section 44
          REPORT ON WARD COMMITTEES                     and 46 and re-establish them following the same policy.                      TJ Zondo          HM Ngema     Implemented
          HOME      LOAN    AGREEMENT/EMPLOYER
          UNDERTAKING:   MUNICIPAL  COUNCILLORS THAT a Home Loan Agreement/Employer Undertaking be concluded with
June   25 PENSION FUND                          Standard Bank of South Africa Limited;                            HM Ngema                             GN Zungu     Implemented

                                                        THAT the Municipal Manager be authorized to conduct all negotiations and sign
                                                        the necessary documents on behalf of the Council relating to Home Loan
                                                        Agreement/Undertaking; and


                                                        THAT all Plus Home Loans Agreements forms which may be required to be
                                                        signed by the Council in terms of the Home Loan Agreement/Undertaking be
                                                        signed for and on behalf of the Council by any one of the following employees:

                                                        1. Mr NG Khumalo
                                                        2. Mr NN Mhlungu
                                                        3. Mr Sibongiseni Chiconela
         ESTABLISHMENT    OF   MANDENI      MUNICIPAL
         SCOPA                                          THAT the establishment of the Mandeni Municipal SCOPA be approved; and           EL Dube       MS Mdunge    Implemented

                                                        THAT Council adopt the constitution (terms of reference) of the Mandeni
                                                        Municipal SCOPA.
         RE:ESTABLISHMENT       OF    THE      RULES
         COMMITTEE                                      THAT the re-constitution of the Council rules committee be approved;             BT Nkabinde   NE Hlabisa   Implemented

                                                        THAT the terms of reference of the rules committee be adopted; and

                                             THAT its initial resolution on the establishment of the rules committee be
                                             rescinded.
                                             THAT the request for the partnership and working relationship between the
         PARTNERSHIP REQUEST WITH DEPARTMENT municipality and the Department of Community Safety and Liaison I.R.O
         OF COMMUNITY SAFETY AND LIAISON     Volunteer Crime Prevention Project as outlined be approved; and            JM Zondi                       JE Luthuli   Implemented
                                                                     THAT the Council look at the issue of fair representatives of all wards by
                                                                     volunteers social crime prevention.

                                                           THAT for the purpose of the consideration of the MDB‟s proposals, formulation of
                                                           alternative proposals (if any) and consultation with various relevant stakeholders,
                                                           a sub-committee be formed comprising of the following:
    September 9 CIR. NO. 3/2009: DELEMITATION OF WARD BOUNDARIES                                                                               JE Luthuli          JM Zondi      Implemented
                DURING 2009/2010 FOR THE 2011 LOCAL ELECTION
                                                           a) Councillors serving in the local Party Liaison Committee;
                                                           b) Municipal Manager
                                                           c) amaKhosi within the Mandeni Municipal area; and
                                                           d) Office-Bearers, i.e. Mayor, Deputy Mayor and Speaker
                RULES AND ORDERS                           THAT the Rules and Orders be adopted; and                                           JM Zondi            MJ Mathonsi   Implemented
                                                           THAT the dress code for all Council meetings be as follows:

                                                                          Male Councillors: tie and a shirt
                                                                          Female Councillors: dignified attire


                 RULES    FOR    THE   MANAGEMENT    AND
                 ADMINISTRATION OF THE NATAL JOINT
                 MUNICIPAL PENSION FUND (SUPERANNUATION
                 (NJMPF(S), NATAL JOINT MUNICIPAL PENSION
                 FUND (RETIREMENT) (NJMPF) AND KWAZULU-
                 NATAL JOINT MUNICIPAL PROVIDENT FUND
                 (KZNJMPF: ELECTION OF REPRESENTATIVE TO
                 THE GENERAL COMMITTEE                    THAT the status quo remain.                                                                 TJ Zondo     GPS Busane    Implemented

    October  29 REVIEW OF THE STAFF RETENTION POLICY     THAT this matter be deferred back to Local Labour Forum for further consultation.            BP Mngadi    N Reddy       Implemented
                                                         THAT the framework
                FRAMEWORK FOR REPORTING TO THE PROVINCIAL LEGISLATURE be adopted.                                                                     BP Mngadi    JE Luthuli    Implemented
                REVIEWED MUNICIPAL ORGANOGRAM/STRUCTURE  THAT the reviewed Municipal Organogram/Structure be adopted                                  BP Mngadi    TJ Zondo      Implemented
                MUNICIPAL        GOVERNANCE          AND THAT Council accepts support on Governance and Administration from the
                ADMINISTRATION ASSISTANCE                Department of Local Government                                                               J Singh      GN Zungu      Implemented
                                                         THAT Council proceed with the consultation process with the relevant
                                                         stakeholders.
    December 10 DELIMITATION OF WARD BOUNDARIES DURING 2009/2010 FOR THE                                                                              BP Mngadi    EL Dube       Implemented
                2011 LOCAL ELECTIONS
                PROPOSED 2010 COUNCIL CALENDER           THAT the proposed 2010 Council Calender be adopted; and                                      BL Magwaza   N Reddy       Implemented

                                                                     THAT the Council go on recess from 10 December 2009 till 14 January 2010
                  REPORT ON THE FIRST QUARTER                   ON
                  MUNICIPAL PERFORMANCE.                             THAT the 1st Quarterly Report be accepted.                                       J Singh      BP Mngadi     Implemented
2010 January   26 ADJUSTMENT BUDGET 2009/10                          THAT the adjustment budget be approved                                           BL Magwaza   NF Ntuli      Implemented
                  ANNUAL REPORT 2008/09                              THAT the annual report 2008/2009 financial year be adopted; and                  BP Mngadi    JM Zondi      Implemented

                                                                     THAT annual report be made public with the intention of inviting comments from
                                                                     the community.

								
To top