Get documents about "Volunteers Participation Certificate Template
Description
Volunteers Participation Certificate Template document sample
Document Sample
England Athletics Accredited Club
(Clubmark)
www.englandathletics.org/clubmark
INTRODUCTION
Clubmark is the only national cross sports quality accreditation scheme for clubs with junior sections. It is
built around a set of core criteria which ensure that accredited clubs operate to a set of consistent,
accepted and adopted minimum operating standards.
England Athletics recognises and values the commitment made by sports clubs to develop high quality,
welcoming environments for young participants. The development of clubs which encourage young people
to take-up sport, improve their talents and initiate and maintain life-long participation in sport is an
essential part of our work to support the sporting infrastructure in England.
Achieving Clubmark will ensure your club is nationally recognised as providing a ‘safe, effective and child
friendly’ club environment.
Clubmark consists of four key areas:
1. The Playing Programme;
2. Duty of Care and Safeguarding and Protecting Children;
3. Knowing Your Club and its Community;
4. Club Management.
Clubs are required to complete the assessment file, and will be supported throughout the process by
England Athletics Club and Coach Support Officers (CCSO). Upon completion of the file, your CCSO will
undertake the initial assessment before a National Clubmark Panel at England Athletics signs off the
accreditation.
Clubmark is valid for a period of three years, after which re-assessment will be necessary. Your CCSO will
work with you annually to ensure your folder remains up to date via an ‘annual health check’.
The file attached will allow you to begin this process. Templates to help you complete the pack are also
available at www.englandathletics.org/clubmark. England Athletics CCSO have been notified, who will
contact you over the next few weeks. They will support you to complete the pack and are your first point of
contact; the pack can be submitted anytime over the next year when you are confident that you fully meet
the criteria.
Thank you to your commitment in working towards becoming an England Athletics Accredited Club
(Clubmark).
Alex Copeland
National Club Development Officer
England Athletics
clubs@englandsathletics.org
Clubmark Section 1: The Playing Programme
1 Criteria Evidence in File Evidence at Site Visit Club Check
List
1.1 The club provides a coaching A) Example of a ‘structured’ training programme. A) Discussion with coaches and athletes
programme for a minimum of - Structured training programme means the on what is provided.
one session (min 1 ½ hours) x information provided shows progression and B) Membership/ attendance register to
minimum of 25 weeks a year. development for both athlete and coach. be seen.
1.2 Club provides evidence of the A) Examples of copies of award certificates. A) Discussion with coaches and athletes
use of recognised England B) Examples of session ‘structured’ training on what is provided.
Athletics/ UKA award schemes. programmes referencing awards. B) Evidence of use through marketing
material such as posters, newsletters,
websites etc.
1.3 The club provides suitable intra A) League fixture calendar provided for current A) Discussion with coaches and athletes
and/or inter club competitions. season. on what is provided.
- This should have examples of competitions such B) Evidence of promotion of
as Sportshall, track and field and cross country. competitions through notice boards,
This must be for all young people in the club and website and newsletters.
not just the most advanced.
1.4 Club provide evidence of a A) Evidence provided through a copy of coach A) Discussion with coaches and athletes
minimum of one coach to a code of conduct. on how many people normally attend
maximum of 12 young people. - This should clearly state that a coach will work sessions compared to the number of
(1:12 coach ratio) with a no greater than 1:12 ratio. coaches.
B) Copies of attendance registers are
shown, which display the numbers of
young people and coaches present.
1.5 A minimum of a level 2 qualified A) Copy of all coaches’ qualifications who work A) Sample to check that at least one
athletics coach required to with young people. coach per session/group has a level 2
attend every young people B) Copy of two level 2 (or above) coach licenses qualification or above – evidence
coaching session (could be in a provided – must be active junior coaches. provided by showing licences.
leading or mentoring role).
1.6 The coaches responsible for the A) Copy of all coaches’ qualifications who work
programme hold professional with young people.
indemnity and/or public liability B) If paid, a copy of insurance certificates must be
insurance. provided for all coaches.
NB: not applicable for volunteer coaches as insured
through coach licence.
1.7 All coaching and competition A) Evidenced through copy of venue risk A) Carry out a basic risk assessment of
takes place at safe venues and assessment. If club uses multiple facilities, please facilities as necessary.
uses safe equipment provide one risk assessment per facility (facility
health check).
- i.e. outdoor/indoor
B) Two examples of individual coach session risk
assessments for both pre and post track and field
season.
- i.e. indoor and outdoor if applicable
Clubmark Section 2: Duty of Care and Safeguarding and Protecting Young People
2 Criteria Evidence in File Evidence at Site Visit Club Check List
2.1 Club have a clearly identified A) Club Welfare Officer contact details provided. A) Coaches, athletes and parents are
point of contact for all welfare B) Evidence provided on how welfare officer role is asked who they would turn to if they
issues ( child welfare officer). promoted. had a welfare concern.
B) Welfare officer details are displayed
in the club house.
2.2 The club is compliant with A) Copy of club child protection policy. Signed and
EA/UKA child protection policy dated by Welfare officer.
and can evidence how they have NB: Anyone who has an NGB coaching qualification
adopted it.
and who coaches young people must have had a
CRB check within last three years. In addition, it is
advised that all adults who have regular contact
with young people are CRB checked.
B) Copy of all coaches’ qualifications who work
with young people (inc ISA number).
2.3 At least two members of the A) Copy of certificates of attendance of NSPCC
club, one of whom must be the approved course within the last 12 months
Welfare Officer, have attended -I.e. CPSU course.
child protection training.
2.4 The club has adopted codes of A) Copy of code of conduct for all active coaches.
practice for all coaches, officials B) Copy of code of conduct for all active officials.
and volunteers working with C) Code of conduct for all active volunteers.
children and young people.
D) Evidence club coaches, official and volunteer
have signed up to clubs codes of practise.
2.5 The club has access to first aid A) Copy of risk assessment. A) First aid equipment visible or well
equipment at all coaching and signposted and fully stocked.
competition sessions. B) Question coaches and volunteers on
where first aid equipment is located.
C) Copy of incident log being utilised.
2.6 The club has emergency A) Copy of club’s procedures. A) Ensure all coaches, volunteers and
procedures for dealing with B) Details of how club procedures are athletes are familiar with the
serious injuries/accidents; communicated to all members and coaches. emergency procedures.
including ensuring contact is
C) Copy of facility procedures (if different from
available, through telephone, to
the emergency services. clubs).
- ensure links between club and facility
procedures.
2.7 The club has the contact details A) Copy of membership form with appropriate A) Database or filing system shown at
of parents/carers and questions. site visit.
emergency/alternative contacts. - i.e. Details of parents/carers and emergency/
alternative contacts and medical conditions. This
should include a code of conduct for parents/carers
and young people to sign.
B) Information provided on how this is collected
and shared and who has access to it.
2.8 The club has information on any A) Copy of membership or medical form with A) Coaches are aware of medical
medical conditions of its appropriate medical condition questions. conditions on a need to know basis and
children and young people and the relevant processes are in place.
informs coaches on a need to
know basis.
Clubmark Section 3: Knowing your club and its community
3 Criteria Evidence in File Evidence at Site Visit Club Check List
3.1 The club has an open/non- A) Copy of club constitution.
discriminatory constitution. - Club constitution has a statement in relation to
open membership and equal opportunities, which
is signed and dated by the club chair.
3.2 The club has adopted an equal A) Copy of club constitution.
opportunities/sports equity - Club constitution has a statement in relation to
policy. open membership and equal opportunities, which
is signed and dated by the club chair.
3.3 The club provides an up to date A) Club provides action/development plan of a
action/development plan minimum of three years with a specific section on
identifying how it can recruit addressing equitable issues.
and retain members from its - It is recommended that people attend ‘A Club for
locality. All’ workshop and certificates are provided.
However, this is not essential for accreditation.
3.4 A minimum of one coach has A) A minimum of one copy of certificate of
attended a sports coach UK attendance at ‘Equity in your coaching’ workshop
Equity in your coaching within the last 12 months.
workshop.
3.5 The club has codes of conduct A) Provide copies of code of conduct for A) Ensure all parents/carers and
for parents/carers and other parents/carers. supporters are familiar with and follow
supporters. B) Ensure parents are aware of junior rules as part the code of conducts.
of code of conduct.
C) Provide copies of code of conduct for other
supporters.
3.6 The club has a set of rules for A) Copy of junior code of conduct is provided.
children and young people. NB: No template is provided as it is advised the
young people are fully involved with writing their
own set of rules (this should then be added to
template one – Welcome Pack).
Clubmark Section 4: Club Management
4 Criteria Evidence in File Evidence at Site Visit Club Check List
4.1 1.
The club is affiliated to its NGB. A) Copy of affiliation certificate.
4.2 The club has public liability 1. A) Copy of liability insurance document/
insurance. certificate.
4.3 The club has a specific 1. A) Copy of membership form.
membership category and 2. - Please note that pricing structure does not have
pricing policy to vary from adults, or be more or less –it just
for children and young people. needs to clearly indicate the rationale behind what
the young person pays, i.e. service provided.
4.4 The club communicates regularly A) A selection from the list below which shows 1. A) Question parents, athletes and
with parents/carers. regular communications with parents and carers coaches on the form and regularity of
(minimum monthly): communication.
1. i) Copy of newsletter (if applicable);
2. ii) Copy of welcome pack;
3. iii) Print out from website or ‘facebook’ (‘Fans
Page’) of latest communication (if applicable);
4. iv) Copy of meeting minutes from parents/carers
forum (if applicable);
5. v) Copy of annual or termly feedback form (if
applicable).
4.5 The club has a Junior 1. A) Role description provided for Junior Coordinator
Coordinator to act as a liaison (signed and dated by junior coordinator).
with, for example, its local 2. B) Contacts detail for Junior Coordinator provided.
School Sport Partnership,
County Sports
Partnerships and the National
Governing Body and to ensure
the clubmark pack is kept up to
date.
4.6 The club has contact with at 1. A) School/youth group to club agreement signed
least one local school/youth by both parties.
organisation.
4.7 1.
The club is committed to further A) Club provides an action/development plan for a
development and outreach minimum of three years with a specific section on
work. addressing equitable issues.
2. – this may be only for junior section or as part of a
wider club development plan.
Assessment Sheet
Name of Club Club Address
Club Clubmark
Contact
Club Clubmark
Contact Email
County
Club Clubmark
Contact Number Post Code
Name of Date of
Assessment Accreditation (Sign
Officer (Club and off by Clubmark
Coach Officer) Assessment Group)
Date of Accreditation Valid
Assessment Until
Clubmark Section 1: The Playing Programme
1 Criteria Evidence in File Evidence at Site Visit Template Site Visit File
Assessment Assessment
1.1 The club provides a coaching A) Example of a ‘structured’ training programme. A) Discussion with coaches and athletes on what is
programme for a minimum of one - Structured training programme means the information provided shows provided.
session (min 1 ½ hours) x minimum of progression and development for both athlete and coach. B) Membership/ attendance register to be seen.
25 weeks a year.
1.2 Club provides evidence of the use of A) Examples of copies of award certificates. A) Discussion with coaches and athletes on what is
recognised England Athletics/ UKA B) Examples of session ‘structured’ training programmes referencing provided.
award schemes. awards. B) Evidence of use through marketing material such as
posters, newsletters, websites etc.
1.3 The club provides suitable intra and/or A) League fixture calendar provided for current season. A) Discussion with coaches and athletes on what is
inter club competitions. - This should have examples of competitions such as Sportshall, track and provided.
field and cross country. This must be for all young people in the club and not B) Evidence of promotion of competitions through notice
just the most advanced. boards, website and newsletters.
1.4 Club provide evidence of a minimum of A) Evidence provided through a copy of coach code of conduct. A) Discussion with coaches and athletes on how many Template 1
one coach to a maximum of 12 young - This should clearly state that a coach will work with a no greater than 1:12 people normally attend sessions compared to the
people. ratio. number of coaches.
(1:12 coach ratio) B) Copies of attendance registers are shown, which
display the numbers of young people and coaches
present.
1.5 A minimum of a level 2 qualified A) Copy of all coaches’ qualifications who work with young people. A) Sample to check that at least one coach per Template 2
athletics coach required to attend B) Copy of two level 2 (or above) coach licenses provided – must be active session/group has a level 2 qualification or above –
every young people coaching session junior coaches. evidence provided by showing licences.
(could be in a leading or mentoring
role).
1.6 The coaches responsible for the A) Copy of all coaches’ qualifications who work with young people. Template 2
programme hold professional B) If paid, a copy of insurance certificates must be provided for all coaches.
indemnity and/or public liability NB: not applicable for volunteer coaches as insured through coach licence.
insurance.
1.7 All coaching and competition takes A) Evidenced through copy of venue risk assessment. If club uses multiple A) Carry out a basic risk assessment of facilities as Template 3
place at safe venues and uses safe facilities, please provide one risk assessment per facility (facility health necessary. &
equipment check). Template 4
- i.e. outdoor/indoor
B) Two examples of individual coach session risk assessments for both pre
and post track and field season.
- i.e. indoor and outdoor if applicable
Clubmark Section 2: Duty of Care and Safeguarding and Protecting Young People
2 Criteria Evidence in File Evidence at Site Visit Template Site Visit File
Assessment Assessment
2.1 Club have a clearly identified point of A) Club Welfare Officer contact details provided. A) Coaches, athletes and parents are asked who they Template 1
contact for all welfare issues ( child B) Evidence provided on how welfare officer role is promoted. would turn to if they had a welfare concern.
welfare officer). B) Welfare officer details are displayed in the club house.
2.2 The club is compliant with EA/UKA A) Copy of club child protection policy. Signed and dated by Welfare officer. Child
child protection policy and can NB: Anyone who has an NGB coaching qualification and who coaches young Protection
evidence how they have adopted it. people must have had a CRB check within last three years. In addition, it is Policy
(UKA)
advised that all adults who have regular contact with young people are CRB
checked. Template2
B) Copy of all coaches’ qualifications who work with young people (inc ISA
number).
2.3 At least two members of the club, one A) Copy of certificates of attendance of NSPCC approved course within the
of whom must be the Welfare Officer, last 12 months
have attended child protection -I.e. CPSU course.
training.
2.4 The club has adopted codes of practice A) Copy of code of conduct for all active coaches. Template 1
for all coaches, officials and volunteers B) Copy of code of conduct for all active officials.
working with children and young C) Code of conduct for all active volunteers.
people.
D) Evidence club coaches, official and volunteer have signed up to clubs
codes of practise.
2.5 The club has access to first aid A) Copy of risk assessment. A) First aid equipment visible or well signposted and fully Template 3
equipment at all coaching and stocked. &
competition sessions. B) Question coaches and volunteers on where first aid Template 4
equipment is located.
C) Copy of incident log being utilised.
2.6 The club has emergency procedures for A) Copy of club’s procedures. A) Ensure all coaches, volunteers and athletes are Template 5
dealing with serious injuries/accidents; B) Details of how club procedures are communicated to all members and familiar with the emergency procedures. &
including ensuring contact is available, coaches. Template 6
through telephone, to the emergency
C) Copy of facility procedures (if different from clubs).
services.
- ensure links between club and facility procedures.
2.7 The club has the contact details of A) Copy of membership form with appropriate questions. A) Database or filing system shown at site visit. Template 7
parents/carers and - i.e. Details of parents/carers and emergency/ alternative contacts and
emergency/alternative contacts. medical conditions. This should include a code of conduct for parents/carers
and young people to sign.
B) Information provided on how this is collected and shared and who has
access to it.
2.8 The club has information on any A) Copy of membership or medical form with appropriate medical condition A) Coaches are aware of medical conditions on a need to Template 7
medical conditions of its children and questions. know basis and the relevant processes are in place.
young people and informs coaches on
a need to know basis.
Clubmark Section 3: Knowing your club and its community
3 Criteria Evidence in File Evidence at Site Visit Template Site Visit File
Assessment Assessment
3.1 The club has an open/non- A) Copy of club constitution. Template 8
discriminatory constitution. - Club constitution has a statement in relation to open membership and
equal opportunities, which is signed and dated by the club chair.
3.2 The club has adopted an equal A) Copy of club constitution. Template 8
opportunities/sports equity policy. - Club constitution has a statement in relation to open membership and
equal opportunities, which is signed and dated by the club chair.
3.3 The club provides an up to date A) Club provides action/development plan of a minimum of three years with Template 9
action/development plan identifying a specific section on addressing equitable issues.
how it can recruit and retain members - It is recommended that people attend ‘A Club for All’ workshop and
from its locality. certificates are provided. However, this is not essential for accreditation.
3.4 A minimum of one coach has attended A) A minimum of one copy of certificate of attendance at ‘Equity in your
a sports coach UK Equity in your coaching’ workshop within the last 12 months.
coaching workshop.
3.5 The club has codes of conduct for A) Provide copies of code of conduct for parents/carers. A) Ensure all parents/carers and supporters are familiar Template 1
parents/carers and other supporters. B) Ensure parents are aware of junior rules as part of code of conduct. with and follow the code of conducts.
C) Provide copies of code of conduct for other supporters.
3.6 The club has a set of rules for children A) Copy of junior code of conduct is provided.
and young people. NB: No template is provided as it is advised the young people are fully
involved with writing their own set of rules (this should then be added to
template one – Welcome Pack).
Clubmark Section 4: Club Management
4 Criteria Evidence in File Evidence at Site Visit Template Site Visit File
Assessment Assessment
4.1 The club is affiliated to its NGB. 2. A) Copy of affiliation certificate.
4.2 2.
The club has public liability insurance. A) Copy of liability insurance document/ certificate.
4.3 The club has a specific membership 3. A) Copy of membership form.
category and pricing policy 4. - Please note that pricing structure does not have to vary from adults, or be
for children and young people. more or less –it just needs to clearly indicate the rationale behind what the
young person pays, i.e. service provided.
4.4 The club communicates regularly with A) A selection from the list below which shows regular communications with 2. A) Question parents, athletes and coaches on the form Template 1
parents/carers. parents and carers (minimum monthly): and regularity of communication.
6. i) Copy of newsletter (if applicable);
7. ii) Copy of welcome pack;
8. iii) Print out from website or ‘facebook’ (‘Fans Page’) of latest
communication (if applicable);
9. iv) Copy of meeting minutes from parents/carers forum (if applicable);
10. v) Copy of annual or termly feedback form (if applicable).
4.5 The club has a Junior Coordinator to 3. A) Role description provided for Junior Coordinator (signed and dated by Template
act as a liaison junior coordinator). 10
with, for example, its local School 4. B) Contacts detail for Junior Coordinator provided.
Sport Partnership, County Sports
Partnerships and the National
Governing Body and to ensure the
clubmark pack is kept up to date.
4.6 The club has contact with at least one2. A) School/youth group to club agreement signed by both parties. Template
local school/youth organisation. 11
4.7 The club is committed to further 3. A) Club provides an action/development plan for a minimum of three years Template 9
development and outreach work. with a specific section on addressing equitable issues.
4. – this may be only for junior section or as part of a wider club development
plan.
Related docs
Other docs by mcm14736
