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                                                                                                                                                                                                                                                                                                                                  Modification Questionnaire




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                                   Yes               Yes                   No                            No                            Yes. We already implemented this         Yes - Note that only No             No                   No                    We are currently using        Of course, we use it now      Yes                              No            Yes                               No                                               Yes
                                                                                                                                       mod directly from the CMS Central        our admissions area                                                            Pomona's mod.
                                                                                                                                       website with a last update date from     indicated a strong
                                                                                                                                       Pomona of 10/23/2006 although we         interest in this at this
                                                                                                                                       had to make a local mod to fix a bug     time. Financial Aid
                                                                                                                                       which we hope would be fixed in the      and Student
                                                                                                                                       CSU Baseline version. The bug we         Financials perhaps,
                                                                                                                                       had to fix was to correct a problem      but are not willing to
                                                                                                                                       with the version of the spaminator we    devote the time and
                                                                                                                                       got from cal poly pomona to allow        resources necessary
                 Would your                                                                                                            emails to be sent to someone whose       to implement at this
                 campus use                                                                                                            email address contained more that        time.
                 this mod as                                                                                                           one period as in
                                                                                                                                       susan.kachner@csu.fullerton.edu.
                 presented…n
                                                                                                                                       Without the local fix, the mod would
                 o new                                                                                                                 not send email to an email address
                 development ,                                                                                                         with more than one period. So
                 Y/N?                                                                                                                  assuming the CSU Baseline version
                                                                                                                                       fixes this bug, we would uninstall our
                                                                                                                                       campus version and use the CSU
                                                                                                                                       Baseline version. We are pleased
                                                                                                                                       that the newer version from Pomona
                                                                                                                                       has lots more data elements available
                                                                                                                                       for inclusion in emails.




                 If your                                                   We're not sure at this        Major issues raised at        See above. The bug we discovered                                             none- we have our None. The storage       N/A                                                                                           None          As long as any hardcoding for     SSU response is based on what "no new
                 response is                                               point. Most letters/e-mails   Chico concerned               needs to be fixed if it has not been                                         own solution      issue seems large                                                                                                                   specific letter codes has or is   development" means. Maybe this is already
                                                                           are currently assigned via    "blacklisting" for email      already.                                                                                       enough for us to wait                                                                                                               removed. - this is not an         considered with "Pomona" mod. Concern is
                 "No," what                                                custom processes in           generated from sources                                                                                                       for what we will be                                                                                                                 issue, checked with               whether campus would be limted to Pomona's
                 changes                                                   Admissions and Campus         outside of our campus                                                                                                        getting in 9.1 for now.                                                                                                             Pomona                            Admin functions and current variables. This is
                 would you                                                 Community to fit within our   control. Also, control over                                                                                                                                                                                                                                                                        where Sonoma's Mod Request to Baseline got
                 suggest for                                               business process.             what letters are stored in                                                                                                                                                                                                                                                                         bogged down, during Alyson's exercise in
                                                                           Ultimately we would want      the database.                                                                                                                                                                                                                                                                                      trying to get campuses to define what
                 the mod for
                                                                           a more flexible solution                                                                                                                                                                                                                                                                                                         variables were needed. Additional MUST is
                 usability prior                                           that allows us to use any                                                                                                                                                                                                                                                                                                        the ability to purge letters when needed.
                 to v9.1?                                                  fields, not just those that
    Pomona E- Please be                                                    are defined by
1      mail      specific.                                                 administrative function.
    Modification


                 Approximately Unknown               3500                  None.                                                       We currently only use this mod for                                                                                      New Student Registration:     80,000 Note: Remember Perhaps 20 or more.                      N/A           30,000                            180,000                                          40,000 Per
                 how many                                                                                                              one campus mod that we are still                                                                                        6,750, Cont Reg: 3,000,       the user indicates whether                                                                                                                                      year
                                                                                                                                       developing to email students when it                                                                                    Acad Prob: 600, Acad          or not they want the letter
                 letters per                                                                                                           looks like it is time to apply for                                                                                      Disqual: 175, Admin           stored. Pomona does not
                 year would                                                                                                            graduation. I'd guess the volume to                                                                                     Disqual: 125 (10,650) --      store ALL letters
                 your campus                                                                                                           be about 15,000 per year.                                                                                               Fin Aid = 9,000 & Student     generated through the
                 need to store                                                                                                                                                                                                                                 Fin = 10,000 //               mod because not all
                                                                                                                                                                                                                                                               Total for CSUMB               letters are requested to be
                 in the
                                                                                                                                                                                                                                                               approximate = 30,000          stored.
                 database?


                 As              No                                        None. We try to routinely                                   No. We are very selective about         Yes                                                                             Not preferred. We don't       FYI - it has not been an      Yes. It would, of course, be     N/A           Yes                               No. (need purge)                                 Yes
                 demonstrated,                                             purge the letter data                                       which emails to use the Pomona email                                                                                    need to store all             issue for us. Tim believes    better with a more dynamic
                                                                           tables (as opposed to the                                   modification for with the assumption                                                                                    communications. We need       the bigger issue is when      approach to letter storage
                 this                                                      communication tables) to                                    that the content will be stored in the                                                                                  disqual letters but not       the mod goes to various       that didn't require storage of
                 modification                                              avoid the sizing issue.                                     database. If the content is not stored,                                                                                 registration notifications.   tables to pull the data for   letters for each individual
                 stores all                                                                                                            we have no reason to use this mod.                                                                                                                    the letter. He has learned    student, but we would still
                 letters in the                                                                                                        We have our own campus                                                                                                                                of some tricks that           use it. We would probably
                                                                                                                                       modification to send emails to                                                                                                                        minimize this impact on       have to be able to set up a
                 database. If
                                                                                                                                       students based on a file of ID's that                                                                                                                 performance. We have          periodic, selective purge
                 this is                                                                                                               allows minimal variable substitution                                                                                                                  not needed to yet, but we     process to alleviate space
                 determined to                                                                                                         that does not store the content of the                                                                                                                would consider purging        issues.
                 be a database                                                                                                         email nor a 3C's communication row.                                                                                                                   stored letters after a
                 size issue                                                                                                            We have other campus mods that                                                                                                                        period of time. We woudl
                                                                                                                                       send emails to alert students they                                                                                                                    not use the mod if it did
                 (performance)
                                                                                                                                       have been enrolled off a waitlist or                                                                                                                  not have the feature to
                 would you still                                                                                                       have been dropped from a cancelled                                                                                                                    store letters
                 want to utilize                                                                                                       class. Those mods store a 3C's
                 this                                                                                                                  communication row as a record the
                 modification                                                                                                          email was sent but do not utilize the
                                                                                                                                       Pomona mod to store the content of
                 without this
                                                                                                                                       the email.
                 feature, Y/N?




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                                                                                                                                                                                                                                                                                                                                                             5a54a21f-603d-403e-9c9a-70973cac4a3b.xls




                                                                                                                                                                                                                                                                                                        Modification Questionnaire




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                   Would your    Yes               Yes                  No                          Very interested in this  No                                         No. Note that Fresno Yes            Yes                           No                         Probably not. With the       Yes                     Yes          Yes             Yes
                   campus use                                                                       mod, but cannot answer                                              has in place and is                                                                          mod we have and the
                                                                                                    any questions until we                                              using it's own                                                                               capability for faculty to
                   this mod as                                                                      have seen the actual mod                                            modified version that                                                                        email their entire class via
                   presented…n                                                                      code.                                                               meets most of our                                                                            the class roster we do not
                   o new                                                                                                                                                needs. The primary                                                                           have a burning need for
                   development ,                                                                                                                                        issue with our version                                                                       this feature
                                                                                                                                                                        is the inability to
                   Y/N?
                                                                                                                                                                        generate HTML in its
                                                                                                                                                                        current version.


     San Jose                                                           The modification goes                               We would never use this mod. Our                                                                              Prefer Cal Poly's mod.     no suggestions
                 If your
2   Messaging                                                           against our campus policy                           campus utilizes a campus-developed
                 response is
    Modification                                                        of using campus e-mail as                           Student Portal and Faculty/Staff Portal
                 "No," what                                             our official medium for                             using .NET functionality that has its
                 changes                                                official campus                                     own portal messaging functionality
                 would you                                              communications.                                     that has been in production for years.
                 suggest for                                                                                                We also have a campus-developed
                                                                                                                            PS mod that allows portal messages
                 the mod for
                                                                                                                            to be sent to a file of student id's. The
                 usability prior                                                                                            San Jose mod, while slick, would not
                 to v9.1?                                                                                                   be used on this campus.
                 Please be
                 specific.




    Pomona E-
1      mail
    Modification




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