Minutes of the Kirkmahoe Community Council of the 21st September, 2011 in Dalswinton Village Hall. Present – KCC Members - Jean Muir, John Young, Neil Munro, Derek Ivy, Hugh Johnstone, Fiona Meikle-Latta, Peter Landale Non-KCC Members – Claire Corlett, Gordon Bisset, Pam Taylor, John Charteris, Jackie Bodle, Suzanne and Trevor Hayward, PC Wheeler 1 – Apologies – none 2 – Minutes of the last meeting on 17th August, 2011 2.1 - That point 5.2 of the minute should read: “It has been recommended that £500 be donated to Duncow Primary School Fundraising and Events Committee, £120 be donated to Kirkmahoe Parish Hall and £100 to Kirkmahoe Parish Church”. 2.2 - That point 5.3 of the minute should read: “£355 plus the cost of delivery, slabs, fixtures, and decorative plaque”. 2.3 – Approved the minutes of 17th August, 2011 moved by NM and seconded by HJ. 3 – Matters arising from the minutes - none 4 – Kirkton Enhancements (NM) 4.1 – First bench faulty on delivery so was sent back. Second bench to be delivered 28th or 29th September. GB, NM to get decorative plaque made for the bench. NM suggested fixings of epoxy resin and hooks. JY and NM volunteered to co-ordinate the installation of the bench. Other volunteers can contact NM. 4.2 –NM met with Locharbriggs Sandstone Quarry re sandstone slabs on which to place bench. Possibility for gifting/partially gifting slabs. NM awaiting outcome. 4.3 – BT telephone box - NM negotiating with BT. 4.4 – NM received a letter from D & G Council confirming permissions for all Village Green Enhancements including acknowledgement that the request for a footpath from the Green to the Church had been added to the minor works programme. JY has also approached Graham Alison about this subject. 4.5 - The village water pump dates from the early 1800s, probably unique. Decision to be taken on level of restoration. JM suggested a sub-committee reporting to KCC. Restoration quotations to be sought (NM). 4.6 - JM to contact gardening volunteers in order to plan and commence the work on the village green. (Suzanne Hayward, Hugh Johnstone, Jean Muir) 4.7 - Thanks to NM for work done on the village enhancements project. 4.8 - NM and JY have established that there is money available for community enterprises, such as the village green enhancements, if required. 4.9 - Agreed NM to buy more Christmas lights for the village green. 5 – War Memorial GB 5.1 - Photographs of current condition passed around those present. 5.2 - D & G Council have been very helpful. Grant to be applied for through the War Memorial Trust for the replacement of the railings. Photographs have already been sent to them. 5.3 - FL spoken to John Robertson, landowner, for permission to tidy up surrounding area and install a swing gate. It was agreed that KCC would pay up to £300 for a gate to the War Memorial. 5.4 - GB to contact Kenny Piercey re War Memorial. John Charteris to arrange to get stonework cleaned. 6 - Treasurer’s report 6.1 – The Annual Accounts have been presented to the Independent Examiner Robin McClelland. The final version will be available for the AGM in October. 6.2 – Grants from D & G Council - As soon as the AGM has approved the Accounts, bids will be made for the annual administrative grant and grants to support the 2012 Gala and the Senior Citizens Evening 2013. Separately, the Honorary Secretary is making a supplementary grant application for 2011 to refurbish the Kirkmahoe War Memorial. 6.3 – Donations to Local Community Organisations after the Gala - The suggested donations were accepted by the last KCC Meeting and payments will be made according to the recorded KCC Minutes. 6.4 – Kirkmahoe Barbecue (26th August 2012) - The outcome was better than expected. It was well supported and the Raffle brought in a record sum; thanks to all the prize donors. The actual profit was £14.36 and on-night donations to KCC events was another £18.16, so the successful evening brought in £32.52 Considering the entertainment success of the evening, this was a most encouraging result. 6.5 - Windfarm Grants 2011/2012 - The grant of some £1,620 is due by the end of September, but no notification of payment has yet been received. 6.6 - Overall Financial Position - The KCC funds amount to some £2,500 so the financial situation is most satisfactory. 7 – Councillors’ Report – JC 7.1 - The Council is looking into the question of insurance for Community Council events. 7.2 - The Council is continuing to budget. Savings of £12 million are to be made through reducing staff, less money to schools and social services, fewer classroom assistants and teachers. 8 – Police Report 8.1 - PC Wheeler reported that there was no crime of any significance to report on in the area apart from a rural theft in Dalswinton and that a tarring group was active in the area. PC Wheeler advised that it was better not to get involved with strangers to the area. 8.2 - A Kirkton resident had reported a car being driven at high speed through Kirkton village. 8.3 - John Charteris reported that he had called the police at the end of August about incidents of vandalism on his land. 8.4 - Bushes have grown up obscuring the Kirkton sign on the A76 road at Auldgirth. PC Wheeler to follow this up. 8.5 - Roadside vegetation between Riggfoot and Aughencrieff Farms and at Portobello corner is affecting visibility at these corners. JC to email Graham Alison. 8.6 - Pam Taylor informed the meeting that Duncow School now has an intruder alarm. 8.7 - The Police will write an article for the next edition of Grapevine. 9 – Planning Matters 9.1 – The plans for felling of two trees at Carnsalloch, confirm that both trees need to be felled. The applicant proposes to plant 12 hardwood trees within the site. Agreed there were no grounds for objection provided the planting scheme is a condition of the consent. 9.2 - JY to clarify any conditions attached to the felling of a mature tree in Kirkton. 9.3 - DI enquired about the car parking provision at a proposed development site at Broomdykes. However, as this development is currently at the pre-consultation planning stage, no firm answer could be given. 10 – Events 10.1 – Thanks to one and all for good teamwork resulting in a successful barbecue. 10.2– Race Night - provisionally 11th November. Events Sub-committee to finalise at meeting on 11th October. 10.3 – Carol singing Sunday 18th December at 6.30 pm. 10.4 - Senior Citizens Night - Friday 24th February. 11 - Correspondence 11.1 - Winter Equipment - Noted that the Council had forwarded two hand gritting machines, snow shovels, high visibility jackets and instructions etc and that the grit bins were awaited. 11.2 - Blackwood Windfarm Application - Agreed John Young attend the exhibition on the 28 September in Auldgirth Hall. 11.3 - NCVS Funding Roadshow - Noted the Funding Roadshow by NCVS the following day. 11.4 - Area Committee - Minor Capital Projects - Noted that the footpath between the church and Kirkton village green would be on a list of projects to be considered by the Area Committee on 5 October 2011. 11.5 - SEPA Floodline - Noted the flood alert system offered by SEPA to anyone joining their Floodline scheme via their website. 12 – Any other business 12.1 – JY has received two pavement gritting machines, (one for Kirkton, one for Dalswinton) together with shovels etc. Salt bins are expected to be positioned soon. The gritters will be housed for the meantime in the hall. A plan would be needed for the use of the equipment. Information about this will be inserted in Grapevine. 12.3 - HJ informed the meeting that the road from Kirkton to Kirktonfield is a right of way and that he is working with D & G Council to register an application of enforcement. Currently the road is often blocked by a lorry. 12.4 - PT said that pupils from Duncow School will plant a tree to commemorate the Queen’s Diamond Jubilee. 13 – Date of Next Meeting - The next meeting will be the AGM on Wednesday, 19th October 2011 in Kirkton Village Hall at 7.30 pm.