VIEWS: 61 PAGES: 6 POSTED ON: 10/13/2011
“UTKALIKA”– COCHIN ORIYA ASSOCIATION, KERALA (Rregistered under: Travancore - Cochin Literary, Scientific and Charitable Societies Registration Act, 1955) (Reg. No. ER-43/2007) Website: www.utkalikacochin.110mb.com Email: email@example.com No. 004 & 005 _ Quarterly Circular _ April & July 2008 (Draft Circular/Minutes of 29 July 2008, To be further revised after MC Meet) (1) Dr. B.C. Nayak President Tel: 2203100 (2) Mr. Arun Kumar Das Vice-President 2305169 (3) Dr. Jaganath Swain Secretary 2422208 (4) Mrs. Manisha Dandapat Joint Secretary 2400341 (5) Mr. Tusharkant Sahoo Treasure Mob: 9447574728 (6) Mrs. Sabita panigrahi Member-Social 2206106 (7) Mr. Chinmaya Choudhury Member-Cultural Mob: 9446543956 (8) Mr. Netajee Patro Member-Finance 2204775 (9) Dr. Sujata Acharya Member-Editorial Mob: 9447987088 (10) Mr. Pradip Kumar Patra Member-Audit 2536469 (11) Mr. Siddharth Biswal Election Officer 2007-08 Mob: 9847031942 (12) Mr. Gynaranjan Samant External-Auditor Mob: 9447209318 Note: This is the second “Executive Committee” of UTKALIKA-Cochin Oriya Association, Kerala. I. Circular for all members of “UTKALIKA” (Includes Minutes of MC Meetings dated 10 Feb, 15 & 30 Mar 2008 and Utkal Divas 2008). Quarterly circulars are being communicated to members of UTKALIKA through EMAIL. This is the fifth circular of UTKALIKA (April and July 2008). The 1 quarterly circular for April 2008 could not be issued due to work load for the conduct of Utkal Divas - 2008 on 6th April. The same was further delayed due to the delay in printing of Souvenir – 2008 and settlement of accounts of Utakl Divas which is due in MC meeting on 29 July 2008. Honorable Minister Shri Debi Prasad Mishra, Excise and Tourism Minister, had consented to be our CHIEF GUEST for Utkal Divas 2008. However, due to last minute developments and official engagements, he could not attend the same. The final program for the function was as follows: UTKAL DIVAS 2008 – Programme details ========================================================= Time: 1830-2000 hrs 1. Welcome Address by Anchors (Oriya & English) 2. Invitation of Guests to the Dias 3. Presentation of Bouquets to the Guests 4. Lighting of Lamp and Bhajan/ Welcome Song 5. Welcome Address by President 6. Report by Secretary 7. Felicitation by: Mr. A.P.M. Mohammed Hanish, I.A.S. District Collector, Ernakulam GUEST OF HONOR and Launching of Internet Site 8. Felicitation by: Mr. V. Chander, Life Member 9. Address by: Rear Admiral Rama Kanta Pattanaik, YSM CHIEF GUEST and Release of Souvenir 2008, CHANDRABHAGA, Vol-2 10. Presentation of Mementos by Vice-President 11. Introduction of Executive Body Members by Anchors 12. Vote of thanks by Mr. S. Dandapat (Time: 2000-2115 hrs) 13. Cultural Programme: Sambalpuri Folk Dance and Music “NUPUR” Barpali, Orissa 15. Presentation of Memento/Certificate to Dance Troupe ========================================================== 2 The printing of Souvenir 2008, Chandrabhaga (Volume – 2) is completed and it is being distributed now. Pending copies will be distributed to members during AGM-2008. The Internet Site was just ready for the inauguration on 6th April 2008, on the day of Utkal Divas. The same will be made up date before the coming AGM 2008. The MC meeting on 10 Feb, 15 & 30 Mar 2008 were mainly for the conduct of Utkal Divas function on 6th April, Cultural Programme, raising of funds through advertisements in Souvenir 2008. This circular will serve as minutes for the MC meet on 29 July 2008 and the same shall further include the decisions taken by MC for circulation to all members subsequently. The agenda for the discussion is given below in Section II. II. AGENDA FOR THE “MC” MEETING (29 July 2008): Accounts “UTKAL DIVAS 2008”, AGM 2008 and Family Get Together Attendance of Members Welcome address by President and Silent Prayer Reports by Treasurer 1. Utkal Divas 2008 - Accounts 2. Financial Status – Balance in account 3. Membership status 4. Recent collections towards Life Membership and Annual Membership, FDs in SBI 5. Pending Payments towards Advertisements 6. Sanction and accounts resisters – updating Distribution of Souvenir 2008 Land Acquisition – Meeting with District Collector Internet Site – Revisions and updating 3 Purchase of two cupboards Contingency Grants for selected members Request of Funds from Orissa Government, Cultural Department Momento in brass containing the UTLALIKA logo (& for MC Members) Merit Awards for 10th and 12th Standard Children Audit of Accounts and filing of Returns Internal Accounts: (1) 17-01-07 to 21-07-07, (2) 22-07-07 to 31-03-08 (2) 01-04-08 to 20-07-08 for AGM Audit by Chartered Accountants: 01-04-08 to 31-03-09 Nomination of Election Officer and Election Notification Election 2008-09 and Family Get Together – Date & Venue Programme/Agenda: # Opening Address & Anchoring – by Dr. Sujata # Lighting of Lamp & Offering of Flowers to LORD JAGANNATH - (Organizer: Member-Cultural) # Jagannath Bhajan (To be arranged by Joint-Secretary) # Welcome Speech – PRESIDENT: Dr. Nayak # Annual Report by SECRETARY # Accounts – 2007-08 and balance sheet by Treasure # Election and Oath Taking for MC (by Election Officer) # Formal handing over and taking over (Inventory-2007-08) # Nomination of External Auditor by new MC and approval by the AGM # Notification inviting the articles for Souvenir-2009 (CHANDRABHAGA) by Member-Editorial # Self Introduction – All Members & Families (Coordinator: Mr. AK Das) # Cultural Programme, Games & Activities (Dr. Reeta Jayasankar, Mrs. Reena) # Lunch: Catering by Petro House - (Mr. AK Das, Mr. Tusharkanta Sahoo, Mr. Netajee Patro and Mr. Saroj Kumar Dal Samant) # Antakhyari: Ladies versus Gents # DISTRIBUTION of Certificates (Honorary/Life/Annual 4 Membership, Awards and Prize Winners) # Vote of Thanks - By Mr. AK Das Registration Counter: Mr. Tusharkanta Sahoo, Mr. Netajee Patro, and Chinmaya Choudhury) Quarterly circulars of April & July 2008 (to be issued on 1st July 2008, attachments along with the Email) 1. Utkal Divas 2008_Expenditure Accounts 2. Election 2008-09 and Family Get Together Notification 3. Nomination Form Utkal Divas 2009 Proposals for Celebrations/Functions/Picnic etc. during 2008-09 Souvenir 2009 and Notification for Articles Printing of Brochure 2009, Office Pad and Visiting Cards List of Pending Jobs Additional Points from Members Closing remarks – President / Secretary III. VENUE FOR COMING MC Meeting: Residence of Mrs. Sabita Panigrahi, (Common Room) IV. Date & Time of MC Meeting : 29th June 2008 (Sunday), 1700 hrs. Table: Executive Committee Meetings and Purposes Date & Time Venue Discussion/Remarks Details of previous meetings (1 to 12) in previous Minutes 13 28 October 2007 Mrs. Sabita Panigrahi - Discussion regarding Residence, Common Odissi Dance Programme Room on 4 Nov 2007 14 08 December 2007 Mr. Netajee Patro Discussion regarding: (1800 hrs) Member-Finance Ethnic Food Fest (Residence) (EVENTS INDIA) 15 20 December 2007 Mrs. Sabita Panigrahi - Discussion regarding: !800 hrs Residence, Common Ethnic Food and Cultural Room Fest 2008 5 15 10 Feb 2008 Petro-House, Discussion regarding !730 hrs Kochi Refinery UTKAL DIVAS 2008 (6th April) 16 15 March 2008 Mrs. Sabita Panigrahi - Discussion regarding 1700 hrs Residence, Common UTKAL DIVAS 2008 Room (6th April 2008) 17 30 March 2008 Dr. B.C. Nayak, Utkal Divas 2008 1600 hrs President, Residence 18 29 June 2008 Mrs. Sabita Panigrahi - Accounts Utkal Divas 1700 hrs Residence, Common 2008, AGM 2008 and Room Family Get Together Pages: Six SECRETARY PRESIDENT Date: 29 July 2008 ------------------------- END OF MINUTES --------------------------- 6
"UTKALIKA – COCHIN ORIYA ASSOCIATION KERALA “UTKALIKA”– COCHIN ORIYA"