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BRAZOS VALLEY COUNCIL OF GOVERNMENTS HOMELAND SECURITY ADVISORY COMMITTEE MEETING December 1, 2010 1:30p.m. CENTER FOR REGIONAL SERVICES BUILDING 3991 E. 29TH ST., BRYAN, TEXAS 77802 Minutes Members Present Guests Present R.B. Alley, Fire Chief City of College Station Dwight Mathis, DPS David Bagley, Burleson County EMC Mike Pishner, EMC Dawn Baletka, Navasota ISD Rick Dysart, BVCOG Jim Barker, So Brazos Co Deputy Fire Chief Monica Weintraub, TAMU Pat Bell, EMC, Leon County Wayne Young Shelly Butts, EMC/911, Madison County Lloyd Waugh, Motorola Jeffrey Capps, Chief of Police, College Station Michele Meade, Deputy EMC Gary Clendennen, Chief of Police, Madisonville Ron Mayworm, BVWACS Jason Katkoski, Fire Chief City of Navasota Kristen Ely, RN, DSHS HSK7 Kevin Deramus, Directory, Washington County EMS Roy Robison, TAMU Ricky Boeker, Fire Chief, City of Brenham Kathy Koppenhauer Eric Buske, Chief of Police, Bryan Mark Conley, TAMU Dan Douget, Sheriff, Madison County James Hutzky, Motorola Dee Dee Ferrell, 911, Robertson County Ivan Lindyl, Madison County SO Mike Fincher, Constable, Robertson County Pam Finke, Commissioner, Grimes County Todd Greene, Captain, Grimes Co S.O. BVCOG Staff Kirk Hanath, Comm., Pct 3 Washington County Linda McGuill Jerry Henry, EMC, City of Bryan Lester Bashaw Bart Humphreys, PIO, City of College Station Rebecca Hill J.W. Jankowski, Sheriff, Washington County Wendy Wills Bill Jeanes, Brazos County Hope Lohse Faith Kellar, RN, Region VII Kenny Mallard, Commissioner, Brazos County Chuck May, Chief of Police, Madisonville ISD Mike McAnally, Berlin VFD Chief, Washington County Dean Player, Commissioner, Leon County Chuck Frazier, EMC, Brazos County Robert Smith, Washington County EMC Gary Waites, EMC, Blinn College Mike Wilson, Chief Deputy Sheriff, Brazos County SO Brian Hilton, EMC, College Station Tommy Koontz, Leslie Lutz, Emergency Planner, TAMU Keith Nickelson, Commissioner, Robertson County Lowell Ogle, Director of Public Utilities, Brenham Bryan Ruemke, EMS, Washington County John Simms, CEO, Scott and White Hospital, Brenham Ronnie Stanley, Burton Fire Chief Jerry Stover, Chief Deputy, Robertson County 2 The meeting was brought to order at 1:40 p.m. by Chairman Jason Katkoski. Jason asked guests to recite the pledge of allegiance to the US and Texas flags. He then welcomed members and guests. Self introductions were made. Item 4– Approval of the minutes of our last meeting of October 27, 2010: A motion was presented by Brian Hilton to approve the minutes and seconded by Shelly Butts. Motion carried. Item 5 – Homeland Security Update: a) Gateway Project: All funds have been spent. All equipment has been ordered and should arrive fairly soon. A total of $90,000.00 was spent. b) EAS & Videoconferencing Project: Ordered and received about $8.000.00 of software and hardware. Lance Parr will research how to best spend remaining $12,138.00. We will probably buy 4 or 5 radio packages. An additional $74,477.00 remains to be spent on the regional video teleconferencing project. Quotes we have are about a year old. More research needs to be done on this. c) FY 07 Close-out Funding: Two projects have been submitted: one on behalf of the region; one on behalf of the City of Bryan. The regional request was for $232,000 for the purchase of 500 pagers for Fire EMS departments regionally. The City of Bryan project request was for regional rescue team equipment in the amount of $43,685.51. d) FY 08, FY 09, FY 10 Funding: Most jurisdictions have completed their submissions for FY 08. Everything must be committed in SPARS by the end of December, 2010. Any remaining money needs to be spent asap. Nothing new to report on FY 09. FY 10 funding: More than half of jurisdictions have not gotten their sub recipient agreements back to the State. They are due December 3rd, 2010. EMCs will have to complete BISR reports on SPARS. Quarterly Reports will be due to SPARS on 1/20; 4/20; 7/20 and 10/20/2011. If reports are not completed you will be locked out of SPARS. Lester is working on getting Janice Bruno from the SAA to speak with HSAC in January or February, 2011. Items 6 & 7: – Homeland Security Funding Update and Funding Subcommittee report: Final copies of the RFP, applications, scoring sheets and instructions will be sent out to EMC’s before December 10, 2010. Minor changes were made during the Funding Subcommittee meeting earlier today. The application signatures of County Judges and Mayors are due on January 26, 2011. A motion was presented by Dawn Marie Baletka to approve the documents and seconded by Robert Smith. Motion carried. Motion passed. The documents will be submitted for approval at the December 8, 2010 BVCOG Board Meeting. Application process dates: December 10, 2010 Applications available December 8, 2010 Documents submitted to BVCOG Board for approval January 13, 2011 applications due to COG by 5:00pm January 19, 2011 9:30am HSAC Funding Subcommittee meeting to view and score projects January 27, 2011 HSAC meeting February 9, 2011, BVCOG Board meeting to approve projects. Item 8 – Web EOC Update: David Rogers, Executive Director, BVRAC, reported that WebEOC training will be held December 7-10, 2010 from 9am-5pm daily. Web EOC user group will meet December 15, 2010 at 9:00am. Item 9 – Update on Skyline Radios: Shelly Butts reported that they are still waiting on the EHC’s to fulfill SPAR’s requirement. There was a delay due to a change in representatives with the SAA. Washington County has submitted their disclosure. Environmental impact studies need to be completed for each EOC and tower location. Item 10 – Child Abduction Response Team Update: Linda McGuill reported that Lt. Chuck Fleeger was awarded National Amber Alert coordinator of the Year at the National Amber Alert Conference. 3 Item 11 – CERT/CCP update: Rick Dysart, BVCOG, reported that 4 teams were trained in the last quarter. One team in Navasota, one in Leon County (the first mounted CERT Team), one in Madison County and one in Brazos County. Item 12 – Emergency Alert Systems Update: Previously covered in Item 5b. Item 13 – Communications Update: a) BVWACS: Ron Mayworm reported that everything is moving forward. The dispatch consoles are about ready to come on line. A total of 3 Motorola System Technologists have worked on the systems. Brenham Emergency Center consoles will be cut over tomorrow, December 2nd. Brenham PD and Sheriff’s office mobile radios will be installed into their vehicles in the next 4 working days. Brenham Fire and Washington County Fire will be running fully by the end of next week. A&M’s 2 dispatch consoles are up and running. The third console will be installed asap. College Station consoles are in the process of being programmed. The City of Bryan and Brazos County will begin upgrading their existing consoles at County 911 District after the first of the year. b) RICP progress: The BVCOG Board gave approval to work with RCC Consultants. Lester Bashaw reported that the consultant issue remains to be solved. Mike Simpson with the State gives updates 2 or 3 times per month as to what the RICP is going to need. The project grows leaps and bounds almost on a weekly basis. The BVCOG Board did give approval to contract with RCC Consultants. The contract should be signed in the next 7 days. Item 14 – Radio Inventory Update: Wayne Young, Lockard and White, reported that additional personnel have been added to the inventory and progress is being made. He thinks they will be completed around the first of the year. Robertson County is the only country that they have not touched on yet. Item 15 – Hazard Mitigation Plan Update: Roy Robinson, TEEX, reported that they will be working through December to get the draft version of the Hazard Mitigation Plan completed. Item 16- Public Comment: Ron Mayworm reported that BVWACS is interested in participating in an emergency exercise that heavily relies on interoperable systems. Item 17- Future Trainings and HSAC meetings: December 1, 2010, HSAC Meeting @1:30pm December 6, 2010, E-grants workshop (CJD grants) @ 1:30pm January 13, 2011, E-grants workshop (CJD grants) @ 9:00am January 26, 2011, HSAC Meeting @ 1:30pm Item 18- Meeting adjourned at 2:37pm.
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