CROW CANYON COUNTRY CLUB ESTATES by yaoyufang

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									CROW CANYON COUNTRY CLUB ESTATES COMMUNITY ASSOCIATION, INC.
BOARD OF DIRECTORS BUSINESS MEETING
1320 El Capitan Drive, Ste. 100
DANVILLE, CA 94526
June 24, 2010


M I N U T E S of the B O A R D of D I R E C T O R S B U S I N E S S M E E T I N G
Quorum was established by the Presence of:
                                   X       Ellen Nelson (EN) President
                                   X       Mike Sample  (MS) Vice-President
                                   X      Barbara Hutchins      (BH)   Treasurer
                                   X      David Orlandi         (DO)   Secretary
                                   X      Dani McInnes          (DM)   Director
                                   X      Bill Chalkley         (BC)   Director
                                   X      Kermit Rosenberg      (KR)   Director


Management Present:                X      Tracy Dale            (OM) Office Manager
                                   X      Tiffany Lynch         Kocal Management




I.    CALL TO ORDER/APPROVAL OF MINUTES:
      A. ESTABLISHMENT OF A QUORUM AND CALL TO ORDER: The Meeting was called to
      order at 6:00 p.m. by Board President Ellen Nelson.


      B. CONFIRMATION OF AGENDA POSTING IN A PUBLIC LOCATION (SB 528): The OM
      confirmed that the Agenda and meeting notice for the Board Meeting had been duly posted on June 18,
      2010.


      C. APPROVAL OF MINUTES:
      On the matter of the Board Meeting Minutes from the May 27, 2010, regular Business Meeting and
      upon a motion duly made and seconded, (BH/BC) the Board voted unanimously to accept the Minutes
      of the May 27, 2010 Board of Directors business meeting with the correction of the AR-20 to AR-7 on
      page 6 .

II.   CONFIRMATION OF ACTIONS TAKEN WITHOUT A BOARD MEETING: None
III.   OPEN SESSION: OM noted 13 homeowners present at the meeting.
       1. A Homeowner stated that he was concerned that the weed abatement program is overly aggressive
          and is concerned with animals invading his property. Homeowner also presented the Board a
          letter signed by 35 homeowners who have the same concerns.
       2. A Homeowner presented the Board with handouts titled “Fire Department Response Basics” and
          asked that the Board continue the weed abatement practices that are currently in place.
       3. Homeowners discussed the Association the use of goats for weed abatement.


IV.    CONSENT CALENDAR: EN Requested that the consent calendar be reviewed as two separate
       items.
           Committee Meeting Minutes: Upon a motion duly made and seconded (KR/BC) and
           unanimously carried, the Board of Directors approved all committee meeting minutes as
           submitted.
          The Treasurers Report includes the Following:
              Balance Sheet/Statements
          Upon a motion duly made and seconded (BH/KR) and unanimously carried, the Board of
          Directors approved the Treasure’s Report as submitted.


V.        DELINQUENCIES
          Motion for 30/60/90 day delinquencies: Upon a motion duly made and seconded (BH/DM) and
          unanimously carried, the Board of Directors approved the Finance Committee recommendation
          to Process all 30/60/90 day delinquencies per the CCCCECA collection policy.
                               In accordance to Civil Code 1367.1 the Board of Directors hereby authorizes
          and instructs the Association’s collection service to record a lien in the full amount of unpaid
          assessments, late charges, interest, and collection fees and costs against that property owned by
          the member(s) listed on the association’s delinquency report dated May 31, 2010 and who are, or
          become, delinquent in their assessments beyond 60 days. This authorization shall only apply to
          those members who have been properly noticed of their delinquent assessment and of their rights
          as delinquent members in accordance to Civil Code 1367.1. The Board further authorizes any
          director to sign and date any and all lien authorization forms as may be required for those
          delinquent members so noted in these minutes as identified by their association account number:
          EH2485-407-01 and TH0116-303-01.



                               Crow Canyon Country Club Estates Community Association, Inc.

                                            Board of Directors Business Meeting

                                                  June 24, 2010   Page 2
        Bad Debt Write Off Upon a motion duly made and seconded (BH/DM) and unanimously
        carried, the Board of Directors approved the Finance Committee recommendation to write-off
        seven accounts which are considered uncollectible bad debt from the associations receivables.
        Authorization to Lien Upon a motion duly made and seconded (KR/BC) and unanimously
        carried, the Board of Directors approved the Finance Committee recommendation proceed with
        Authorization to Lien two account as outlined above.


V.    UNFINISHED BUSINESS:
     1. TH Roofing Project Update: Greg Kohrt reported on the TH Roofing Project stating that:
          Started building #13 and is the only building exposed to the elements.
           9 buildings have received city finals.
           2 buildings to receive city finals next week
           1 Broadmoor building is left on the original 20 building schedule to start on Monday, June 28,
            2010
           Starts are approximately 10 days ahead of schedule, completions are over a week ahead of
            schedule after loosing 11 days to rain.
           Production meetings are being held every other Friday and topics commonly discussed are
            Schedule, Change Orders/Extras/Time and Materials, Homeowner issues, Safety and Clean
            up.
     2. Loan: TH Roofing Project: The Board discussed the loan for the TH Roofing Project and
         listened to concerns of homeowners present. Upon a motion duly made and seconded (DO/BC)
         and carried by a 5/2 roll call vote the Board of Directors accepted terms of the Heritage Bank
         Loan Commitment for Town Home Roof Expenses. Roll call vote as follows: BH – No DO – Yes,
         BC- Yes, EN-Yes, KR-No, DM – Yes, MS – Yes.
     3. TH Roofing Modification Billing: EN announced the homeowner who requested this be on the
         agenda was not present therefore no discussion was needed. When asked, there were no
         comments from other homeowner’s present. It was noted that revised invoices had been sent out
         to those homeowners who had modified their roofs via atrium enclosures, skylights, etc. as
         outlined in the Association Governing Documents.
     4. TH Roofing Com. Proposed Homeowner Survey: The Board of Directors discussed Crow
         Canyon Country Club Roofing Project Survey submitted by the Roofing Committee. The survey
         was sent to the RC with some requested modifications.
     5. Resolution for TH Roofing Contract Addendum Confidentiality: Board of Directors reviewed
         the proposed Resolution to treat the Schedule of Values as confidential. EN explained the need to


                             Crow Canyon Country Club Estates Community Association, Inc.

                                          Board of Directors Business Meeting

                                                June 24, 2010   Page 3
    keep only this addendum confidential as it may otherwise compromise the Association’s ability to
    get fair bids. Upon a motion duly made and seconded (BC/DO) and unanimously carried the
    Board of Directors agreed to adopt the resolution regarding the proprietary Schedule of Values
    as outlined by the attorney.
6. 554 Cambrian Way: Roof Evaluation: Oral report of inspection was given by Greg Kohrt.
    Upon a motion duly made and seconded (BH/MS) and unanimously carried, the Board of
    Directors agreed to move this discussion to Executive Session.
7. Driveway Replacement Reimbursement/Procedures: The Board of Directors discussed the
    attorney’s recommendation of the homeowner requests. The BOD agreed to request the
    Association Attorney draft a policy for their review regarding driveway replacement policies.
8. Comcast Proposed Agreement: EN gave an update on the current discussions with Comcast for a
    proposed Service Agreement. Upon a motion duly made and seconded (BC/MS) and carried by a
    6/1 vote the Board of Directors agreed to move forward with the Comcast Agreement with monies
    received deposited into the reserve fund.
9. ACC Recommendation: Trellis Cover Colors: Mike Paul, representative of the ACC presented
    the revised proposal for the painting and maintenance of Wooden Patio Covers (Arbors, Trellises,
    Gazebos). After discussion and review of the ACC recommendation and upon a motion duly
    made and seconded (DO/BC) and passed with a 6/1 vote, the Board of Directors agreed to
    accept the recommendation by the ACC that “all new, refurbished and/or rebuilt wooden patio
    covers (including arbors, trellises and gazebos) on homes that back to the golf course or a
    greenbelt must be painted the house body or trim color.”
10. Recommendation to Heat St. George Pool: The BOD reviewed and discussed the Pool
    Committee’s recommendation to heat the Saint George Pool. Upon a motion duly made and
    seconded (BC/BH) the Board unanimously agreed to defer this discussion to the July agenda.
    The Pool committee is asked to supply additional information to the BOD to include 2009/2010
    PG&E comparison by using the paper PG &E bills received by the office that will provide
    absolute comparison of 2010 to 2009 costs per pool.
11. High Density Housing: BC gave an update on the Town of Danville’s Planning Commission’s
    consideration of placing high density housing on the lot of the building that the association offices
    are currently located (the building would be torn down to accommodate the housing). The
    building is no longer in escrow with the specific developer. However, there are strict guidelines
    the Town of Danville must adhere to. BC will be attending each monthly planning meeting and
    giving reports to the BOD.
12. Reserve Study Update: Bob Dennison and Bob McInnes of the Finance Committee gave a report


                         Crow Canyon Country Club Estates Community Association, Inc.

                                      Board of Directors Business Meeting

                                            June 24, 2010   Page 4
          of the status of the reserve study. Currently the Browning Reserve Group is working on their 4th
          draft which includes the roofing project and is doing a great job. The GF and Reserve study are in
          good shape. The study should be completed within the next one to two weeks.
      13. Dry Rot on Pool Cabanas: After review and discussion of the GM’s proposed dry-rot repair
          schedule and upon a motion duly made a seconded (KR/BC) and unanimously carried, the Board
          of Directors agreed to retain bids for dry rot repairs as outlined by the GM, including bids for
          repairs of additional damage found at the Silver Lake pool cabana.
      14. Insurance Resolution: This Resolution increases the level of coverage for Townhomes; while
          the current policy states that interior Townhome damage is covered to replacement value of the
          original construction, the resolution provides that interior Townhome damage is covered to
          replacement value of “current” construction. The change in policy coverage does not increase the
          actual cost of the insurance. Upon a motion duly made a seconded (MS/DO) and unanimously
          carried, the Board of Directors approved the Insurance Resolution as outlined by the Insurance
          Committee Recommendation. The Board directed the OM to include an insurance discussion and
          presentation to the annual meeting agenda.
      15. Landscaping Update: After some discussion of the quality of work by Pacheco Bros, the Board
          of Directors agreed to move this discussion to July BOD meeting.


VI.      NEW BUSINESS:
         Upon a motion duly made and seconded (BH/DO) and unanimously carried, Weed Abatement and
         Event Parking were added to the agenda under new business.
      1. Exercising TH Roofing Contract Option: 5 additional quads: Upon a motion duly made and
         seconded (MS/DO) and unanimously carried by roll call vote, the Board of Directors agreed to
         add 5 quads to the 2010 TH Roofing project.
      2. Homeowner Request: Landscape Reimbursement: After discussion and careful consideration
         and upon a motion duly made and seconded (MS/DM) and unanimously carried, the Board of
         Directors agreed to deny the homeowner’s request for landscape reimbursement.
      3. Business Mileage Reimbursement: After discussion and upon a motion duly made and seconded
         (BH/DO) by a 6/1 vote the Board agreed to approve the business mileage reimbursement as
         outlined by the June 17, 2010 Finance Committee Recommendation with the reimbursement of
         such mileage for employees having approval of the GM.
      4. New FC Member: FC Recommendation: Upon a motion duly made and seconded (DH/DM)
         and unanimously carried the Board of Directors agreed to accept Tom Radenberg as a member
         of the Finance Committee as outlined in the June 17, 2010 Finance Committee Recommendation.


                               Crow Canyon Country Club Estates Community Association, Inc.

                                            Board of Directors Business Meeting

                                                  June 24, 2010   Page 5
       5. Weed Abatement: The Board discussed homeowner’s request to take a less aggressive approach
          to the weed abatement program. The Board agreed to continue weed abatement as scheduled and
          will revisit this request for next year’s discing contract.
       6. Event Parking: DO reported that the CCCC Event Parking is becoming intrusive. The Board of
          Directors requested that the GM work with the Country Club to restrict parking to specific areas
          in the Community and to work more closely to obtain monthly calendar of events.


VII.       NEXT MEETING DATE: The next regular Board of Directors meeting will be held on July 22
2010, at 6:00 p.m. in the Association office.


VIII.    ADJOURNMENT: The regular Business Meeting of the Board of Directors adjourned at 8:22
p.m. Upon a motion duly made and seconded, (BH/DM), and unanimously carried, the Board of Directors
approved adjournment of the meeting.



        As indicated in earlier announcements the Board may go into Executive Session for the purpose of
        reviewing proposals and contracts, addressing individual Homeowner issues, Legal Matters, and
        Personnel Matters.


        EXECUTIVE SESSION:
        In the June 24, 2010 Executive Session of the Board of Directors, the following was discussed:
        ADR Review/Update
        554 Cambrian Way Update
        Insurance Proposal/Renewal
        Personnel Matters
        Future Resignation of BOD member




                               Crow Canyon Country Club Estates Community Association, Inc.

                                            Board of Directors Business Meeting

                                                  June 24, 2010   Page 6
ATTEST:
____________________________________                                    _____________
Ellen Nelson, President                                                 Date

SECRETARY CERTIFICATION
I, David Orlandi, the Secretary of Crow Canyon Country Club Estates Community
Association, do hereby certify that the foregoing is a true and correct copy of the Minutes of
the CCCCECA Board of Directors Regular Business Meeting held on June 24, 2010, as
approved by the Board Members in attendance of a duly noticed Board meeting.
___________________________________                                     _____________
David Orlandi, Secretary                                                Date




                     Crow Canyon Country Club Estates Community Association, Inc.

                                  Board of Directors Business Meeting

                                        June 24, 2010   Page 7

								
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