Mid-sized Arts Organizations Final Report 2011 by liuqingyan


									FINAL REPORT FY2011
      Grants to         Cooperative Partnerships (CPP),
    Organizations         Large Arts Institutions (LAI), or          FY 2011 (ending 6/30/11)
                         Midsize Arts Organizations (MAO)
Grants to Organizations Contract Requirements
Submitting the Final Report is the last contractual requirement for each Grants to Organizations
program grant. The Final Report provides documentation of the services provided under the grant,
meets the requirements of the State of Washington for audit compliance, meets the requirements for
WSAC's receipt of funding from the National Endowment for the Arts, and provides statistics used for
reports to the state budget office, the state legislature, the NEA and Congress.

Report Deadline - August 1, 2011 - Receipt Date (not a postmark)
The completed Final Report, with attachments, must be received by the Grants to Organizations
office at the Washington State Arts Commission, no later than August 1, 2011. This is a receipt by
WSAC date, not a postmark.
Required Attachments
A complete Final Report includes: 1) the completed Final Report form; 2) a copy of your
organization's yearly budget actuals that show the WSAC grant funds as spent, (i.e., the Most
Recently Completed Budget Actuals, or the Current Year Budget Actuals as of the most recent
monthly statement of annual income and expenses, or an independent audit if available; AND 3)
published materials from the organization giving credit to the WSAC and/or the NEA for the financial
support provided to the organization through the grant award.
General Instructions
Fill out the form completely, responding to all questions. The Final Report is not complete without the
original paper report form and the original ink signatures. Advance copies sent by electronic
transmission (e.g., FAX, Internet) are not originals. The Final Report form is written in Excel format, to
be downloaded from the WSAC website: www.arts.wa.gov . Select the link Grants to
Organizations, then Final Report.
Failure to Report
Future funding and payment of any pending applications, grants or contracts is contingent upon the
timely receipt, evaluation and acceptance of the WSAC Final Report. The Report is a contractual
obligation. Failure to submit a Final Report to the Grants to Organizations office by the published
deadline will result in a 10% penalty deducted from any subsequent grant, OR the denial of eligibility
of future applications, withholding of grant payments until the report obligations are met, or the denial
of funding for a set period of time.

Glossary of Terms
Definitions for terms used in the Final Report can be found in the document "Glossary
of Terms" on the WSAC website/Grants Program under "Resources"
Mail the Final Report To:                                        Questions ?
   GRANTS TO ORGANIZATIONS · FINAL REPORT                        PHONE       360.586.0026
   WASHINGTON STATE ARTS COMMISSION                              FAX         360.586.5351
   PO BOX 42675                                                  christelr@arts.wa.gov
   OLYMPIA WA 98504-2675                                         or contact:
Street Address:
   711 Capitol Way S. Suite #600
   Olympia WA 98501-2675
 Grants to Organizations
                                                                                    Contract #2011
Excel note: Please type all information in the cell directly to the right of its label.

                 1. Applicant Organization Legal Name:
                            Organization STREET Address:
                                         Street Address City:                                     County :
                                       Street Address State:                       Zip Code+4:
                           Organization MAILING Address:
                                        Mailing Address City:                                     County :
                                      Mailing Address State:                       Zip Code+4:
                                                      Organization Business Area Code/Phone:
                                                        Organization Business Area Code/FAX:
                          Organization's Web Site Address:
                           Managing Director's First Name:
                      Managing Director's First/Last Name:
                                  Managing Director's Title:
                                                         Managing Director's Area Code/Phone:
                       Managing Director's E-Mail Address:
                    Authorizing Official's First & Last Name:
                                 Authorizing Official's Title:
                       Grant Contact Person's First Name:
                        Grant Contact Person's Last Name:
                               Grant Contact Person's Title:
                                                     Grant Contact Person's Area Code/Phone:
                    Grant Contact Person's E-Mail Address:
2. Provide the Total INCOME and EXPENSES for the
organization's budget year during which this grant was spent:
 These numbers should match those on the enclosed financial documentation provided as Attachment

                                              Budget Year                            Income:
                                                   Ends:                           Expenses:
                                                                                WSAC Grant:

3. Signatures of persons named above - use blue ink:

Director:                                                                                 Date:

Authorizing Official:                                                                     Date:

Grant Contact Person:                                                                     Date:

1) A copy of your organization's annual statement of income and expenses that includes the
FY2011 grant as spent, i.e., the Most Recently Completed Budget actuals, or the Current Year
Budget Actuals as of the most recent monthly statement of annual income and expenses, or an
independent audit if available. The figures for annual income and expenses from this financial
statement should be the same as those provided for Item 2 above.
2) Attach published materials from the organization giving credit to the WSAC and/or the NEA for
the financial support provided to the organization through the grant award.

                                                   Final Report - Page 1
      Applicant Name                                                    Contract #2011

Report Narrative
1) What were your organization's artistic successes and disappointments this past year?

2) How do you define your target community and the "public benefit" you provided to them with
the use of this grant?


3) COMMENTS & INPUT: What current issue or arts concern would you like the Washington State
Arts Commission or the Grants to Organizations office to be aware of?


 4) CREDIT to the Washington State Arts Commission (WSAC) is required in all published material
 regarding this grant, and if you received federal funds, credit to the National Endowment for the
 Arts (NEA). Describe when and where credit to WSAC or the NEA was published? Attach
 examples of printed credits to WSAC and/or the NEA.

                                           Final Report - Page 2
                        Applicant Name                                                 Contract# 2011

National Information Standard                        All grantees must complete Pages 3 and 4
The National Endowment for the Arts requires the following information for all grantees and
programs of the Washington State Arts Commission. The statistics and answers should be
from the year in which grant funds covered by this report were spent. Provide one answer for
each section.

Project Descriptors:
If any of the descriptors below comprise a significant portion (50% or more) of the grant's resources/activities
mark with "Y" for "Yes". Mark all that apply. If none apply, or if the below descriptors apply to a small or
indeterminate portion of your funding/activities, mark with "N" for "No".

Accessibility:                                  ( 50% or more )
Grants or services related to ADA/504 compliance or other activities designed to increase
access to the arts for persons with disabilities.
International:                                 ( 50% or more )
Programs or activities supporting any of the following: grantees visiting other countries, foreign artists
visiting the USA, any cultural exchange program, linkages with artists or institutions in other countries,
or establishing/administering international programs in your own agency.
Presenting/Touring:                             ( 50% or more )
Grants or services resulting in the movement of artists and artworks for performances, readings, screenings,
exhibits, etc., in different geographic areas. Mark this descriptor if funds awarded were used for either the
hosting/presentation of works originating outside of the grantee community or for the fees paid to artists
or arts organizations that were, themselves, touring in different areas.
Technology:                                  ( 50% or more )
Grants or services using technology for the creation or dissemination of artworks or the use of
technology for organizational management purposes.
Youth at Risk:                                  ( 50% or more )
Grants or services designed primarily to serve at-risk youth. Include arts-related intervention programs
(for violence, drug/alcohol abuse and crime) as well as other creative programming specifically
involving at-risk youth as primary project participants or beneficiaries.
Older Adults:                                   ( 50% or more )
Grants or projects designed specifically to serve older adults. Include creative programming involving
older adults as the primary project artists, participants or beneficiaries, as well as arts-related programs
in elder care settings, senior recreation centers or retirement residences.
Health/Healing:                                ( 50% or more )
Programs or activities using the arts specifically to promote good physical or mental health or to aid
in healing. May be applied to programs serving individuals as well as institutions or communities
(such as community healing efforts in response to natural disasters or other tragedies).
Economic Development:                            ( 50% or more )
Grants or services specifically designed to use the arts as an economic development tool, to support
business improvement districts through the arts, to stimulate the creation of creative-sector job
opportunities or to integrate the arts into existing economic development programs, polices or initiatives.
Cultural Heritage Tourism:                              ( 50% or more )
Activities that promote cultural events specifically to tourist populations and/or use arts, heritage
or history offerings as traveler destinations. Include initiatives and partnerships that integrate
culture into tourism development plans. Do not include routine events (such as performances,
exhibits, festivals, etc.) unless 50 percent or more of the funded project's resources/activities
are devoted specifically to tourism.

(Continue to Page 4)

                                                  Final Report - Page 3
              Applicant Name                                                        Contract #2011

Arts Education:
An organized and systematic educational effort with the primary goal of increasing an identified learner's
knowledge of and/or skills in the arts with measurable outcomes. I.e. a grant supporting the third grade
curriculum development work of an artist-in-residence should be coded 01A. A program training teachers
to integrate the media arts into high school civics classrooms should be coded 01D. A statewide dance tour
that includes occasional master classes should receive the code 02. If the program or grant involves a general
public performance or exhibit, or single-day exposure where students are simply in attendance, code it 99.
99 None of this grant involves arts education.
01 50% or more of this grant's activities,
02 Less than 50% of this grant's activities are arts education directed to:
    A K-12 students;
    B Higher educations students;
    C Pre-kindergarten children (including teachers and artists)
    D Adult learners
Individuals Benefiting:
The total number of individuals who were involved in the funded activity as artists/producers, project supporters
or volunteers, or audience members between the grant start and end dates. Figures should encompass
only those individuals directly involved in the funded activity, and should include totals
from the Artists Participating and Youth Benefiting fields. Include actual audience numbers based on
paid/free admissions or seats filled. Do not double-count repeat attendees.
Youth Benefiting:
The total number of children and youth (including those under 18 years old, students that are participants and
audience members) benefiting directly from the funded grant. This figure should reflect a portion
of the total number reported in the individuals benefiting field.
Artists Participating:
The total number of artists directly involved in providing art or artistic services specifically identified with
the grant. Include living artists whose work is represented, regardless of whether the work was provided
by the artist or by an institution.
Washington State
  Artists Participating:
Of the total artists involved, how many were Washington artists?
Project Events:
List the number of arts opportunities available to the public, i.e. single concerts.
Art exhibitions are single event, but may have more than one event day.
A one-day festival has one event day, but it may include many distinct events on that single day.
Take a fair count of the number of events for your grant.
     Number of public events:
        Number of event days:

             Thank you very much for completing this Final Report form!

                                                       Final Report - Page 4

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