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					  SKIES Staff User Guide                                    Employment Security Department


  Job Seeker

  Correspondence


  The Job Seeker Correspondence screens allow a User to create, edit, print, and send
  correspondence to Job Seekers, to Job Seekers About Referrals, and to Employers
  About Referrals.

  User access for the Correspondence Profile is create, update, delete and access to
  correspondence templates created within the User assigned office.


  To Seeker Tab

  Start            SKIES Welcome Screen

  Step 1           Select a Job Seeker. On the Menu Bar, click > Job Seeker >
                   Correspondence.
Click




                                                                        Click to display the
                                                                        Job Seeker Name.



        Click




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SKIES Staff User Guide                                     Employment Security Department


                 The Seeker Correspondence -To Seeker screen displays. Click in the
                 next available data field – today's date and the User signed into the
                 system auto-fill. The Job Seeker Name and Seeker Name and Social
                 Security Number display below the Tool Bar.

                 The Date may be changed – click to highlight and overtype the Date.

                 Future Date not allowed.



                                                            Staff




Click to select templates.




Step 2           Click > CREATE NEW CORRESPONDENCE button to select templates.


                                                                        Click




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SKIES Staff User Guide                                         Employment Security Department


                 Click on the arrow right of the Group field. A drop down list displays. Click
                 to select the appropriate Group.




                                                                              Click




                 Click on the arrow right of the Title field. A drop down list displays. Click to
                 select the appropriate Title.




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SKIES Staff User Guide                                       Employment Security Department


Step 3           The To Seeker screen displays with the corresponding selections.
                 Correspondence Text displays right of the screen.




                                                                        Correspondence Text




                   Print Correspondence




                 Double click in the Correspondence text field. The Editor displays.




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SKIES Staff User Guide                                        Employment Security Department


                 Make corrections and deletions to the text. Click > OK.

Note: SAVE the letter before printing. The following message displays when the letter is
not saved.




Step 4           Click > SAVE.

Step 5           Click > PRINT button. Adobe Acrobat Reader activates. Click > Adobe
                 Reader Print icon. Close Adobe Reader.

                 The Sent field auto-fills with a check mark when the correspondence
                 prints. The letter may be printed to a local printer, cut and pasted into a
                 word program, or saved to a disk.




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SKIES Staff User Guide                               Employment Security Department


                           Correspondence To Seeker

                  Fields                                     Data

Name                                    Selected Job Seeker Name and Social
                                        Security Number display under the Tool
                                        Bar.

CREATE NEW CORRESPONDENCE               Click to activate Select Template screen.
button

Group                                   Click > the arrow right of the Group field. A
                                        drop down list displays. Click to select the
                                        Group.

Title                                   Click on the arrow right of the Title field. A
                                        drop down list displays. Click to select the
                                        Title.

Group                                   Auto-fills from the selected Group and
                                        Title.

Date                                    Auto-fills with current date. Change by
                                        typing over the date using mmddyyyy
                                        format.

Staff                                   Auto-fills based on the staff person
                                        assigned at the time the Correspondence
                                        is created.

Sent?                                   Check marked when Correspondence
                                        printed.

PRINT button                            Click to activate Adobe Acrobat Reader to
                                        print Correspondence.

Correspondence Text                     Displays the template text.




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 SKIES Staff User Guide                                   Employment Security Department


 Job Seeker

 Correspondence - To Seeker About Referral Tab

 Start            SKIES Welcome Screen

 Step 1           Select a Seeker. On the Menu Bar, click > Job Seeker > Correspondence
                  > To Seeker About Referral.
Click




                                                                       Click to display Job
                                                                          Seeker Name.


 Click




                  The To Seeker About Referral screen displays.




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SKIES Staff User Guide                                        Employment Security Department



Check marked when referral
 correspondence is saved.                                              Job Seeker Name and SSN




                                                          New Correspondence for Selected Referral




                 In the Referrals section, all referrals for the selected Job Seeker display.
                 The Exist data field check marks when Correspondence saves. Job Order
                 information auto fills.

Step 2           To create a letter to a Seeker about a referral, click to highlight the
                 referral. Click > NEW CORRESPONDENCE FOR SELECTED
                 REFERRAL button. The Select Template screen displays.


                                                                                 Click




                 Click on the arrow right of the Group field. A drop down list displays.

                 Click to select the appropriate Group.

                 Click > OK.



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SKIES Staff User Guide                                         Employment Security Department




                                                                                  Click




                 Click on the arrow right of the Title field. A drop down list displays. Click to
                 select the appropriate Title.




                  Click




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SKIES Staff User Guide                                      Employment Security Department


Step 3           The To Seeker About Referral screen displays and auto-fills with the
                 Selections. Correspondence Text appears right of the screen.




                                                                            Correspondence Text




                 Double click in the Correspondence field. The Editor displays.




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SKIES Staff User Guide                                       Employment Security Department


                 Make corrections, additions, and/or deletions to the text.

                 Click > RETURN button.


Note: SAVE the letter before printing. The following message displays when the letter is
not saved.

Step 4           Click > SAVE.

Step 5           Click > PRINT button to print the letter. Adobe Acrobat Reader activates.
                 Click > Adobe Reader Print icon. The Sent data field auto fills with a
                 check mark when the correspondence prints. Print the letter to a local
                 printer; cut and pasted into a word program, or saved to a disk.




Step 6           Click > Door to exit.




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SKIES Staff User Guide                                   Employment Security Department


                         Correspondence to Seeker About Referral

                   Fields                                       Data

NEW CORRESPONDENCE FOR                       Click to activate Select Template screen.
SELETING REFERRAL button.

Exist                                        Check marks when Correspondence
                                             saved.

Job Order #                                  Auto-fills from Job Order.

Title                                        Auto-fills from Job Order.

Employer Name                                Auto-fills from Job Order.

Job Order Status                             Auto-fills from Job Order.

Job Order Open Date                          Auto-fills from Job Order.

Job Order Close Date                         Auto-fills from Job Order.

Referral Date                                Auto-fills from Job Order.

Status                                       Auto-fills from Job Order.

Group                                        Auto-fills based on the Group and Title
                                             selection.

Title                                        Auto-fills based on the Group and Title
                                             selection.

Date                                         Auto-fills based on the Group and Title
                                             selection.

Staff                                        Auto-fills based on the staff person
                                             assigned when Correspondence created.

Sent?                                        Check mark when Correspondence prints.

PRINT button                                 Click to activate Adobe Acrobat Reader to
                                             print Correspondence.

Correspondence Text                          Displays the template text.




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    SKIES Staff User Guide                                   Employment Security Department


    Job Seeker

    Correspondence - Correspondence - To Employer About Referral Tab

    Start            SKIES Welcome Screen

    Step 1           Select a Seeker. On the Menu Bar, click > Job Seeker > Correspondence
                     > To Employer About Referral.


Click




Click




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        SKIES Staff User Guide                                        Employment Security Department


                             The To Employer About Referral screen displays.


Click to select template
                                                                  Job Seeker Name and SSN




Exist




                         In the Referrals section, all referrals for the selected Job Seeker display.
                         The Exist data field check marks when Correspondence is created and
                         saved for the highlighted job referral. The Job Order information auto-fills.

        Step 2           To create Correspondence to an Employer about a referral, highlight the
                         referral. Click > NEW CORRESPONDENCE FOR SELECTED
                         REFERRAL button. The Select Template screen displays.


                                                                                      Click




                         Click on the arrow right of the Group field. A drop down list displays. Click
                         to select the appropriate Group.




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SKIES Staff User Guide                                     Employment Security Department




                                                                        Click




Step 3           The To Employer About Referral screen displays and auto-fills with the
                 Selections. The letter displays in the Correspondence Text right of the
                 screen.




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SKIES Staff User Guide                                       Employment Security Department




                                                                              Correspondence Text




                 Double click in the Correspondence text field. The Editor displays.




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SKIES Staff User Guide                                      Employment Security Department


                 Make additions, corrections, and/or deletions to the text. Click > RETURN
                 button.

Note: SAVE the letter before printing. The following message displays when the letter is
not saved.




Step 4           Click > SAVE.


Step 5           Click > PRINT button to print the letter. Adobe Acrobat Reader activates.
                 Click > Adobe Reader Print icon. The Sent? data field auto-fills with a
                 check mark when the correspondence prints. Print the letter to a local
                 printer, cut and paste into a word program, or save to a disk.




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SKIES Staff User Guide                                Employment Security Department


                            To Employer About Referral

                   Fields                                    Data

NEW CORRESPONDENCE For                    Click to activate Select Template screen.
SELECTING REFERRAL button.

Exist                                     Check marks when Correspondence
                                          saved.

Job Order #                               Auto-fills from Job Order

Title                                     Auto-fills from Job Order

Employer Name                             Auto-fills from Job Order

Job Order Status                          Auto-fills from Job Order

Job Order Open Date                       Auto-fills from Job Order

Job Order Close Date                      Auto-fills from Job Order


Referral Date                             Auto-fills from Job Order

Status                                    Auto-fills from Job Order

Group                                     Auto-fills based on the Group and Title
                                          selection.

Title                                     Auto-fills based on the Group and Title
                                          selection.

Date                                      Auto-fills based on the Group and Title
                                          selection.

Staff                                     Auto-fills based on the staff person
                                          assigned when the Correspondence is
                                          created.

Sent ?                                    Check mark when Correspondence prints.

PRINT button                              Click to activate Adobe Acrobat Reader to
                                          print Correspondence.

Correspondence Text                       Displays the template text.




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