Annual Budget Form 2010-2011 Name of Organization LEAD - JBS Appropriated Account 11-38-03 Name and Title of Person Preparing Budget Preston Huth - Finance Chair E-Mail email@example.com Please follow the listed guidelines as you complete you budget request: Step 1 Determine which line items you need funding for in the line items tab (please add additional lines if needed) Step 2 Give a brief explanation of funds you are requesting under each line item and dollar amount requested Step 3 Organizations that need to break down the line items based on programming/conferences/ events please use the additional tabs provided (i.e 2-Line items, 3-Line items, 4-Line items) Line Items: 410 Transportation - Airfare, van rental, gas, car rental, chartered buses 420 Communication - Flyers, copies, posters, advertisement, publications, office supplies, decorations, name tags 430 Conference - Hotel, conference registration, dues, fees, tournament fees 440 Programming - Room rental, set-up fees, A/V tech, speaker honorariums, photography, catering, entertainment, physical plant charges, SMU PD, McFarlin fees 500 Miscellaneous - Salaries, capital items (i.e. computers, printers, tents, vans, etc.), uniforms, equipment ** Budgets submitted past the March 1st deadline will be penalized using the following breakdown 1st Day 10% 2nd Day 15% 3rd Day your budget will not be accepted Annual Budget Form 2010-2011 Program/Conference/Events Breakdown JBS High School Conference Line Items Description of Expenditure 410- Transportation $ Total $ Description of Expenditure 420 - Communication Name Tags: 2 boxes at $66.40/box $ General Office Supplies: (note cards, highlighters, pens etc.) for working with the committee $ Postage - send info to schools Copies $ Promotion - Color posters for SMU recruitment (50 posters at $1) $ Printing - sponsors, agendas, thank you notes, applications $ Total $ 430 - Conference Description of Expenditure Decorations $ Total $ 440 - Programming Description of Expenditure Programming at $5 each) Facilitator Portfolios (50 Supplies: (copies, $ facilitator manuals, writing supplies - $6 per person $ Keynote Speaker $ Total $ 500 - Miscellaneous Description of Expenditure Long Distance $ Total $ Amount Requested 0.00 132.90 10.00 45.00 125.00 50.00 185.00 547.90 75.00 75.00 250.00 300.00 1,500.00 2,050.00 7.50 7.50 Annual Budget Form 2010-2011 Name of Organization LEAD - JBS Appropriated Account # 11-38-03 SUMMARY Committee Use Line Item Requested Budgeted 410 - Transportation $ - $ - 420 - Communication/Administrative $ 547.90 $ 102.00 430 - Conferences $ 75.00 $ 16.00 440 - Programming $ 2,050.00 $ 382.00 500 - Miscellaneous $ 7.50 $ - Total: $ 2,680.40 $ 500.00 *Email this file to firstname.lastname@example.org by Monday, March 1st at 5:00pm. *Questions? Please contact the Finance Committee chair at email@example.com, or call 214.768.4817. The ___________LEAD - JBS_________________ (organization) has applied for Students' Association funds for the cumulative school year. In requesting these funds, the above named organization, the undersigned, and their predecessors and successors in interest (hereafter referred to as "we") agree to abide by all restrictions and requirements placed on them by SA and the Finance Committee. Should the organization receive funding, we realize that we will be held responsible for spending our allocation in accordance with its budget and the Annual Budget Guidelines, as well as the Finance Committee Standards. We understand that failure to follow these restrictions, requirements, or regulations promulgated by SA or the Finance Committee, the organization may lose its funding and assured liability for any and all of its expenditures, regardless of whether SA has paid. In signing this, we further assert that our organization holds no outside bank account and retains all of the organization's funds with the SA Comptroller's office. President Colt Nielson E-Mail firstname.lastname@example.org Treasurer Preston Huth E-Mail email@example.com * Please make sure you have saved this file as "ORGANIZATIONNAME.xls" where you have inserted your organization's name in the file name where appropriate.
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