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									             BUCKINGHAMSHIRE FIRE & RESCUE SERVICE

                                    JOB DESCRIPTION


Job Title:                 Technical Assistant (Brigade Training Centre)

Location:                  Training Centre, Haddenham

Reporting to:              Training School Manager

Responsible for:           Not applicable

Salary:                    Band 1B1 – £19,289

Hours per week:            37



Purpose of Job:

To assist in the provision of administrative and technical support to Training Centre
personnel. Act as contact point for all communications and reception of staff and
visitors to events at the Training Centre.

The post holder will be expected to work for periods using their own initiative and
unsupervised, and therefore be willing to prioritise and manage their own workload to
achieve the expected levels of performance to support the training function.


Duties & Responsibilities

    •    To provide clerical administrative and technical support to staff in the Training
         Centre

    •    Act as co-ordinator for staff and visitors attending the Training Centre for
         courses or meetings.

    •    To produce training lectures/aids, Powerpoint presentations as required,
         liaising with end user on content

    •    Set up input and maintain a data base of training records for all the Brigade
         personnel to include Training Assessment Records, National Vocational
         Qualifications data base, First Aid, Driving, Individual Qualifications, Breathing
         Apparatus, Water Safety, Fire Service College Courses etc

    •    Book and organise courses for the whole brigade including locally held
         courses, external courses, driving school courses etc

    •    Produce copies of reports and training notes as required, liaising with staff as
         necessary on content



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    •    Maintain a technical library of Fire Service Manuals and other publications
         and carry out research on such subjects as required and directed by staff

    •    Produce drawings or technical illustrations as directed by staff and to provide
         technical assistance on visual aids.

    •    Prepare, produce and provide technical advice on visual aids as required by
         Training personnel

    •    Receive incoming telephone calls emails and mail. Direct the material to the
         responsible officer.

    •    Assist Training Centre Manager to maintain budgets for Training School,
         update records, produce periodic statements.

    •    Collect and deliver materials where necessary for courses

    •    Help to prepare and then produce course notes for internal courses, and for
         all other courses as needed including driving courses

    •    Have a good working knowledge of Word, Snowdrop, Excel, Access.

    •    Undertake any duties as from time to time that may be directed by the
         Training School Manager, ie opening and securing premises, preparing
         rooms for events, preparing or maintaining light equipment, assisting with
         testing of light equipment and testing of fire alarm.

    •    Assist the Training School Manager with brigade course nominations and
         joining instructions for like and distribute as needed.

    •    Keep records of all loaned Training School equipment

    •    To maintain all stationery consumables, stocks involved with the running of
         Training Centre

    •    To order and maintain catering supplies for courses and Training Centre
         personnel.

    •    Have the ability to manage and prioritise workloads to a tight schedule and
         unsupervised.

    •    Maintaining in conjunction with Training Centre Manager, Petty Cash records.

    •    Carry out filing, photocopying and any other tasks as required by Training
         Centre Manager

    •    Be prepared to undertake in-house training




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                  BUCKINGHAMSHIRE FIRE & RESCUE SERVICE

                                   PERSON SPECIFICATION



Job Title:         Technical Assistant – Training Centre

Location:          Brigade Training Centre - Haddenham



                                                            Essential   Desirable

Experience/Skills

Accurate keyboard skills
Working as part of a team
Good planning, prioritising & organisational skills
Good verbal and written communication
Accurate record keeping


Knowledge

Working knowledge of Fire Service structure, procedures &
practices
Working knowledge of relevant computer packages eg: Word,
Excel, Powerpoint, Access, Outlook)


Personal Characteristics

Driving License
Flexible approach to work
Ability to work on own initiative, unsupervised
Ability to work under pressure and to tight deadlines
Confident communicator, orally and on telephone
Honest and trustworthy
Ability to maintain confidentiality




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PRIVATE AND CONFIDENTIAL                                                                       FB3.8




                           BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY

                                           APPLICATION FORM

APPLICATION FOR THE POST OF:          Technical Assistant (Training Centre)

PERSONAL DETAILS

SURNAME                                FORENAMES                              TITLE
                                                                              Miss/Mr/Mrs/Ms


ADDRESS                                DO YOU NEED A WORK          TELEPHONE NUMBERS
                                       PERMIT TO TAKE UP           HOME
                                       EMPLOYMENT IN THE U.K.      WORK
                                                                   MOBILE
                                       YES/NO
                                       PLEASE GIVE DETAILS         PLEASE TICK THE BOX IF YOU DO
                                                                   NOT WANT TO BE CONTACTED AT
POST CODE                                                          WORK


DO YOU CONSIDER YOURSELF TO BE DISABLED? IF SO, PLEASE GIVE DETAILS.




PRESENT EMPLOYMENT (If applicable)

JOB TITLE:

EMPLOYER’S NAME:

ADDRESS:

DATE OF APPOINTMENT:

SALARY: £

GRADE:

NOTICE REQUIRED:

AMOUNT OF SICKNESS TAKEN DURING PAST 12 MONTHS (DAYS):

REASONS FOR LEAVING:




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BRIEF SUMMARY OF RESPONSIBILITIES:




THE WORKING HOURS DIRECTIVE REQUIRES EMPLOYEES DO NOT WORK MORE THAN 48 HOURS
PER WEEK AND HAVE SUFFICIENT REST PERIODS. PLEASE LIST HERE ANY OTHER WORK YOU
UNDERTAKE:




PREVIOUS EMPLOYMENT (Please start with the most recent)

NAME OF EMPLOYER            DATE                 JOB TITLE            BRIEF DETAILS OF RESPONSIBILITES
                                                                      AND REASON FOR LEAVING

                            From      To




EDUCATION, TRAINING AND QUALIFICATIONS
Give details of secondary schools, colleges and universities attended with examination dates, results and
qualifications obtained. Please include membership of relevant professional institutions (and indicate whether
membership is by examination or otherwise). The Authority may call for evidence of qualifications.

NAME, ADDRESS OF                    DATES           QUALIFICATION                      GRADE         DATES
SCHOOL/COLLEGE/UNIVERSITY




SHORT COURSES ATTENDED (WITH DATES)




Please continue on another sheet of paper if necessary



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DO YOU HOLD A CURRENT DRIVING LICENCE?                                                                                          YES/NO
DO YOU HAVE REGULAR USE OF A VEHICLE?                                                                                           YES/NO


REFERENCES

PLEASE GIVE TWO REFEREES

NAME AND ADDRESS:                                                             NAME AND ADDRESS:




POSITION:                                                                     POSITION:

TELEPHONE NUMBER:                                                             TELEPHONE NUMBER:


Notes (i)               One should preferably be your present employer, if applicable
      (ii)              Unless you indicate otherwise references may be taken up before interview
      (iii)            If you were known to either of your referees by another name please give details
      (iv)             Please indicate if we may contact your employer prior to a job offer
                       YES/NO


ADDITIONAL INFORMATION

ARE YOU RELATED TO ANY COUNCILLOR OR SENIOR OFFICER OF THE BUCKINGHAMSHIRE AND
MILTON KEYNES FIRE AUTHORITY. IF YES, PLEASE STATE NAME OF PERSON AND RELATIONSHIP.

                                                                                                                                     YES/NO

WHICH PAPER DID YOU SEE THIS VACANCY ADVERTISED OR
HOW DID YOU HEAR ABOUT THIS VACANCY?

NOTE            i)      Canvassing of Councillors or Senior Officers of the Fire Authority by or on behalf of an
                        applicant, whether directly or indirectly is forbidden.
                 ii)    Failure to disclose a family relationship to any Councillor or Senior Officer may disqualify the
                        applicant



I certify that, to the best of my belief, the information I have entered is factually correct, and I understand that any
false information may, in the event of employment, result in dismissal or disciplinary action by the Buckinghamshire
and Milton Keynes Fire Authority.

Signed: ...................................................................   Date: ........................................................



DATA PROTECTION ACT

Information on this form may be held on computer. Strict confidentiality will be observed.




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DETAILS IN SUPPORT OF APPLICATION

Please state why you are applying for this job. Please remember that this evidence is used to shortlist. It is
important that you give specific examples of achievements, experience and skills that indicate how you might
be suitable for the post. This could include activities at school or college, hobbies and interests, clubs, societies
etc, or any community or voluntary work.




Please continue on another sheet of paper if necessary.




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                            BUCKINGHAMSHIRE FIRE & RESCUE SERVICE

                                    Equal Opportunities Monitoring Form
The Fire Service serves a diverse community and welcomes applications from all sections of that
community. We are totally committed to anti discriminatory practices and base the recruitment,
retention, training and promotion of our employees only on those justifiable criteria required for the
post.

All applicants are asked to provide the information on this form, which will be treated in the strictest
confidence.

It is important for us to have the information identified, as it will be used to help us monitor our
procedures to discover any areas of potential discrimination. It will not form part of the
recruitment process.

Full Name:                    ……………………………………..……………………………………………

Date of Birth:                ..……/..……/..….…                      Age:    ………….................................



Gender:
(please tick box)                        Male

                                         Female

Ethnic Origin
White       (please        Asian or       (please   Chinese    (please   Mixed         (please   Black or          (please
            tick           Asian          tick      or other   tick                    tick      Black             tick
            box)                          box)                 box)                    box)                        box)
                           British                  Ethnic                                       British
                                                    Group
British                    Indian                   Chinese              White &                 Caribbean
                                                                         Black
                                                                         Caribbean
Irish                      Pakistani                Other                White &                 African
                                                                         Black
                                                                         African
Other                      Bangladeshi              Don’t                White &                 Other
White                                               Know                 Asian                   Black

                                                                         Other


Do you consider
yourself to have a                        Yes
disability?

                                           No


Signed:             ……………………………………                                         Dated: ..……/..……/..….…
                                                                                                    dsm/forms/equal ops form

Version 2 - January 2008

								
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