Docstoc

ACTS OF HINTON CITY COUNCIL

Document Sample
ACTS OF HINTON CITY COUNCIL Powered By Docstoc
					                                  ACTS OF HINTON CITY COUNCIL
                                            Regular Meeting
                                      Tuesday, February 20, 2007
                                  7:00 p.m.-Hinton Technology Center

I. Call to Order/Roll Call
        Mayor Mathews called the regular meeting of the Hinton City Council to order at 6:58 p.m. All
members were present.

II. Devotions/Pledge of Allegiance
       Pastor Ronnie Cobb led prayer and Council led the Pledge of Allegiance.

III. Approval of the Minutes.
Councilman Meador made motion to approve the January 2007 minutes, Councilman Jordan seconded the
motion. The motion passed on a vote of all ayes.

IV. Old Business
       No business was discussed.
V. New Business

A. Approval of Building/ Sign Permits
Councilman Jordan makes a motion to approve all the building/sign permits ; Councilman Basham
seconded the motion. Motion passed by a vote of all ayes.

B. Approval of Financial Report/Paid Invoices for January 2007

Councilman Meador made motion to approve the financial report January 2007 and the paid invoices;
Councilman Jordan seconded the motion. The motion passed by unanimous consent. Councilman Oxley
abstained on all Water bills.

                          Report Rev & Exp - Department Summary
                                     January 31, 2007


Fund                                        MTD              YTD           Annual     Remaining
General Long Term Debt                     Actual          Actual          Budget       Budget


   Revenues                                  0.00            0.00            0.00             0.00
     Property Tax                        3,545.87      161,020.18      196,458.00      35,437.82
     Excess Levy                             0.00            0.00      107,661.00     107,661.00
     Oil & Gas Tax                           0.00            0.00          900.00          900.00
     Utility Tax                        16,290.03       79,424.00      129,999.96      50,575.96
     Business & Occupation Tax          57,959.38      209,393.30      645,560.04     436,166.74
     Wine and Liquor Tax                     0.00        5,015.43       24,999.96      19,984.53
     Dog Tax                                35.40          121.80          200.04            78.24
     Park Rentals                            0.00           60.00            0.00          (60.00)
     Fines, Fees and Court Costs           716.50        6,073.50       18,000.00      11,926.50
     Parking Violation Fees                  0.00           97.00        2,000.04        1,903.04
     Licenses                               37.00        3,459.70        3,000.00        (459.70)
     Building Permit Fees                   25.00        2,041.00        6,000.00        3,959.00
     Miscellaneous Permits                  10.00           84.00          500.04          416.04
     Franchise Fees                          0.00       14,816.41       30,000.00      15,183.59
     IRP Road Fees                          79.79          466.77        2,000.04        1,533.27
     Private Liquor Club                     0.00          995.18        1,500.00          504.82
     Parks & Recreation                      0.00            0.00       15,000.00      15,000.00
     Parking Meter Revenues              1,164.73        2,506.74        5,000.04        2,493.30
     Rents and Concessions                   0.00       10,589.38        3,999.96      (6,589.42)
     State Grants                            0.00        2,155.60       38,000.04      35,844.44
     Contributions From Other Entit        700.00        1,025.00            0.00      (1,025.00)
     Interest Earned                        72.78          530.58          600.00            69.42
     Reimbursements                      2,352.40        3,155.67          999.96      (2,155.71)
     Refunds                                89.16        1,464.03            0.00      (1,464.03)
     Sale of Fixed Assets               17,979.85       17,979.85        9,999.96      (7,979.89)
     Insurance Claims                        0.00        1,078.34            0.00      (1,078.34)
     Police reports                          0.00          685.00          500.04        (184.96)
     Video Lottery                         511.93        2,852.77        3,999.96        1,147.19
     Miscellaneous Revenues              2,866.30        3,277.38        5,000.04        1,722.66
   Total Revenues                       104,436.12       530,368.61      1,251,879.12       721,510.51


  Expenditures                                0.00              0.00             0.00             0.00
    Departments                               0.00              0.00             0.00             0.00
      Mayor                               1,316.52         12,519.21        15,807.24         3,288.03
      Council                             2,272.20         18,177.60        29,213.40        11,035.80
      City Clerk                          6,823.47         75,037.14       123,200.16        48,163.02
      Police Judge                          795.27          6,419.24         7,749.96         1,330.72
      City Attorney                           0.00          3,000.00        12,000.00         9,000.00
      Community Development                   0.00          2,250.00        33,999.96        31,749.96
Program
      City Hall                           3,909.81        68,244.49         95,686.92         27,442.43
      Other Buildings                     1,398.20         5,199.01         24,500.04         19,301.03
      Police Department                  23,613.70       236,394.64        376,450.08       140,055.44
      Fire Department                    18,603.90       132,229.25        190,174.80         57,945.55
      Dog Warden                            624.86         5,906.52          7,749.96          1,843.44
      Emergency Services                      0.00             0.00            600.00            600.00
      Streets and Highways               16,354.80       137,621.56        209,049.84         71,428.28
      Street Lights                         732.49           964.84         59,000.04         58,035.20
      Snow Removal                            0.00             0.00          6,500.04          6,500.04
      Landfill                                0.00           823.15          2,499.96          1,676.81
      Health Department                       0.00         5,000.00          5,000.04              0.04
      Parks                               5,755.84        48,636.19         20,997.24       (27,638.95)
      Fairs and Festivals                   550.00         4,831.46          5,499.96            668.50
      Library                                 0.00             0.00          5,000.04          5,000.04
      Youth Programs                          0.00         2,040.00          6,000.00          3,960.00
      Tourism                                 0.00             0.00          4,000.08          4,000.08
      Beautification                          0.00             0.00          6,200.04          6,200.04
      Aging Program                           0.00             0.00          5,000.04          5,000.04

   Total Expenditures                    82,751.06       765,294.30      1,251,879.84       486,585.54
  Excess Revenues Over (Under)
Expenditures                             21,685.06      (234,925.69)             (0.72)     234,924.97



                                     City of Hinton
                        Check Register / Paid Bills / January 2007
10705      1/12/2007    [0031] Joseph L Adkins ( paid fire calls )                             245.00
10710      1/12/2007    [1000] John Adkins ( paid fire calls 09/01/2006-12/31/2006)             75.00
10711      1/12/2007    [1001] Jonathan Adkins ( paid fire calls                                45.00
10885      1/31/2007    [2321] Advance Auto Parts auto supplies                                 87.44
10820      1/31/2007    [2321] Advance Auto Parts ( auto supplies police dept)                 390.98
10767      1/22/2007    [0095] AFLAC ( Invoices 2007-01, 2007-02)                              136.60
10660       1/2/2007    [0095] AFLAC ( Pay period ending 12/16/2006 - AFLAC)                    68.30
10655       1/2/2007    [0070] AIG ( Pay period ending 12/16/2006 - AIG)                         9.32
10759      1/22/2007    [0070] AIG ( Invoices 2007-01, 2007-02)                                 18.64
10647       1/2/2007    [0021] Allegheny Power ( power city lighting and buildings)          6,503.53
10778      1/23/2007    [0021] Allegheny Power ( power city buildings)                       3,204.04
10881      1/31/2007    [0021] Allegheny Power ( city buildings)                             2,173.66
10648       1/2/2007    [0034] Baker Sanitary Supply ( Dog Warden Supplies)                     44.25
10724      1/12/2007    [1021] William Ballengee ( paid fire calls)                              5.00
10712      1/12/2007    [1002] Randy Bennett ( paid fire calls 09/01/2006-12/31/2006)          100.00
10882      1/31/2007    [0039] BJW Printing & Office Supplies ( office supplies)               152.35
10650       1/2/2007    [0039] BJW Printing & Office Supplies ( Year End Supplies)              25.96
10713      1/12/2007    [1003] Joseph Bowling ( paid fire calls 09/01/2006-12-31/2006)          15.00
10714      1/12/2007    [1004] Craig Brandon ( paid fire calls 09/01/2006-12/31/2006)           40.00
10817      1/31/2007    [0097] Bridge Street Ashland ( auto mainentence)                        24.00
10883      1/31/2007    [0097] Bridge Street Ashland ( Inspection Sticker for 92' GMC)          12.00
10808      1/26/2007    [2276] Briers Inc ( Mattress for Fire Dept.)                           436.00
10715      1/12/2007    [1005] Roy Carter ( paid fire calls 09/01/2006-12/31/2006)              90.00
10780      1/23/2007    [0032] Cellular One ( Invoices acct#00009096, acct#00145152)           137.10
10656       1/2/2007    [0071] Bureau for Child Support Enforcement ( Trout, Jeffrey )          77.54

10760      1/22/2007    [0071] Bureau for Child Support Enforcement( Trout, Jeffrey Alan)       77.54

10761      1/22/2007    [0071] Bureau for Child Support Enforcement(Trout, Jeffrey Alan)        77.54

10840      1/30/2007    [0022] Cintas (uniforms & supplies)                                     97.49
10755      1/22/2007    [0022] Cintas ( uniforms & supplies)                                    97.49
10796   1/26/2007   [0022] Cintas ( uniforms & supplies)                                514.28
10779   1/23/2007   [0028] City National Bank Card Division ( Miscellaneous           2,928.35
                    Expenses)
10662    1/2/2007   [2380] Comvest ( Payment on Public Works Truck Public works        786.26
                    truck)
10815   1/31/2007   [0051] Charles Aaron Cook ( Travel Reimbursement)                   37.83
10657    1/2/2007   [0072] Credit Union ( Pay period ending 12/16/2006 - Credit        125.00
                    Union)
10762   1/22/2007   [0072] Credit Union ( Invoices 2007-01, 2007-02)                    250.00
10706   1/12/2007   [0052] Lee Roy Farley ( paid fire calls 09/01/2006- 12/31/2006)      90.00
10716   1/12/2007   [1007] Gary Farmer ( paid fire calls 09/01/2006 -12/31/2006)        230.00
10651    1/2/2007   [0040] Fiber Net ( phone bill for city)                             499.17
10756   1/22/2007   [0040] Fiber Net ( phone bill for city)                             615.07
10666    1/2/2007   [4096] First Ins. Funding Corp. (Liability Ins.)                  6,172.44
10776   1/22/2007   [4096] First Ins. Funding Corp. (Liability Ins.)                  6,172.44
10775   1/22/2007   [2415] Galls ( Flight Suit for HPD)                                  42.29
10810   1/26/2007   [2415] Galls ( uniforms & supplies)                                 259.72
10754   1/22/2007   [0006] US Department of Education - Garnishee)                       51.61
10644    1/2/2007   [0006] US Department of Education ( Garnishee)                      182.57
10707   1/12/2007   [0053] Billy Dan Gill ( paid fire calls 09/01/2006-12/31/2006)       15.00
10824   1/31/2007   [2460] H & R Block ( 3rd Place Christmas Lights)                     50.00
10717   1/12/2007   [1008] Aaron Hall ( paid fire calls 09/01/2006-12/31/2006)           20.00
10718   1/12/2007   [1009] Len Hanger ( paid fire calls 09012006- 12/31/2006)            90.00
10799   1/26/2007   [0030] Hinton Chain Saw Services ( Oil & Starter Housing for         71.80
                    Street Dept.)
10798   1/26/2007   [0026] Hinton Hardware ( Street Dept. Supplies)                     467.65
10803   1/26/2007   [0088] Hinton News ( Invoices 1/10/07, 1/16/07, 1/16/07)             85.51
10730   1/17/2007   [2384] IRS ( Payroll Taxes)                                       4,364.69
10813   1/31/2007   [0014] Jarrell's Exxon ( Invoices 11/1/06, 12-13/06 & 1/27/06)       35.32
10829   1/31/2007   [3004] JL Massie ( 1st Place Winner Christmas Lights)               150.00
10837   1/31/2007   [4195] Kathy Kesner ( First Place Winner for Christmas Lights)      150.00

10726   1/12/2007   [3010] Michael Kesner ( paid fire calls 09/01/2006-12/31/2006)      50.00
10812   1/26/2007   [2753] Knowledge Systems Inc ( Ink for HPD)                         27.99
10664    1/2/2007   [2753] Knowledge Systems Inc ( Computer for A/P Clerk)             972.94
10781   1/23/2007   [0038] Kroger (Dog Food-Dog Catcher)                               168.42
10766   1/22/2007   [0090] Lexis Nexis Matthew Bender ( Wv Code court rules)            73.70
10758   1/22/2007   [0047] Magic Mart ( Supplies for sewer plant)                       39.98
10665    1/2/2007   [4039] Mike L McKinney ( Reimbursement for Cages)                  150.00
10879   1/31/2007   [0001] Cris C Meadows ( Lodging Reimbursement for                  233.76
                    Conference 1/21-1/22/07)
10727   1/12/2007   [3075] Gregory D Meadows ( paid fire calls 09/01/2007-              50.00
                    12/31/2007)
10807   1/26/2007   [2246] Gary Miller ( Annual Payment for Maintenance & Repair of    600.00
                    Parking Meters)
10800   1/26/2007   [0045] Mountaineer Computer Systems Inc ( Invoices 1962,           751.74
                    1968, 1985)
10782   1/23/2007   [0045] Mountaineer Computer Systems Inc ( W2 & 1099                675.72
                    Processing)
10785   1/23/2007   [1027] Mountaineer Gas Company ( gas city buildings)               626.47
10835   1/31/2007   [4047] Joseph L Mouvich ( Travel & time reimbursement)              64.30
10797   1/26/2007   [0025] New River Animal Hospital ( Euthanasia)                     258.64
10784   1/23/2007   [0089] Orkin ( Invoices acct#D-7978514, acct#D-8389202)             57.65
10708   1/12/2007   [0067] Steve R Pack ( paid fire calls 09/01/2006-12/31/2006)        90.00
10728   1/12/2007   [4040] Thomas R Peal ( paid fire calls 09/01/2006-12/31/2006)       90.00
10801   1/26/2007   [0069] Leon R Pivont ( Postage Reimbursement)                        4.88
10709   1/12/2007   [0069] Leon R Pivont ( paid fire call 09/27/2006 -12/31/2006)      190.00
10729   1/16/2007   [1012] Patrick Plumley ( paid fire calls 09/27/2006-12/31/2006)    190.00
10795   1/23/2007   [0018] Postmaster ( Stamps)                                        165.60
10719   1/12/2007   [1013] David Quisenberry ( paid fire calls 09/01/2006-             120.00
                    12/31/2006)
10725   1/12/2007   [2265] Mark Ratliff Jr ( paid fire calls 09/01/2006-12312006)       60.00
10816   1/31/2007   [0082] Region I ( second half of matching dues)                    393.31
10720   1/12/2007   [1015] Jason Richmond ( paid fire calls)                           165.00
10793   1/23/2007   [4189] Ronks Uniform Center ( Shirts for Cook & Sprouse)            92.90
10819   1/31/2007   [2284] RT Rogers Oil Company ( Furnace Igniter)                     23.00
10791   1/23/2007   [3106] S & H Service Center ( Brakes/Cage Installation/Tire        145.20
                    Rotation)
10790   1/23/2007   [3053] Sam's Club ( Christmas Parade)                               299.63
10772   1/22/2007   [3060] Scott Steele Plumbing ( Invoices 3648, 3649, 3717)         2,151.98
10823   1/31/2007   [2436] Kristi Scott ( 2nd Place Winner)                              75.00
10702    1/4/2007   [0079] Curtis A Shaver                                              615.45
 10805        1/26/2007   [0094] Southern Sanitation ( Trash Service)                             284.90
 10757        1/22/2007   [0042] Staples ( Supplies for city hall)                                303.35
 10774        1/22/2007   [0019] Suddenlink Communications ( Cable Services)                      129.00
 10880        1/31/2007   [0019] Suddenlink Communications (Cable for Fire Dept.)                  66.61
 10646         1/2/2007   [0019] Suddenlink Communications ( cable & internet)                    195.61
 10828        1/31/2007   [2800] Sugar Mills Restaurant & Bakery ( 2nd Place Winner)               75.00
 10703         1/2/2007   [3066] Summers County Circuit Clerk ( to remove civil service           145.00
                          member)
 10804        1/26/2007   [0091] Summers County Schools ( fuel for city cars)                   3,767.97
 10888        1/31/2007   [4190] Sweet Springs Valley Water Co. ( Water for City Hall)             11.00
 10794        1/23/2007   [4190] Sweet Springs Valley Water Co. ( water cooler)                    51.50
 10687         1/4/2007   [0056] Ralph L Trout ( travel reimbursement)                          1,192.49
 10691         1/4/2007   [1016] Robbie Turner ( paid fire calls 09/01/2006-12/31/2006)           625.83
 10721        1/12/2007   [1020] Robert Turner ( paid fire calls 09/01/2006-12-31/2006)            95.00
 10654         1/2/2007   [0046] West Virginia American Water Company ( City Hall)                891.34
 10783        1/23/2007   [0043] West Virginia Municipal League ( Mid Winter Conference           264.00
                          Registration)
 10653         1/2/2007   [2471] West Virginia Uniforms (Uniforms for Fire Dept.)                 400.00
 10701         1/4/2007   [4196] Jimmy Worles ( 3rd Place Winner)                                  75.00
 10838        1/31/2007   [4135] WV City Manager's Assoc. ( Dues)                                  50.00
 10773        1/22/2007   [0075] WV Department of Tax & Revenue ( Invoices 2007-01,                30.00
                          2007-02)
 10765        1/22/2007   [0075] WV Department of Tax & Revenue ( Pay period ending             1,713.37
                          12/16/2006 - SwtWV)
 10659         1/2/2007   [4172] WV DMV ( Police ID's)                                            672.38
 10667         1/2/2007   [0073] WV Public Employees Insurance                                     35.00
 10763        1/22/2007   [0074] WV Public Employees Retirement ( Pay period ending            10,495.74
                          12/16/2006 - PERS Benefit, PERS Deduction)
 10658         1/2/2007   [0074] WV Public Employees Retirement ( Invoices 2007-01,             2,832.60
                          2007-02)
 10839        1/31/2007   [4029] WVU Extension Service ( Jan 1 thru March 31 extension             30.20
                          agent supplement)
 Total                                                                                         73,420.69



C. Approval of Unpaid Invoices
       Councilman Jordan moves to approve the unpaid invoices for February 2007, Councilman Basham
seconds the motion. Councilman Oxley calls for a question and asked to amend the motion to include
500.00 to help support Hinton Youth Football. Councilman Basham Seconded the motion. The motion
passes with a vote of all ayes.

D. ADA Resolution
       Mayor Mathews discussed the need for an ADA Grievance Procedure and that she would lie to
appoint Bob Cannon our Building inspector as the ADA Coordinator as our current Coordinator Joe
Sylvasi was recently lost in a tragic apartment fire in Huntington. Councilman Meador moved to approve
the ADA Grievance Procedure and to appoint Bob Cannon as the coordinator; also he would like to
change the name of it to the Sylvasi ADA Grievance Procedure. Councilman Oxley seconded the motion.
The motion passed with a vote of all ayes.

E. River Walk Resolution
       Mayor Mathews read the following resolution to approve of the filing of a grant application for the
Hinton river walk. Councilman Meador moved to approve the resolution. Councilman Oxley seconded the
motion the motion passed on a vote of all ayes.
                                                Resolution
        Whereas, the City Council of the City of Hinton has the responsibility for the Administration of the Budget
of the City of Hinton and maintenance of city owned facilities.

        Whereas, The City of Hinton is requesting from the State of West Virginia and the Federal Highways
Authority $200,000.00 in Recreational Trails Program funding for the development of a River-walk Trail, and

        Whereas, The City of Hinton must match the grant funds 80% to 20% which means an investment by the
City of Hinton of $55,000.00, and

       Whereas, the City of Hinton agrees to abide by all stipulations of the grant with the West Virginia
Department of Transportation. and,

      Now, Therefore let it be resolved that Hinton City Council hereby authorizes Mayor Mathews and City
Manager to sign any and all documents relating to the grant and oversee the entire project.
        Passed and adopted this 20th day of February 2007


Mayor Cleo Mathews


President of Council                                     Councilman Charles S Oxley Jr.
Larry Meador


Councilman Pat Jordan                                    Councilman Bobby Basham

I hereby certify that this is a true and exact copy of a resolution adopted by the City of Hinton on the 20th day of
February 2007.


Cris Meadows
City Manager

VI. Reports

    A. Legal Notices, Unsafe Building, Clean-Up Litigation
    Department Heads/Action as Needed
    1. Police Department- Commissioner Joe Garcia presents the process for hiring a police officer and
    discussed with council the process of reinstatement of officers that have broken service.
    2. Public Works- Councilman Meador moves accept the bids as presented for the spreader box of
    J&J Fabricating $5098.00, WV Tractor $9,735.00 L&H Jones $12,893.00. Councilman Oxley
    seconds the motion; the motion passes on a vote of all ayes. Councilman Meador moves to accept the
    bid of WV Tractor for $9735.00 on the recommendation of Public Works Director Ralph Trout and
    notes that he questions the quality of the box priced at $5098.00. Councilman Oxley seconds the
    motion; the motion passes with a vote of all ayes.
    3. Fire Department- Mayor Mathews asks to hire two paid call fireman, Richard Bennett and Jason
    Grose. Councilman Meador moved to hire Richard Bennett and Jason Grose as Paid Call fireman.
    Councilman Oxley seconded the motion the motion passed on a vote of all ayes.
    4. Municipal Judge- Mr. Shaver states that there is a 55.00 dollar penalty for oversized vehicles
    parking in the city limits and that we could also tow them.
    5. Tourism/ Community Development- Councilman Meador moves to reappoint Councilman Pat
    Jordan to the 4H board for another term. Councilman Oxley seconded the motion the motion passed
    on a vote of all ayes, with Councilman Jordan abstaining.
    6. City manager- Cris Meadows stated he had put out a RFQ for a new office server and only got
    back two proposals but since it was under $5,000.00 we didn’t need to have three. The proposal from
    KSI was for $2877.00 and the one from Mountaineer Computers was for $2,189.00. It was discussed
    with council the differences and Councilman Basham moved to accept the quote of KSI for $2877.00
    for the new server, Councilman Jordan seconded the motion the motion passed on a vote of all ayes.

VII. Personnel- Action Item
       Councilman Jordan moved to go into executive session, Councilman Meador seconded the
       motion. The motion passed on a vote of all ayes. Council returned from executive session on a
       motion by Councilman Basham and seconded by Councilman Jordan. The motion passed on a
       vote of all ayes.
       Councilman Meador moved to terminate Officer Mike McKinney effective immediately and
       Councilman Basham seconded the motion. The motion passed on a vote of all ayes.
       Councilman Meador moved to accept the resignation of Deputy City Clerk Sherry Allen.
       Councilman Oxley seconded the motion. The motion passed on a vote of all ayes.

    VIII. Delegations/Public Input
    Catherine True – asked for continued support for the Saturdays in the square music program. She
    stated they received $1500.00 last year but would need $2,000.00 this year because they were going to
    pay someone to make sure that it is taken care of. Council stated as it was not on the agenda they
    couldn’t vote on it this time but would next month.
    Bonnie Wilcox- stated February 9th she was asked to take down a sign in front of her business that
    was wrapped around a tree. Councilman Basham stated it should not be attached to a tree or lamppost.
    Council agreed that it could remain as long as it was not touching either a tree or lamppost and was
    not impeding sidewalk traffic.
    Nancy Johnson- stated she was still having a problem with the man parking his tractor truck. Mayor
    Mathew stated she would send an officer out there tonight.
    Jeff Tuckerman- asks if we could hold the public comments before any executive session.
Brenda Garcia – stated that last Friday someone tried to rob her cash register. She told Officer Gray
and he arrested the person but had to release them because the magistrate and prosecutor both told him
since nothing was taken there was no crime committed. Council suggested that she talk to the
prosecutor.
Al Stone- asked about a sign he puts around his tree and what he should do with it. Council agreed
that Al’s sign was fine.

IX. Mayor and Council Reports-
    Councilman Oxley thanked the fire department and the street department for their hard work. He
would like to see the trees on Summers Street trimmed so people can see the river and trains.
    Councilman Basham would like to have them cut around the river.
    Councilman Meador stated he had met with Ralph Trout regarding the hospital access road and we
have problems with moving the utility poles. It could be very expensive and we probably need and
engineering firm to help us with it.
    Councilman Oxley would like to add a street light on State Street and in an alley around 15th
Avenue.
    Councilman Oxley asked about the ATV ordinance and Jerry Wheeler asked if he had to trailer it
between lots he was plowing council said not as long as it was close.


X. Date of the next meeting is set for March 20, 2007



Mayor/Cleo Mathews                              City Manager/Cris Meadows

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:4
posted:10/11/2011
language:English
pages:6