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2012 APPLICATION

VIEWS: 4 PAGES: 25

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									                       Vermont Agency of Transportation




               Vermont Transportation
                   Enhancements

         2012 Grant Application Form




South Londonderry Train Station restored with a 2007 Vermont Transportation Enhancements Grant
How to use this Grant Application Form & Instructions

This document will help sponsors: (1) understand the Vermont Transportation Enhancements program,
and decide whether to apply for funds, and (2) submit a complete and competitive grant application.

A separate document, the “Local Transportation Facilities (LTF) Guidebook for Municipally Managed
Projects,” provides instructions to sponsors to administer a TE funded grant in compliance with federal
and state regulations “from beginning to end.” This document will be provided to sponsors of projects
that are selected for funding.



Timeline for the 2012 Vermont Transportation Enhancements Grant Round

         Program Announcement                          April 27, 2011

         Step #1
         Letters of Intent (LOI) due                   June 3, 2011
         with a copy to your Regional                  (in-hand or postmarked by)
         Planning Commission

         Step #2
         Mandatory TE trainings                        Wednesday, June 22, 2011, 6 PM to 8 PM
                                                       via VT Interactive Television (see Appendix A for
                                                       locations)

         Choose one – An employee or member
         of Sponsor’s governing body MUST              OR
         attend to be eligible.
                                                       Thursday, June 23, 2011, 2 PM to 4 PM
                                                       via VT Interactive Television (see Appendix A for
                                                       locations)

         Step #3
         Application Deadline                          August 19, 2011

         TEGC review meeting                           December 1, 2011

         Awards announcement                           January 1, 2012

Application Deadline: In-hand or postmarked no later than 4:30 PM on Friday, August 19, 2011

                              Submit Letters of Intent and Applications to:
                  Chris Cole, Director of Policy, Planning and Intermodal Development
                                Eileen Blake-Sayers, Office of the Secretary
                                    Vermont Agency of Transportation
                                    One National Life Drive – 5th Floor
                                        Montpelier, VT 05633-5001
2012 Vermont Transportation Enhancements Application
2012 Enhancements Application Eligibility Requirements
NOTICE: In order for a 2012 Vermont Transportation Enhancements Application to be eligible
for consideration the following requirements must be met:

    -    A Letter of Intent must be received or postmarked by June 3, 2011 and must be copied to
         affected RPCs or the CCMPO as applicable.

    -    A Mandatory Training Workshop, on June 22 or June 23, 2011, must be attended by an officer
         or employee of the project sponsor’s organization, preferably by the person preparing the
         application. (Sponsors who attended the 2010 workshops for the same proposed project are not
         required to attend. RPCs may not attend for municipal sponsors.)

    -    16 copies of your Application must be received or postmarked by Friday, August 19, 2011.

    -    The Application must be from an eligible sponsor (State and Federal agencies, Municipalities
         or a Non-Profit; Non-Profits provide their current registration with the VT Secretary of State).

    -    The Application must be for a project with a strong and obvious transportation connection.

    -    The Application must be for a project that meets one or more of the twelve eligible
         Enhancement categories.

    -    The Application must be for work that is eligible (e.g., planning, engineering, right-of-way
         acquisitions, and/or construction; not for maintenance or fund-raising).

    -    The Application must be for at least $10,000 in Federal funds but no greater than $300,000.
         Applications for Federal funds greater than $300,000 will not be considered.

    -    The Application must commit to a local match of at least 20% of the total project cost. At least
         one-half of the required local match (10% of the total project cost) must be in cash. (E.g., For a
         project with a $125,000 total cost, you may apply for up to $100,000 in Federal funds and
         commit to $25,000 in local match, $12,500 of which must be in cash.)

    -    The Application must include a letter of support from the affected RPC/CCMPOs or a letter
         requesting such support dated no later than July 15, 2011. (See Appendix C for the
         RPC/CCMPO map.)

    -    The Application must include documentation of a public meeting held concerning the project
         and the application. The public notice for the meeting must be included and must mention the
         nature of the project as well as that a Transportation Enhancement application is being made.

    -    If your project is on or adjacent to a Federal or State highway, you must submit a description of
         and/or plans for your project to your District Transportation Administrator for comment by July
         15, 2011 and include any comments received with your application. (See Appendix D.)




2012 Vermont Transportation Enhancements Application                                        1
Transportation Enhancements – General Information

What are Transportation Enhancements? Transportation Enhancement activities offer
communities the opportunity to expand transportation choices. Activities such as safe bicycle and
                                           pedestrian facilities, scenic routes, beautification, and
                                           other investments increase opportunities for recreation,
                                           accessibility, and safety for everyone beyond traditional
                                           highway programs. The focus of building our
                                           transportation system now involves consideration of
                                           environmental, cultural, economic, and social conditions
                                           in an effort to create a more balanced transportation
                                           system which provides people with choices and with a
                                           richer experience. An important program at the heart of
                                           this thinking about quality of life is transportation
enhancements (TE). With funding intended to improve communities, a goal of the TE program is to
"leave a place better than we found it."

Who are eligible applicants? Eligible applicants include municipalities, state agencies, not-for-profit
organizations, and federal agencies.

More Information. The VTrans “Local Transportation Facilities Guidbook for Municipally Managed
Projects” (provided separately to sponsors of projects that are selected for Enhancements funding) is
available at http://www.aot.state.vt.us/progdev/Sections/LTF/ltf.htm.

What types of activities can be funded? For each of the eligible TE categories, funds can be used for
planning, feasibility studies, engineering, property acquisition, staff time, and construction.
Engineering activities, however, obligate a sponsor to proceed to construction or to repay their award,
unless Federal permits cannot be obtained. TE Category 2, Provision of Safety and Educational
Activities for Pedestrians and Bicyclists, also includes educational and promotional activities.

To Apply or Not to Apply? Below are some important things to consider when deciding whether to
apply. Please contact TE staff for feed-back on the eligibility and competitiveness of your application.

   o Does the project meet at least one of the 12 eligible TE activities (see next page)?
   o Is there a strong (and obvious) transportation connection?
   o Is there local and regional public support for the project, and can it be demonstrated?
   o Where will the matching funds come from? Town funds? Fundraising? Other grants?
   o Is the project really feasible? What are the possible impediments, such as environmental
     impacts and right-of-way issues?
   o Who will sponsor the application, and who will administer the grant?
   o If this is a construction project, who will be responsible for maintenance of the completed
     facility?
   o Is this a small project that can be funded with other sources?

Eligible TE Activities

Transportation Enhancement (TE) Activities are the twelve different community-focused activities
defined in Federal law. However, all projects must relate to surface transportation in a clear and
demonstrable manner, and this relationship must be specifically addressed in your project application.
2012 Vermont Transportation Enhancements Application                                      2
Proximity to a highway or transportation facility alone is not sufficient to establish a relationship to
surface transportation.

Below are the official Federal Highway Administration definitions of the twelve eligible TE activities,
followed by TE program staff’s guidance or VTrans policy for each activity.

1. Provision of Facilities for Pedestrians and Bicycles – Sidewalks, walkways or curb ramps;
   shared-use paths; bike lane striping, wide paved shoulders, bike parking and bus racks; bike and
   pedestrian bridges and underpasses.

    Pedestrian and bicycle projects should focus on the elimination of barriers to walking and
    bicycling, and the implementation of a continuous system of walkways, pathways and crosswalks
    throughout the community. Emphasis on connectivity to existing bicycle and pedestrian facilities;
    young children, older adults and people with disabilities; pedestrian relationship to transit; and
    aesthetics and livability will be considered a plus. Pedestrian and bicycle projects that enhance
    larger transportation projects and which resolve conflicts between users of different modes in favor
    of pedestrians and bicyclists are encouraged. Applicants are discouraged from submitting proposals
    that appear to concentrate heavily on routine maintenance or spot repairs of existing pedestrian
    facilities.

2. Provision of Safety and Educational Activities for Pedestrians and Bicyclists – Programs
   designed to encourage walking and bicycling.

    Non-construction costs to provide safety training, facilitator fees and classes are eligible. Related
    training materials such as brochures, video tapes, limited staff salaries, and space rentals are also
    eligible. Proposals should define the time period and salaries as part of the local match to the
    project. Activities must show a relationship to surface transportation. Projects do not need to be
    located on or adjacent to a federal-aid highway route. Efforts should not duplicate those being
    conducted with other funds through state and community traffic safety programs.

3. Acquisition of Scenic Easements and Scenic or Historic Sites – Acquisition of scenic land
   easements, vistas and landscapes; purchase of buildings in historic districts or historic properties;
   preservation of farmland.

    This category may be applied to the purchase, donation, transfer or trade of lands which possess
    significant aesthetic, historic, natural, visual or open space values, including agricultural land and
    property listed – or eligible to be listed – on the National Register of Historic Places.

4. Scenic or Historic Highway Programs (including the provision of Tourist and Welcome Center
   facilities) – Construction of turnouts and overlooks; visitor centers and viewing areas; designation
   signs and markers.

    This category covers protection and enhancement of state or federally-designated scenic or historic
    highways. Funds are intended primarily for projects that will protect and enhance the scenic,
    historic, cultural, natural and archaeological integrity and visitor appreciation of an existing
    designated scenic or historic highway.

    Tourist and welcome centers do not have to be located on a designated scenic or historic byway,
    but there must be a clear link to scenic or historic sites. It also does not need to be immediately
2012 Vermont Transportation Enhancements Application                                         3
    adjacent to a federal-aid highway. The connection should account for the character of the area that
    makes it scenic. Existing and new centers may be considered. This may include construction costs
    for interiors and parking. The intent is not to repair or restore rest areas or parking areas, but rather
    to fund activities clearly related to scenic or historic programs and sites. The relationship to surface
    transportation must be identified. The centers must be publicly-owned and open to the public.

5. Landscaping and Other Scenic Beautification – Improvements such as street furniture, lighting;
   public art and landscaping along streets, historic highways, trails and interstate, waterfronts and
   gateways.

    This category includes landscape planning, design and construction projects that enhance the
    aesthetic or ecological resources along transportation corridors, points of access, and lands
    qualifying for other categories of TE activities.

6. Historic Preservation – Preservation of buildings and facades in historic districts; restoration and
   re-use of historic buildings for transportation-related purposes; access improvements to historic
   sites and buildings.

    Projects in this category should preserve or enhance historic preservation activities as they relate to
    the transportation system. Simple proximity to the transportation system alone will not qualify
    projects; however, if proximity is the primary relation to the transportation system, then the project
    must be within a designated scenic area, or alternate transportation route (such as a bikeway) as
    defined by the state or regional plan. The scenic area must be more than one site; it should be a
    district or corridor, probably with a number of specific sites. The project must be part of a larger
    transportation plan to enhance a particular scenic or historic route. The environment around the site
    must be of appropriate scenic value to the transportation corridor. Only outside façade renovation
    and necessary structural work will be funded, unless the inside is also used by the traveling public.
    Funding is subject to FHWA approval. Historic preservation activities may include the
    identification, evaluation, recording, documenting, interpreting, curating, acquisition, protection,
    rehabilitation, restoration and stabilization of an historic landscape, district, building, structure,
    object or site that is related to transportation and listed on – or eligible to be listed on – the National
    Register of Historic Places.

7. Rehabilitation and Operation of Historic Transportation Buildings, Structures, or Facilities –
   Restoration of railroad depots, bus stations and lighthouses; rehabilitation of rail trestles, tunnels
   and bridges.

    This category includes historic railroad facilities and canals. Historic transportation buildings or
    structures associated with the operation, passenger and freight use, construction or maintenance of
    any mode of transportation where such buildings are listed on – or eligible to be listed on – the
    National Register of Historic Places, contributes to a National Register Historic District, or a local
    landmark or contributing resources within a local historic district designated by a local
    government.

8. Preservation of Abandoned Railway Corridors (including conversion for pedestrian or bicycle
   trails) – Acquisition of railway rights-of-way; planning, design and construction of multi-use trails;
   development of rail-with-trail projects; purchase of unused railway property for re-use.


2012 Vermont Transportation Enhancements Application                                           4
    This category includes the planning, acquisition, rehabilitation and development of rail corridors
    for public uses, including bicycle and pedestrian use, consistent with the goals of Category #1,
    Provision of Facilities for Pedestrians and Bicyclists. It permits the development and rehabilitation
    of privately-owned rail corridors open to the general public.

9. Control and Removal of Outdoor Advertising – Billboard inventories or removal of illegal and
   nonconforming billboards; compensation to sign owners; developing guidelines for outdoor signs.

    Activities under this category are rare due to Vermont’s unique laws governing outdoor
    advertising. Priority shall be given to the removal of outdoor advertising signs in conjunction with
    other transportation activities. Expenditures made to remove existing signs, displays and devices
    must comply with a legal process that bases payment on an equitable appraisal.

10. Archaeological Planning and Research – Research, preservation and interpretation; development
    of interpretive signs, exhibits and guides; inventories and surveys.

    This category includes, but is not limited to, research on sites eligible for TE funds; experimental
    projects in archaeological site preservation and interpretation; planning to improve identification;
    evaluation and treatment of archaeological sites and using data from transportation-related
    archaeological sites. Data recovery, development of sensitivity models, research designs to guide
    future surveys and interpretation of sites is included.

11. Environmental Mitigation of Highway Runoff and Vehicle-caused Wildlife Mortality – This
    category is for project-specific activities, rather than research and scoping studies. Activities
    include retrofitting a highway to reduce water pollution by creating a wetland to filter runoff ,
    improving streams and drainage channels through landscaping to promote filtering and to improve
    the overall water quality conditions of receiving channels, or acquiring easements or building
    structures to mitigate vehicle-caused wildlife mortality.

    This category is limited to projects that are in addition to current requirements and procedures for
    such mitigation and includes wetlands acquisition and restoration; detention and sediment basins,
    river clean-ups, and reconstruction of salt sheds that have a documented water pollution problem.
    Projects that demonstrate aesthetic and ecological methods for mitigation are encouraged. Funds
    may not be used to finance normal environmental mitigation work. State of Vermont standards
    regarding water pollution and aquatic habitat alteration should provide applicable definitions for
    water quality standards under this category.

    New to this activity is the provision for environmental mitigation to reduce vehicle-caused wildlife
    mortality while maintaining habitat connectivity. Funding for reduction of vehicle-caused wildlife
    mortality is not limited to threatened and endangered species, and should be based on migration
    patterns, habitat use, and distribution and crossing characteristics of the wildlife through data
    collection on safety of motorists, habitat fragmentation and wildlife mortality.

12. Establishment of Transportation Museums – Conversion of railway stations and historic
    properties to museums with transportation themes.

    This category provides for the planning, design and construction of transportation museums.
    Facility operations and maintenance costs are not covered. Elements of a building or project that do

2012 Vermont Transportation Enhancements Application                                       5
   not relate to surface transportation are not eligible. Museums must be open to the public and
   operated by a not-for-profit organization.

   Vermont’s Transportation Enhancements Program

Policy Goals for Vermont’s TE Program – Federal law has provided states flexibility in managing
their TE programs. Congress envisioned the program as opening a new era in transportation, and it has
presented Vermont and the nation with real opportunities to enhance transportation-related quality-of-
life activities. The TE program recognizes that transportation programs, while vital for national
mobility and international competitiveness, must also be environmentally sound. The Vermont Agency
of Transportation (VTrans) encourages local communities to be directly involved in their
enhancements projects. Enhancements activities are a means to more creatively and sensitively
integrate transportation facilities into the surrounding communities. A direct, evident and strong
relationship to the transportation system is important to the Agency.

Available funding – Since Congress introduced TE in 1991, more than $4.3 billion has been invested
around the country in TE activities. Each state must set aside a percentage of its Surface
Transportation Program funds for use on TE activities. Transportation Enhancements are Federal-aid
reimbursement activities; TE is not a grant program. The Federal government pays 80% of the project
cost, and the project sponsor is responsible for the remaining 20%, also called the matching funds.
Vermont requires that at least half of the total match, or 10% of the total project cost, must be in cash.

Vermont’s TE grant awards are a minimum of $10,000. Applicants should be aware that for small
construction projects with budgets of less than $30,000, management costs could account for almost
half of the total project budget. Awards are capped at $300,000 in Federal funds and any applications
for more than $300,000 will not be considered, so for larger projects consider phasing or seeking
additional funding from other sources.

Transportation Enhancements Grant Committee (TEGC) – The Vermont General Assembly has
created the twelve-member Transportation Enhancements Grant Committee (TEGC) that is charged
with reviewing applications and making awards. The TEGC may alter application requirements, its
review and selection procedures, selection criteria, and other program elements as it deems necessary.
The committee is supported by technical staff from the Agency of Transportation. The TEGC
Membership is as follows (but may be subject to change before applications are considered):

--Michele Boomhower, Executive Director, Chittenden County Metropolitan Planning Organization
(for the VT Association of Planning and Development Agencies)
--Giovanna Peebles, State Historic Preservation Officer, Agency of Commerce & Community
Development
--Bill Bryant, Town Administrator, Town of Bristol (for VT League of Cities & Towns)
--Representative Timothy Corcoran, Town of Bennington
--Representative from the Vermont Agency of Natural Resources
--Megan Smith, Commissioner, Vermont Department of Tourism and Marketing
--Senator Richard T. Mazza, Chittenden County
--Todd Odit, Assistant Town Manager, Town of Jericho (for VT League of Cities & Towns)
--Representative David Potter, Town of Clarendon
--Senator Richard Westman, Lamoille County
--Roland Simmons, Selectboard Chair, Town of Orwell (for VT League of Cities & Towns)
--Chris Cole, Chair, Director of Policy, Planning & Intermodal Development, VTrans
2012 Vermont Transportation Enhancements Application                                 6
Relationship to regional plans – Vermont has established a transportation planning capability at the
regional level with the goal of identifying local projects and priorities through broad public
participation. TE applications must be coordinated with and compatible with regional plans.

The involvement of all relevant Regional Planning Commissions or the Chittenden County Municipal
Planning Organization and the Transportation Advisory Committee is important to the development of
a TE project. You must include a letter of support from your RPC or CCMPO in your application or
document that you requested one by July 15, 2011. Priority will be given to projects that are
compatible with regional transportation plans (see Appendix B for the RPC/CCMPO map).

Project Schedule – The project development process for TE projects can be complex and time-
consuming. Project sponsors should anticipate that it will take at least a year to hire a consultant(s),
complete design, obtain permits, clear right-of-way and prepare bid documents. It is unrealistic to
expect your project to go to construction the summer after you receive your award. Projects that do
not involve construction can be completed in a more timely fashion.

Project Phasing – For each of the eligible TE categories, funds can be used for planning, feasibility
studies, engineering, property acquisition, staff time, and construction. If your project is being divided
into phases, be aware that you will likely be liable for payback of any reimbursements received if you
decide not construct or otherwise not complete your project.

Multi-Partner Projects – Multi-partner projects with greater than 20% match are strongly encouraged
and rated favorable by the TEGC. However, please note that projects with multiple sources of federal
funds must comply with the rules and regulations of all funding agencies.

Vermont Youth Conservation Corps (VYCC) or Service Corps – FHWA encourages the use of
youth conservation or service corps in the implementation of TE activities – where appropriate. The
TE Coordinator can provide some specific guidance about using the Vermont Youth Conservation
Corps.

Public Involvement – A duly noticed public meeting in the locality where the project will occur is
required for all projects before the application is submitted.

The purpose of the meeting is to inform the community about the Enhancement Application and the
project and to solicit comments. Evidence of the meeting and of proper warnings must be included
with the grant application. The meeting must be publicly noticed or advertised in a local newspaper of
general circulation at least 24 hours in advance (although 7 days is recommended), and the governing
body of the organization must have a quorum present. Projects that affect more than one municipality
or have regional or state-wide impacts need to coordinate one or more regional meetings with the
appropriate Regional Planning Commission(s) to fulfill this requirement.

Projects Affecting Federal or State Highways – If your project is on or adjacent to a Federal or State
highway, you must submit a project description and/or project plans to your District Transportation
Administrator for comment (see Appendix D. for contact information) by July 15, 2011. Include a
copy of your letter and any comments received in your application.




2012 Vermont Transportation Enhancements Application                                        7
Project Selection Criteria (#’s 1 through 10)
TE grant applications are judged on how well they address the 10 Selection Criteria. The criteria are
listed below, with some TE staff pointers on how you might want to address those criteria, keeping in
mind that each proposal is unique and your responses should be based primarily on your research and
knowledge of the specific project.

   1. How does the project promote quality, linkage, and variety in Vermont’s transportation system?
      o The nature of a proposed project’s relationship to surface transportation should be discussed
        in the application.
      o Land and easement acquisition projects that are a “substantial distance away” from a
        transportation project or highway must be determined to make a “substantial contribution”
        to the scenic view-shed.
      o Proximity alone is not a sufficient relationship to surface transportation.
      o Projects can relate to transportation without having a transportation function.
      o TE projects may be stand-alone projects or a part of larger “joint development” projects.
      o Explain linkages to other modes of transportation, including public transportation, bicycling
        and walking facilities.

   2. Estimate the number of people who will use the completed project.
      o Identify any populations that will be served by the completed project that are currently not
          served now or are under-served.
      o Include a benefit per dollar cost, if possible.

   3. Is the project compatible with its surroundings and relevant state, regional, and local planning?
      o Notify your local regional planning commission or the Chittenden County Metropolitan
           Planning Organization in Chittenden County of your intent to apply.
      o If you receive a letter of support from your regional planning commission or the CCMPO,
           include it in your application, or include your letter requesting their support.
      o Include specific references to state, regional, and local plans.
      o Specifically address plans that relate to the economy and the natural environment.
      o Consider how the project is compatible with, or might enhance, the natural environment.
      o Address the compatibility with existing recreation parks and historic resources.
      o Address the impact (positive or negative) on existing businesses.
      o Address the impact (positive and negative) on existing transportation systems, including
           bicycle / pedestrian facilities, sidewalks, trails, road crossings, buildings, etc.

   4. What is the feasibility of this project?
      o Address any issues that may impede swift implementation of this project, including
         environmental concerns, property ownership issues, or design challenges.
      o Include a full copy of any completed feasibility documentation for the project.
      o Discuss the project budget including the commitment of local matching funds. A good,
         detailed project budget will help to demonstrate the feasibility of the project.
      o Discuss the long-term maintenance responsibilities and costs.
      o Include a letter of financial support for the 20% match (half of which must be in cash)
         required of all projects from the municipality or your financial officer.

    5. Does this project enjoy strong community support?
         o List supporting organizations and individuals, and include copies of support letters.
         o Include a letter of financial support and future maintenance responsibility from the
             municipality or financial officer.
2012 Vermont Transportation Enhancements Application                                  8
          o Identify whether the committed or anticipated local match is greater than 20%, and list all
            sources of local matching funds, including the required 10% cash match.
          o Identify the value of matching funds and/or materials and services committed to date.

     6. Does the project accurately and effectively address one or more of the 12 eligible
        Transportation Enhancements activities?
        o Projects that address several categories are encouraged. Don’t get “creative” with the
           eligible criteria; list only those that clearly and directly apply.
        o Sponsors are encouraged to carefully review the full definitions and comments about each
           criterion in the Application Instructions.

     7. Is this project ready to go to construction?
        o Attach a copy of the detailed project plans, and demonstrate that all required environmental
             permits have been obtained or are in process.
        o Demonstrate that the sponsor owns or has commitments to obtain all necessary right-of-way
             to complete the project.
        o Demonstrate that the project design has been reviewed by property owners and town
             residents and approved by the municipality.
        o Projects that are not ready to go to construction will not receive points under this criterion.

     8. How does this project provide improved facilities for pedestrians and bicyclists?
        o Address how the project will affect the transportation needs of young children, older adults,
          and persons with disabilities.
        o Identify new or improved linkages to an existing network of bicycle and pedestrian
          facilities, and how the project will eliminate potential barriers to bicycling and walking.
        o Address how this project will improve access to, or increase usage of, alternative
          transportation modes.
        o Identify how the project enhances larger transportation projects and resolves conflicts
          between users of different modes in favor of bicyclist and pedestrians.
        o Projects that are not primarily to provide a traveling surface for pedestrians or bicyclists
          will not receive points under this criterion.

     9. Does this project benefit an economically disadvantaged area of the state, as evidenced by State
        designation or the town’s most recent U. S. Department of Labor rate of unemployment?
        o The State has designated Orleans and Essex Counties and the towns within the geographic
            area of the Springfield Regional Development Corporation as areas of particular economic
            disadvantage.
        o An economically disadvantaged area is otherwise defined by its rate of unemployment.
        o Give details on unemployment in the project area, if known.
        o Projects that are not within the State-designated areas or are within areas that have
            unemployment rates under 6% will not receive points under this criterion.

     10. Does this project benefit a Designated Downtown, Designated Village, or Designated Growth
         Center as defined by the Vermont Downtown Board?
          o Projects within a Designated Downtown District will receive the most points; include a
             letter from your Designated Downtown Board and a map showing that the project is within
             the District boundaries.
          o Projects directly adjacent to a Designated Downtown will receive some points, provided
             that the application includes a letter from the Designated Downtown Board indicating that
Vermont Transportation Enhancements 2012 Application                                                Page 9
             the project contributes to the District and a map showing that the project is directly
             adjacent to a District boundary.
           o Projects within a Designated Village Center or within a Designated Growth Center will
             receive some points, provided that the application includes a copy of the designation letter
             and a map of the designated area.
           o All other projects, even in other built-up areas or village centers, will not receive points
             under this criterion.


                                                  Letter-of-Intent Deadline:
                                                  Postmarked by June 3, 2011

                                                  Application Deadline:
                                            In-hand or postmarked not later than
                                                     August 19, 2011

                               Submit Letters of Intent and Applications to:
                   Chris Cole, Director of Policy, Planning and Intermodal Development
                              c/o Eileen Blake-Sayers, Office of the Secretary
                                    Vermont Agency of Transportation
                                     One National Life Drive – 5th Floor
                                        Montpelier, VT 05633-5001


                     Vermont Transportation Enhancements – Application Instructions

General Instructions
   o Submit Letter of Intent by deadline, with a copy to your Regional Planning Commission.
   o Attend the applicant workshop which is mandatory for an employee or officer of your
      organization (RPCs cannot attend for sponsors).
   o Submit 16 copies of the application no later than the deadline.
   o Don’t forget your certificate of insurance and, if you are a Non-Profit, your Secretary of State
      registration.
   o Label each attachment with the project name.
   o Incomplete or late applications will not be considered. You cannot “update” your application
      after the deadline.
   o Attach separate pages only as necessary and where indicated.
   o Include any engineering plans, estimates or feasibility studies or reports that pertain to the
      proposed project.

About the “Project Summary” page
  o The Project Summary provides the application review committee and Agency staff with a
      “snapshot” of your project. Short, concise answers are best.
  o Be sure the Project Summary page is at the beginning of each copy of the application.
  o Answer all questions to the extent known at this time. If the answer is unknown, indicate “to be
      determined.”

Notes & Hints
   o Make sure you have reviewed the eligibility requirements on page 1 of these instructions and
Vermont Transportation Enhancements 2012 Application                                                Page 10
       that you meet all of them.
     o If you are using an electronic copy of this application, make sure to include all of the
       application pages.
     o Submit application on time. In order to discourage unnecessary last-minute driving, we are
       accepting applications postmarked or hand-delivered by August 19, 2011. Late applications
       will not be considered.
     o Address all questions, and be as concise as possible.
     o If you’re not sure how to address any question, please ask the TE Coordinator.
     o If color highlighting is used, be sure that all 16 copies have the same color highlighting.
     o Remember to include all of the attachments with each of the 16 copies.
     o To the extent practical, please use 8 ½ x 11” recycled or recyclable paper and copy the
       application double-sided to minimize use of resources.
     o Use the space at the end of the application to offer any additional information that you feel will
       help the VTrans staff and Transportation Enhancement Grant Committee reviewers fully
       understand your project.
     o Photographs or conceptual drawings are helpful, but not required. But please include a good
       map precisely locating your project!

Direct questions to:
       Kevin Russell, Vermont Transportation Enhancements Coordinator, Tel (802)828-0583
       kevin.russell@state.vt.us
       Vermont Agency of Transportation, Local Transportation Facilities Section
       One National Life Drive – 3rd floor, Montpelier, VT 05633-5001




Vermont Transportation Enhancements 2012 Application                                                Page 11
Sample Letter of Intent to Apply


Date:


Chris Cole, Director of Policy, Planning and Intermodal Development
c/o Eileen Blake-Sayers, Office of the Secretary
Vermont Agency of Transportation
One National Life Drive – 5th Floor
Montpelier, VT 05633-5001

Re:       Project name:
          FY 2012 Transportation Enhancements Program

Dear Mr. Cole,

       Please be advised that the project sponsor,
intends to submit an application for funding under the FY 2012 round of the Vermont Transportation
Enhancements (“TE”) program.

       The project is related to surface transportation, and qualifies for funding under the following
TE “Eligible Activities”:

#         :
#         :

          Our project is generally located
                           in the town(s) of                                                        .

          The following is a general description of the work to be performed or property to be acquired:



          The anticipated public benefits of this project are


       We have been / will be in close contact with the
Regional Planning Commission [or CCMPO] for resource assistance in refining our project and to
ensure regional compatibility.

Sincerely,

                                                  [Signature]
                                                  [Typed Name & Title]




Vermont Transportation Enhancements 2012 Application                                                    Page 12
Project Summary - Answer all questions to the extent known at the time of this application. Indicate “to be
determined” for those questions that will be determined during project development or design.

Project name or title

Project Description (Please be concise –your response is limited to no more than one page)




Sponsoring organization name
                                                               Sponsor type:   Municipality, Not-for-profit,
                                                               Other: ____________________________
Contact person name and title                                  Contact mailing address:



Telephone:                          Fax:                       Date that a sponsor representative last attended a TE
                                                               program education meeting :
Email:
                                                               ____/____/____ at ___________________ (location)

Project general location:

County:________________________ City / Town / Village of: _______________________

Regional Planning Commission (RPC) for this project: __________________________________________________
 Project is located within the Chittenden County Metropolitan Planning Organization (CCMPO) area.
An RPC or CCMPO contact and/or support letter dated ____/____/____ is attached.
Project specific location. Identify any roads, intersections, building, landmarks, or other features:



Check below, as appropriate:
Located on or adjacent to a Federal or State Highway                   yes  no
If YES, attach letter requesting comments from District Transportation Administrator and any comments received.
Located within a Designated Downtown, Village or Growth Center          yes  no  to be determined
Located within a community with high unemployment                      yes  no  to be determined

Date(s) of public meetings held about this project::
____/____/____, ____/____/____                                               Attach notice of public meeting

Estimated project period:
Start ____/____/____ to Finish ____/____/____. Total time ___________ months / years.

Who will maintain the completed project?                     Identify the source of funds for long-term maintenance of
                                                             completed project:


Or:  Not applicable                                         Or:  Not applicable

2012 Vermont Transportation Enhancements Application                                                13
Project Name:____________________________________________

A. Project Description. Use the space below to fully describe the project, the work proposed, history of work
done before now, etc. Begin the narrative with a description of the project’s relationship to surface transportation.




Vermont Transportation Enhancements 2012 Application                                                            Page 14
Project Name:____________________________________________

B. Eligible Transportation Enhancement Activities. Check all that directly apply. The Application Instructions
outline what types of projects are eligible under each activity.

  
          Activity # Activity Title
 Yes
               1.         Pedestrian and Bicycle Facilities

                          Pedestrian and Bicycle Safety and Education Activities
               2.
               3.         Acquisition of Scenic Easements and Scenic or Historic Sites

                          Scenic or Historic Highway Programs, Including Tourist and Welcome Centers
               4.
               5.         Landscaping and Scenic Beautification

               6.         Historic Preservation

                          Rehabilitation and Operation of Historic Transportation Buildings, Structures, or
               7.
                          Facilities
               8.         Preservation of Abandoned Railway Corridors

               9.         Control and Removal of Outdoor Advertising

              10.         Archaeological Planning and Research

                          Mitigation of Highway Runoff and Provision of Wildlife Connectivity
              11.
              12.         Establishment of Transportation Museums



C. Project momentum, status or stage. Use the space provided, or attach separate page(s), to describe project-
related work that has been completed to date, and by whom. (None of this work is eligible for funding or match,
but it does illustrate community commitment and other positive factors.)




Vermont Transportation Enhancements 2012 Application                                                          Page 15
Project Name:____________________________________________

D. Surface Transportation Connection and Selection Criteria – On separate page(s), address the Surface
Transportation Connection of this project and each of the 10 selection criteria, below. Please re-state the question
and follow the sequence (numbered 1 through 10) below. Remember that applications will be judged primarily on
their ability to meet these 10 selection criteria. The Application Instructions provide some VTrans staff suggestions
on how you might address these questions.

          1. How does this project promote quality, linkage, and variety in Vermont’s transportation system?
          2. What is the estimate of the number of Vermonters and / or visitors that this project will benefit?
          3. How is this project compatible with its surroundings and relevant state, regional, and local planning?
          4. What is the feasibility of this project?
          5. How is this project supported by the community?
          6. How does the project accurately and effectively address one or more of the 12 eligible Transportation
               Enhancements activities?
          7. Is this project ready to go to construction?
          8. How does this project provide improved facilities for pedestrians and bicyclists?
          9. Does this project benefit a distressed area of the state, as defined by high unemployment?
          10. Does this project benefit a Designated Downtown, Designated Village, or Designated Growth Center
               as defined by the Vermont Downtown Board?




Vermont Transportation Enhancements 2012 Application                                                              Page 16
Project Name:____________________________________________

E. Project Cost Estimate and Source of Local Matching Funds
Note: Only include the costs for the portion of the project covered by this application. For example, if you
are applying for only the engineering of a construction project, do not include construction costs here.
Project Cost Estimate. Include the cost of all items being applied for, including
the value of those that will be donated. Enter n/a if not applicable. Attach any
supporting material to show how these costs were developed.                                Estimated Cost

Planning & Design
1.Project Management by Sponsor                                                        $
2. Scoping / Feasibility Study
3. Permitting
4. Design / Engineering
                                                              Total Planning & Design $
Right-Of-Way / Acquisition
1. Appraisals / Legal Expenses                                                         $
2. Acquisition Costs
                                                       Total Right-of-Way / Acquisition $
Construction, Oversight & Contingency
1.Project Management by Sponsor                                                  $
2. Construction
3. Construction Engineering / Oversight
4. Contingency
                                     Total Construction, Oversight & Contingency $

                                                                                       $
                                                        Total estimated project cost


Estimated amount of the total project cost that is attributable to the
provision of facilities for bicycles and pedestrians (Note: Please attach a            $
detailed breakdown of items included in this figure. Do not include
amenities such as benches, bike racks, landscaping, etc.):

Sources and value of all matching funds and donated services and materials
Note: A minimum 10% Cash Match and overall 20% Total Match is required of all projects. All proposed
donated services and materials will be subject to later review and approval.
                                                                 Donation      Federal     Estimated
Item                           Source                               Y/N      funds Y / N      value
                                                                                         $
                                                                                         $
                                                                                         $
                                                                                  Total: $




2012 Vermont Transportation Enhancements Application                                           17
Project Name:____________________________________________

Notes or comments about the project cost estimate or local matching funds:

__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________


Proposed Funding Summary
Note: A minimum 10% Cash Match and overall total 20% Match is required of all projects.

Item                                                         Federal TE       Local Match             Total
A. Design & Engineering                                 $                 $                   $
B. ROW / Acquisition
C. Construction
D. Other

                                                  Totals $                $                   $

F. Location Maps & Photographs (for design or construction projects) (Attach one of each.)

     1. General location map or drawings – should show at least the surrounding county or region, major roads,
        significant natural features, and all waterways. This map should be sufficient for a person to locate and
        identify the proposed project.

     2. Specific location map – should show details of the proposed project area, and should identify: (1) adjacent
        properties, (2) property to be acquired, (3) wetlands or other natural features, (4) other details that will
        help the application reviewer understand the project.

     3. Photographs –Not required, but attach if you feel they will help to illustrate the project.




Vermont Transportation Enhancements 2012 Application                                                          Page 18
Project Name:____________________________________________

G. Tell Us More. In the space below, or on separate page(s), provide any other information that may help the
application reviewers better understand this project.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________



H. Sponsor Signatures.
I hereby attest that the information contained in and attached to this application is accurate and complete to the
best of our ability. We understand that any willful misrepresentation of fact or circumstance contained in this
application will be grounds for cancellation of any award made based upon this application.

By: ___________________________________________                   _____________________________________
       Name                                                              Title / Office

   ____________________________________________
       Signature                        Date




Vermont Transportation Enhancements 2012 Application                                                        Page 19
                                                       Appendix A
Vermont Interactive Television sites for the June 22 & 23 Mandatory Training Workshops:

Bennington                                                    Randolph Center
Senior Citizen Services Center                                Vermont Technical College
124 Pleasant Street                                           VIT Studio, Morrill Hall

Brattleboro                                                   Rutland
Brattleboro Union High School                                 Stafford Technical Center
131 Fairground Rd., Room 125                                  8 Stratton Rd., Room 222

Castleton                                                     Springfield
Castleton State College                                       Howard Dean Education Center
Stafford Academic Center, Room 142                            307 South Street, 2nd Floor

Johnson                                                       St. Albans
Johnson State College                                         Bellows Free Academy – St. Albans
337 College Hill                                              4 Hospital Drive
Bentley Hall, Room 210
                                                              Waterbury
Lyndonville                                                   State Office Complex
Lyndon State College                                          Stanley Hall
1001 College Road                                             103 South Main Street

Middlebury                                                    White River Jct.
Hannaford Career Center                                       Community College of Vermont
Second Floor, Room 206                                        CCV Upper Valley
51 Charles Avenue, 2nd floor                                  145 Billings Farm Road

Montpelier                                                    Williston
Vermont Department of Labor                                   Blair Park
5 Green Mountain Drive                                        451 Lawrence Place

Newport                                                       More information about VIT sites, including
North Country Union High School                               directions, can be found at:
209 Veterans Ave.                                             http://www.vitlink.org




Vermont Transportation Enhancements 2012 Application                                                   Page 20
                                                       Appendix B

                                 REQUIRED INSURANCE COVERAGES


       Applicants who receive funding must provide certificates of insurance to show that the following
       minimum coverages are in effect. It is the responsibility of the Applicant to maintain current certificates
       of insurance on file with the State throughout the term of any Enhancement project.

       Workers Compensation: With respect to all operations performed, Sponsors shall carry workers
       compensation insurance in accordance with the laws of the State of Vermont.

       General Liability and Property Damage: With respect to all operations performed under a grant, the
       Sponsor shall carry general liability insurance having all major divisions of coverage including, but
       not limited to:

          Premises - Operations
          Products and Completed Operations
          Personal Injury Liability
          Contractual Liability

The policy shall be on an occurrence form and limits shall not be less than:

          $1,000,000 Per Occurrence
          $1,000,000 General Aggregate
          $1,000,000 Products /Completed Products Aggregate
          $ 50,000 Fire Legal Liability

       Automotive Liability: The Subrecipient shall carry automotive liability insurance covering all motor
       vehicles, no matter the ownership status, used in connection with the grant. Limits of coverage shall
       not be less than:
         $1,000,000 Combined Single Limit

   No warranty is made that the coverages and limits listed herein are adequate to cover and protect the
   interests of the Applicant for the Applicant’s operations. These are solely minimums that have been
   set to protect the interests of the State.




Vermont Transportation Enhancements 2012 Application                                                      Page 1
                                                       Appendix C




More information on the planning agencies can be found at http://www.vapda.com.


Vermont Transportation Enhancements 2012 Application                              Page 2
Appendix D – Statewide Map of District Transportation Offices and Phone Numbers
http://www.aot.state.vt.us/ops/maintenance.htm




Vermont Transportation Enhancements 2012 Application                              Page 3

								
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