2011-2012 PARENT - STUDENT HANDBOOK

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2011-2012 PARENT - STUDENT HANDBOOK Powered By Docstoc
					    2011-2012
PARENT/STUDENT
   HANDBOOK



            1|Page
A.      GENERAL INFORMATION

     1. Statement of School Philosophy and Mission, Schoolwide Learning Expectations (SLE’s),
        Schoolwide Learning Expectations (SLE’s) Prayer
     2. School Organization, Staff Roles and Responsibilities
     3. Consultative School Councils & Parent Organizations
     4. List of School Personnel
     5. History of the School
     6. School Schedule
     7. Dress/Uniform Code
     8. Discipline


B. ADMISSION AND ATTENDANCE

     9. Absence, Tardiness & Arrival/Dismissal Procedure
     10. Communications Procedures
     11. Security Procedures
     12. Extended School Day Program
     13. Health, Illness, Accident Procedures


C. ACADEMICS AND CO-CURRICULAR ACTIVITIES

     14. Curriculum Offerings
     15. Academic Program
        Testing and Assessment
        Homework
        Grading
        Honors/Awards
        Summer School


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   16. Religion Program & Expectations
   17. Field Trips
   18. Athletics
D. TUITION AND FEES

   19. Tuition and General Fees
   20. Tuition Collection, Payment Plans, Automatic Deductions, Tuition Assistance
   21. Parent Service and Fundraising Requirements


E. ARCHDOCESAN POLICIES AND PROCEDURES

   22. Archdiocesan Policies and Procedures


F. STUDENT FORMS

   23. Student Forms
G. PARISH

   24. Student Forms



1. STATEMENT OF SCHOOL PHILOSPHY, MISSION, VISION,
   SCHOOLWIDE LEARNING EXPECTATIONS (SLE), AND SLE
   PRAYER

IDENTIFYING DATA
Assumption School is a parochial elementary school sponsored by Assumption of the
Blessed Virgin Mary Parish in the Archdiocese of Los Angeles.
The school is comprised of primary grades: kindergarten to second, intermediate
grades: third to five, and junior high grades: six to eight.
Assumption School is jointly accredited by the Western Association of Schools and
Colleges (WASC) and the Western Catholic Educational Association (WCEA) through
June, 2012.


The school mascot is the alligator. The Extended Care Program is called the Gator Club
and the sports teams are known as the Gators.

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MISSION OF ASSUMPTION SCHOOL
We educate our students in a nurturing environment, rooted in Gospel values and
Catholic traditions, where each child is recognized, respected, and cherished as a child
of God.
In partnership with the Assumption of the Blessed Virgin Mary Community, we guide
our students to grow in love, understanding, and practice of their Catholic faith, to
realize their individual academic potential, and to be responsible citizens who are
Christ-like in their service to others.
VISION STATEMENT
In partnership with parents and the parish community, Assumption of the Blessed
Virgin Mary School provides a quality Catholic education that lays the foundation for a
life-long commitment of service and participation in our faith and an academically
enriched experience that prepares students for the challenges of the future.
PHILOSOPHY
   We believe that:

      Catholic schools exist to integrate faith, life, and
      culture.
      Parents are the first, most important educators, and that their beliefs, values
       and actions are the primary and strongest influence on children‘s lives.
      The function of elementary education is to build a strong foundation of basic
       skills, work habits and character development, in preparation for higher
       education and for life.
      Students learn best in an atmosphere of loving acceptance of their unique
       God-given qualities.
      Students must work hard, do their best, and strive to develop their full
       potential as individuals, Christians, and members of their community.
      A Catholic education leads students to be Christ-centered, academically
       challenged, good citizens, and true stewards of God‘s creation.


THE PROFILE OF AN ASSUMPTION GRADUATE AT GRADUATION (SLE‘s)
Assumption Graduates are Faithful Disciples who: Pray, participate in Sunday Mass,
follow the beliefs and traditions of their faith, live out the Gospel message by serving
others and working for social justice. They are people who:

Critical Thinkers who:
    Reason and make ethical decisions
    Integrate their experience and knowledge in problem solving

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Academic Achievers who:
    Are self-disciplined and self-reliant
    Strive for excellence

Responsible Citizens who:
    Are globally aware and sensitive to diversity
    Respect God‘s creation, others, and self

Effective Communicators who:
    Listen, write, and speak effectively
    Use technology responsibly and proficiently
SLE PRAYER
Make us attentive this day to God‘s call and give us the Strength to be Faithful Disciples
who C.A.R.E.
      C.ritical Thinkers
      A.cademic Achievers
      R.esponsible Citizens
      E.ffective Communicators




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2.   SCHOOL ORGANIZATION, STAFF ROLES AND
     RESPONSIBILITIES
      ORGANIZATIONAL CHART OF CATHOLIC SCHOOL GOVERNANCE




                            Delegated Authority

                            Direct Responsibility

                           Consultative Responsibility

                            Informational Responsibility


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ROLES AND RESPONSIBILITIES
Administration:

Pastor
The pastor is ex officio the chief administrative officer of the school. He implements the
policies of the Catholic School Board in the parish school and, on points not covered by
Archdiocesan policy, he determines policy in harmony with the Board policy and
appropriate to the needs of the school.
The pastor has the following administrative responsibilities:

    He has the final decision, in accord with the regulations of the Department of
     Catholic Schools, and after consultation with the principal, in all questions of
     admission or expulsion of students.
    He is consulted in all serious disciplinary action and should be present at
     conferences with parents if serious disciplinary problems are being considered.
    He is responsible for the financial administration of the school.


He is a member (ex officio) of the Parent/Teacher Organization and is a member of the
Consultative School Board. He has the right of prior approval of members and officers.

Personnel
The pastor has the following responsibilities relating to personnel:

    He implements the personnel policies of the Catholic School Board and the
     directives of the Department of Catholic Schools and Archdiocesan directives.
    He employs the principal, in consultation with the Department of Catholic
     Schools,
     using the process established for this purpose.

    He has the right of consultation regarding the employment or termination of the
     lay
     faculty.

Spiritual
The pastor has the following spiritual responsibilities in relation to the school:

    He establishes and maintains the spiritual tone of the school with the cooperation
     of the faculty.
    He directs the implementation of the Religion Program approved by the
     Department of Catholic Schools.


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Principal
The principal, as delegate of the pastor, has immediate responsibility for implementing
the philosophy of the school in its regular operation. This responsibility has three basic
aspects:

    To supervise the staff and instructional program.
    To administer the entire school program.
    To relate with the parents, the parish, and the general public.


I. Supervision of the Staff and Instructional Program
       A. Certified Staff
           Articulate and implement the philosophy of the school.
           Implement the required Archdiocesan Teacher Evaluation Program and
            foster leadership within the school.
           Direct and provide for professional growth, communication, and new
            teacher orientations.


       B. Classified Staff
           Provide a job description, direction, and evaluation.
           Oversee the extended care, sports, and other extracurricular programs.
           Oversee the performance of volunteers in the school.


       C. Catechetical Formation and Religious Education Program
           Participate in the Archdiocesan Catechetical Formation of Teachers‘
            Program.
           Appoint a Religion Coordinator and foster a climate of faith community
             through the development of common goals, prayer, and social activities.
           Provide opportunities for the celebration of the sacraments and other
            prayer
            experiences.
           Supervise all aspects of the Religious Education Program including
            sacramental preparation and Christian Service.
       D. Instructional Program
           Initiate and coordinate instructional planning.
           Provide for articulation of the curriculum within the school.
           Provide courses of study.
           Select, with faculty consultation, the basic and supplementary
            instructional
            materials, equipment, and supplies.
           Coordinate the administration and follow-up of the required standardized
            testing programs.
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          Schedule instructional programs in accordance with Archdiocesan time
           allotments and calendars.
          Coordinate remedial and enrichment programs.
          Coordinate government programs.
          Implement Archdiocesan policies and procedures regarding school
           sponsored
           field trips.
          Provide for the inclusion of Gospel values into the curriculum.
          Supervise computer assisted instruction.
          Supervise the summer school program.

II. Administration
   A. Archdiocesan Department of Catholic Schools
          Ensure the implementation of the policies and procedures in the
           Administrative Handbook
          Participate in regional and deanery meetings.
          Cooperate with the process of school visitation by the regional supervisor.
          Complete accurately and promptly reports requested by the Department
           of Catholic Schools.
          Participate in programs for professional growth.
          Cooperate with and direct the WCEA/WASC Self-Evaluation Program
           including yearly in-depth studies.


   B. Federal and State Departments of Education
          Comply with the requirements of the Education Code and California state
            laws which apply to nonpublic schools.
          Participate in federally funded programs.

   C. Pastor
          Meet with the pastor on school business at regular intervals.
          Invite the pastor to participate in implementing the goals and objectives of
             the
             Religion Program.

          Provide the pastor with financial reports on a regular basis.
          Involve the pastor in serious disciplinary matters, particularly expulsions
           and
           recommended transfers.

   D. Certified Staff
          Implement the Teacher Employment Program established by the
           Department of Catholic Schools.
          Maintain complete and up-to-date personnel records meeting all legal
           requirements.
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   E. Pupils
           Maintain accurate attendance registers, cumulative pupil records, and
            health records.
           Implement the procedures outlined in the Administrative Handbook for
            admission, expulsion, and transfer of pupils and include them in the
            Parent/Student Handbook.
           Implement disciplinary policies as outlined in the Administrative
            Handbook.
           Implement health and safety regulations and an Emergency Preparedness.
           Program relative to fire, earthquake, bomb threat, and other emergency
            procedures.
           Ensure that pupil activities be in compliance with insurance regulations.
           Approve the by-laws and oversee the activities of pupil organizations.


   F. School Finances
           Prepare an annual school budget, a monthly report, and an annual report
           Plan and manage the school‘s financial resources.
           Oversee the collection of tuition and fees and arrange a system for
            processing delinquencies.
           Establish a long-range financial plan.
           Provide information and application for tuition assistance.


   G. Office and Plant Management
          Supervise incoming and outgoing correspondence.
          Provide needed office and maintenance supplies.
          Inventory equipment and supervise its use.
          Supervise the maintenance of the physical plant.


III. Public Relations
   A. Parents
           Establish regular means for communication with parents, including
            Parent/Student Handbook that reflects Archdiocesan policy.
           Support school-sponsored parent activities, including fundraising, and
            involve parents in the activities of the school.
           Act as ex-officio parent organization member.


   B. Local Agencies
          Investigate local enrichment opportunities.
          Inform the faculty and parents about local agencies for psychological and
             educational testing.
          Research local county health facilities, programs, and personnel.
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           Investigate local fire, police, and recreation services available to the
            school.


Vice Principal
The vice-principal is the administrative officer who, in the absence of the principal,
makes decisions necessary to maintain the operation of the school.
The vice principal is appointed by the principal, with approval of the pastor, for the
period of one school year.
Responsibilities:

      Act as administrator in the absence of the principal, making decisions necessary
       for the smooth operation of the school during such absence
      Act as a consultant to the principal
      Takes faculty meeting minutes
      Represent the principal at school functions when the principal is unable to
       attend
      Develop, direct and participate in activities that enhance school and community
       relations
      Provide qualified substitute teachers, track teacher attendance

      Assist Principal in interviewing, selecting and orientating new staff

      Assist and accompany teachers to meetings concerning IEP‘s

      Assist the Principal in planning in services for Teachers

      Assist the Principal in developing and updating the Faculty/Staff Handbook

      Ensure that inventory for books and classroom equipment is completed and that
       all books and materials are ordered

      Share supervisory responsibility for professional staff with school Principal

      Support classroom teachers in academic programs

      Conduct conferences on students and school issues with parents, students and
       teachers

      Keep the staff advised of weekly schedules and activities by providing a weekly
       bulletin


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      Keep the school community advised of activities through the weekly newsletter

      Support the Principal in maintaining a positive, cooperative and mutually
       supportive relationship with staff and parents

      Assist the Principal in monitoring the before and after-school programs (i.e. Mad
       Science and Gator)

      Collaborate with the Principal in planning all staff meetings and WASC
       preparation

      Assist the Principal with the schools everyday administrative tasks

      Assist the Principal in supervising the instructional programs of the school,
       observing classes to encourage the use of a variety of instructional strategies and
       materials.

      Process and direct Professional Growth Plan
Religion Coordinator

      Promote the development of the Catholic identity of the school
      Evaluate the religion program and the faith formation program for teachers
      Direct the Catechetical Ministry Ongoing Formation program for faculty
      Chair the Catholic Identity Committee of the Consultative School Board
      Collaborate with the Office of Religious Education and other archdiocesan
       departments
      Coordinate the ACRE assessment program and analyze the results
      Provide professional growth opportunities for the faculty in the area of religious
       education
      Foster a climate of faith community through the development of common goals,
       prayer, and professional and school activities

      Involve parents in the faith formation program and other activities and
       programs of the school

      Plan schedule for the Sacrament of Penance, class masses with clergy

      Set schedule for and plan retreats for staff and students

      Maintain an interest in the local civic community and implement the Christian
       service aspect of the religion program



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   DISCIPLINE

      Coordinate discipline in school
      Enforce uniform policy in all grades
      Implement the disciplinary policies as outlined in the Administrative Handbook


   SAFETY

      Ensure that all employees/volunteers are entered in the Archdiocesan VPIN
       system
      Ensure that all staff/volunteers are VIRTUS certified
      Carry out safety regulations relative to fire, earthquake, lock-down, bomb-threat
       and other emergency procedures
      Represent the school on the Safeguard the Children Committee
      Conduct regular fire and earthquake drills for students


   PUSD

      Act as a Liaison with Pasadena Unified School District regarding Federal School
       Programs
      Complete, submit and coordinate all forms and details for Title I and Title II
      Coordinate government programs for which the school is eligible


VICE PRINCIPAL SCHOOL WIDE GOALS

To develop a plan to involve parents in the spiritual formation of their children

       We hope to accomplish this by

             Working with the Catholic Identity Committee to explore ways of
              involving parents
             Seeking assistance from the Archdiocesan Office of Religious Education
              and the Parish in setting up faith-formation opportunities for parent
             Establishing a retreat team which involves parents, teachers and students

To expand Service opportunities for students in Kindergarten through eighth grades

       We hope to accomplish this by

             Researching what other Catholic Elementary Schools are doing in the area
              of ―Service‖


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              Involving the members of the Catholic Identity Committee in discussions
               regarding Service opportunities
              Working with individual teachers to set up Service projects in conjunction
               with the religion program

To gather and organize all evidence for the WASC visitation team

        We hope to accomplish this by

              Organizing the evidence for each section of the WASC report
              Helping the teachers select and organize evidence related to classroom
               instruction
              Assisting the office staff in labeling, organizing and arranging the
               evidence for the WASC visit.

To develop a program to support students in the areas of self-esteem, positive
leadership and respect

        We hope to accomplish this by

              In servicing the teachers on the Olweus Anti-Bullying Program to make it
               relevant to our situation and basing our plan on the Gospel.
              Establishing a committee consisting of teachers, parents and students to
               implement the program


3.      CONSULTATIVE SCHOOL BOARD & PARENT
        ORGANIZATION
Administrative Support Committees
The Consultative School Board
The role of the Consultative Board is:

      To assist the principal in strategic, long range planning.
      To receive recommendations from other committees for next year‘s planning
       objectives.
      To advise on policies.
      To assist in evaluating policies and plans.
      To assist in establishing and conducting a Comprehensive Development Plan.
      To support the principal.




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Development
The role of the Development Committee is to work in close collaboration with the
school administration to:

    Assist in attracting human and financial resources in support of the school‘s
     mission.
    Design and implement programs that market the school for image, enrollment,
     and resources.
    Structurally, the component parts of the committee are:
             - Communications Sub-Committee
             - Annual Fund Sub-Committee
             - Planned Giving Sub-Committee

Marketing/Communications
The role of the Communications Committee is to work in close collaboration with the
school administration to:

    Ensure that a comprehensive program is in place to communicate to
     Stakeholders on a regular basis the school‘s plans, accomplishments, challenges,
     and financial position.
    Facilitate regular, frequent, and consistent communications from administrators
     and teachers to parents and students.
    Publish a quarterly newsletter and annual report for parishioners, alumni, etc.,
     and
     create publications as needed; (i.e. school brochure, case statement, school
     profile).


Facilities
The role of the Facilities Committee is to work in close collaboration with the school
administration to:

    Evaluate and prioritize needed repairs to the school plant.
    Secure and evaluate bids to accomplish repairs and improvements.
    Create and monitor a long range facility master plan.
    Create detailed operating plans for custodial, maintenance, space utilization,
     and capital improvements needs for the school.
    Make recommendations to the Finance Committee for budgeting ongoing
    Maintenance and capital repairs.




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Finance
The role of the Finance Committee is to work in close collaboration with the school
administration and business office to:

    Set forth financial priorities in light of the school‘s strategic plan.
    To develop, refine, evaluate, and update the revolving 5-year financial plan.
    To finalize assumptions used to underpin the financial plan.
    To develop detailed assumptions with regard to cost increases, planned
     expenditures, compensation growth, tuition rates, tuition income, financial aid,
     institutional advancement income, etc.
    To review, in line by line detail, the prior year‘s financial information.


Technology
The role of the Technology Committee is to work in close collaboration with the school
administration and faculty to:

      Oversee the development and implementation of the technology plan.
      Solicit donations and funding for technology.
      Research and recommend purchases of hardware and software.
      Gather the necessary supplies and personnel to install technology.
      Make provision for oversight of each task.

               PARENT/TEACHER ORGANIZATION (PTO)
                                           BY LAWS

                                           ARTICLE I

                                             TITLE
The name of this organization shall be Assumption School Parent/Teacher Organization,
hereinafter referred to as ―PTO‖. It will be established and continued at the discretion of the
pastor with the approval of the Archdiocese of Los Angeles Education and Welfare
Corporation, hereinafter referred to as the ―Department of Education.‖

                                          ARTICLE II

                                   ADVISORY CAPACITY
In view of the responsibilities imposed on the pastor of Assumption of the Blessed Virgin Mary
Parish and the Ordinary of the Archdiocese of Los Angeles by Canon Law which cannot be
delegated, the PTO and its Executive Committee described in Article X will be soley consultative
(advisory) in nature.


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The PTO and its Executive Committee will function in accordance with these bylaws which
shall comply with all provisions of the policies of the Archdiocese of Los Angeles, the
Department of Education of Archdiocesan Elementary Schools.

All recommendations and actions of PTO and its Executive Committee are subject to the
established Archdiocesan School Regulations and policies of the Department of Education
pursuant to directions of the Ordinary of the Archdiocese of Los Angeles and Canon Law.

                                        ARTICLE III

                                          PURPOSE
The purpose of the PTO is to:

    Promote open communication among the parents, teachers and administration.
    Provide support for the principal in his/her role as the administrator of the school
     program.
    Promote goodwill and cooperation between and among parents, faculty, administration,
     and parish.

    Direct and coordinate parental support through parent education activities and social
     functions which build community.
    Help build and enhance the faith community of Assumption School and Parish.
    Raise funds for the school.
    Coordinate the service and volunteer programs.
    Lobby for legislation that has a positive impact on the school and its students.

In addition, the PTO exists to support the principal and staff in their endeavors to provide
quality Catholic education for all students and to help parents and teachers develop a mutual
understanding of and appreciation for the ideals of Catholic education, especially in terms of
proclaiming the Gospel message, building community, and educating for service and worship.

                                        ARTICLE IV

                                       MEMBERSHIP
The membership of the PTO shall be drawn entirely from the following:

      The pastor of the parish or his delegate.
      The principal of the school.
      The faculty and staff of the school.
      The parents and/or legal guardians of pupils currently enrolled in the school.




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                                             ARTICLE V

                     MODERATOR AND ADMINISTRATIVE OFFICER
The pastor or his delegate shall be ―ex officio‖ moderator of the PTO. The principal shall serve
as the administrative officer of the PTO.

                                            ARTICLE VI

                                       FINANCIAL ISSUES
Subject to the Department of Education, the pastor shall have the responsibility for all
budgetary and financial decisions affecting the school, including PTO funds and fundraising,
tuition charges, and salaries, and may not delegate such responsibilities.

                                            ARTICLE VII

                                   EMPLOYMENT OF STAFF
With the approval of the pastor and the Department of Education, the principal shall have the
responsibility for selection, supervision, and if required, termination of faculty and may not
delegate these responsibilities.
                                           ARTICLE VIII

                                            FINANCIAL
Financial operation of the PTO shall be governed by the following regulations:

       1. The PTO may not have a bank account separate from that of the school.
             a. All monies received by the PTO through membership dues and fund raising
                 activities are to be deposited expediously into the School account.
             b. Detailed financial report of the account shall be provided to the principal, pastor,
                 and PTO Executive Committee on a monthly basis.
       2. The PTO will follow the financial procedures of the school
       3. The school bookkeeper shall maintain all statements, records, and books of original entry.
                                            ARTICLE IX

                                     OFFICERS OF THE PTO
Officers of the PTO shall be the president, vice president, secretary, treasurer, and
parliamentarian.

The principal shall serve as administrative officer and the pastor shall serve as ex officio
moderator of the PTO.




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                                             ARTICLE X

                 MEMBERSHIP OF THE PTO EXECTUTIVE COMMITTEE

Members of the PTO Executive Committee shall include the president, vice president, secretary,
treasurer, parliamentarian of the PTO, and chairpersons of the standing committees. In addition, the
PTO Executive shall include the principal of the school and the pastor.

                                             ARTICLE XI

                                  NOMINATION OF OFFICERS

Officers for the PTO shall be nominated by the membership in April and will be appointed by the pastor
in May of each year. Officers shall assume their position at the June meeting of the PTO executive
Committee.

Officers shall serve annually and may be reappointed to two additional terms.

                                            ARTICLE XII

                REGULAR MEETINGS OF THE EXECUTIVE COMMITTEE

Regular planning meetings of the PTO Executive shall take place monthly during the school year.
Special meetings of the Executive Committee may be called by the president, principal, or pastor.

        Quorum: For the purpose of transacting official business, it shall be necessary that a two-thirds
        majority of total members of the Executive Committee be present.

        A simple majority of those present and voting shall carry a motion.

        A written record of all acts of the Executive Committee shall be maintained and preserved by
        the secretary. They shall be available for inspection or reference by members of the PTO at any
        time in the school office.

                                            ARTICLE XIII

           CONDUCT OF MEETING OF THE PTO EXECUTIVE COMMITTEE

Whenever an agenda item is presented for action at an Executive Committee meeting, the members will
attempt to reach a consensus after careful consideration and discernment in a spirit of cooperation.

Formal votes, utilizing parliamentary procedure, may be utilized at the discretion of the president. A
simple majority will carry motions.

        The agenda of meetings shall be:

                     Opening prayer


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                          Calling of roll
                          Approval of minutes
                          Treasurer‘s report
                          Correspondence
                          Committee reports
                          Unfinished business
                          New business
                          Communications
                          Closing prayer
                          Adjournment


Meetings of the PTO Executive Committee should normally not exceed ninety minutes.

                                             ARTICLE XIV

                                         DUTY OF OFFICERS
The President shall:

     Preside at all regular and special meetings of the PTO Executive Committee, and all PTO
      meetings.
     Serve as the liaison between the PTO, the pastor and the principal.
     Appoint all committee chairpersons with the approval of the principal and pastor.


The Vice President shall:

       Preside in the absence of the president.
       Chair Ad Hoc Committee as requested by the president.
       Perform the duties of the president when the president is unable to do so.
       Serve as the Way & Means Committee chair, if requested.


The Recording Secretary shall:

     Be responsible for recording the minutes of the PTO Executive Committee and general
      meetings.
     Provide copies of minutes of all meetings after consultation with the president and the
      principal.
     Maintain a permanent record of all minutes and resolutions.
      Forward a copy of all minutes to the PTO president and the principal.



The Corresponding Secretary shall:

     Keep a record of all incoming and outgoing mail.
     Respond to all social and business correspondence.
     Report the previous month‘s activity to the PTO Executive Committee.




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The Treasurer shall:

     Be responsible for maintaining and receiving the reconciliation of the School bank account and
      keeping correct and accurate records of all deposits and withdrawals. (The school bookkeeper
      shall have responsibility for bank statement reconciliations).
     Report to the PTO Executive Committee at each regular meeting.
     Prepare such written reports concerning the finances of the PTO as may be requested by the
      pastor, principal, and/or PTO Executive Committee.
     Make available for inspection at the request of the pastor any and all statements and books of
      original entry.
     Be responsible for seeking approval for all monies not budgeted for and expenditures in excess
      of $200 and insuring that all reimbursements are paid by check.
     Be responsible for acquiring receipts, bills, or invoices to account for disbursements, and
      keeping an up-to-date file of all receipts, bills, and invoices.


The parliamentarian shall:

       Assists the president as needed.
       Serves as a resource to various committees.
       Plans New Parent Orientation.
       Coordinates PTO support of New Parent Orientation and Open House with the
        principal and PTO president.
       Serves as chair of Ad Hoc Committees as needed.
       Chairs Executive Committee meetings if the president and vice-president have a conflict
        of interest or wish to participate in discussion.
       Ensures that committee notebooks are updated and returned at the end of the year.
       Ensures that committees and subcommittees complete their reporting responsibilities.


                                             ARTICLE XV

                                     STANDING COMMITTEES

        The standing committees of the PTO are:

                          Executive Committee
                          Hospitality Committee
                          Nominating Committee
                          Parish Service Committee
                          Political Action Committee
                          Publicity Committee
                          Room Parent K-4 Committee
                          Room Parent 5-8 Committee
                          Special Events Committee
                          Sports Boosters Committee
                          Volunteer Services Committee
                          Ways & Means Committee




                                                                                        21 | P a g e
The resident of the PTO shall appoint chairpersons for standing committees in May of each year, with
the approval of the principal and pastor. Committee chairpersons shall serve annually and may be
reappointed to tow additional terms. The president of the PTO shall provide a written charge annually
of each standing committee.



                                          ARTICLE XVI

                                    SPECIAL COMMITTEES

Special committees shall be established by the president with the approval of the principal and
pastor.

                                         ARTICLE XVII

                                        AMENDMENTS
Subject to all current provisions of Archdiocesan School Policy, the bylaws may be amended by
a vote of two-thirds of the PTO Executive Committee.

Amendments must be presented to the pastor for approval.

Insofar as it complies with all current provisions of Archdiocesan policy concerning the
structure and an operation of the Parent Teacher Organization, the foregoing bylaws are duly
approved by the Archdiocese of Los Angeles Education and Welfare Corporation. When
executed by the pastor, they shall become effective.

                            PTO ROLES AND RESPONSIBILITIES

                                      PTO COMMITTEES
Purpose:

    To provide leadership and coordination of activities for the Parent/Teacher
     Organization.

Membership:

    The PTO Executive Committee shall consist of the officers of the PTO (President, Vice -
     President, Secretary, Treasurer, and Parliamentarian) and the chairpersons of the
     standing committees (see PTO Bylaws, Article XV).


Responsibilities:

    To prepare the agenda for the monthly planning meeting.
    To conduct the monthly planning meeting.
    To coordinate activities of various committees.

                                                                                         22 | P a g e
    To receive reports from various committees.
    To ensure that PTO proceedings are communicated to all parents and teachers.
    To ensure that minutes are maintained.
    To provide support for the principal.
    To work with the principal in planning Parent/Teacher Organization meetings several
     times annually.
    To audit the accounting for all monies raised by fundraising activities.
    To approve all fundraising activities and their respective budgets, including:

           a. All PTO fundraising activities which supplement the operating budget:
                   Family Fun Night
                   Gator-Aid Fun Run
                   Magazine Sale
                   eScrip
                   Silent Auction Event
                   $1000 A Month Club
                   School Raffle
                   Parish/School Carnival

           b. All PTO fundraising activities which enrich the school program including:

                   Bookfair – supports the library
                   Sports Boosters Club – supports the after School Sports Program.


                              PTO STANDING COMMITTEES

Hospitality Committee:

Purpose:
    To provide hospitality for school events and to promote school community.

Responsibilities:
    To organize refreshments and decorations for school events.
    To organize set up and take down of chairs, tables, sound and audiovisual equipment,
      etc., for assigned school events.
    To determine need and develop ideas for school gatherings.
    To coordinate with the Volunteer Committee the number of volunteers required, job
      description, etc.

Nominating Committee:

Purpose:

    To solicit suggestions from parents of people to serve on the PTO Executive Committee.
    To solicit from parents where they would like to serve on committees or on the PTO Executive
     Committee.
    To utilize the room parents as a source for suggestions for committee members.

                                                                                       23 | P a g e
     To present a slate of officers and committee chairs annually.


Membership:

     The Nominating Committee shall consist of the president, the vice-president, and the
      parliamentarian.


Responsibilities:

     To develop a questionnaire to solicit needed nominating information to fulfill the above stated
      purpose.
     To send the questionnaire to all school parents and to summarize the information received by
      April 30th.
     To select a slate of officers and committee chairs by May 30th.
     To place parents on committees by May 30th who have skills to complete the committee
      responsibilities as stated in the committee charges.
     To receive approval of the slate of officers from the pastor or principal.


Parish Service Committee:

Purpose:

     To promote parish service and community, and provide parent education events for school,
      parents, and parishioners.


Responsibilities:

     To recruit and support subcommittee members to put on events.
     To recruit a volunteer to promote the Catholic identity of the school among the parishioners.
     To facilitate the working relationship between the school and parish through communication
      with the parish council.
     To determine needs and develop ideas which build the faith community at Assumption School.
     To communicate school events and activities to the Parish Council.


Publicity Committee:

Purpose:

     To promote communication about the school among the administration, teachers, parents, and
      the parish.


Responsibilities:

       To create the yearbook.
       To publicize PTO activities and events.
       To publish the monthly parent newsletter.
       To prepare announcements for the parish bulletin.
       To coordinate PTO publications with the Communications         Committee.

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Room Parent Committees (Head Room Parents K-2, 3-5, 6-8):

Purpose:

     To provide training coordination and support for room parents and oversee activities for
       assigned grades (see Room Parents).
Responsibilities:

       To plan training for room parents.
       To coordinate help for assigned activities.
       To oversee assigned class special events.
       To develop a list of room parents roles and responsibilities.
       To plan Teacher/Staff Appreciation Day with room parents.
       To actively assist in the nominating process each spring.


Special Events Committee:

Purpose:

     To provide planning, coordination, and oversight for the PTO events.


Responsibilities:

     To oversee planning for the Service Picnic, the International Dinner, and other school events as
      assigned.
     To determine need and develop ideas for school gatherings.
     To recruit and support subcommittee members to put on events.
     To set up and take down chairs, tables, sound and audiovisual equipment, etc., for special
      events.
     To coordinate with the Executive, Publicity, Hospitality, and Volunteer Committees: publicity,
      the number of volunteers required, job descriptions, thank you letters, refreshments, etc.


Sports Committee:

Purpose:

     To provide coordination and fundraising for the after School Sports Program through the Sports
      Booster Club.


Responsibilities:

     To help build school spirit and support.
     To identify and recruit coaches.
     To plan information meetings for parents.
     To provide direction for the Sports Coordinator and coaches.
     To develop a calendar of sporting events including drivers, record keeping, refreshments, and
      appreciation events.
     To plan fundraising events to support the School Sports Program.

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     To promote sportsmanship among students, parents, and coaches.
     To organize and staff the sports banquet.


Volunteer Committee:

Purpose:

     To meet the needs of all PTO committees relating to volunteers by coordinating parent
      volunteer services and maintaining records of the Parent Volunteer Program.


Responsibilities:

     To coordinate service obligations and volunteer opportunities.
     To research and identify service and volunteer needs of the school, parish, and PTO committees.
     To identify and recruit volunteers.
     To compile and categorize a list of volunteer opportunities.
     To develop a telephone tree for volunteers.
     To organize ways to recognize and thank volunteers in cooperation with Student Council and
      the Special Events Committee.
     To ensure service records are maintained.
     To prepare end-of-year report to bill for unperformed service.
     To evaluate and propose changes and policies for service.


Ways and Means Committee:

Purpose:

     To develop and coordinate the yearly fundraising plan for the benefit of Assumption School.


Membership:

     The Ways and Means Committee shall consist of the Ways and Means Chairperson and the
      chairpersons of the fundraising events and activities.
     The Ways and Means Chair may appoint members at large with approval of the president.
     Appointed members at large must be willing to undertake a major supporting role in a
      fundraising event.


Responsibilities:

       To recruit and support chairpersons for each fundraising program or event.
       To evaluate and propose future changes for fundraising events and programs.
       To develop the fundraising plan for the school year in the spring.
       To coordinate and seek approval for all fundraising activities and their respective budgets
        including:
            a. All PTO fundraising activities which supplement the operating budget.
            b. All PTO fundraising activities which enrich the school program including:
                     Hot Lunch
                     Sports Booster Club


                                                                                             26 | P a g e
                     Book fair


     To establish goals, budget, and criteria for each event.
     To set yearly fundraising goals with the principal and Finance Committee.


PTO Subcommittees:

Room Parents:

Purpose:

     To oversee, in cooperation with the Head Room Parents, all class activities as requested by the
      teacher, school administration, or PTO Executive Committee.
     To serve as committee members for the Head Room Parents: K-2, 3-5, 6-8.


Responsibilities:

     To coordinate all assigned classroom activities.
     To assist the teacher as requested.
     To coordinate parent sign-up sheets for the Back-to-School Night with a brief presentation of
      activities for the year.
     To plan and coordinate Teacher & Staff Appreciation Day with the Head Room Parents.
     To create the emergency phone tree for each class.
     To report all parent and classroom activities to the Head Room Parent at least once a month for
      the PTO committee reports.
     To coordinate and execute any unexpected events that may come up during the school year as
      requested by the teacher or PTO Executive Committee.
     To actively assist in the nomination process of the chairpersons for PTO leadership, special
      events, etc.
     To enlist the assistance of all class parents to accomplish the above.
     To organize class parents to volunteer for:
               - Auction Representative
               - Family Fun Night Representative
               - Phone Tree/Communications
               - Teacher assistance as requested
               - Field trip chaperones
               - Special Events


Sports Booster Club:

         The purpose of the Sports Booster Club is to oversee and support the CYO After School Sports
         Program at Assumption School. All monies raised from sports fees and Sports Booster
         fundraisers support Assumption School‘s Sports Program.

Chair:

     Plan fundraising events to support the sports program
     Oversees all aspects of the Sports Booster Club.
     Develops rules and regulations to be implemented within the sports program.

                                                                                           27 | P a g e
       Evaluates different sports to be played during the school year.
       Oversees all finances, development of the budget, and fundraising efforts.
       Serves as the liaison between the Sports Booster Club and PTO.
       Seeks the principal‘s approval for all actions of the Sports Booster Club.
       Provides direction for the Sports Coordinator.


Treasurer:

     Handles all of the sports financial records.
     Develops the annual budget based funds available, the projected fundraising plan, and the need
      for equipment, coaches, referees, etc.


Secretary:

     Takes notes and distributes minutes for all Sports Booster meetings.
     Handles correspondence including acknowledgments and thank you notes for gifts.


Fundraising Chairs:

     Responsible for all fundraising events from inception through completion.
     Responsible for all aspects of the Used Uniform Sale.
     Responsible for the Sports Booster Bake Sales.


Sports Coordinator:

     Coordinates sports try-outs.
     Organizes all paperwork: permissions slips, contracts, emergency forms, proof of insurance,
      medical forms, and fees.
     Hands out/collects sports uniforms.
     Identifies qualified coaches and assistants certified by the CYO.
     Coordinates game and practice schedules
     Secures referees.
     Secures all sports equipment daily.
     Acts as liaison between the Sports Boosters and the school office.
     Enforces all rules and regulations of the School Sports Program.
     Communicates parents‘ questions or concerns to the Sports Booster Club.


Team Coordinator:

    Assists the Sports Coordinator with schedules and rosters for drivers, snacks, etc.
Coaches:

     Model the mission, philosophy and values of Assumption School.
     Follow CYO rules and standards of behavior.
     Exhibit good sportsmanship.
     Oversee the safe transportation of students to games/practices.
     Take the emergency kit to all games and practices.
     Keep the office/School Sports Coordinator informed as to the schedules and changes

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      4. LIST OF PERSONNEL

                          OFFICE & ADMINISTRATION
Ms. Christine Hunter                  Principal
Mrs. Anne Regan-Smith                 Vice Principal
Mrs. Nelly Velez                      Director of Admissions and Facilities
Mr. Chris Armstrong                   Financial Director
Ms. Arlene GiaVerdi                   Administration Assistant
Mrs. Kim Pallares                     Bookkeeper
Mrs. Jeanie Santoso                   Secretary
Mrs. Frances Maggio                   School Nurse


                                 FACULTY
Mrs. Wendy Quezada                    Kindergarten Teacher
Ms. Jennifer Gibbs                    Kindergarten Assistant & 8th Grade
                                      Social Studies Teacher
Mrs. Jennifer M. Barako               First Grade Teacher
Mr. Christian Cid                     First Grade Aid
Ms. Katie Eason                       Second Grade Teacher
Mr. Alex Suriano                      Second Grade Assistant
Mrs. Margaret Doherty                 Third Grade Teacher
Mr. Tim Sanchez                       Third Grade Assistant
Mrs. Ilinca Voinea                    Fourth Grade Teacher


                                                                    29 | P a g e
Mrs. Anne Hedgpeth                 Fifth Grade Teacher
Mrs. Jennifer Quinly               Sixth Grade Teacher
Mrs. Annette Faenza                Seventh Grade Teacher
Mrs. Claudia Rodarte               Eighth Grade Teacher
Mr. Chris Muir                     Math Teacher (5th – 8th Grade)
Ms. Lisa Parkey                    Computer Teacher
Mrs. Anne Rae Lynn Jensen          Reading Specialist
Mrs. Amanda McGeough               Reading Specialist
Mrs. Marlene Puccinelli            Music Teacher
Mr. Alex Suriano                   Art Teacher (1st – 8th Grade)
Mrs. Grace Nagle                   Librarian


                            EXTENDED CARE
Mrs. Sherryl Yanish                Extended Day Care Director
Mr. Christian Cid                  Extended Morning Care Director
Ms. Laura Cucchissi                Extended Day Care Assistant
Mr. Jordan Dominguez               Extended Day Care Assistant
Mr. James Gibbs                    Extended Day Care Assistant
Mr. Matthew Huyuh                  Extended Day Care Assistant
Ms. Gabrielle LaFontaine           Extended Day Care Assistant
Ms. Gina Muschetto                 Extended Day Care Assistant
Ms. Janelle Shima                  Extended Day Care Assistant




                                                                   30 | P a g e
      5. HISTORY OF THE SCHOOL

Assumption of the Blessed Virgin Mary Parish was established in 1950 with Reverend
Timothy Crean as the first pastor. Created from portions of five other parishes,
property for a parish plant was located and permits for a temporary church and four
classrooms were granted in 1951.
The first unit of Assumption of the Blessed Virgin Mary School was completed in 1952.
September brought the opening of the school with grades 1-4 and an enrollment of 168
students. The order of the Sisters of the Holy Child Jesus provided teachers for the
school. Four more classrooms were added by September 1953, bringing enrollment to
280. By 1955 there were grades 1-8 with a total of twelve classrooms and 441
students. The cafetorium was built and was used for extra classrooms as needed. A
permanent church, convent, and rectory were added in the 1960s. In the early 60‘s the
school reached its highest enrollment with 600 students. A full-day kindergarten was
added in 1990.
Assumption School was blessed with the presence of the Sisters of the Holy Child Jesus
for twenty-four years. In 1976 fewer vocations made it necessary for them to
withdraw from Assumption. Lay principals were drawn from the existing faculty who
were ready to carry on the mission and legacy of the Sisters.
Reverend Monsignor August Moretti, came to Assumption Parish in 1984. He
continued to support the school, valuing it as an integral part of the parish community.
After twenty years as pastor and over fifty years of priesthood, Mgsr. Moretti, pastor
emeritus died in 2009.
On February 2, 1999. Monsignor Crean, pastor emeritus died in Ireland. In his living
will, he remembered Assumption School with a bequest of $20,000 for technology and
the library. The library was moved to its current location and was enclosed and air-
conditioned. The computer lab was also created and is constantly being updated. We
hope to keep alive Mgsr. Crean‘s dedication to the education of future generations of
Assumption students.
Father Gerard O‘Brien, from the same town in Ireland as our first pastor, Mgsr. Crean,
came to us as pastoral administrator in July 2004 and two years later he was appointed
pastor in 2006. He continues to value the parish school as a vital part of the parish.
We keep ourselves under the protection of Our Lady of the Assumption, so beautifully
portrayed in the mosaic by Isabel Pizcek on our school wall.




                                                                              31 | P a g e
                 HISTORY OF PRINCIPALS


1953-1958        Sister Anna Marie Erst (D)

1958-1967        Sister Joan Rigney (Mother Mary Martin)

1967-1970        Sister Barbara Mullen

1970 – 1974      Sister Joan Rigney

1974 – 1975      Sister Mary Zachary (D)
1975 – 1977      Mrs. Nancy McKenna
19




1977 – 1985      Mr. Patrick Bonacci

1985 – 1986      Mrs. Nancy McKenna

1985 – 1986      Mrs. Mary Grace Ryan

1989 – 2001      Mrs. Lou Anne Insprucker

2001-2002        Mrs. Evelyn Ortiz

2002 – 2007      Mrs. Mary Jo Wynne

2007 – Present   Ms. Christine Hunter




                                                       32 | P a g e
      6. SCHOOL SCHEDULE
      7:00-7:45 a.m.       Morning Extended Care in Msgr. Crean Hall.

      7:30 a.m.            Faculty Prayer

      7:45-7:55 a.m.       Students arrive and go to classrooms.

      7:55 a.m.            School Day begins (Prayer & Flag Salute)

      8:00 a.m.            Office Opens

      10:10-10:25 a.m.     Recess-Grades K-4th

      10:30-10:45 a.m.     Recess- Grades 5th -8th

      11:50-12:20 p.m.     Lunch - Grades 1st-4th

      12:15-12:45 p.m.     Lunch – Grades 5th-8th, and Kindergarten

      2:45 p.m.            Dismissal

      [1:55 p.m.           Dismissal (Wednesdays)]

      2:45 p.m.            All students should be off grounds except
                           Extended Care and supervised children
                           in organized activities

                           Dismissal-6:00 p.m. Afternoon Daycare


      7. UNIFORMS AND DRESS CODE

Dress Regulations
Students are expected to be neatly dressed in school uniforms unless express permission
is given for free dress. Uniforms should always be neat, clean, and fit properly.
If you are uncertain about any aspect of the dress code, please check with the
school before you make a decision about purchases or haircuts. A student may have to
be on home study until his/her haircut or uniform meets school requirements.


Issues relating to dress or appearance of a student that are not specifically mentioned in
this handbook and are inconsistent with the school‘s regulations may be deemed
unacceptable at the discretion of the staff or administration.


                                                                                 33 | P a g e
Parents and students are expected to cooperate with the uniform code. If there is a
disagreement about acceptable appearance at school, the Principal will make the final
decision.

School Uniformity – Uniform Supplier
School Uniformity is the official company for Assumption School uniforms. All uniform
items (except socks) must be purchased there. The company comes to the school several
times during the year for a uniform sale.
School Uniformity is located at:
      2109 West Whittier Blvd.
      Montebello CA 90640
      Phone: (323)726-0882 FAX: (323) 726-0933
      Business Hours: M-F: 10:00 a.m. to 5:00 p.m. Sat: 10:00 a.m. to 3:00 p.m.

Used Uniform Sale
Several times a year, the Sports Booster Club sells used uniforms to support the Sports
Program. If your children have outgrown their uniforms and you wish to donate them,
please bring them to the office.

Girls‘ Uniform
Required Items
Grades K-5:         Jumper:        Plaid bibtop
                    Top:           White blouse with Peter Pan or sports collar, or
                                   White ABVM knit shirt/ with logo



Grades 6-8:         Skirt          Plaid, no skorts

                    Top:           White blouse with Peter Pan or sports collar, or
                                   White ABVM knit shirt, with logo/or White oxford
                                   shirt
                                   All Grades: Sweater: Navy cardigan, v-neck pullover,
                                   or vest

                                                                               34 | P a g e
                      Jacket:       Navy; approved styles
                      Socks:        White (crew cut) or knee socks

Optional Items
                      Skort:        Plaid K-5
                      Pants:        Navy twill
                      Shorts:       Navy twill
                      Sweatshirt:   Navy ABVM
                                    T-shirt: White ABVM logo (worn with uniform shorts
                                    only)

Boys‘ Uniform
Required Items
        All Grades:   Pants:        Navy cords or twill.
                      Shirt:        Blue pinfeather K-4 or ABVM knit (Gr. 6-8 may wear
                                    white oxford shirt)
                      Sweater:      Navy cardigan, v-neck pullover, or vest
                      Jacket:       Navy; approved styles
                      Socks:        white crew cut socks

Optional Items
                      Shorts:       Navy twill
                      Sweatshirt:   Navy ABVM
                      T-shirt:      White ABVM logo (worn with uniform shorts only)

Shoes
All shoes must be low cut. Shoes must lace up or be fastened with Velcro-type straps;
Shoes with lights, pumps, colored stripes, oversized soles and other fads do not meet the
dress code requirements.

    Canvas tennis shoes: white; navy; or black (classic style).
    Leather sport shoes: white; navy; or black with no more than one off color line.

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    Leather oxfords: brown; black; navy/black & white saddle.


No other color on the shoe, anywhere.

Jewelry
      Necklaces are limited to a simple cross or religious medal.
      No bracelet or ankle chain.
      No more than one ring may be worn.
      Girls may wear one pair of simple stud earrings.
      Boys may not wear earrings to school.


Hair
    Neat, clean, and styled conservatively.
    Natural in color; without gel, spray, etc.
    No steps, lines, shaved, etc.


Miscellaneous
Nail Polish
Nail polish, if worn, should be clear only (no pigment).

Make-up
Make-up should not be worn at school.

Hats
Hats should not be worn at school.

Dress Uniform
On Mass days and special events such as Honors Assembly, church events, and some
field trips, students will wear the following:
       Boys:        long pants and shirt; sweater.
       Girls:       jumper/skirt and blouse; sweater.


       * Note:      Sweaters are worn unless the weather is hot.

                                                                         36 | P a g e
                    Jackets may be worn over the sweater if the weather is cold.
                    Sweatshirts are not worn on dress uniform days.
                    Jackets are worn with sweater, not in place of it.

Casual Uniform
The casual uniform is navy walking shorts with an ABVM logo T-shirt.
Hot Weather: The casual uniform is approved for the entire month of September.



Cold Weather Uniform
The following items are approved for cold weather:

    White, long sleeve turtleneck worn under the sweater/sweatshirt.
    No turtleneck worn without sweater.
    White tights with skirt or jumper.


Free Dress
Free dress is a privilege for students at different times during the year, noted on the
school calendar. The well-being and safety of the children is our first consideration.
Oversized clothing, sports insignias on jackets and hats, or any items emulating
negative role models are unacceptable for Catholic school students. Free dress clothing
must be neat and modest.
The school reserves the right to require the parents to bring an appropriate change of
clothes if a student is inappropriately dressed. The principal will make the final
decision.



Dress code for Free Dress Days
      All Grades

      Shirts/Tops:         Appropriate cut, style for school.
      Pants:               Must fit properly with no cut-offs or tears.
      Skirts/Dresses:      Appropriate length, fit, style.
      Walking Shorts:      Cut like uniform shorts.
      T-shirts:            Decoration must be appropriate for a Catholic school.
      Socks/Stockings:     Required.

                                                                              37 | P a g e
      Shoes:               Must be a style that is safe on the playground.
                           Sandals, heels, open-toe shoes and boots are not allowed.
                           Eighth grade girls may wear heels for graduation activities.
      Jewelry:             Same as for uniform dress code.


Free Dress for $0.50 or A Canned Good
On several early dismissal Fridays during the year students may purchase a free dress
pass for $0.50 or a canned good. O Ambassadors, our Service Program Club, collects
the money for various charities supported by the students.



      8. DISCIPLINE

Assumption School students are expected to exercise self-discipline and to conduct
themselves in a way that supports the philosophy of the school. Student conduct shall
show respect for both self and others as well as property. The enrollment contract
constitutes an agreement on the part of the student and the student‘s parents or
guardians to observe these behavioral standards and policies.



Role of the Teacher
Discipline is primarily handled by the classroom teacher. The teacher will
communicate with parents, by a discipline notice or phone call, when problems arise. If
parents have concerns or questions, the homeroom teacher should be the first to know.
If the situation is not resolved, a principal/parent/teacher conference may be arranged.
When serious breaches of discipline occur, the teacher will involve the principal
immediately.



Role of the Parents
The school/parent partnership is dependent upon support by parents of school policies
and actions. The work of the school is quickly weakened when a child feels that his/her
parents lack confidence in the school‘s policies or decisions. In contrast, life‘s lessons
become even stronger when children know that both parents and school communicate
and agree about what is best for them.
On occasion, a parent may call another parent to discuss something that may have
happened at school. Don‘t assume that the parent has all the facts. Contact the
homeroom teacher to clarify the situation before disciplining your child.


                                                                               38 | P a g e
In all probability, the teacher would have notified you if there was a serious problem. If
the teacher is unaware of the situation, you will have given him/her a chance to
investigate and get a clearer picture of what happened.

Individualized Discipline
Students will be treated with respect and concern for their well-being. Discipline is
individualized and appropriate for a student‘s growth and development, keeping in
mind the good of the whole student body as well. The disciplining of one student may
differ from that of another who might have committed a similar infraction.
If a student‘s conduct is not compatible with school standards, the school
administration reserves the right to make the final decision regarding discipline.
Students should expect that their parents will be informed of any infraction of a serious
nature.


THE APPROACH TO DISCIPLINE
Every child at Assumption School is entitled to a safe and academically productive
environment. The faculty, staff, and parents, as co-educators of the children, strive to
help our students achieve their God-given potential as individuals and as members of
the community. Therefore, we expect students to conduct themselves in a respectful
and responsible manner at all times.
Classroom and school-wide rules are discussed at the beginning of the school year and
throughout the year at class meetings or when important discipline concerns arise.
Class meetings, under the guidance of the homeroom teacher, are held in every grade
to encourage constructive communication and conflict resolution among students.
Students are also presented with opportunities to practice responsible behavior and
discuss accountability and consequences.
The consequence of a minor infraction is usually a warning. If disrespectful or
irresponsible behavior continues, a brief conference with the student, detention, and/or
contact with parents may result. More severe infractions are brought to the
administration where discipline is individualized in relation to the student‘s growth and
development. In any disciplinary situation, students are treated with respect and
concern for their well being and the well being of the classroom and school
community.

BULLYING
Definition
The issue of bullying is currently a prominent problem facing American schools.
Assumption defines bullying as direct behaviors (e.g., teasing, taunting, threatening,
hitting, stealing) that are initiated by one or more students against another student or
students. Additionally, bullying includes indirect behaviors such as spreading rumors

                                                                                39 | P a g e
and exclusions from groups. In order for students to feel safe, nurtured, and secure,
Assumption does not tolerate bullying and has instituted a program aimed at identifying
and minimizing bullying behavior. Research demonstrates that the most effective
programs to combat bullying involve the entire school community as active
participants. A brief overview of the roles designated to members of the Assumption
School community, and a list of specific steps that Assumption takes to avoid and deal
with bullying situations, is outlined below.


School Personnel
    The Administration recognizes its role as the leader and climate setter of the
     school and plays an active role in the dissemination of information to the school
     community regarding the issue of bullying.
    The Administration acknowledges that a visible faculty presence on campus
     before, during, and after school is a major deterrent to bullying behavior.
    The Principal and the Vice Principal engage in continual parent education
     regarding bullying. This is done through a variety of means including general
     parent information meetings and information provided in newsletters and on the
     school website. The Vice Principal works with the faculty to develop strategies
     for identifying incidents of bullying and methods of diminishing their frequency.
    Faculty members avail themselves of opportunities to participate in continuing
     education regarding the topic of bullying and are given clear guidelines for
     reporting incidents of bullying to the Administration.
    Character development is a major component of education at Assumption
     School. In the teaching of Religion, character development, moral decision
     making, tolerance, and individual responsibility are addressed.
Parents
    Parents are expected to become active partners with the school staff and
     Administration by identifying incidents of bullying to school officials and also
     encouraging their child to do the same.
Students
    Students have open access to the Vice Principal and faculty during lunch, before
     and after school, and during the day, as needed.
    Students who exhibit exemplary behavior are acknowledged and rewarded at
     assemblies.
    Students engage in character building education throughout their years at
     Assumption.
Intervention Steps When Bullying is Reported, Suspected, or Observed
    The first level of intervention occurs with the Vice Principal. Students can self-
     report or be sent to the Vice Principal‘s office by a faculty member or a parent.
     At this point, there is an attempt to alleviate the situation by educating both the
     bully and the victim. Videos and discussion are used. The victim and the bully
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     may also be asked to enter into formal conflict resolution lead by the Vice
     Principal. The Vice-Principal will explain that if the bullying behavior does not
     stop, the next level of enforcement will be disciplinary. Parents are made aware
     of the Vice-Principal‘s intervention at this point.
    If the intervention from the Vice Principal of Students does not end the bullying,
     the issue is referred to the Principal‘s Office for disciplinary action.
     Administration will discuss the issue with both parties. Very often, the offender
     receives a consequence. All parents involved are contacted. Parents of the bully
     are informed that this is very serious and could result in extreme disciplinary
     action if the activity continues.
    Students referred to the Vice Principal‘s Office a second time for bullying or
     harassment may be put on a behavior contract or disciplinary probation
     depending on the severity of their action. This requires the student to report in
     regularly with the Vice Principal‘s Office. The student may also be asked to take
     part in individual sessions. At this point, the Vice Principal notifies the parents
     of the action taken and the parents may be requested to conference with the Vice
     Principal.
    Students who continue to become involved in bullying behavior will be referred
     to the Principal. The Principal will review the student‘s actions and conference
     with the student and his/her parents. At that point, the Principal will decide
     whether the student will be permitted to continue on at the school. This is a
     clearly defined tiered program that seeks to support students in their attempt to
     change behavior, while, at the same time, making the statement that bullying
     behavior will not be tolerated at Assumption School


EXPECTATIONS FOR CIVIL BEHAVIOR
Civil behavior is expected of all faculty, staff, students, and parents at Assumption
School. Verbal abuse and rude behavior toward faculty and staff will not be tolerated.
According to the California Education Code:

    Every parent, guardian, or other person who upbraids, insults, or abuses any
     teacher, in the presence or hearing of a pupil, is guilty of a misdemeanor.
    If the teacher is ‗insulted or abused‘ by any person in the presence of other
     school personnel on school premises, on public ways adjacent to the school, or at
     another place where the teacher is assigned, that person is also guilty of a
     misdemeanor.
    At Assumption School, if any adult raises his/her voice, uses obscenities,
     threatens the health and safety of students or staff, or insults employees of the
     school in person or on the telephone, he/she will be told that further
     conversation is over until he/she meets with the principal and/or pastor.
    If he/she refuses to cooperate, he/she will be asked to leave campus and not
     return within a stated period of time. If he/she should refuse to leave the
     premises, or should return without permission, the authorities will be contacted.

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    If the objectionable behavior occurs over the telephone, he/she will be told that
     the phone call is over and no further conversation will take place until he/she
     has met with the principal and/or pastor.


Code of Christian Conduct Covering Students and Parents/Guardians
(Department of Catholic Schools)
The students‘ interest in receiving a quality, morally based education can be served if
students, parents, and school officials work together. Normally, differences between
these individuals can be resolved. In some rare instances, however, the school may find
it necessary, in its discretion, to require parents/guardians to withdraw their children.
It shall be an express condition of enrollment that the student behave in a manner, both
on and off campus, that is consistent with the Christian principles of the school as
determined by the school in its discretion. These principles include, but are not limited
to, any policies, principles or procedures set forth in any student/parent handbook of
the school.
It shall be an express condition of enrollment that the parents/guardians of a student
shall also conform themselves to standards of conduct that are consistent with the
Christian principles of the school, as determined by the school in its discretion. These
principles include, but are not limited to any policies or procedures set forth in any
student/parent handbook of the school.
These Christian principles further include, but are not limited to, the following:

    Parents/guardians are expected to work courteously and cooperatively with the
     school to assist the student in meeting the academic, moral, and behavioral
     expectations of the school.
    Students and parents/guardians may respectfully express their concerns about
     the school operation and its personnel. However, they may not do so in a manner
     that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile,
     or divisive.


The school reserves the right to determine, in its discretion, when conduct is of such a
severe nature as to warrant immediate action without warning and/or without an
intermediate step short of withdrawal.




                                                                                42 | P a g e
                       REPORT CARD/PROGRESS REPORTS


Character Habits
O    Outstanding
     The student consistently follows all class and school rules and guidelines,
     maintains a cooperative attitude, and is exemplary to his/her classmates.


G    Good
     The student follows class and school rules and usually maintains a cooperative
     attitude and consideration towards his/her classmates.
S    Satisfactory
     The student follows class and school rules and guidelines.
NI   Needs Improvement
     The student does not consistently follow class and school rules and guidelines
     and is, occasionally, one or more of the following: inconsiderate toward fellow
     classmates, disrespectful toward a teacher, or disruptive to the class.
     Failure to improve an ―NI‖ grade in Character Habits by the next grading period
     may, at the principal‘s discretion; result in the student being placed on
     behavioral probation.
U    Unsatisfactory
     The student frequently fails to follow class and school rules and guidelines: is
     often inconsiderate towards classmates, disrespectful toward a teacher, and/or
     disruptive in class.


     Failure to improve a "U" in Character Habits by the next grading period may, at
     the principal‘s discretion, result in the student being placed on probation or
     being asked to leave the school (see Academic Program section: Probation).




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                           SCHOOL-WIDE EXPECTATIONS


General Courtesy
Students should be considerate of others at all times. While in the buildings, a moderate
tone of voice, appropriate language and behavior are necessary. Students are not to run
indoors.

Arrival and Dismissal
Students are to follow all arrival and dismissal procedures to ensure everyone‘s safety.

Cheating and Plagiarism
Cheating and plagiarism are considered serious infractions, and a conduct referral will
be given to any student for these offenses. The student will also receive a zero (no
credit) for the test, quiz, paper, assignment, or project involved (see General Policies:
Reasons for Expulsion).

Computers and Software
Students are to respect all copyright laws and policies in regard to computer software.
Software programs are not to be brought on campus. Students also are not permitted to
tamper with or invade diskettes, files, or folders not designated for their use. Students in
grades 1-8, and their parents, will be asked to sign a technology responsibility
agreement.

Harassment/Bullying
All students will conduct themselves in a Christian manner. The school recognizes
individual differences in regard to culture, race, ethnic origin, religion, and personality.
Inappropriate behavior, either verbal or physical, that disregards the self esteem of
others is unacceptable. This includes unwelcome physical advances, unwarranted
verbal remarks, derogatory statements or expressions, bullying, or discriminatory
remarks that occur between two individuals or group of individuals (see General
Policies: Harassment).

Off Campus Behavior
We encourage our students to be mindful of their role as representatives of Assumption
School to the parish and community, and expect their conduct off-campus, as well as
on campus, to reflect the philosophy and values that we as school and parents strive to
teach.



                                                                                 44 | P a g e
Assumption School students:
      Come to school ready to learn.
      Do their homework.
      Are well groomed and observe the school dress code.
      Follow school rules.
      Are on time for school each day and do not leave without permission.
      Have the necessary supplies and materials for each class.
      Cooperate with the teachers and all adults in position of authority at the school.
      Play in a way that is fair and kind.
      Settle problems with a Christian attitude and, when necessary, ask adults for
       help in finding a peaceful solution.
      Use manners and behave with respect toward classmates, staff, and visitors.
      Respect and care for all school property.
      Keep a low noise level in the building and on the breezeways.
      Leave personal play equipment, toys, video games, tapes/players, laser pointers,
       valuables, etc. at home unless requested by a teacher.


In the classroom, Assumption School students:
      Do their best classwork every day.
      Follow the class rules.
      Leave personal items in their book bag or in teacher-assigned storage.
      Keep desks, cupboards, and classrooms neat and clean.
      Keep books covered and unmarked.


                         EXPECTATIONS OUTSIDE OF CLASS


The primary reason for recess and lunch is:
      To use the restroom.
      To get a drink of water.
      To eat snack or lunch.
      To socialize and play.




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Yard Rules
      Play safely in assigned area.
      Keep lunch area, yard, and restroom clean.
      Solve problems peacefully.
      Stay out of off-limits areas.
      Walk quietly to line when the bell rings.


At recess & lunch, Assumption School students:
      Play and eat in designated areas.
      Keep the lunch area clean.
      Use the assigned restroom during breaks.
      Ask the yard supervisor to retrieve balls, etc., outside the play yard.
      Avoid roughhousing, ―keep away‖, or other unsafe game.
      Follow the rules for the play equipment.


In the restroom:

      Keep feet on the floor.
      Flush toilets after use.
      Wash hands with soap and water.
      Put used towels in the trash.


Assumption School students don‘t:
      Fight or harass another student.
      Use vulgar or hurtful language.
      Behave in a way that hurts the reputation of the school.
      Bring dangerous items to school.
      Cheat or copy another person‘s work (plagiarize).
      Ride bikes, skates, or skateboards/scooters on parish property.
      Go into rooms where no adult is present.
      Eat or drink in classrooms.
      Have gum at school.
      Use cell phones on the campus.




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                                    CARE OF PROPERTY
The appearance of our school (the grounds, and the exterior and interior of the
buildings) has a bearing on the reputation of the school and on the learning experience
of the students.
Assumption School students are encouraged to take pride in their school by not
littering, damaging desks, books, and other property or drawing graffiti. A student and
his/her parents will be required to come to school and repair damage done by the
student or pay to have the damage repaired.



School Books
All text books belong to Assumption School, and students are responsible for the care of
these books. Fines will be assessed for any damage to books that occurs during the
school year. If the book is unusable, the fee will be the replacement cost.
These guidelines should be helpful in maintaining books:

        Hard cover books must be covered (not with contact paper).
        Soft cover nonconsumable books must be kept in a folder.
        Students must use book bags and treat books carefully.
        Progress reports will not be issued to any student until unpaid book fines have
         been paid.


                            DISCIPLINARY MEASURES
1.       Verbal Communication
         The teacher will discuss inappropriate behavior with the student, encouraging
         the student to understand the consequences of the behavior and to explore more
         acceptable choices for future behavior. Teacher may call parents to discuss a
         student‘s behavior.
2.       Written Communication
         Conduct referrals may be sent home to inform a parent of a discipline problem.
         This normally occurs after verbal discussion fails to change a student‘s behavior.
         The referral may be sent to inform the parents or to request an action. It should
         always be signed and returned the following day.




                                                                                 47 | P a g e
3.     Assignment of Special Tasks
       Teachers may assign tasks such as standards, clean-up, memorization, or written
       work to discourage negative behavior or as reparation for damage.
4.     Detention
       Detention is assigned as a result of continued irresponsible or inappropriate
       behavior, after alternate disciplinary actions have proven ineffective, or when
       the severity of the offense warrants such a consequence. Behaviors that may
       warrant detention include:

           Disruptive classroom behavior.
           Failure to observe school/classroom/cafeteria or yard rules.
           Continued tardiness.


       Parents will be notified by phone if detention has been assigned. Students will be
       excused from detention only if they have a prearranged medical or dental
       appointment which will be verified by the doctor/dentist. A missed detention
       must be made up the following day.
       The principal will assign detention tasks. Detention is scheduled for the duration
       of one hour after school.


5.     Loss of Privileges
       Continuing behavioral problems may result in a loss of privileges, including
       participation in extra-curricular activities (participation in student council, after
       school sports, field trips, etc.).

                                      SUSPENSION


Suspension for misconduct may apply to behavior in the classroom, in or about the
building or the school grounds, to and from school, and during school related activities,
e.g. sports, field trips, etc. Suspension may be ―in-house‖, meaning on campus but
apart from the regular classroom, or off campus, at the discretion of the Principal.
It is a violation of the California Education Code to possess or use a laser pointer or an
electronic signaling device (pagers/beepers) at school. Violation will result in
suspension from school.
Any of the reasons listed for expulsion with mitigating circumstances is adequate cause
for suspension of a pupil.

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No pupil shall be suspended for more than two consecutive weeks.
Notice of suspension shall be given to the parents or guardian(s) by telephone, mail, or
other appropriate method within a reasonable time after the suspension, advising of the
fact of the suspension.
The principal shall schedule a conference with the suspended pupil‘s parents to discuss
matters pertinent to the suspension, especially the means by which the parents and the
school can cooperatively encourage the pupil to improve behavior. The suspended
pupil may be present at the conference.

Consequences for Suspension
Consequences for suspension may include, but are not limited, to the following:



    The student may not receive makeup work (including tests) for the period of
     time covered by any suspension, including in-school suspension.
    The student may not attend any school function, participate in extracurricular
     activities, or play school sports for the period designated by the administration.
    The student may not receive Honors for that trimester.
    If the student is a member of Student Council, he or she may be removed from
     office for the remainder of the year, at the discretion of the principal.


                                      EXPULSION
   1. Reasons for Expulsion include, but are not limited to, the following offenses
      committed by pupils:


           Actions gravely detrimental to the moral, physical, and spiritual welfare
            of other pupils.
           Habitual profanity or vulgarity.
           Assault, battery, or any other threat of force or violence directed toward
            school personnel or pupils.
           Open or persistent defiance of the authority of the teacher.
           Continued willful disobedience.
           Use, sale, distribution, or possession of any illegal controlled substance or
            any alcohol for beverage purposes on or near school premises.
           Smoking or having tobacco.
           Major theft.
           Willfully cutting, defacing, or otherwise injuring in any way, any
            property, real or personal, while under the jurisdiction of the school.

                                                                               49 | P a g e
       Habitual truancy.
       Public scandal while under school jurisdiction (to and from school sports
        activities, field trips, etc.).
       Leaving school grounds without permission.
       Forging signatures.
       Harassment (see General Policies).
       Possession of harmful weapons or materials that can be used as weapons.
       Actions in or out of school which are detrimental to the school‘s
        reputation.
       Misuse of computer hardware, software, or the Internet.
       Gang affiliations.


2. Procedure for Expulsion: when the reasons for expulsion are purely disciplinary,
   i.e. when serious moral reasons are not involved, the following steps are taken:


       A conference is held with the parents or guardian, teacher, and principal
        present to advise the family that drastic action is contemplated unless
        there is immediate improvement in behavior. The pastor would be notified
        of the conference, given an opportunity to attend, and provided a report
        of the discussion.
       If there is no improvement in behavior, the final decision will be
        announced at a second conference attended by the principal, teacher, and
        parents or guardian. If the parents fail, without cause, to attend the
        conference, the pastor, principal and teacher will reach a final decision.
        The final decision rests with the pastor in consultation with the principal.
       Written Record: A written record of the steps leading to expulsion is kept
        on file with copies of all communications and reports.
       Cases Involving Grave Offenses: In cases involving grave offenses, which
        may include a violation of criminal law or actions so outrageous as to
        shock the conscience or behavior of the community, the pupil is
        immediately suspended and the initial parent-principal conference is
        dispensed with. This procedure involving cases of grave offenses would be
        followed when the continued presence of the pupil at school (even for a
        short period of time) will, in the reasonable judgment of the principal,
        pose a serious threat to the health and welfare of another pupil or pupils.


3. Time of Expulsion:


       An expulsion may be made immediately if the reasons are urgent.
       Only in exceptional cases shall expulsion of an eighth grade pupil, who
        has been in the school one or more years, be allowed.
                                                                         50 | P a g e
           If an expulsion is to take place during the last quarter of the school year
            or during the last semester in the case of an eighth grade pupil, prior
            approval of the Archdiocesan Department of Catholic Schools is required
            before the expulsion can take effect.


                                      HOME STUDY


Circumstances may arise which dictate that a student, at the discretion of the Principal,
be excluded from school attendance for a period of time. This is a remedy for unusual
situations and is not considered a suspension. Students may be given tests, etc. outside
school hours so that grades can be reported.
Any student who is accused of a felony may, at the discretion of the Principal, be placed
on home study until the issue is resolved.

                                WEAPONS ON CAMPUS


The principal is required by law to call the police if a student brings a gun, knife, or
other weapon to school, or uses any item as a weapon. Please discuss this with your
children and ensure that no child has access to these items.

                             ADDITIONAL INFORMATION
See the General Policies section for the following topics:
       Abortion

       Computer and Network Usage

       Harassment

       Pupil Pregnancy

       Truancy

                                  WAIVER OF POLICIES
The Principal, in consultation with the Pastor, is the final recourse in all disciplinary
matters and can, for just cause, at her discretion, waive any disciplinary regulation.




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9.   ABSENCE, TRADINESS, ARRIVAL/DISMISSAL
     PROCEDURES


SCHOOL HOURS
Daily Schedule


     7:00-7:45 a.m.             Morning Extended Care

     7:30-7:40 a.m.             Faculty Prayer

     7:45-7:55 a.m.             Students arrive and go to classrooms.

     7:55 a.m.                  School Day begins (Prayer & Flag salute)

     10:10-10:25 a.m.           Recess – Grades K-4

     10:30-10:45 a.m.           Recess – Grades 5-8

     12:00-12:30 p.m.           Lunch – Grades 1-4

     12:15-12:45 p.m.           Lunch – Grades 5-8, Kindergarten

     2:45 p.m.                  Dismissal

     1:55 p.m.                  Wednesdays Only

     2:45 p.m.                  All students off grounds except Extended Care and
                                supervised children.

     Dismissal-6:00 p.m.        Afternoon Extended Care ends

     Extended Care will close early on the eve of vacations.




                                                                           52 | P a g e
CAMPUS VISITS
All visitors must sign in at the school office, where they will be given a temporary I.D>
badge. For the safety of the students, no one may be on campus without permission
from the principal. Visitors wishing to use the restroom must ask at the school office.
They may not use the restrooms designated for children.
Volunteers must sign in and wear a badge throughout their stay on campus. They
should return the badge and sign out when they leave. Only parents who are serving
as volunteer yard supervisors may be present on the school yard during the school day.
Please call the Volunteer Chair for scheduling and training.



VISITATION RIGHTS OF PARENTS AT SCHOOL
Parents must request permission from the principal to visit their children during the
school day. Permission would only be granted if there was a substantial reason for a
parent/guardian to interrupt the pupil‘s schedule at school.



INFORMATION ON SECURITY MEASURES
All visitors must check in at the front office where they will receive a Visitor nametag.
This will easily identify people who are on campus that have been ―checked in‖ by the
office. This measure provides an additional sense of safety and will deter intruders.

FORGOTTEN ITEMS
Items which have been left at home such as books, assignments, uniforms, or lunches
should be left on the shelf outside the office during the day. It is the student‘s
responsibility to check for these items.

MORNING ASSEMBLY
Every Monday morning the students gather together for prayer, flag salute, and
announcements.

MINIMUM DAY
A minimum day starts at 7:55 a.m. and ends at 12:30 p.m. for all grades. This schedule
is observed during the year for various reasons, including staff in-service, extreme hot
weather, or emergencies. There is no lunch period on minimum days.

PARKING
Fire Lanes

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All driveways out of the school yard and the area behind Msgr. Crean Hall are fire
lanes. Parking is not allowed, except during pickup behind Mgsr. Crean Hall. Use the
marked spaces behind the church if you are leaving your car to attend to school
business.


Street Parking
Double parking on the street is illegal and unsafe. If parents choose not to use the car
line, they must park legally and escort their children through the Orange Grove gate.
Parking is available on Orange Grove Blvd. and behind the church.


No Parking:

      in the fire lane behind Mgsr. Crean Hall (except during pickup)
      behind the Rectory garage
      in the driveways on Orange Grove Blvd. or Sierra Madre Blvd.
      on the school yard from 7:00 a.m. to 6:00 p.m. when children are present
      double parking outside the church/school grounds

CAR LINE PROCEDURES

Morning/Afternoon Car Line & Supervision
Enter by the church driveway on Orange Grove Blvd., staying in the right lane. Do not
block the church exit lane or the rectory garage. Please stay alert, drive slowly, and
follow the directions of the school staff. Stay in your car and don‘t pull out of the line.
To insure the safety of the children and staff, anyone not following these procedures
will be required to park on the street and walk in to pick up their children.

*Grades K-4 wait on the right at the lunch benches. Grades 5-8 wait on the left.
Once the children are safely in place, the barricades are removed and the line proceeds.
Once your children are in the car, drive slowly through the yard and out the Sierra
Madre Blvd. gate. The barricades are put in place once the car line is through. The
remaining students will be taken to Gator Club.

Dismissal in Hot or Rainy Weather
In bad weather, children and teachers will remain in their classrooms. Parents will park
in the school yard or street and go to the classrooms for their children. When this
procedure is necessary, everyone must exercise care in parking and driving. Students
not picked up by ten minutes after dismissal will be taken to Gator Club.

Parents will drive into the yard, park and walk to the classrooms to get their children.
They must keep your children with you and walk them back to the car.




                                                                                54 | P a g e
Drive slowly and leave by the Sierra Madre gate as you usually do. Cars may not be left
running and no child may be left in a car unattended. Be aware of other cars and
pedestrians.


BEFORE SCHOOL PROCEDURE
7:45 to 7:55 a.m. is the normal arrival time for students. The gates are locked at 8:00
a.m. and opened at dismissal. Enter by the front door or from behind Crean Hall when
the gates are locked. Bring late arriving students to the office for a tardy slip.


Walkers/Bikers
Students who walk or bike to school enter through the Orange Grove Blvd. gate. No
student may wait on any sidewalks within sight of the school.

Morning Car Line & Supervision (7:45-7:55 a.m.)
    Drive through the Orange Grove Blvd. gate.
    Proceed slowly through the schoolyard to the Msgr. Crean Hall breezeway where
     adults will be waiting.
    After dropping off your child(ren) proceed slowly to the Sierra Madre gate and
     out the driveway.


Morning Extended Care (7:00-7:45 a.m.)
    Drive through the gate.
    Proceed slowly through the school yard to the Msgr. Crean Hall breezeway
     where adults will be waiting.
    Sign your children into A.M. Gator Club in Mgsr. Crean Hall.
    Then proceed slowly and exit onto Sierra Madre Blvd.


See Extended Care Section for the fee schedule. Any child arriving before 7:45 a.m. will
be sent to Extended Care and charged accordingly.

Parents Walk In
Parents who walk in should enter by the Orange Grove Blvd. gate and collect their
children who will be waiting on the breezeway by the gates.
No student may wait on the street or nearby corners. This is a matter of safety and good
citizenship.



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AFTER SCHOOL SUPERVISION
When sports teams practice or play a game after school, they are supervised by the
team coaches. If they are not picked up at the end of the practice/game, they will be
sent to Gator Club.
Students may not leave campus and then return for a game unless they are chaperoned
by an adult. Students staying to watch a home game must stay at the benches until the
game begins and then attend the game. Students not obeying this rule will be sent to
Gator Club until they are picked up and parents will be charged the Drop-in Fee.
Students staying to watch a game must go home when the game is over or they will be
checked into Gator Club. Arrangements for rides after the games should be made in
advance.
ABSENCES
Please call the school office by 8:15 a.m. the day your child is absent. This is for your
child‘s protection.
When a student has been absent, a written excuse giving the reason for the absence and
signed by the parent or guardian is required for readmission to class. This is a state law
and must be strictly followed.
Students will not be admitted back into class without a signed absence note. The
excuses are kept on file for the duration of the year.

Absence and After-School Activities
A student must be present at school for at least half of the day in order to participate in
extracurricular activities for that day. Students leaving school due to illness may not
return to campus later in the day to participate in extracurricular activities.

Extended Absences
Please notify the principal in writing, in advance, if a student will be absent for an
extended period of time.
Students who are absent for 15 or more days in a trimester may not receive report card
grades, depending on the student and situation. Family holidays should not be
scheduled for school days.
Students who are chronically absent may risk an incomplete in a given subject, a
requirement to take summer school, and/or being placed on probationary status.
If unusual circumstances make extended or frequent absences necessary, please contact
the Principal to discuss the matter. It is left to the discretion of the teacher whether to
prepare advance assignments or allow students to make up work missed.

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Make-Up work
When calling to report a student‘s absence, parents may request make-up work to be
sent home, if the student will be absent more than one day. Do not ask a teacher for
homework the first day of illness.
The request must be made when the absence is called in to the office. The teacher will
send the work to the school office to be picked up at dismissal. Students are expected to
make up the work missed during their absence. They will have as many days to
complete the missed work as they were absent.

EARLY RELEASE
If you will need to pick up your child before dismissal, you must send a note to the
teacher in the morning. Always come to the school office and sign him/her out. The
teacher will be notified to send the student to the office. No child will be released
directly from the classroom.
No student will be released during school hours to anyone not on the emergency card,
unless a release is verified in writing from a parent/guardian. The staff may ask for
identification if the person is not known by the staff.

DOCTOR/DENTIST APPOINTMENTS
Medical and dental appointments during school hours are acceptable only when it is
impossible to schedule such appointments after school or during a vacation period. To
be classified as an "excused absence" these appointments require verification notes from
the doctor's office.

TARDINESS
A student is tardy who reports to class after the 7:55 a.m. bell has rung. Most tardiness
is chronic, usually only a matter of two or three minutes, but most disruptive once the
class has begun. Every effort should be made to insure that students are conscientious
about being on time. A fee of $10.00 will be charged to the parent after the 4th tardy
and a $5.00 for every tardy thereafter.
Excessive tardiness may be grounds for disciplinary action and lowering of conduct
grades. Honors may not be given to students if they are late four or more times during
the grading period without sufficient reason.
Detention may be assigned at the time a student incurs three unexcused tardies in a
grading period. After four unexcused tardies, a meeting with parents may be required.
(see General Policies section: Truancy)




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ILLNESS AT SCHOOL
Sickness excuses a pupil from attendance at school. Through the school nurse or office
staff, the principal approves the dismissal of students who become ill at school. Parents
are called to pick up a sick or injured child. Pre-arranged transportation should be
worked out by a parent if he/she will be unavailable.
A child who has been ill during the night or who complains of feeling sick in the
morning should be kept home. It is a courtesy not to expose others to colds or other
diseases and sick children cannot give their attention to classroom work.

EMERGENCY CARDS
The emergency card must be on file before your child begins the school year.
In case of emergency, the card is shown to the paramedics or emergency room staff to
authorize treatment and to let them know if your child has any unique medical needs
or is on medication. Therefore, it is imperative that the information be accurate,
complete and up-to-date. Parents are required to list any medication the child takes on
a regular basis.
Please notify the office when there are changes to a home or work phone or address,
the names of persons to notify in case of an emergency, or to any medication
prescription for a child. (see Health/Safety section)



SCHOOL RELEASE FORM
On the School Release Form, which is included in the registration packet, parents state
who may pick up their child on a nonemergency basis. Please list as many people as
necessary on the form. Update the form as necessary. (see Forms section)



LEAVING SCHOOL GROUNDS DURING SCHOOL HOURS
No student may leave the grounds during school hours without explicit written
permission from their parent/guardian through the school office. Failure to comply
with this policy may result in suspension or expulsion.



LEAVING SCHOOL GROUNDS AFTER SCHOOL HOURS
No student may leave after school and then return unless accompanied by an adult.
Failure to comply with this policy may result in suspension or expulsion.

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PARENTAL SUPERVISION
All children must be supervised at all times. No student may be on the grounds outside
of school hours unless they are supervised by an adult. Parents will be notified if this
should occur. Parents may be required to withdraw their children after repeated
offenses.
Once parents have removed children from staff supervision, they must keep them
under close supervision. Children may not be left alone in cars or on the play
equipment. This includes after school, evening, and weekend events on parish/school
property.
Parents are responsible for driving to after-school and weekend events, and for
supervision of their children except when the students are being directly supervised by
a coach or other staff member.



ANIMALS ON CAMPUS
No animals are allowed on campus without prior permission. If permission is granted,
animals must be confined or on a leash to ensure student safety.

BACKPACKS, LUNCH BOXES, WATER BOTTLES
Students bringing backpacks and lunch boxes to school must follow the size guidelines
stated on the school supply lists: Backpacks (standard 18 x 12 x 10 inches with soft
sides); Lunch boxes (standard 4 x 7 x 11 inches). Larger backpacks, coolers, lunch
boxes are not allowed due to lack of storage space.
Although heavy backpacks can be a health concern when carried all day or for long
distances, few students at Assumption walk home. Most walk to the auditorium for
Gator Club, to the car line, or to their parent‘s parked car. During the school day,
backpacks are in the closets. Students in Grades K-3 do not bring home larger texts and
so do not require backpacks with rollers. Students in other grades who need to use
backpacks with rollers need to notify the homeroom teacher before purchasing them.

BICYCLES FOR THOSE BELOW FIFTH GRADE
Parents who wish their children in Grades 1 through 4 to ride a bicycle to school must
send a written request to the principal who will honor the request and keep the note on
file.
Those students who ride bicycles to school must know and obey the laws of the road for
bike riders. They should be able to walk their bicycle in and be capable of
independently locking and unlocking their bike. They must also wear an approved

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bicycle helmet. Bicycles must be kept locked in the racks provided. The School Safety
Code of California forbids the riding of bicycles on school grounds during, before, and
immediately after school. Riders must walk bicycles on and off the playground.
Bicycles may be impounded for any infraction of these rules. Two times impounded and
the rider forfeits a week of riding to school. A third infraction may result in loss of the
privilege.
Students may not bring roller skates, skateboards, scooters, or other means of
transportation to school because there is insufficient storage available. They may never
be used on parish/school property because of the risk of an accident.

ITEMS NOT ALLOWED AT SCHOOL
In addition to items mentioned elsewhere in this handbook, students may not bring
personal items, toys, radios, CD players, electronic games, sports equipment, or any
expensive items to school without the permission of the teacher. The school will not be
responsible for damage to or loss of personal items.
If students bring items which are not allowed at school, the items will be kept in the
school office until a parent/guardian comes to claim them.

LIBRARY
In order to make the library a successful and enjoyable experience for your child,
please help in the following ways:

    Encourage your child to share the books with you. Read together.
    Find out your child‘s scheduled day for library visits.
    Remind your child to return books on time. Books are stamped with the due
     date.
    Have a special place to keep library books.
    If a book is accidentally damaged, do not attempt to repair it at home. Do inform
     the librarian.


Policies
The current replacement cost plus a processing fee of $2.00 will be charged for books
that are lost or damaged beyond reasonable repair. Payment is due by the end of the
month.
Fines for overdue materials will be charged at $.10 per school day in grades K-3.
Students in grades 4-8 will be given one day‘s grace. Each additional day that materials
are not returned (by 8:30 a.m.), students will be required to do library service during
recess or lunch.

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Circulation of materials is limited to:
       Grades K-3           One book for 1 week
       Grades 4-8           Two books for 2 weeks
Library privileges may be revoked if they are abused.

Library Atmosphere
School regulations regarding discipline apply in the library. In addition, a reasonably
quiet and purposeful attitude, appropriate to the library setting, is expected.

LOST AND FOUND
All articles of clothing which have been marked will be returned to the owner.
Unmarked clothing will be hung on the clothes rack in the auditorium and may be
claimed there. After 30 days, all unclaimed clothing and items may be given to the
Sports Boosters for the Used Uniform Sale.

LUNCHES
Lunches brought to school by parents must be placed in the office.
No lunches may be brought as special treats for a group of students without permission
of the principal.
Lunches such as McDonalds create a morale problem with other students, so the
student will eat in a separate area.

MONEY COLLECTION
All payments and money brought to school, especially by younger children, should be
in a sealed envelope and state the student‘s name and the money‘s purpose. For safety‘s
sake, parents are encouraged to pay by check or money order. The school will not be
responsible for lost cash.

PARTIES
Do not bring surprise food treats to your child‘s classroom for the children to share.
The teacher or room parents will contact you if treats are needed.

Birthdays
If you wish to arrange a treat for your child‘s birthday, speak with the teacher in
advance. The snack must be brought to the classroom before school and is limited to
one item (cupcake, muffin, cookie, etc.). The child or the teacher will hand them out at
recess.

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Party bags, presents, etc. are inappropriate. More elaborate celebrations should take
place outside of school. Flowers, balloons, etc. for students may not be delivered at
school.

Invitations
Unless all the boys or all the girls (or the entire class) are included in a party invitation,
they may not be passed out at school.
This policy helps to avoid the hurt feelings which result from being left out, and help
foster a Christian climate in the class by including, rather than excluding, children in
group activities outside of school. Your cooperation is expected.

SCHOOL SUPPLIES
Each student is expected to be prepared daily with the necessary supplies for class.

TELEPHONES
Except for emergency reasons, no teacher or student will be called from class to accept
a telephone call. Students may be refused permission to use the school phone when they
have forgotten homework, text and library books, class supplies, sportswear for P.E.,
after school practice or games, or permission slips for field trips, etc.

    Important messages left for a teacher or student will be delivered personally.
    Cell phones must be turned off at all times. To use the cell phone after school
     while still on campus, a student must go to the office. No cell phones with
     camera capability are allowed. There will be serious consequences if cell phones
     are found.


10. COMMUNICATIONS PROCEDURES


PARENT / SCHOOL COMMUNICATIONS
To foster positive attitudes and role models, the lines of communication should always
be open, demonstrating a spirit of cooperation. The better the communication between
home and school, the better the education of the individual child.



General Information
The Parent/Student Handbook on the website, the classroom handouts presented at
Back to School Nights, and the information in the parent envelopes and student folders
will answer many questions. Please read them carefully.
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Concerns, Questions, or Suggestions
Sometimes parents don‘t know with whom to speak about their questions, concerns,
and suggestions. If, after reading the Parent/Student Handbook and other
communications, you haven‘t found the information you need, follow these guidelines.



                                       CONTACTS



For school records, admissions:               the office manager

For tuition, bills, etc.:                     the business manager

For all classroom issues:                     the homeroom teacher

For Extended Care:                            the extended care supervisor

For PTO class activities:                     the room parent

For general PTO issues:                       the PTO president

For specific PTO issues:                      the PTO committee chairs

For school policy issues:                     the principal

For parish information:                       the rectory

For sports:                                   the sports coordinator



The contact person may ask that you put your concern, question, or suggestion in
writing. If so, please provide the following information in a letter:

    Your name and the number where you can be reached on school days.
    Your question, concern, suggestion, etc.
The person receiving the letter will either respond or pass the letter on to the
responsible person or committee.
If you are still unclear with whom you should communicate, either ask the office
personnel or send a letter to the principal. You will be directed to the person or
committee responsible.




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SCHOOL OFFICE
The School Office consist of the Front Office, the Business Office, and the Health Office.
The school office is open to parents and the public for normal business from 8:00 a.m.
to 4:00 p.m. The Health office is open each day from 9:00 a.m. to 2:00 p.m.
Teachers and office staff arrive early to plan for the day and the office staff is often
there after hours to finish work. Please allow them to work without interruption when
the office is closed, unless there is an emergency.
The Assumption Schools office provides the following services:
The School Office

    Answer telephones
    Schedule meetings with principal & teachers
    Telephone absentees
    Assist parents with general questions
    Complete parent envelopes
    Maintain student records
    Assist teachers with general administrative duties
    Deliveries to classroom
    Accept applications
    Coordinate applicant screening
    Organize new family orientation
    Correspondence
    Sign students in/out
    Coordinate daily maintenance
    Schedule repairs
The Health Office

    Assist sick children
    Distribute bandages & ice packs
The Business Office

    Generate health reports
    Collect tuition
    Pay bills & payroll




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PARENT / TEACHER COMMUNICATIONS
CLASSROOM COMMUNICATIONS
Teachers send homework sheets, letters, student contracts for projects, and permission
slips. The room parents communicate important class information to parents.
The teachers want to help your child have the best school year possible. Please inform
the teacher when:

    Something is going on in the child‘s home life which would affect
     his/her school performance.
    The child is complaining of an ongoing problem at school.
    When a legitimate reason exists for the child to be excused from
     homework or have a deadline extended.
    Any time your child appears to be struggling with school work,
     emotional issues, illness, or having problems with peers.


NOTES TO THE TEACHER
Notes are the most convenient form of communication between home and school. As
stated above, teachers want to know when something may impact the child‘s school day
and ability to learn.
When writing a note, please observe the following norms:

    All notes sent to school should be dated, signed, and sealed.
     If a verbal or written response is required, please give the number where you
     can be reached and the teacher will call or contact you as soon as possible.
Occasionally, a teacher will receive excessive notes, requiring long and/or frequent
responses. Please be considerate of the teacher‘s time when communicating your
concerns or asking questions.



PARENT / TEACHER MEETINGS
When a significant problem arises, parents must always check with the homeroom
teacher first. The teacher is the closest to the situation. Parents must set an appointment
with the teacher to discuss a specific situation or need. Parents should not initiate
unscheduled conferences with a teacher, especially when they are going to the
classroom in the morning or leaving at the end of the day. Teachers and staff should
never be called at home about school business.



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To schedule a conference with a teacher:
    Call the office or send a sealed note to the teacher.
    State the specific topic you wish to discuss.
    Include any relevant information so the teacher can be prepared to address the
     issue.
    Indicate the days you are available to meet.
    The office or the teacher will contact you to finalize the meeting time.


The conference:
    Conferences are usually scheduled at 3:00 p.m. on Monday, Tuesday, or
     Thursday.
    Meetings involving parents, teachers, administrators, and educational
     consultants or psychologists generally take forty-five minutes to one hour.



PARENT / PRINCIPAL COMMUNICATIONS
After working with the teacher, a parent may feel the need to discuss a significant
problem further with the principal. Minor problems should not be brought to the
administration, but handled, as stated above, with the teacher.
If a parent/guardian wishes to meet with the principal, he/she should follow the
procedure stated below. If the matter is confidential, please indicate that on the
envelope or to the secretary.

To schedule a conference with the Principal:
    Call the office or send a sealed note to the principal.
    State the specific topic you wish to discuss.
    Include any relevant information so the principal can be prepared to address the
     issue.
    Indicate the days you are available to meet.
    The office will contact you to finalize a meeting time.
The conference:
    Meetings are usually scheduled between 8:30 a.m. and 3:30 p.m. on Monday,
     Tuesday, or Thursday.
    Exceptions are made in an emergency.




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PARENT / PTO COMMUNICATIONS
PTO EXECUTIVE COMMITTEE
The PTO officers and committee chairs have mailboxes in the office. You may leave a
note or you may call them at home. If you have general questions or concerns about
PTO activities, contact the PTO president. For specific issues, contact the committee
chair (see Quick Reference, Personnel, PTO sections).

ROOM PARENTS
The room parents are an excellent source of information about special class activities
such as field trips and PTO affairs (see Quick Reference, Personnel, PTO sections).

OTHER FORMS OF COMMUNICATION
Parents are informed of school activities through the following:

      Parent/Student Handbook
      Family Envelope
      Weekly Bulletin
      Parent Newsletter and Monthly Calendar
      Student Yearbook
      Parish Bulletin
      Assumption School Website Home Page
      Sacramental meetings
      High school orientations
      Room Parents
      Automatic E-mail & Phone Messaging System
      Constant Contact


Parents are informed of their child‘s activities and progress in individual classes
through the following:

      Weekly student folder
      Classroom newsletters
      Parent/teacher conferences
      Notes and phone calls home
      Progress reports
      Trimester report cards




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STUDENT FOLDERS
Folders containing samples of the student‘s work and communications from the teacher
are sent home every Tuesday (Wednesday, if Monday is a holiday). Review the work
with your child, sign and return the folder the next day. The teacher may request that
the work be returned with the folder.

PARENT ENVELOPES
School information (office business, PTO news, scrip orders, tuition envelopes and other
important information) is sent home on Monday. The family envelope‘s contents should
be reviewed and the envelope signed and returned to school the next day.
* NOTE: The student folder and family envelope are the primary means of
communication with parents and contain important notice of your child's progress and
school business. A replacement fee of $3.00 may be assessed and a new folder or
envelope issued if these are not returned by Thursday of each week.
WEEKLY BULLETIN
Our weekly news bulletin, providing information pertaining to schedules, changes, and
events, is sent home in the parent envelope every Monday. This is a vital
communication tool and it is important that families read it carefully. The weekly is
also posted on our school website.

BACK TO SCHOOL NIGHT
At least one parent/guardian is required to attend this annual event when the teachers
outline their classroom expectations and policies for the year.

OCTOBER CONFERENCES
In early October, the teacher and parents meet briefly to review the student‘s progress.
When a significant issue exists regarding a student, which will require more time for
discussion, the meeting will be scheduled outside of conference week and will replace
the conference.

CONFLICT RESOLUTION
Respect and courtesy are the hallmarks of Christian relationships in a Catholic school.
Staff and parents share the responsibility to model these behaviors for students by their
words and actions. When differences arise, they should be approached with the
assumption that everyone involved has the best intentions.
Problems should first be brought to the teacher or supervisor for discussion and
resolution. The principal becomes involved if the parties are unable to find a mutually
satisfying solution.

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If a parent/guardian has a concern about a staff member, he/she should state it in
writing and the specific resolution being sought. This should be given to the principal
who will review the complaint in a timely manner and will attempt to resolve the issue.
The pastor is the Chief Administrative Officer of the school and is consulted on all
substantive decisions. He has the final decision in all questions of admission or
expulsion of students. He is always willing to meet with the principal and parents to
seek a peaceful resolution to conflicts.
If, after meeting with the principal and the pastor, the complaint still cannot be
resolved, the parent/guardian may avail him/herself of the Archdiocese of Los Angeles
Complaint Review Process for Parish School Parents and Students, found in the Policies
Section.

Criteria for All Printed Material for Distribution
Communication is a key element for a well informed school community. Each printed
piece sent home should reflect the image of the school. The weekly bulletin should be
used for most communications. If a flyer, letter, etc. is necessary, these are the criteria:

    Subject must be school/church related.
    The name, Assumption School, must be prominent on the publication.
    Information must include: who, what, where, when, and additional details.
    All flyers, etc. must have the name of a contact person and a phone number.
    All communications must be approved by the school office prior to publication
     and distribution. A draft copy should be presented for approval before printing.
    Flyers, etc. are normally sent home in the parent envelope on Mondays.
     Approved communications must be in the school office Friday morning for
     distribution the following Monday.
    Except in an emergency, communications are not distributed except through the
     family envelopes.
    The school office does not make copies, unless the principal allows an exception.


11. SECURITY PROCEDURES

                            The Need for a Crisis Response Plan
Statistics have revealed that schools are increasingly more prone to crisis situations that
adversely affect large numbers of students and faculty. The rise in adolescent suicide,
increased assaults on teachers, high levels of substance abuse among students and
increased violence in the schools are some of the reasons cited. Thus, it is strongly
recommended that schools need to be prepared for a crisis situation that can potentially
affect the functioning of their students, faculty, and administrators.

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Over the past ten years, research has emerged supporting a proactive approach to a
crisis, as opposed to one that is reactive in nature. Such an approach is much better in
dealing effectively with a large scale crisis situation. A reactive approach is
spontaneous, and not fully thought out, planned, or practiced, and can result in the
response that is less effective in meeting the immediate, and possibly the long-term
needs of the students, faculty, and administrators. In summary, a proactive approach to
a crisis is one that is organized, planned, and practiced and more likely results in a
response that can have a dramatic effect on reducing the short and long-term
consequences of the crisis on the individuals in a school district.
                         Teacher Guidelines for Crisis Response
A CRISIS is a traumatic event that is typically unpredicted and overwhelming for those
who experience it. Moreover, a crisis state may result upon exposure to drastic and
tragic change in an individual‘s environment which has become common and familiar
to them. Examples of crises that can potentially have a large scale effect on the
students, faculty, and administrators in a school include: an accident involving a
student or faculty member, a suicide or death of a student, parent, or faculty member,
severe violence (e.g., gang fight), hostage taking, fire at school or a natural disaster
(e.g., hurricane).
CRISIS RESPONSE, as it pertains to the school environment, is a proactive, organized,
and well thought out plan to a crisis situation that has adversely affected many
individuals school-wide.
                      Types of Behaviors/Reactions to be Expected
                             From Students During a Crisis
The manner in which people react to crisis situations is dependent upon a number of
variables including personal history, personality variables, severity, and proximity of
the event, level of social support, and the type and quality of intervention. While no
two people respond to situations, including crisis situations, in exactly the same
manner, the following are often seen as immediate reactions to a significant crisis:

              Shock, numbness
              Denial or inability to acknowledge the situation has occurred
              Dissociative behavior – appearing dazed, apathetic, expressing feelings
               of unreality
              Confusion
              Disorganization
              Difficulty making decisions
              Suggestibility
It is important to note that most children will recover from the effects of a crisis with
adequate support from family, friends, and school personnel. Their response to a crisis
can be viewed as ―a normal response to an abnormal situation.‖ While the emotional
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effects of the crisis can be significant and can potentially influence functioning for
weeks to months, most children will evidence a full recovery. Following are
descriptions of more common responses likely to be observed in children:



               Regression in behavior
               Increase in fears and anxiety
               Decreased academic performance and poor concentration
               Increased aggression and oppositional behavior, and decreased
                frustration tolerance
               Increased irritability, emotional liability, and depressive feelings
               Denial
Understanding the typical reactions of individuals exposed to a crisis situation is a
critical step in identifying people who may be in need of further professional assistance.
Several investigators (Greenstone & Levittown, 1993; Klingman, 1987; Weaver, 1995)
have described age-appropriate reactions of individuals exposed to a traumatic event.
Although there is heterogeneity in the reactions of individuals surrounding a crisis,
most of these responses are expected reactions and subside in several weeks following
the crisis.
              CHILDHOOD

                  Sadness & crying
                  School avoidance
                  Physical complaints (e.g., headaches)
                  Poor concentration
                  Irritability
                  Fear of personal harm
                  Regressive behavior at home or school
                  Nightmares
                  Aggressive behavior at home or school
                  Bed wetting
                  Anxiety & fears
                  Confusion
                  Eating difficulty
                  Withdrawal/social isolation
                  Attention-seeking behavior
                  EARLY ADOLESCENCE

               Sleep disturbance
               Withdrawal/isolation from peers

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   Increase or decrease in appetite
   Loss of interest in activities
   Rebelliousness
   Generalized anxiety
   School difficulty, including fighting
   Fear of personal harm
   Physical ailments (e.g., bowel problems)
   Poor school performance
   Depression
   Concentration difficulties
    ADOLESCENCE

    Numbing
   Intrusive recollections
   Sleep disturbance
   Anxiety and feelings of guilt
   Eating disturbance
   Poor concentration and distractibility
   Psychosomatic Symptoms (e.g., headaches)
   Antisocial behavior (e.g., stealing)
   Apathy
   Aggressive behavior
   Agitation or decrease in energy level
   Poor school performance
   Depression
   Peer problems
   Withdrawal
   Increased substance abuse
   Decreased interest in the opposite sex
    ADULTHOOD

   Denial
   Feelings of detachment
   Unwanted, intrusive recollections
   Depression
   Concentration difficulty
   Anxiety
   Psychosomatic complaints
   Hyper-vigilance
    Withdrawal
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                 Eating disturbance
                 Irritability and low frustration tolerance
                 Sleep difficulty
                 Poor work performance
                 Loss of interest in activities once enjoyed
                 Emotional and mental fatigue
                 Emotional instability
                 Marital discord
Since teachers are likely to be affected by the crisis situation, it is imperative that they
receive the appropriate support and intervention. Without such intervention, they will
be limited in their ability to meet the needs of their students. It is important that
teachers have a forum to discuss their own feelings and reactions to the crisis and
receive support. Teachers usually look to other teachers, and possibly school support
personnel (e.g., psychologist, social worker, guidance counselor), to share their
feelings. Family and friends outside the school environment can also serve as important
sources of support. As with their students, most teachers will show a full recovery from
the crisis situation. However, if the symptoms outlined above persist and continue to
interfere with functioning, professional consultation may be beneficial.
                         Personal Guidelines for Crisis Response
It is essential that adults balance their efforts to address their students‘ emotional needs
with their own emotional responses during times of crises. Caregivers should remain
aware that in order to ―be there‖ for children, they need to ―be there‖ for themselves as
well. The following are suggestions that you can utilize in your effort to assist your
students.
               1. Be aware of your own reactions to the event. Students often take
                  their cues regarding how to respond in emergencies by monitoring
                  the reactions of significant adults in their environment.
               2. Keep yourself available for providing extra attention to your students.
                  Such attention not only provides an opportunity for a child to express
                  what they have experienced but also reaffirms their sense of security
                  with you.
               3. Be mindful of the child‘s cognitive and emotional functioning level.
                  Giving too much information to a child may foster a sense of
                  confusion as well as fear and insecurity.
               4. Use empathic communication by acknowledging, understanding, and
                  expressing an appreciation of your students‘ experience. Attempt to
                  comprehend the feelings that lie beneath their words (and actions)
                  and convey that understanding to them.
               5. Do not speculate and give false information about what has taken
                  place. Misrepresentation of facts may exacerbate false and distorted
                  thinking.


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              6. Monitor exposure to media. Do not overexpose children to television
                 and radio.
              7. Realistically provide reassurance about their safety. Express that the
                 event is very extraordinary and uncommon.
              8. Consider the reactions of children with histories of past traumatic
                 experience, losses, or emotional disturbance (e.g., depression,
                 anxiety). Be observant for signs of suicide and externalizing of angry
                 or aggressive feelings.
              9. Monitor your own emotional status. Be aware that you may also be
                 feeling grief, anxiety, guilt, and anger as you attempt to make sense
                 out of the senseless.
                       Teachers Helping Students During a Crisis
Teachers are on the ―front lines‖ during and following a crisis situation. They have
spent the most time with their students and often know them better than anyone in the
school. Therefore, teachers are likely to be in a good position to provide early and
ongoing intervention. However, they are also in a very difficult position because they
need to remain composed and in control for their students at a time when they
themselves may be experiencing a flood of emotions in response to the crisis.
Classroom teachers can find this especially difficult if they are not trained in crisis
response and/or are not familiar with how to address the needs of their students
following a crisis. Following are interventions that teachers can provide to address the
reactions of their students to a crisis situation:

                 After obtaining the facts regarding the crisis, as well as permission
                 from the principal to disclose them, classroom teachers should
                 accurately and honestly explain what has happened to their students.
                Teachers can, and most of the time should, consult with school
                 personnel who are trained in crisis response and crisis intervention
                 (e.g., school psychologist, school social worker, guidance counselors)
                 on how to most effectively address their students‘ reactions to the crisis
                 and how to best discuss and explain difficult situations with students.
                It is often helpful when teachers model appropriate expression of
                 feelings for their students and let them know that they have permission
                 to verbalize what they are experiencing.
                If a teacher is unable to function adequately and meet the immediate
                 needs of his/her students, another school official may need to replace
                 the teacher temporarily or help him/her deal with the students. Every
                 attempt should be made to keep the classroom teacher with his/her
                 students.
                Education of students regarding likely responses to the crisis is
                 essential.
                Students need to be warned that they may experience waves of strong
                 emotions and coached on how to effectively deal with them (e.g., by
                 talking to others, looking to others for support).

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              The strong emotional reactions to a crisis situation are usually
               overcome in one to six weeks following the crisis. The long-term
               effects outlined above, however, could take weeks to months to
               dissipate.
              Classroom teachers should be vigilant for students who are
               experiencing significant difficulty in comparison to peers and who
               may require additional and more individualized crisis intervention.
              It is imperative that students, as a group, be given the opportunity to
               discuss their feelings and reactions to the crisis situation.
              When students are discussing their feelings, teachers need to listen in a
               noncritical and nonjudgmental manner, with empathy and support.
              The students should be given the opportunity to express themselves
               through other modes of communication (e.g., writing and, perhaps,
               drawing for younger children), especially those students who are
               hesitant to verbalize their feelings.
              Teachers can develop classroom activities and assignments, and
               homework assignments that address students‘ feelings regarding the
               crisis.
              Crisis intervention is ongoing. Therefore, future discussions may need
               to ensue and address residual feelings regarding the crisis.
       Referring Students for More Individualized Assessment and Intervention
With support from school personnel and their families, and the passage of time, most
students will be able to recover from the effects of a crisis and return to pre-crisis
functioning. However, there are those students, due to their own psychological
makeup, who will continue to experience difficulties which interfere with functioning.
These students are in need of further and, probably, more individualized intervention.
The following are guidelines for determining which students should be referred to
counselors for additional intervention:

                 Students who cannot engage adequately in classroom assignments and
                 activities after a sufficient amount of time has passed since the crisis
                 and after a majority of their peers are able to do so.
                Students that continue to exhibit high levels of emotional
                 responsiveness (e.g., crying, tearfulness) after a majority of their peers
                 have discontinued to do so.
                Students who appear depressed, withdrawn, and noncommunicative.
                Students who continue to exhibit poorer academic performance and
                 decreased concentration.
                Students who express suicidal or homicidal ideation, or students who
                 are intentionally hurting themselves (e.g., cutting themselves).
                Students who exhibit an apparent increased usage of alcohol or drugs.
                Students who gain or lose a significant amount of weight in a short
                 period of time.

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              Students who exhibit significant behavioral changes.
              Students who discontinue attending to their hygienic needs.


                               EMERGENCY PROCEDURES
                                 Earthquake Procedures

Each member of the Assumption of the BVM faculty and staff has been assigned to a
team in the event of an earthquake. The teams are as follows:

   1. Command/Media Center                     4. Utility
   2. Search and Rescue                        5. Student Control
   3. First Aid /School Hospital Center        6. Parent Control


The duties of each team will be described in detail in a subsequent section.

It is imperative that all faculty and staff know what team they are on, who else is part of
that team, and what to do in case of an emergency. Please review the following to
become familiar with what you are required to do in case of an earthquake.

                              EMERGENCY CONTACT NUMBERS


               EMERGENCY:                       POLICE:
               ―911‖                            PPD – 626-744-4241
                                                626-744-4550
                                                626-744-4140
               FIRE DEPT:                       PARAMAEDICS
               626-744-4655                     626-744-4680



                               Initial Earthquake Response

Regardless of where you are on campus, everyone (faculty, staff, parents, students)
should follow the following procedure in its entirety:

   1. Drop down to knees with back to windows.



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   2. Duck and Cover under desk, chair, or table, if available. If not available, drop
      where you are and assume classic ―Earthquake Position‖ with arms covering
      back of head to minimize the affect of falling objects.


   3. Hold furniture securely with both hands, if possible, taking cover under it.


   4. If someone is injured in your room, place the red sign on the door as an
      indication of a problem for the Search and Rescue Team. If no one is injured,
      place the green sign on your door signaling that all is clear.

   5. Evacuate interiors of building when shaking has stopped and you believe it is
      safe to exit.

   6. After evacuation, seat students in Student Control area according to grade level
      and (see map) facing away from the school, so students will not watch any
      emergency procedures that may take place. The teachers will take roll by class
      list, if possible.

   7. If the emergency occurs during lunchtime, students should report to the
      Emergency Control area and seat themselves according to homeroom.

   8. All staff on the Student Control Team should hand their attendance list to the
      captain
      of the Student Control Team. This can be done by sending a student with the slip
      to the Student Control captain. Student Control Team members will remain with
      the students and the captain will report to the Incident Commander/Christine
      Hunter.

   9. All other staff members should report to their prearranged meeting place
      according to their Assigned team.

   10. Once all information has been gathered by the Commander, the
       Commander will deploy each team where they are needed.

   11. Each team will be contacted by the Commander on a period basis for status
      reports.

Circumstances such as the timing, intensity, etc. of the quake may require some
alterations and shifting of responsibilities. The most important thing is to keep calm,
listen, and follow directions and to urge the children to do the same.

No teacher or staff member may leave the school grounds during or after an
earthquake or other disaster without permission of the Principal or her substitute.



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                             Team Duties and Description
Team 1- Command/Media Team
Command Center
        1. Houses the Command Team and serves as the nerve center for operations
           and a
           collection point for critical information.
        2. Principal should assume overall management of the disaster throughout the
           Incident until proclaimed over.
        3. Principal, with the help of other team members, should interface with
           emergency agencies as they arrive on campus. Show map of school, indicate
           any injuries, and point out any hazards.

       4. Principal should approve all public statements to the press and disseminate
          Information to the school community.
Media Center
   1. Disseminate pertinent information at the request of the Principal.

   2. Dissuade the media from coming on campus because of Assumption‘s legal
      responsibility to protect the identity of minors in its care.

Team 2: Search and Rescue Team
      1.    Report to the Vice Principal at the pre-designated Command Center.
      2.    Determine the number of missing students.
      3.    At the direction of Vice Principal:
                    a.     Command search of missing and trapped personnel
                    b.    Avoid going back into the building unless deemed possible
                          and necessary by the commander.

       4.    When Sweep Team approaches rescue area, team members should
             separate by 5 to 10 feet and give communication devices to the last
             member in line.

       5.    When searching for a missing person, The Team Captain should try to
             identify where missing person was last seen.

       6.    The Team Captain should keep in constant contact with the Command
             Center.
Team 3- First Aid & School Hospital Team
First Aid


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          1. Report to the Vice Principal at the pre-designated Command Center.

          2. When directed by the Vice Principal, First Aid will join the Sweep Team at
             the site of injury.


          3. The team will triage and administer first aid to the injured on the site.

          4. Condition of the injured will be communicated to the Command Center
             by the Light Sweep Team.
          5. Captain of Light Sweep Team should request permission from the Vice
             Principal at the Command Center to transport injured person from injury
             site to the Hospital Center.

School Hospital
   1. Report to the Vice Principal at the pre-designated Command Center.

   2. When directed by the Vice Principal, set up and maintain the Hospital Center at
      The pre-designated location. The center should be out of view from students
      (see map).

   3. Triage and treat injured students/staff.

   4. Once the person enters the hospital center, the team should ID the patient as
      soon as possible. To ID: on masking tape, write the person‘s name, school name,
      city, and time of admission to the center. Place tape loosely around wrist or
      ankle.

   5. Maintain a treatment log and communications with the Command Center.
      Compare names of treated victims with the list of missing students/staff.

*The decision to move injured victims from structures to the First Aid Center may be a
difficult one. A severely injured person normally is not moved. However, in the event
of a major earthquake, a second moderate to major aftershock may occur, thereby,
causing more damage to the structure at the injured student/staff location. This
decision is rendered by the Principal.

Team 4: Utility Team
   1. The Utility Team Captain, after reporting in to the Command Center, should
      immediately gather the Utility Team and proceed to the storage area. All
      supplies marked with a P = Priority should be rapidly taken to the Command
      Center to be expedited. Utility Team should disperse the Night Warning System
      upon orders by the Emergency Commander.


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   2. The Utility Team will inspect the utility shut-offs and recommend to the Vice
      Principal whether or not they should be shut down.

   3. The Vice Principal will consult with the Commander as to the shutting off of the
      utility valves.


   4. Sweep/shovel glass and other debris from walk/pathways utilized by Disaster
      Teams. Give ―all clear‖ to front office and describe safe routes to the field.


   5. Transport injured victims to the First Aid Center by stretcher, or other means.*

*The decision to move injured victims from structures to the First Aid Center may be a
difficult one. A severely injured person normally is not moved. However, in the event
of a major earthquake, a second moderate to major aftershock may occur, thereby,
causing more damage to the structure at the injured student/staff location. This
decision is rendered by the Principal.



Team 5: Student Control Team

   1. To assist in controlling the student body, team members should position
      themselves at every corner around the student body.

   2. Members should identify students in Student Control who are injured. When
      injured students are identified, the captain shall immediately send them with
      someone to the hospital area.


   3. Provide continuous emotional support to the students.

   4. Dispense water as needed.

   5. Escort students to sanitation area as needed.


Team 6: Parent Control Team
   1. Report to the Command Center at the pre-designated site.

   2. Establish Student/Parent Release Center at pre-designated location, as indicated
      on the map.

   3. Commence releasing students to their parent or a preauthorized adult.


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   4. Maintain all records of releases by collecting the Emergency Forms as parents
      leave with their children.

   5. Provide status report to the Vice Principal at the Command Center as needed or
      requested.

                                   Parent Control Area
The Parent Control areas should be supervised by all Parent Control Team members.
When parents/guardians come into the area to find their students, a team member
should verbally identify the parent/guardian and tell them where to retrieve their
student.

When the parent/guardian and student are leaving campus, the Parent Control Team
member should take the student‘s Emergency Form, have the parent/guardian sign the
form, and write their destination after they leave campus (for any family members who
may show up for that same student), and student should be released.

Special Note – If the Parent Control Team member does not recognize the
parent/guardian he/she may ask for photo I.D. The Team Captain and the Principal
should be notified to resolve any conflict or question.

                                      Fire Procedure
In the event of a fire on campus, the following procedures will go into effect:

   1. Any person detecting a fire should immediately call 911.

   2. Activate the nearest fire alarm.


   3. Immediately notify the School Office.

   4. Depending on location of the fire, evacuate the building, taking with you your
      students, class list and first aid bag. Close all doors behind you and do not lock the
      doors.

   5. Students will be not run, talk, push, or skip and should line up in their designated
      areas. Teacher takes roll sending attendance sheet to office and identifying any
      missing students.

   6. Faculty nearest the bathrooms will check the bathroom, including the stalls for
      students.



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   7. The emergency response team will direct the fire department to the location of the
      fire.


                                   Lunchtime Fire Drills
   1. Teachers who are on duty on the playground need to make sure that ALL
      students line up in a quiet and orderly manner as quickly as possible.

   2. Teachers will stand on the blacktop and their homerooms will line up near them.
      Teachers will take attendance and send it to the Office area.


   3. Students not at lunch will follow the usual fire drill procedures.

                            Emergency Lockdown Procedures
In the event of any intruder on campus, the following procedures will go into effect:

   1. An announcement will be made over the Public Address System to the effect that
      Teachers should keep their students in the classroom until further notice. This
      announcement will be coded to protect children‘s safety.

   2. Two short bells will follow that announcement for students in P.E. or out of the
      class. Physical Education classes, upon hearing the bells, should immediately
      proceed to an empty classroom.

   3. Teachers should immediately close and lock both of their classroom doors. They
      should also close their class blinds and cover door window with paper.

   4. Teachers should keep students away from the doors and windows – keep
      students out of sight, if possible.

   5. Teachers will communicate with the front office (command center) via the
      school phone only unless advised.

   6. Teachers will keep students in their classrooms until they are given ―the all
      clear‖ over the Public Address System.

In the event that the alert takes place during a lunch period, students should go into
any available classroom. Attendance will be coordinated over the P.A. through the
office.

In the office, the following procedures will go into effect:

1. Administration will be notified that there is an intruder on campus. Location and a
   description will be given.

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2. A call will be made to 911 by an Office secretary.


                                Bomb Threat Procedures
Any person receiving the threat by phone should: Keep the caller on the line. Delay the
caller with such statements as ―I‘m sorry, I didn‘t understand you. What did you say?‖
Note the exact time.
Get as much information as possible from the caller:
          a. Exact location of the bomb, if possible.
          b. Time the bomb is set for detonation.
          c. What the bomb looks like?
          d. What is the explosive?
          e. Voice characteristic: approximate age, boy, girl, man, woman, accent, or
             peculiar voice inflections.
Immediately after the caller hangs up, call the police and report all information.
In the event of a bomb threat, WHERE THE STUDENTS WILL BE DISMISSED TO GO
HOME, the following procedure should be followed:
   1. 911 should be called immediately by an Office secretary.

   2. Administration will be notified and will immediately check/lock the perimeter
      gates.

   3. Pathways to blacktop will be checked by the Utility Team to make sure
      everything is safe.

   4. Students should be dismissed to the blacktop in a calm, orderly fashion via the
      Public Address System if the decision to do so has been authorized by the
      Principal or Assistant Principal.

   5. The Principal and/or the Assistant Principal will meet the police/fire department
      in front of the office.

   6. On the blacktop, students will be divided by grade level/homeroom and, then,
      into alphabetical order. Once done, students will remain seated in the middle of
      the blacktop with their teacher.

   7. A decision by the Principal or Assistant Principal will be made as to evacuating
      the campus.



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   8. A Command Post will be set up on the blacktop. The Principal or Assistant
      Principal will be in charge.

   9. All teachers without a homeroom will assist where needed.

   10. Students will not be released to the restroom until a building is considered
       ―clear‖ or the portable lavatories are set up.

   11. Homeroom teachers are responsible to know where their students are at all
       times.


In the event of a bomb threat, WHEN THE STUDENTS GO BACK TO CLASS, the
following procedure should be followed:

   1. 911 should be called immediately by a Front Office secretary.

   2. The Administration will be notified by phone and will immediately check/lock
      the perimeter gates.

   3. Pathways to the blacktop will be checked by the Utility Team to make sure
      everything is safe.

   4. Students should be dismissed to the blacktop in a calm, orderly fashion via the
      Public Address System if the decision to do so has been authorized by the
      Principal or Assistant Principal.

   5. The Principal and /or the Assistant Principal will meet the police/fire
      department in front of the office.

   6. On the blacktop, students will be split up according to grade level, homeroom,
      and, then, into alphabetical order. Once done, students will remain seated in the
      middle of the blacktop with their homeroom teacher.

   7. A decision by the Principal or Assistant Principal will be made to return to class.

   8. All teachers without a homeroom will assist where needed.

   9. Students will not be released to the restroom until a building is considered
      ―clear.‖

   10. Students will return to their classrooms in a timely and orderly manner

                                    Injury Procedure
In the event that a child is injured the following procedure should be followed:

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   1. Send a child or another adult to the nurse‘s office or front office for assistance.

   2. Stay with the injured child; render first aid as needed.

   3. The office will call 911 if the injury is remotely serious and will notify parents.

   4. Do not attempt to move the child in case of head, neck or back injury.

   5. If possible, keep the child warm with a blanket (available in nurse office) or
      jackets.

   6. Stop bleeding by applying pressure. Wear rubber gloves when administering
      first aid

Written reports must be filled by the witness/supervisor for all accidents requiring
care. Fill out an accident/personal incident form and give it to the principal.

                               Collapsing Student Procedure
In the event that a child collapses the following procedure should be followed:

   1. Do not move the student.
   2. Check for breathing, if remotely serious, send someone to call 911 in the office
      or Gator Club.
   3. Call parents; file an accident personal incident report form.

                                 Missing Student Procedure
In the event that a child is missing the following procedure should be followed:

   1.   Do a quick, thorough search; call on names on emergency cards.
   2.   If a child is not located, call police immediately, giving age, height, weight, etc.
   3.   Locate a picture of the student.
   4.   File an accident/personal incident report form.

                                Student Emergency Dismissal

   1. Adults will be notified of the evacuation via an Automatic Dialing System.
   2. Adults will be directed to enter the premises at the Orange Grove Blvd. entrance.
   3. Upon entrance, available teachers will direct adults to the blacktop or designated
      area.
   4. Adults will proceed to the grade level and homeroom area where they will meet
      their student.
   5. To exit the premise with child, adults will be directed to the Sierra Madre Blvd.
      exit where they will sign out their child/student.


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Parent Control Team:

As authorized persons arrive to pick up a student, the parent control team will:

   1. Find the Emergency Form for the student.
   2. Check to see if that person is on the Emergency Form and check their ID.
   3. If someone is not on the Emergency Form, they should report to the Command
      Center and request assistance.

If those things are positive:

   4. Have the person sign the student out on the sign-out sheet that is found in the
      Emergency Form.
   5. Have the person both sign and print their name.
   6. Have them indicate the time they signed the student out.
   7. Return the Emergency Card to the white binder.

                                Student Dismissal Procedure
All students should get their belongings and go to their homeroom or designated area.
They should remain there until a parent or an authorized person on their Emergency
Form signs them out.

Students are allowed to use their cell phones to call home and request to be picked up.

Absent children should be indicated on an Attendance Form and returned to the Health
Office by the teacher after all students have been dismissed from the room or
designated area.

As authorized persons arrive to pick up a student, the teacher or parent control team
member will:

   1. Check to see if that person is on the Emergency Form.
   2. If someone is not on the Emergency Form, they should report to the front office
      and request assistance.
   3. Check the ID of the person picking up the student.

If those things are positive:

   4. Have the person sign the student out on the sign-out sheet that is found in the
      white binder.
   5. Have the person both sign and print their name.
   6. Have them indicate the time they signed the student out.
   7. Return the Emergency Card to the white binder.

Homeroom class lists will be posted in front of the Main Office so parents and others
picking up students will know which rooms to go to.

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The PE teacher will direct traffic and all other teachers who do not have a class will
monitor the yard and assist parents in finding their student‘s classroom.


                                         Critique

After each incident, no matter how small, there should be time for an open and honest
critique of what happened and did not happen. At the meeting, the following points
should be covered:
       Give an overview of the entire incident
       What went right?
       What went wrong?
       What did we learn?
       Do we need to make changes?
       Do we need new equipment?
       Do any students, parents, or staff need counseling?

                                 AT-RISK STUDENTS
           Identifying Students ―At-Risk‖ for Violent Behavior: A Checklist of
                                  ―Early Earning Signs‖


Violence continues to impact our schools and, in a sense, we should consider all of our
students ―at-risk.‖ The purpose of this information sheet is to assist parents and school
personnel in identifying children and adolescents who are at GREATER RISK for
engaging in violent behavior.
The following checklist of ―early warning signs‖ will facilitate identification of students
who may be in need of intervention. The greater the number of items that are checked,
the greater the potential for violent acting-out behavior. For help, turn to individuals
who regularly work with at-risk children and adolescents—professionals in the fields
of education, law enforcement, social services, medicine, mental health, etc.
Children and adolescents at-risk may:

                 Express self-destructive or homicidal ideation
                Express feelings of hopelessness
                Have a history of self-destructive behavior
                Give away possessions
                Articulate specific plans to harm self and/or others
                Appear withdrawn

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                Engage in ―bullying‖ other children
                Evidence significant changes in mood
                Have difficulty with impulse control
                Experience sleep and eating disturbances
                Evidence significant changes in behavior
                Have experienced prior trauma/tragedy
                Engage in substance abuse
                Have been/are victims of child abuse
                Become involved with gangs
                Have experienced a significant loss
                Have been tormented and/or teased by others
                Evidence a preoccupation with fighting
                Evidence a preoccupation with television
                Have a history of antisocial behavior
                Programs/movies with violent themes
                Evidence a low tolerance for frustration
                Evidence a preoccupation with games with violent themes
                Externalize blame for their difficulties
                Evidence a preoccupation with guns and other weapons
                Have harmed small animals
                Have access to a firearm
                Have engaged in fire setting
                Have brought a weapon to school
                Evidence persistent bed wetting
                Evidence frequent disciplinary problems
                Appear/acknowledge feeling depressed
                Exhibit poor academic performance
                Talk about not being around
                Have been frequently truant from school

                     Preventing Violent Tragedies in Our Schools


Today, we are faced with an increase in violence including assaults and gang activity.
In a rapidly changing world, we must address means of PREVENTING violent tragedies
in our schools. Specifically, we need to assist children in developing their
communication, coping, and problem solving skills.
We must help our children to:

              Develop and enhance their communication and problem-solving skills.


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               Understand the importance of articulating their feelings about
                themselves and for others.
               Know that it is okay to err on the side of caution when expressing their
                concerns about others.
               Regularly remind them that they can turn to school support personnel
                who will take the time to listen and respond to them.
               Identify physiological changes in their bodies which may precede or
                coincide with feelings of frustration and anger.
               Understand which behaviors/actions cause others to become
                frustrated and angry.
               Become aware of and identify negative self-statements that generate
                feelings of frustration and anger.
               Learn to replace self-defeating statements with positive coping
                statements.
               Learn to make more adaptive goal-directed decisions when faced with
                feelings of frustration (e.g., deciding to walk away from altercations…
                to take a few moments to ―cool down‖… to express oneself
                assertively… to implement relaxation techniques or to utilize conflict
                resolution skills).


                           SPECIFIC EMERGENCY SITUATIONS


                                   Animals on Campus
 This procedure should be used when the presence of a dog, coyote, mountain lion, or
any other wild animal threatens the safety of students and staff.

                The Principal will initiate the appropriate immediate response action,
                which may include a Lock Down or Evacuation of a Building.
               Upon discovery of an animal, staff members will attempt to isolate the
                animal from students if it is safe to do so. If the animal is outside,
                students will be kept inside. If the animal is inside, students will
                remain outside in an area away from the animal. Close doors or lock
                gates as means to isolate the animal.
               If additional assistance is needed, the Office will call 911 and provide
                the location of the animal and nature of the emergency.
               If a staff member or student is injured, the School Nurse and the
                parent will be notified.
                                        Brush Fire
This event could occur if a fire offsite, such as a woodland fire, threatens or is near the
school building. Should any such event endanger the students or staff, the following
will be accomplished:
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              The Principal will determine if evacuation of the school is necessary.
              The Office will contact the local Fire Department or call 911 to
               determine the correct action for the school.
              If the school is to be evacuated, the students will assemble on the field
               and be evacuated according to Assumption‘s Dispersal Plan, which
               includes taking attendance to make sure that all students are
               accounted for.
                              Chemical Threat Procedure
Chemical threats received by telephone, e-mail, in person or by the U.S. Mail are
reported immediately to the police and/or fire department. In the event of a chemical
threat by letter:

   1. The individual who on opening the mail received the threat and other persons
      who were in the immediate area of exposure shall remain isolated in the office in
      case they are contaminated.
   2. Report the threat to the police and fire department.
   3. Send a message to all locations using the intercom, so they will confine the
      children to their current location and not allow them to go to the office or
      contaminated area.
   4. If possible, shut down the centralized air/heat system.

                              Chemical Spills off Campus
Chemical accidents of a disaster magnitude could result from a transportation accident
or an industrial accident. Should any such accidents endanger the students or staff, the
following will be accomplished:

              At the request of the Principal, the Office will contact 911.
              Over the school PA system, all students will be told to report to the
               nearest designated building.
              Teachers and staff will close all doors and windows, shut off
               ventilation, and listen to the PA for further instructions.
              Teachers will take roll and notify the Office of any missing student.
              If necessary, teachers and staff should use tape, rags, clothing or any
               other available material to seal for air leaks.
              Continue to ―shelter in the room‖ until advised to do otherwise.
              If a teacher believes that gas is entering the building, they should try to
               protect everyone with a wet cloth or towel over the mouth and nose.
              If the Principal decides that the school should be evacuated, students
               will move quickly to their homerooms and will be dismissed from
               there.




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                               Chemical Spills on Campus
This incident could be the result of spilled cleaning chemicals within the school
building, in the school lab, a material a student brings to school, or a broken gas main.
Should any such accidents endanger the students or staff, the following steps will be
taken:

              The Principal will determine if evacuation is required.
              The Office will notify 911.
              Persons who have come into direct contact with hazardous substances
               should have the affected areas washed with soap and water.
               Immediately remove and contain contaminated clothes. Do not use
               bleach or other disinfectants on potentially exposed skin. Individuals
               that have been contaminated ―topically‖ by a liquid should be
               segregated from unaffected individuals (isolation does not apply to
               widespread airborne releases).
              If deemed necessary by the Principal, the school will proceed with the
               evacuation procedure using primary or alternate routes, avoiding
               exposure to the chemical fumes. Teachers and staff will evacuate
               students from the buildings and will take class rosters and emergency
               backpacks to the evacuation site.
              Students, teachers, and staff will not return to the building until
               emergency response personnel have determined it is safe.
              If it is impossible to evacuate, the students will be sheltered in the
               room. Students in the effected building will evacuate and go to
               another classroom.
              If necessary, teachers and staff should use tape, rags, clothing, or any
               other available material to seal for air leaks.
              If a teacher believes that gas is entering the building, they should try to
               protect everyone with a wet cloth or towel over the mouth and nose
               have everyone breathe in short, quick shallow breaths.

                  Death/Suicide of a Faculty/Staff Member or Student

              The Principal will assess the situation.
              If the death happened on campus, the Office will immediately call
               911.
              The Principal will designate one administrator/staff member
               personally contact the deceased‘s family and offer support.
              Gather information:
                                Student‘s schedule and Emergency Contact Card
                                Names of student‘s close friends and siblings
                                Names of witnesses, if any School schedule and list of
                                administration/guidance staff names
              Designate rooms to be used for grief counseling.

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              Adjust scheduled activities.
              Keep school personnel updated on events and circumstances.
              Anticipate absences on the day of a funeral and consider alternative
               scheduling.
              Stop any disciplinary or special notifications that may inadvertently be
               sent to the deceased‘s family.
              Procure personal items of the deceased from lockers, desks, etc.

                                  Explosion on Campus


If an explosion occurs in the school building, the following steps will be taken:

              Teachers will instruct students to DUCK and COVER.
              The Office will call 911.
              Immediately after the passage of the blast wave, proceed with school
               evacuation procedure using primary or alternate routes.
              Teachers will take class roster and emergency backpack and student
               kits.
              Teachers and staff will check to be sure all students have left the
               buildings and reported to the evacuation site.
              Upon arrival at evacuation site, teachers will take roll and report
               attendance to the Vice Principal.
              The Principal will notify emergency response personnel of any missing
               students.
              The staff and teachers will care for the injured, if any.
              No one will return to the school buildings until the emergency
               response personnel determine it is safe.

                                Gun/Weapon on Campus
If someone on campus becomes aware of a gun or weapon at Assumption, the Front
Office should be contacted immediately without confronting the suspect. Suggested
methods of notification:

              Student observed:
                Send reporting student to the office, if possible. If the reporting
               student is unable/unwilling to report, follow the steps below. The
               student may remain anonymous.
              Teacher observed:
               Send sealed message with the trusted student that includes: your
                name and location, name/description of the suspect, and any
                information regarding the weapon‘s location or type.
              After the Office is notified, a call will be placed to 911.

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              A lockdown will be ordered by the Principal.
              In all cases, use extreme caution and DO NOT confront the suspect!
              Stay calm. If a student threatens a teacher with a weapon, the teacher
               should follow the suspect‘s direction.

                                  National Event/Catastrophe

              The Principal will decide if the school is to be dismissed early.
              If school remains in session, rooms will be designated for grief
               counseling.
              The after school activities schedule will be adjusted.
              School personnel will be updated on events and circumstances.
              Anticipate absences on the following day(s) and consider alternative
               scheduling.
                              Nuclear/Hazardous Accident
In the event of a nuclear incident, the following steps will be taken:

              The Principal will initiate the ―Shelter in Room‖ response action.
              When sheltering, teachers and staff should try to establish adequate
               barriers or shielding (e.g., concrete walls, metal doors) between
               themselves and the source of the blast or explosion, and should avoid
               sheltering near exterior windows.
              After the initial blast, remove students from rooms with broken
               windows, extinguish fires, provide first aid, and relocate students if
               possible.
              The Utilities Team will turn off the school‘s main gas supply valve.
              Teachers will close doors and windows; shut down the room‘s air
               conditioning/heat system; seal gaps under doors and windows with
               wet towels, clothing, or duct tape; seal vents with aluminum foil or
               plastic wrap, if available.
              The Principal and will monitor radio or television announcements and
               initiate further actions as appropriate.
              At the Principal‘s discretion, and only if safe to do so, designated
               personnel should attempt to distribute emergency supplies, including
               food and water.
              The school will remain in a ―Shelter in Room‖ mode until the Los
               Angeles County HazMat or appropriate agency provides clearance and
               the Principal issues further instructions.
                                       Plane Crash
 This procedure addresses situations involving an airplane crash on or in proximity to
school property.

                                                                              93 | P a g e
              The Principal will initiate the appropriate response actions, which may
               include duck and cover, shelter in room, evacuate the building, or
               evacuation of the entire school.
              If the Principal issues the ―evacuate the building‖ action, staff and
               students will evacuate the buildings using prescribed routes or other
               safe routes to the designated Assembly Area.
              In the event of an evacuation, teachers will bring their student roster
               and take attendance at the Assembly Area to account for students.
               Teachers will notify the Vice Principal of missing students.
              The Office will call 911 and will provide the exact location (e.g.,
               building or area) and nature of emergency.
              If on school property, the Utilities Team will secure the crash area to
               prevent unauthorized access. If the crash results in a fuel or chemical
               spill on school property, the Principal will order the procedures for a
               ―Chemical Spill Onsite‖ to go into effect.
              The First Aid Team will check injuries to provide appropriate first aid.
              Any affected areas will not be reopened until the Los Angeles County
               HazMat or appropriate agency provides clearance and the Principal
               issues authorization to do so.
              Counselors will convene onsite and begin to process of counseling and
               recovery as appropriate.
              If it is unsafe to remain on campus, the Principal will initiate a school
               evacuation.

                           Police Incident in Neighborhood


Upon first indication of a police action in the surrounding area, personnel should
immediately notify the Principal.

              The Principal will immediately order a ―Shelter in Room‖ response.
              The Office will call 911.
              Teachers will lock all doors and windows and close classroom blinds.
              Students should be kept away from the windows. Placing paper or
               cardboard in the door window is advisable.
              Teachers should take steps to calm and control students.
              The Principal will keep teachers and staff aware of important updates.

                          Traffic Accident On/Near Campus


This procedure addresses situations involving a Motor Vehicle Crash on or immediately
adjacent to school property.

              The Office will call 911.
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                Students will be kept away from the site of the crash.
                Adult and student witnesses will be taken to a room to await the arrival
                 of the police.
                If an injury to an Assumption student occurs, the parents will be notified
                 by the Office and asked to come to the school.

Bibliography


http://www.lausd-oehs.org/emergencyservices/
http://www.schoolcrisisresponse.com/
http://www.gwd50.k12.sc.us/Emergency.htm
http://www.morris.k12.nj.us/BUTLER/district/newsletts/june.htm
http://www.crisisinfo.org/universitycrisisresponse/atriskviolence.pdf
http://www.councilofcollaboratives.org/files/EarlyWarningSigns031804.pdf
http://www.lee.k12.fl.us/schools/gfm/Admin/policy/EmergencyPlan.htm
Eckman, A. (2001, September). Beyond bullying. Education Update, 43(6), 1-8.
Hazler, R., Hoover, J., & Oliver, R. (1992). What kids say about bullying. The Executive
Educator, 14, 20-22.
Hoover, J., Oliver, R. (1996). The bullying prevention handbook: A guide for
principals, teachers, and counselors. Bloomington: National Educational Service.
Olweus, D. (1993). Bullying at school. Cambridge, MA: Blackwell.
Olweus, D> (1996, Spring). Bully/victim problems at school: Facts and effective
intervention. Reclaiming Children and Youth, 5(1), 15-22.
Olweus, D> (1997). Bully/victim problems at school: Facts and intervention.
European Journal of Psychology of Education, XII(4), 245-261.
Orecklin, M. and Winters, R. (2000, August 21). Beware of the in crowd. Time, 156
(8), 69.
Rigby, K., Slee, P. (1995). Manual for peer relations questionnaire. Adelaide, Australia:
University of South Australia.
Rigby, K. (1996). Bullying in schools: and what to do about it. London: Jessica
Kingsley.

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                       EMERGENCY CONTACT RESPONSIBILITIES


                    JOB                                          NAME
Notification of Police & Fire Dept.          Nelly Velez, Arlene GiaVerdi, Jeanne
                                             Santoso
Media Relations                              Christine Hunter, Anne Regan-Smith
Contact of school lawyer and Insurance Christopher Armstrong
broker
Notification of neighbors                    Caroline Wellnitz
Notification   of    Parents‘    Association Arlene GiaVerdi
Leadership
Contact the Consultative Board               Christine Hunter

Contact church related institutions          Kathy Tracy

Hot Lunch                                    Jeanne Santoso
Maintenance                                  Jose Luis Gama



                                EMERGENCY CONTACT NUMBERS


               EMERGENCY:                      POLICE:
               ―911‖                           PPD – 626-744-4241
                                               626-744-4550
                                               626-744-4140
               FIRE DEPT:                      PARAMAEDICS
               626-744-4655                    626-744-4680




                                                                           96 | P a g e
                          Team 1- Command/Media Team




Command Center
  1. Houses the Command Team and serves as the nerve center for operations and a
     collection point for critical information.

  2. Principal should assume overall management of the disaster throughout the
     Incident until proclaimed over.
  3. Principal, with the help of other team members, should interface with
     emergency agencies as they arrive on campus. Show map of school, indicate any
     injuries, and point out any hazards.

  4. Principal should approve all public statements to the press and disseminate
     Information to the school community.

Media Center
  5. Disseminate pertinent information at the request of the Principal.

  6. Dissuade the media from coming on campus because of Assumption‘s legal
     responsibility to protect the identity of minors in its care.




                                                                          97 | P a g e
                           Team 2: Search and Rescue Team




        1.    Report to the Vice Principal at the pre-designated Command Center.
        2.    Determine the number of missing students.
        3.    At the direction of Vice Principal:
                     a.     Command search of missing and trapped personnel
                     b.    Avoid going back into the building unless deemed possible
                           and necessary by the commander.

        4.    When Sweep Team approaches rescue area, team members should
        separate by 5 to 10 feet and give communication devices to the last member in
line.

        5.    When searching for a missing person, The Team Captain should try to
              identify where missing person was last seen.

        6.    The Team Captain should keep in constant contact with the Command
              Center.




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                        Team 3- First Aid & School Hospital Team




First Aid
            1. Report to the Vice Principal at the pre-designated Command Center.

            2. When directed by the Vice Principal, First Aid will join the Sweep Team at
               the
               site of injury.
            3. The team will triage and administer first aid to the injured on the site.

            4. Condition of the injured will be communicated to the Command Center
               by the Light Sweep Team.
            5. Captain of Light Sweep Team should request permission from the Vice
               Principal at the Command Center to transport injured person from injury
               site to the Hospital Center.

School Hospital
            6. Report to the Vice Principal at the pre-designated Command Center.

           7. When directed by the Vice Principal, set up and maintain the Hospital
              Center at
              The pre-designated location. The center should be out of view from
students (see map).

            8. Triage and treat injured students/staff.

            9. Once the person enters the hospital center, the team should ID the patient
               as soon as possible. To ID: on masking tape, write the person‘s name,
               school name, city, and time of admission to the center. Place tape loosely
               around wrist or ankle.

            10. Maintain a treatment log and communications with the Command
                Center. Compare names of treated victims with the list of missing
                students/staff.

*The decision to move injured victims from structures to the First Aid Center may be a
difficult one. A severely injured person normally is not moved. However, in the event
of a major earthquake, a second moderate to major aftershock may occur, thereby,
causing more damage to the structure at the injured student/staff location. This
decision is rendered by the Principal.

                                                                              99 | P a g e
                                 Team 4: Utility Team




   1. The Utility Team Captain, after reporting in to the Command Center, should
      immediately gather the Utility Team and proceed to the storage area. All
      supplies marked with a P = Priority should be rapidly taken to the Command
      Center to be expedited. Utility Team should disperse the Night Warning System
      upon orders by the Emergency Commander.

   2. The Utility Team will inspect the utility shut-offs and recommend to the Vice
      Principal whether or not they should be shut down.

   3. The Vice Principal will consult with the Commander as to the shutting off of the
      utility valves.


   4. Sweep/shovel glass and other debris from walk/pathways utilized by Disaster
      Teams. Give ―all clear‖ to front office and describe safe routes to the field.


   5. Transport injured victims to the First Aid Center by stretcher, or other means.*

*The decision to move injured victims from structures to the First Aid Center may be a
difficult one. A severely injured person normally is not moved. However, in the event
of a major earthquake, a second moderate to major aftershock may occur, thereby,
causing more damage to the structure at the injured student/staff location. This
decision is rendered by the Principal.




                                                                             100 | P a g e
                         Team 5: Student Control Team




1. To assist in controlling the student body, team members should position
   themselves at every corner around the student body.

2. Members should identify students in Student Control who are injured. When
   injured students are identified, the captain shall immediately send them with
   someone to the hospital area.


3. Provide continuous emotional support to the students.

4. Dispense water as needed.

5. Escort students to sanitation area as needed.




                                                                        101 | P a g e
                         Team 6: Parent Control Team




1. Report to the Command Center at the pre-designated site.

2. Establish Student/Parent Release Center at pre-designated location, as indicated
   on the map.

3. Commence releasing students to their parent or a preauthorized adult.

4. Maintain all records of releases by collecting the Emergency Forms as parents
   leave with their children.

5. Provide status report to the Vice Principal at the Command Center as needed or
   requested.




                                                                         102 | P a g e
          NOTICE SENT TO PARENTS THE BEGINNING OF THE SCHOOL YEAR
                                          Part 1
                                    Earthquake Safety
Earthquakes and other natural disasters are common in California. We all want our
children to be safe and ready to deal with whatever happens, especially if they are away
from home. Here at school we want to be able to take care of your children and make
them as comfortable and as safe as possible until you are able to be reunited with them.
We suggest that you and your child find some time to work together to create a gallon-
size zip lock bag filled with things that will not only nourish them, but give them a
sense of security. When they see the bag they will remember the fun you had shopping
and getting this bag together and how much you love them.
Our storage space is limited, so please put only the items requested in the gallon-size
zip lock bag. Hopefully we will never have to use them and they will be returned to you
on the last day of school.
Label the gallon-size zip lock bag with your child‘s name, teacher and grade. Put the
label inside the bag so it will not peel off and make sure all the information is visible


Please put the following non-perishable items inside the bag:

     One protein item your child likes (pop-top can of tuna, chicken or Vienna
      sausages)
     One fruit item (small pop-top canned fruit, raisins or fruit roll up)
     One snack item (crackers and peanut butter, goldfish)
     Two small cans of juice – PLEASE NO BOXES – they leak!
     Plastic spoon and fork
     Emergency blanket – this is a silver folded (small) You can usually find these at
      Target, Wal-Mart, Big 5 or sporting goods stores
     A family photo
     A note or letter of comfort


Thank you so much for helping your child understands the importance of being ready
and prepared!


       Please turn in your bag to your child‘s teacher by September




                                                                                103 | P a g e
          NOTICE SENT TO PARENTS THE BEGINNING OF THE SCHOOL YEAR
                                     Part 2 - Checklist


Dear Parents,
Thank you for helping us provide your child with a safe and comfortable environment
in case of a natural disaster. Your child‘s safety and comfort is important to us and we
appreciate the time you took to create a gallon-size zip lock bag filled with things that
will not only nourish them, but give them a sense of security.


Since our space is limited it is very important that all items be the size listed. The
following checked items below need to be replaced so your child‘s one gallon zip lock
bag can fit in the class container:


     _________       One protein item your child likes (pop-top can of tuna, chicken or
                     Vienna sausages)
     _________       One non-perishable fruit item (small pop-top canned fruit, raisins
                     or fruit roll up)
    _________        One small size snack item (crackers and peanut butter, goldfish)
     _________       Two small cans of juice – PLEASE NO BOXES – they leak!
     _________       Plastic spoon and fork
     _________       Emergency blanket – this is silver folded (small). You can usually
                     find these at Target, Wal-Mart, Big 5 or sporting goods stores


Once again thank you for your cooperation. Please have the items in class by September
30th.




                                                                               104 | P a g e
           12.       EXTENDED SCHOOL DAY CARE PROGRAM
Extended Care (Gator Club) is provided for students who do not have an adult to care
for them before and/or after school. All students of Assumption School are eligible for
Extended Care.
The program is an integral part of the school and shares its philosophy and goals. The
overall well-being of each child is nourished in a Christian atmosphere. A safe and
caring environment is provided to promote a sound social, emotional, and academic
center for the growth and development of the whole child.
The students in Extended Care chose the name ―Gator Club‖ because the school mascot
is the alligator and our sports teams are known as the ―Assumption Gators.‖
Gator Club is situated in the ABVM Community Center and the playground.
The Extended Care Program includes:

      Time set aside for homework with staff available for individual help
      Art & crafts and cooking activities
      Nature and hands-on science activities
      A variety of outdoor and indoor games
      Daily snacks
      Conflict resolution/peer mediation
      Health and safety instruction


Training of staff is ongoing with staff meetings and workshops pertaining to school-age
care.
A registration packet which sets forth the written policies and guidelines regarding
eligibility, schedules, and procedures is available to all those who participate in the
program.
A bulletin board and monthly newsletter keep families apprised of monthly snack
schedules, program additions, and the monthly calendar of events.
Further information about Extended Care may be obtained from the school office or by
contacting the Gator Club at (626) 793-4192.




                                                                                105 | P a g e
                               Schedule 2011-2012
The hours of operation are from 7:00 to 7:45 a.m. and from dismissal to 6:00 p.m., on
all week days that school is in session.
 There may be other dates added. Timely notice will be given. Gator Club will be closed
the following dates:
                     Sept. 5            Labor Day
                     Oct. 7             Teacher In Service
                     Oct. 10            Columbus Day
                     Nov. 11            Veterans Day
                     Nov. 14            Teacher In Service
                     Nov. 24-25         Thanksgiving
                     Dec. 16 - Jan. 3   Christmas Vacation
                     Jan. 16            Martin Luther King Jr. Birthday
                     Feb. 20            Presidents‘ Day
                     Apr. 6-13          Easter Vacation
                     May 28             Memorial Day

                               Extended Care Fees
Registration Fee
There is a nonrefundable Registration Fee of $15.00 per family.


Full Time Fees

FULL TIME: Includes all school days from 7:00 to 7:45 a.m. & from dismissal to
6:00 p.m. beginning September 6, 2011. There are eleven payments for the year
starting July 5, 2011 and last payment collected May 5, 2012 if your child is
enrolled fulltime and/or nine month payments starting September 5, 2011
through July 5, 2012

       Full Time fees are collected by FACTS via their automatic debit system


                                                                            106 | P a g e
 Children in Family    9 Monthly Payment     11 Monthly Payment        The School Year

       1 child               $291.11                $238.18              $2,620.00

     2 children              $493.33                $403.64              $4,440.00

 3 or more children          $695.78                $569.27              $6,262.00



Full Time-Afternoon Only

FULL TIME-AFTERNOON ONLY: Includes all school days from 7:00 to 7:45 a.m. &
from dismissal to 6:00 p.m. beginning September 6, 2011. There are eleven
payments for the year starting July 5, 2011 and last payment collected May 5,
2012 if your child is enrolled fulltime and/or nine month payments starting
September 5, 2011 through July 5, 2012

       Full Time fees are collected by FACTS via their automatic debit system


 Children in Family    9 Monthly Payment     11 Monthly Payment        The School Year

       1 child               $259.44                $212.27              $2,335.00

     2 children              $430.00                $351.82              $3,870.00

 3 or more children          $594.44                $486.36              $5,350.00


PART TIME-AFTERNOON ONLY: Includes all other use of Extended Care.
           $ 6.52 per hour for one child
           $11.13 per hour for two children
           $15.80 per hour for three children

MORNINGS ONLY: Available all school days from 7:00-7:45 a.m. starting Sept. 2,
2010.
         $1.85 per day for each child.


                 EXTENDED CARE POLICIES AND PROCEDURES
1. Children not picked up by the end of dismissal are checked into Extended Care and
   charged from dismissal.



                                                                           107 | P a g e
2. The first use of part time care, morning care, or Study Hall will include a $15.00
   registration fee (if not already registered).
3. Any part of an hour is charged as an hour.
4. A fee of $2.00 per minute will apply 6:01-6:15 p.m. and $15.00 per minute after
   6:15 p.m. Frequent lateness in picking up a child(ren) is grounds for terminating
   the child(ren)‘s participation in the program.
5. Payment is made in advance by the 5th of the month. A fee of $25.00 is charged for
   late payments.
6. Any child(ren) whose parents fail to meet these payment expectations when due will
   not be eligible to continue in this program.
7. The adult picking up the child must sign him/her out, or the following charges will
   be assessed per incident:

           Full time extended care: $5.00.
           Part time extended care: the hourly rate until 6:00 p.m. plus $5.00.

8. Permissions for release of students must be on file in Extended Care. Parents must
   send a written note if they want their child (ren) picked up by someone not listed:

           Emergency Card: states who may pick up your child (ren) in case of an
            emergency.
           School Release Form: states which adults have your permission to pick up
            your child (ren) under normal circumstances (i.e. neither an emergency
            nor earthquake).

9. No child will be released to anyone under the age of eighteen unless there is a
   written release of responsibility on file, signed by the parent/guardian.
10. Failure by a child or parent/guardian to follow the Extended Care rules and
regulations may result in the child‘s exclusion from the program.




                                                                            108 | P a g e
           13.       HEALTH & SAFETY


STUDENT ILLNESS
A child who has been ill during the night or who complains of feeling sick in the
morning should be kept home. It is a courtesy to others not to expose them to colds or
other possible diseases by sending a sick child to school. Furthermore, sick children
cannot give their attention to classroom work.

ILLNESS AT SCHOOL
When students are ill in the classroom or sustain a minor injury on the playground,
they are sent to the Health Office for first aid and observation. Parents are called to take
their child home from school when the child is running a temperature, has an injury
requiring medical treatment or X-ray, or appears to be ill.
Sickness excuses a pupil from attendance at school. Through the school nurse or office
staff, the principal approves the dismissal of students who become ill at school. Parents
are always notified by telephone if a child needs to go home.
Prearranged transportation should be worked out by parents in the event of an
emergency or unexpected illness.
Normally a parent is notified that their child has been in the Health Office.

EMERGENCY CARDS
The emergency card must be on file before your child begins the school year.
In case of emergency, the card is shown to the paramedics or emergency room staff to
authorize treatment and to let them know if your child has any unique medical needs
or is on medication. Therefore, it is imperative that the information be accurate,
complete, and up-to-date. Parents are required to list any medication the child takes on
a regular basis.
Please notify the office when there are changes to a home or work phone or address,
the names of persons to notify in case of an emergency, or to any medication
prescription for a child.




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DISEASES
The school office must be contacted immediately after a child is diagnosed with a
communicable disease. The school nurse will send a letter home notifying parents of
classmates.
MEDICATIONS
All medications, including both prescription and nonprescription medications. are kept
in the Health Office. The following rules apply:

    There must be a copy of the Medication Authorization and Permission Form that
     is signed and dated by the doctor and parent/guardian. No medication,
     prescription or nonprescription, is administered to any child by any school
     personnel or volunteer without a dated, signed copy of the Medication
     Authorization and Permission Form on file (see Forms section). Parts A, B, and C
     of the form must be completed and signed by the licensed physician, and the
     parent/guardian must complete and sign Part D.
    Medications administered at school must be in the original container and
     labeled.
    No student may carry medication, except an inhaler with proper permission, to
     be self-administered at school.
    Students may not be given medicine prescribed for other family members.


No exceptions will be made to the medication regulations. If parents have not provide
the completed Medication Form and prescribed medication, they will have to come to
school and personally administer the medication.
A master copy of the Medicine Authorization and Permission Form has been included in
this handbook so that it is available before a child sees his/her doctor. Please make
photocopies of the form on the school web site.

IMMUNIZATION AND HEALTH REGULATIONS
All children entering Kindergarten, or first time admission to any grade in the school,
must have been fully immunized. All children entering the school for the first-time are
required to have a Mantoux 5 TU Skin Test and to present evidence thereof.
Effective July 1, 2011, all students entering 7th grade are required to be immunized
against hepatitis B. It is very likely that a second dose of MMR (measles vaccine) and a
TB booster (tetanus) will be added to the hepatitis requirement. The health department
is also recommending immunization against chickenpox and diphtheria for these
students.




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HEALTH EXAMINATIONS
In addition to the above requirements, children entering Kindergarten or first-time
admission to the school, must have records of a complete physical examination on file
in the school office. The school nurse weights and measures students, and conducts
vision, hearing, and scoliosis screenings.

HEALTH RECORDS
Each child has a health record on file. On this card are noted all required
immunizations, as well as other pertinent information.

SMOG ALERTS
Smog levels are monitored daily through the office. P.E. classes and sports are restricted
or canceled when the smog level is too high. Alternate plans should be made with
families for days when after school activities may be canceled.
The following are guidelines for smog alerts:

      Health Advisory Episode
      At this level, everyone should avoid prolonged vigorous outdoor exercise.
      Sensitive people should avoid all outdoor activity.

             Stage 1 Episode
             Everyone should avoid vigorous outdoor exercise. Sensitive people should
             stay indoors.

             Stage 2 Episode
             Everyone should try to avoid outdoor activity. Sensitive people should stay
             indoors.

             Stage 3 Episode
             Everyone should stay indoors and limit physical activity.

STUDENT INSURANCE
Student Accident Insurance is provided for all students. This is to assist parents with
medical expenses incurred due to accidental bodily injury sustained while attending
school, while traveling to and from school, or while participating in a school-sponsored
and supervised activity during or outside of school hours.
When a pupil is involved in an accident, parents are given a claim form whether or not
they have other insurance to cover the costs.

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Further information is given in the letter sent home at the beginning of the school term.

STUDENTS WITHOUT HEALTH INSURANCE
If a parent does not have health insurance for a child because of financial reasons,
please contact the principal for referral to community health resources, such as Young
and Healthy.

EMERGENCY PROCEDURES
Assumption School periodically conducts fire and earthquake/emergency drills. These
drills are part of an overall emergency plan which includes regular inspection by the
Pasadena Fire Department, information updates, and in-service for faculty and staff
regarding emergency procedures.
In the event of a severe earthquake or other emergency, students would remain in a
safe area of the school until picked up by a parent or person authorized on the
earthquake form.
If a severe earthquake occurs after dismissal from school, students should not be
brought to school the following morning. The buildings need to be deemed safe for
occupancy, which could take some time. Please contact the school or use the local
media regarding school openings.

EMERGENCY DRILL SCHEDULE
Fire and emergency drills take place once a month during the school year. The students
practice evacuating the classroom, as well as other areas of the facilities.

EMERGENCY SUPPLIES
Emergency supplies are stored in each classroom, the office, and in a special shed on
the playground, and include sufficient water and emergency food supplies for the
student body.

DISMISSAL OF STUDENTS IN EMERGENCIES
Students will not be released to anyone other than the persons designated on the
Earthquake Emergency Card (unless someone arrives bringing a note from the parent).
If this is the case, the school will keep the note on file. It is important to keep these
cards up to date.

PEDICULOSIS – LICE
If there is a case of Pediculosis-Lice discovered in your child‘s classroom there is no
need to be alarmed. The presence of lice is not indicative of child cleanliness.



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Lice is typically attracted to clean hair and spreads through head to head contact,
sharing brushes, hats, combs, coats, scarves and mats.
Use of an over the counter medication such as Rid, Nix, Lice MD to eradicate the
infestation is recommended. It is very important to follow all the products instructions
to effectively eliminate lice your child and home.
1.     Use recommended shampoo and allow to stand for 10 minutes.
2.     If you find lice still in hair use a fine comb and carefully separate hair into
       sections and comb sections to remove lice eggs and nits.
3.     Rewash hair and inspect hair every day for 10 days
4.     If lice, nits or eggs reappear repeat every step listed above.
It is also very important to clean the following:
1.     Wash bedding, towels and clothing in soapy hot water and dry in hot dryer.
2.     Vacuum: Pillows, mattresses, overstuffed furniture, and car seats.
3.     Store items such as stuffed animals and non- washable pillows in tightly sealed
       plastic bags for at least two weeks.
4.     Soak combs and hair accessories in very hot, hot water for 15-30 minutes.
We have contacted the health department and they recommend the following website
for you to get more information regarding head lice:
The website is:
http://www.cdph.ca.gov/Healthinfo/discond/Documents/headlice2008Eng.pdf


And please watch the video below for more visual information regarding lice:
http://www.youtube.com/watch?v=jV8fzb-4gdU



14. CURRICULUM OFFERINGS
COMPUTER LAB
The Computer Lab is equipped with many computers with multimedia available for
class use. The school has internet access and is networked from the server in the


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computer lab. Full cable service is wired to all classrooms which currently can access
cable television service.
The Computer Lab is used by kindergarten through eighth grade. Computer processing
skills are learned through interdisciplinary programs that include language arts, math,
science, and social studies.

COUNSELING/TUTORING
The teachers, and the principal work closely together to implement a variety of designs
and processes that address the academic, social, and emotional needs of our students.
The Student Study Team consists of teachers, the vice principal and the principal. The
team meets regularly to consider the individual needs of students and provides
resources, guidance, and strategies for children, parents, and teachers.
Depending on the needs, the team, as outlined above, will make referrals for tutors,
counselors, speech therapists, educational psychologists, and other outside
professionals.
Contact the principal if you have questions or need a referral.

DRUG, HEALTH AND SAFETY EDUCATION
Instruction in drug education includes the ―Miles To Go‖ team of speakers. The student
body participates in Red Ribbon Week each year and several assemblies target specific
age groups.
Speakers from law enforcement agencies and other resources come to speak to students.
The curriculum includes many topics such as safety education: water, biking, winter
storms, strangers, etc.

FIELD TRIPS AND ASSEMBLIES
The field trip program for Grades K-8 is a nine-year plan designed to expose students to
a wide variety of experiences in the Los Angeles area. The program is integrated with
the grade level curriculum, primarily in art, music, dance, theater, science, and social
studies (see Routines & Procedures, Academic Program sections: Field Trips).
The Assemblies Program brings artists, musicians, scientists, educators and entertainers
to the school to enrich the curriculum.

GATOR GAZETTE
The Gator Gazette is the school newspaper. It is published by student editor(s), who
serve on the Student Council.

LIBRARY

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The library, located in the balcony of the auditorium, has an extensive range of fiction
and non-fiction materials. Book selection is based on curriculum standards, reading
levels, reviews in professional journals, teacher recommendations, and Accelerated
Reader titles. The students have access to the library at recess and lunch several days
per week. The librarian and the computer coordinator assist classroom teachers with
research projects which support the curriculum and promote information literacy.
The library is automated to assist in circulation and cataloguing of the holdings. All
students can look up materials by subject, author, and title via networked computers.
Two stations are set up for multimedia programs (see Routines & Procedures section:
Library Policies).

Class Libraries
Each grade has a library of its own where students may select books for pleasure
reading or to supplement specific areas of study. Each grade continually updates
materials which appeal to children‘s issues and interests.

Pasadena Public Library
The Hastings Ranch branch of the Pasadena Public Library also presents an ongoing
program at school.

MUSIC/DRAMA LESSONS
Lessons are given before and after school for a reasonable fee. Information is available
through the school office.

STUDENT COUNCIL
The Student Council, composed of students from grades seven and eight, develops
leadership, service to others, and good citizenship among students. Students seeking a
council position complete an application and submit a resume of leadership
experiences. Applicants are then interviewed by a committee consisting of at least the
principal and the Student Council moderator(s). Others may be asked to join the
interview committee to offer further insight to student leadership expectations. Council
members are appointed to an office, for which they have indicated an interest, based on
leadership potential, commitment to service, a strong overall academic record and
responsible school citizenship. If a student chooses to accept an appointment, he/she
agrees to meet all their responsibilities as a council member, maintain above average
grades and conduct themselves as model school citizens. Students serve on the council
for one school year. Students wishing to be re-appointed to the council must begin the
selection process again. The application and selection process for the next school year
begins in April.




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MATHLETICS
The mission is to engage every student every day with a personalized, responsive,
intelligent, and challenging learning resource that inspires a delight in mathematics
and an innate drive to better results.
Benefits of Mathletics
Mathletics focuses on helping students to achieve more with these principles:

      Understanding the diverse and evolving needs of students, parents and schools
      Creating an intelligent, vibrant and interconnected learning universe
      Giving each individual ownership of their learning experience
      Helping teachers know their students
      Inspiring every child to achieve outstanding results


Mathletics is the world‘s leading educational website, the benchmark for all other
online resources. It is the next generation of learning, engaging students in a fun and
safe environment while reducing the workload for teachers to give them more time for
their students. The result – the freedom to learn, the freedom to teach.
Mathletics is used around the world by schools in New Zealand, UK and Europe, USA
Mathletics is used around the world by schools in USA, Canada, New Zealand,
Australia, UK, Europe, Middle East, South Africa, South America, China and other Asian
countries. Our team of experienced educators, e-learning publishers and developers are
dedicated to providing effective learning resources.
Mathletics schools automatically have access to the latest developments as they happen,
meaning that students, teachers and parents can be confident that they are using the
most effective and relevant resource available.
Mathletics visually supports every math curriculum concept for grades K-12. It is
adaptive and flexible to provide individualized learning and is aligned to state and
Common Core standards.

    Self-Esteem
    Outstanding Results
    Students Love Mathletics


Mathletics captivates and challenges students in a stimulating, interactive environment.
Used by hundreds of thousands of students each day. Students are motivated and
engaged with immediate feedback. Students are able to work through the curriculum
at their own pace. Students are assisted by an on-line support centre. In real time,
students compete in math challenges fostering a stimulating and exciting on-line

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community. Hall of Fame and certificates recognize and reward participation and
achievement.or a FREE class trial

ROSETTA STONE
The Rosetta Stone® solution teaches new languages by complete immersion in the
language, without translation or explicit grammar explanations. With our solution, you
learn and practice your new language using interactive software on your computer.
Then you practice what you‘ve learned in online sessions tutored by native speakers
and in our exclusive online language-learning community.
Throughout your study, we provide you with continuous opportunities to practice your
new language, preparing you for real-life conversations. Our innovative speech-
recognition technology compares your voice to that of native speakers to help you
polish your pronunciation. Each lesson provides the opportunity to advance your
listening, speaking, reading, and writing skills, and each unit concludes with an
opportunity for you to simulate a real-life conversation.

Rosetta Stone provides the necessary tools for you to explore a new language. You‘ll
learn quickly and effectively as you build a foundation of fundamental vocabulary and
essential language structure. You‘ll gain the confidence to enjoy social interactions such
as greetings and introductions, dining out, giving and getting directions, shopping, and
other recreational activities. Depending on the language and levels selected, you can
continue to expand your language ability. With our complete set, you‘ll be able to share
your ideas and opinions and discuss current events, negotiate complex situations and
cultivate conversational skills to navigate the workplace, care for your health, travel
abroad, and experience success.



              SHOOL AND PARISH ACTIVITIES & EVENTS
The following is a list of school activities and events throughout the year. Your family
involvement is encouraged and in some cases required. Many activities qualify for
either the service obligation or fundraising dollar goal. Refer to the Service section to
identify those that qualify.

USED UNIFORM SALES
Used uniforms are sold by the Sports Boosters to benefit the sports teams. Uniforms can
be donated and are sold periodically throughout the year. Dates and times of sales are
published in various school communications. This program not only helps fund the
Sports Booster Club budget, but also allows families to purchase uniforms in good
condition at an excellent price.


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       Contact: Sports Booster Club

AFTER SCHOOL SPORTS
The purpose of the program is to teach sportsmanship, acquire ability and physical
coordination, to learn respect for rules, and to practice self control. Students in grades
five through eight may participate in CYO sports.
       Contact: Sports Booster Club

GATOR-AID FUN RUN
The Gator-Aid Fun Run is an annual jog-a-thon held on campus during the morning of
an early-dismissal day. The event is intended to expose students to running and
walking as an enjoyable fitness activity as well as to foster community spirit. While all
students participate free of cost, students have the opportunity to seek sponsors for the
event. 100% of funds collected by a student apply to his/her family‘s annual
fundraising obligation.
       Contact: Sports Booster Club

ALTAR SERVERS PROGRAM
Training is provided annually by the Parish for interested students in grades five to
eight. Duties include the serving of daily and Sunday Mass, and other special occasions.
Participation in the program requires parental support for getting to the assigned
Masses.
       Contact: Religious Education

BIRTHDAY BOOK CLUB
The Birthday Book Club is an ongoing program in which a student may donate a new
book to the library in celebration of his/her birthday. A special book plate is placed
inside the book listing the name of the donor and the birthday. In addition, new books
may be donated at any time for any reason. Announcements of new books are made
periodically at Monday assembly and in the school newsletter.
       Contact: Grace Nagle

CHOIR
Students in grades three through eight may participate in choir. The choir sings at Mass
on the first Sunday of the month, at weekly school Mass, at the Christmas and Spring
Programs, and at various other functions. Practice is usually held after Wednesday
school dismissal.
       Contact: Marlene Puccinelli

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FIELD TRIPS
Students are transported by bus to non-local field trip destinations. Students may walk
or be driven by parents locally. Field trips are a privilege and eligible students must
meet academic and behavioral requirements.
      Contact: Home Room Teacher/Room Parent



SCHOOL SUNDAY MASS
The school choir sings at the 10:30 a.m. Mass on the first Sunday of the month. Families
are encouraged to attend.

KNIGHTS OF COLUMBUS PANCAKE BREAKFAST
The Knights sell a delicious breakfast after Mass on the first Sunday of the month in
October, December, February, April, and June.

MEET THE TEACHER DAY
The first day of school introduces students and parents to the teacher and classroom.
Used uniforms are for sale and some school supplies are available for purchase.
      Contact: PTO Hospitality Committee

NEW PARENT ORIENTATION
It is an informative evening for all new parents to obtain information about the school
routines, and its activities, and policies. Attendance is required.
      Contact: PTO President/Parliamentarian

BACK TO SCHOOL NIGHT
Teachers outline their expectations and give an overview of the grade-level curriculum.
Attendance to this event is required for all families.
      Contact: PTO President/Home Room Teachers

BACK TO SCHOOL MASS
School and parish families are invited to the 5:00 p.m. Saturday Mass in September.
      Contact: Hospitality



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LIVING ROSARY
In honor of Mary, students form a living Rosary, as the student body says the Rosary.
Parents and parishioners are welcome.
      Contact: Jennifer Quinly

PICTURE DAY
Help our hired photographer groom the children for their very important picture.
      Contact: Volunteer chair/Room Parents K-8

HALLOWEEN CARNIVAL
The eighth grade students put on their annual event with booths and food. Everyone
wears a costume and school is dismissed at 12:30 p.m. Parents and parishioners are
welcome.
      Contact: 8th Grade Room Parent

THANKSGIVING PARISH FOOD DRIVE
The school participates with Parish Christian Service to collect non-perishable items for
the Thanksgiving Food Baskets for parishioners in need.
      Contact: Volunteer Chair/Parish Service Chair

FIRST RECONCILIATION PARENT EDUCATION MEETING
Religious Education Department requires meeting for parents of students who are
receiving the sacrament this year.
      Contact: Religious Education

SILENT AUCTION EVENT
Scheduled in the fall or spring, this is one of the major PTO fundraisers.
      Contact: Volunteer Chair/Event Chair

SACRED HEART PARISH PANTRY FOOD COLLECTION
The student body collects food for the Sacred Heart Parish Food Bank in Altadena.
      Contact: Volunteer Chair




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PAN DULCE
The students enjoy a pan dulce treat at recess in honor of Our Lady of Guadalupe.
      Contact: Volunteer Chair

CHRISTMAS PAGEANT
The school children enact the story of the birth of Christ with songs, music and
costumes in church, and a reception follows the event. Attendance is required for all
families.
      Contact: Volunteer Chair/Room Parents K-8

CLASS CHRISTMAS PARTIES
Held on the last day before Christmas Vacation, volunteers serve cookies and punch to
the children.

OPEN HOUSE
Current and prospective parents and students visit the classrooms, library, computer
lab, extended care, and the student art show. This event is required for all families and
a great way to see your child‘s school successes.
      Contact: PTO Parliamentarian

CATHOLIC SCHOOLS WEEK
This is celebrated the last week in January with Catholic schools across the nation.
Assumption School Open House is held on the Sunday of that week.

FACULTY/STAFF APPRECIATION DAY
Held during Catholic Schools Week, the PTO thanks the teachers and staff with a
special lunch, while parent volunteers supervise the students at lunchtime.
      Contact: PTO Parliamentarian

MAGAZINE SALE
PTO Fundraiser held in February/March.
      Contact: Event Chair

FIRST EUCHARIST PARENT EDUCATION MEETING
Required Religious Education meeting for parents of students receiving the sacrament
this year.
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      Contact: Religious Education

FIRST RECONCILIATION RECEPTION
The 1st grade parents put on this event which is held after First Reconciliation. Cookies,
hors d´oeurves, punch, and coffee are served to students and their families.
      Contact: 1st Grade Room Parents

MARDI GRAS
The 7th Grade sponsors a parade, pancake races, and treats. Students have free dress if
they wear a decorated hat. Mardi Gras marks the beginning of the Lenten season.
      Contact: 7th Grade Room Parent

BOOK FAIR
An annual event aimed at promoting and encouraging student reading. The profits
benefit the school library.
      Contact: Volunteer Chair/Event Chair/Librarian

INTERNATIONAL DINNER
A multi-cultural pot luck dinner to celebrate community togetherness.
      Contact: Special Events Chair

LIVING STATIONS
Stations of the Cross are performed outside by the 3rd, 4th, and 5th graders during
Lent. All families are invited.

EASTER EGG HUNT
The 1st and 8th grade buddies visit a local home and find the eggs hidden by the Easter
Bunny. They enjoy a treat when they return to school.
      Contact: 1st Grade Room Parent

SPRING CONCERT
See your children perform a wonderful concert. Attendance is required for all families.
      Contact: Volunteer Chair/Room Parents K-8




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FIRST EUCHARIST
Usually held on a Saturday in May.

FAMILY FUN NIGHT
This PTO fundraiser is a family and parish event held annually on an evening in the
spring.
       Contact: Volunteer Chair/Event Chair/Ways & Means Chair

MAY CROWNING
The eighth grade‘s annual homage to Our Lady they are accompanied by the second
graders who just received First Eucharist. The choir sings and everyone brings flowers
for Mary.
       Contact: 8th and 2nd Grade Room Parents

RAMONA CHALLENGE
The girls in grades 5-8 participate in a variety of competitive activities at Ramona
Convent High School.
       Contact: Volunteer Chair

SPORTS BANQUET
The Sports Banquet is for all students in the after School Sports Program. Teachers, staff,
coaches and parents are all invited to celebrate the children‘s achievements at a
delicious dinner followed by the award presentation.
       Contact: Sports Booster Club

GRADUATION RECEPTION
The 7th grade parents host a reception for the graduates and their families after
Graduation Mass.
       Contact: 8th Grade Room Parent

SCHOOL PICNIC
The entire student body walks to Victory Park to enjoy hot dogs, games, and the end of
the school year.
       Contact: Room Parents K-7


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CHURCH CLEANING
Help the Altar Society make the church sparkle for major feasts. Notice is given in the
church bulletin when it‘s time to clean.
      Contact: Parish Service Chair

SUNDAY COFFEE & DONUTS
Coffee and donuts provided after the Sunday morning Masses during the year.
      Contact: Volunteer Chair

KNIGHTS OF COLUMBUS SCHOLARSHIP EVENT
The Knights sponsor an event to raise money for Assumption School scholarships.
      Contact: Volunteer Chair/Grand Knight

PRAYER CHAIN
Open to all interested parents and parishioners. The members pray for requested
intentions.
      Contact: School Office/Parish Service Chair

RELIGIOUS EDUCATION
Preschool: Classes for children ages 4 & 5 are held on Sundays during the 10:30 a.m.
Mass.
Elementary & Jr. High (grades 1-8): Classes are open to all Catholic students of the
parish attending public or private schools. There is also a Communion class for older
students, with a minimum 2 year preparation, for those who have no religious
education training and have not received the Sacraments of Reconciliation and
Eucharist. Classes meet weekly on Sundays, 9:00-10:15 a.m. from September-May.
Registration is held in September.
High School Confirmation: Classes prepare the youth of the parish for the Sacrament of
Confirmation. Classes are held on Sunday afternoons.
      Contact: Religious Education

SCOUT PROGRAM
The Boy Scout and Girl Scout Programs are sponsored by Assumption Parish.
      Contact: Parish Office

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15. ACADEMIC PROGRAM
The following basic subjects are taught in the schools of the Archdiocese:
           Religion                                Language Arts
           Mathematics                                - Reading
           Science                                    - Spelling
           Social Studies                             - English
           Music                                      - Writing
           Physical Education                         - Handwriting
           Latin                                      - Grammar
                                                       - Vocabulary



Enrichment Programs:

                Library                                Choir
                Computers                              Certificate of Merit
                Field Trips                            Shakespearean Drama
                Band                                   Dramatic Improvisation
                Chess                                  Academic Competitions
                                                         and Contests


The total curriculum is carefully coordinated in grades K through 8th. Teachers
evaluate and review curriculum areas cyclically according to the Archdiocesan
Guidelines and participate in the WASC/WCEA accreditation process every six years.

INSTRUCTIONAL TIME ALLOTMENTS
The Department of Catholic Schools determines the basic allotments. Computer classes,
field trips, and library minutes are included in the subject allotments.

                        Minutes per Week Spent on Each Subject
    Subject         K      1      2       3      4      5        6      7      8
Religion         165     170    170     195    195   200      200     200    200
Language Arts    665     890    890     775    725   625      575     575    575
Math             300     300    300     300    300   300      300     300    300

Science          25      60     60      100    100   100      150     150    150
Social Studies   25      75     75      125    175   225      225     225    225
Art              150     60     60      60     60    60       60      60     60
Music            40      60     60      60     60    60       60      60     60
PE               30      50     50      50     50    50       50      50     50


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ACADEMIC POLICIES AND PROCEDURES
Academic Grading Key
Grades K through 3
Grades are given for Academic Progress, Work Habits, and Character Habits:

Subjects
         O    =    Outstanding                S     =      Satisfactory/Good
         G    =    Very Good                  NI    =      Needs Improvement
         U    =    Unsatisfactory



Skills
         +    =    Area of Strength           -     =      Area for Improvement




Grades 4 through 8
Grades are given for Academic Achievement, Work Habits, and Character Habits.

Subjects
         A    =    96 - 100%                  C+     =     80-84%
         A-   =    93 - 95%                   C      =     75-79%
         B+   =    90 - 92%                   C-     =     70-74%
         B    =    87 - 89%                   D      =     65-69%
         B-   =    85 - 86%                   F      =     64 and below

Skills
         +    =    Area of Strength           -     =      Area for Improvement




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The grade ranking is described as follows:
          A     Outstanding
                Superior work; consistently does more than is required.
          B     Very Good
                Above average academic performance; frequently does more than is
          required.
          C     Satisfactory
                Meets grade level expectations; does what is required.
          D     Needs Improvement
                Below average; is not meeting grade level expectations; work needs
                improvement.
          F     Unsatisfactory
                Failure to master grade level work; minimal academic progress.
* Note:
          The ―+‖ or ―-‖ ranking is for those achievements respectively above or below the
          main grade.

Work Habits/Character Habits


          O     Outstanding
                Consistently does more than is required; exceptional dependability in
                following directions; is prompt, neat, and thorough in all work; has
                enthusiasm for and interest in studies; produces quality work.
                The student consistently follows class and school rules and guidelines,
                maintains a cooperative attitude, and is exemplary to his/her classmates.
          G     Good
                Frequently does more than is required; is careful in following directions
                and completing assignments; is prompt, exact, and usually accurate in all
                work.



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             The student follows class and school rules and usually maintains a
             cooperative attitude and consideration towards his/her classmates.
      S      Satisfactory
             Is attentive to directions; completes work in an acceptable manner.
             Follows class and school rules and guidelines.
      NI     Needs Improvement
             Inattentive, lacks interest or enthusiasm; is careless in preparation of
             assignments; shows little or no effort to improve; does not seek assistance
             with work. Does not consistently follow class and school rules and
             guidelines and is occasionally one or more of the following: inconsiderate
             toward fellow classmates, disrespectful toward a teacher, or disruptive to
             the class.
      U      Unsatisfactory
             Inattentive in class; rarely presents complete assignments; shows little or
             no effort to improve; does not seek assistance with work.
             Frequently fails to follow class and school rules and guidelines; is often
             inconsiderate towards classmates, disrespectful toward a teacher, and/or
             disruptive in class.
             Failure to improve a "U" in character habits or work habits by the next
             grading period may, at the principal‘s discretion, result in the student
             being placed on probation or being asked to leave the school (see
             Probation; Retention/Transfer).

REPORT CARDS
Report cards are distributed three times in the school year: December, March, and June.
Parents should review the card with the child, and sign and return the envelope the
following day. The report card is not returned to school.
If a student receives a "D," ―F,‖ "NI," or ―U,‖ a parent/teacher conference is required
within a week of receiving the card. Challenges to the report card grades must be
presented to the home room teacher in writing within one week.
A student may not be entitled to receive a report card for any trimester in which the
student has excessive absences (15 or more days). The Principal makes the final
decision.




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Kindergarten
The report card is developmentally based and lists skills achieved.

PROGRESS REPORTS
The school work sent home each week constitutes a weekly progress report. If parents
faithfully review the graded assessments and class work in the student folders, they will
be continually aware of their child‘s performance in school. Parents are required to
sign and return all graded and/or marked papers to school by the end of the school
week.
At the Teacher/Parent Conferences in the fall, parents have the opportunity to discuss
their child(ren)‘s progress with the teachers.
Progress reports are sent home at mid-trimester and whenever there is a notable
change in a student‘s performance. Notice of required summer school attendance will
be given in the second trimester report card and again in May at mid-trimester. A
progress report will be sent in May only if a child is not progressing satisfactorily
and/or summer school is recommended or required.
If students are doing less than satisfactory work at any time, parents and teachers
should discuss the problem.

INCOMPLETE POLICY
At the discretion of the teacher, an incomplete may be given if there are extenuating
circumstances. If the student does not turn in completed work or does not make
arrangements with the teacher to take missing tests by an agreed upon deadline, the
grade will be entered as zero and may no longer be made up.



CUMULATIVE RECORDS
The student‘s grades for the year are averaged and one grade in each area of study is
recorded on the student‘s permanent (cumulative) record. Standardized test scores are
also recorded. Parents may request to see their child‘s cumulative record, and should
state the request in writing and allow 24 hours to process the request.



HONORS AWARDS
Honors are announced to recognize student achievement, progress, effort, behavior,
and service in Grades K through 8 at the end of each grading period. An Honors
Assembly is held in church for grades K-3 and 4-7 at the end of the school year. Grade
8 Honors are announced at Baccalaureate during Graduation Week.

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Academic Honors has been adopted in Grades 4-8:

           First Honors:                 requires at least a 3.7 average GPA.
           Second Honors:                requires at least a 3.3 average GPA.
           Honorable Mention:            requires at least a 3.0 average GPA.


The cumulative average from all three trimesters is computed from the subjects listed
on the report card. Calculating averages is based on the following grade point system.
Averages are rounded to the tenths place (once decimal place).


        4.0 = A                       2.7 = B-                  1.0 = D
        3.7 = A-                      2.3 = C+                  0.7 = D-
        3.3 = B+                      2.0 = C                   0.0 = F
        3.0 = B                       1.7 = C-


To qualify for an Academic Honor Award, the student must have at least an ―S‖ in
Work Habits and Character Habits.


The following disqualify a student:



           ―D‖ or ―F‖ in any subject
           ―NI‖ or ―U‖ grade in Character Habits
           ―NI‖ or ―U‖ grade in Work Habits


HOMEWORK
Homework is a reinforcement, extension and/or preparation of materials and skills
covered in the classroom, and allows the student an opportunity to work independently.
As reinforcement, assignments should cover skills previously taught and which are
understood by the majority of the class. As extension, long-term projects such as
compositions, book reports, research projects, and oral presentations may be assigned.
Students may gather or prepare materials needed for class projects.




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Homework is generally assigned Monday through Thursday. In the primary grades, a
homework sheet is sent home each week. In 3rd grade, students are provided with the
homework sheet and they are expected to copy the assignments from the board.
In grades 4-8, each student must have a homework assignment planner and
assignments are written on the board for students to copy.
Ordinarily, homework is not assigned on weekends. There are the following exceptions
to this policy:

    Making up work missed because of absence or insufficient effort during the
     week
     to complete long term projects.

    The student needs extra practice on basic skills.
    The pace of class work must be accelerated: (8th grade algebra may require
     work on the weekends).


Individual class homework policies, procedures, and timelines are explained by the
teacher at Back to School Night.
Students who fail to complete their homework may be sent to Study Hall after school.
Due to the varied schedule of classes, homework may not be assigned on a daily basis.
Students are still expected to spend time doing any of the following:

      Doing follow-up and/or review of class work.
      Preparing for upcoming tests and/or quizzes.
      Working on long term assignments.
      Doing preparatory work or assigned readings.


Homework Time Allotments
These time allotments are approximate. Individual students may require more or less
time on a given day, depending on their individual effort, skills and capabilities.

Primary
       Kindergarten       One activity
       1st Grade          20-35 minutes
       2nd Grade          30-45 minutes




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Intermediate
      3rd Grade           45-60 minutes
      4th Grade           50-70 minutes
      5th Grade           60-75 minutes



Junior High
      6th Grade           75-90 minutes
      7th Grade           90-120 minutes
      8th Grade           90-120 minutes


Parents can do their part to help with homework by:

    Providing a desk or table in a quiet place (no TV, radio, phone calls, or other
     interruptions).
    Scheduling a regular time for study.
    Supplying reference books, if possible.
    Seeing that their child spends the allotted time for their grade level.
    Impressing upon their child the importance of completing their assignments, but
     avoiding undue pressure.
    Showing their child that they are interested by checking the work for accuracy
     and neatness.
    Signing homework assignments as requested.
    Requiring their child to read daily.
    Encourage students to review class notes, study, and reread class assignments.


STANDARDIZED TESTING
The following standardized tests are administered annually:



           The Iowa Test of Basic Skills is administered to grades 2-8.
           The Otis Lennon School Ability Test (OLSAT) to grades 3, 5, and 7.
           The Assessment of Catholic Religious Education (ACRE) to grades 5 and 8.




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Test results with item analysis are used to measure growth, to strengthen the
curriculum, and to identify individual needs and strengths.



ACADEMIC ASSESSMENT
Students‘ learning is assessed and evaluated using the following methods:

      Standardized tests: ITBS, Integrated Language Assessment, and A.C.R.E.
      Accelerated Reader: monitors individual progress in reading comprehension.
      Quizzes, textbook assessments.
      Class and discussions.
      Written work.
      Homework.
      Title I computerized tutoring program.


Addressing Learning and Behavioral Needs of Students
Students‘ needs are identified in the following ways:

      ITBS scores.
      Further observation.
      Testing/quiz.
      Homework.
      Written work.
      Parent conferences.
      Developmental screenings.


Once a need is recognized, modifications may include:
      Oral exams.
      Books on tape.
      Modified or accommodated assignments and homework
      Consumable texts.
      Increased staffing/small group instruction.




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PUSD STUDENT REFERRAL PROCESS
Parents have the right to access the services of the public school district in which they
reside, if their child requires psychological/educational assessment. Usually the request
for services is made after consultation with the school.
To request assessment services for your child through the Pasadena Unified School
District:

           Write a letter to:
              Psychological Testing Services,
                 Pasadena Unified School District,
                 South Hudson Avenue, Pasadena,
                 California 91109

           Explain why you are requesting the assessment and include:
               o Name of child.
               o Date of birth.
               o Address and telephone number.
               o School name, address, and telephone number.
               o Name of contact person at school (homeroom teacher).


It will take one to two weeks for the psychologist to be assigned. Then you will be
contacted to discuss a time frame.
If you do not live within the boundaries of the Pasadena Unified School District, you
should contact the school district where you reside, and follow their procedure.

PROBATION
Academic and behavioral needs will be handled on an individual basis for children in
grades K-8. These children will be under the review and evaluation of the homeroom
teacher, the student study team, and the administration.
There are several variables that influence a decision to place a student on academic
and/or disciplinary probation. These include, but are not limited to:

             An academic average of 69% or below.
             Two ―D‘s‖ in academic subjects.
             An accumulation of ―NI‘s‖ and ―U‘s‖ in Character Habits or Work Habits.
             Repeated disregard for the rights and property of others.



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Follow-Up for Students on Academic or Disciplinary Probation
When a student is placed on Academic or Disciplinary Probation, every effort must be
made by the student to bring his/her grades up to a minimum of a ―C-‖ average by the
next grading period. Students with disciplinary issues must improve their social and
personal conduct by the close of the trimester. The administration is responsible for
overseeing the evaluation process.
The extra-curricular activities of a student on Academic or Disciplinary Probation may
be restricted.
Students on Academic or Disciplinary Probation may be required to obtain periodic
reports from their teachers. The frequency and methods of reporting will be determined
by the teachers and administration.
A student on Academic or Disciplinary Probation will receive mid-trimester academic
and/or disciplinary progress reports from each subject teacher.
The year in which an Academic and/or Disciplinary Probation occurs, will be a year of
evaluation for the student. During the period of probation, the faculty and
administration will work closely with the student and his/her family to assist and
encourage the student in his/her growth.
A student on Academic and/or Disciplinary Probation will not receive a re-enrollment
contract automatically. Contracts are only issued to students who have fulfilled the
appropriate academic and behavioral standards for each given year.
Termination of probationary status is based on individual student progress towards
improving grades and/or personal conduct.
All decisions regarding academic and disciplinary concerns are subject to
administrative discretion.

RETENTION/TRANSFER
The decision to retain a student is based on the overall welfare of the student,
developmental readiness, and emotional/social factors.
If a student‘s performance or behavior indicates the possible need for retention or
transfer, the principal, parents, and teacher will meet to discuss the issue and to
consider remedial help, counseling, and/or psycho-educational evaluation.
There will be a formal conference at the close of the first trimester, with the principal,
parents, and teacher, to discuss the child‘s status. Recommendations for retention
require the approval of the Student Study Team and the teacher. Final decisions
regarding retention must be made by March 10 of the school year. After consideration
of input from the parents, the Student Study Team, and the teacher, the principal will
make the final decision.

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If the child has not met the basic grade level requirements but retention is
contraindicated, the child may be transferred to the next grade instead of promoted.
In the case of a pupil with significant learning or behavioral problems, it may be
necessary to recognize that Assumption School is not equipped to meet the student‘s
needs and, therefore, a transfer will be necessary. In all cases, the principal will make
the final decision.

SUMMER SCHOOL
In grades 4-8, trimester grades of ―D‖ or ―F‖ in academic subjects must be made up in
the summer. In all elementary grades, teachers may require or recommend summer
school for a student with any subject/learning needs.
If the class is not offered during the summer, the student must be tutored in the specific
subject of need during the summer. A detailed report from the tutor or summer school
must be presented to the principal before the student will be allowed to continue to the
next grade level.
Attendance at Summer School or an alternative educational intervention may be
recommended for students who are struggling academically to strengthen their skills.
All students are required to do summer reading and math as directed by their teacher.



16. RELIGION
The development of the spiritual dimension of our school community flows from our
mission statement and our philosophy. Through word, worship, community and service
the program fosters various aspects of spiritual life and awakens the school community
to the mystery of salvation.
The goal of the religion program is to guide our students to be faithful Christian
disciples who:

     Pray, participate in Sunday Mass, and receive the sacraments.
     Know the Gospel message and the beliefs and traditions of their faith.
     Serve others, work for social justice, and are active members of the faith
       community.
Religious study, practice and belief are at the heart of daily life at Assumption School.
Faith development is presented through the study of scripture and Catholic Church
Doctrine at developmentally appropriate levels.
Daily prayer, weekly school Mass, yearly class retreats, penance services during Advent
and Lent, and the celebration of feast days are part of the school curriculum. The
academic year is integrated with the Liturgical Year.


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Students directed toward Christian action and awareness of the needs of others by
planning a variety of activities during the year which develop the concept of service.
Religion is also a graded academic subject, with a service component.
Parents are encouraged to participate in the liturgical celebrations of the parish and
school community, and we promote a parish family spirit by supporting parish
activities, ministries, and organizations.
Non-Catholic students are expected to participate respectfully in the religious program
and activities.

RELIGIOUS EXPERIENCE OPPORTUNITIES AVAILABLE TO THE STUDENTS
Daily classroom prayer based on the church‘s Liturgy of the Hours conforms the school
year to the Liturgical Year and includes a psalm, daily scripture readings, reflection,
petitions, lunch time prayer, and end of the day prayers.
Students participate in a variety of paraliturgies, prayer celebrations, and activities
which relate to the church calendar such as the Outdoor Stations of the Cross presented
by grades 3-5, the Christmas pageant, the 5th Grade Epiphany play, the 6th Grade
Passion play, the 7th Grade Living Rosary, the May Crowning by the 2nd and 8th
Grades, the Thanksgiving Feast in grades K-2, the blessing of the Advent Wreath, and
Washing of the Feet on Holy Thursday.
Students serve as choir members, altar servers, lectors, cantors, and gift bearers. Eighth
graders bring gifts to Our Lady of Victory Preschool in the inner city each year and
have a party with the children. The Junior High choir goes caroling at Marlinda
Convalescent Hospital each Christmas. The 8th graders have a yearly retreat off campus
while grades 1-7 have half-day retreats at school, usually during Advent and Lent.
The Student Council, a service organization, sponsors many activities, as well as several
junior high socials each year. The money raised is donated to various charities,
including the Holy Childhood Association, the Pregnancy Help Center, and inner-city
schools.
Christian living is recognized and encouraged through the awarding of the ―Mary
Award‖ each trimester and the annual Knights of Columbus Christian Living Awards
for a boy and girl in each grade.
Students participate in a global awareness of others‘ needs in the Colombian Mission
Program.

THE PARISH AND SCHOOL COMMUNITY
The parishioners support school fundraisers including the scrip program, the annual
raffle, and the Knights of Columbus events which provide school scholarships.


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The Knights of Columbus present the annual Christian Living Awards, sponsor the Free
Throw competition, and an annual scholarship fundraiser.
Families rotate serving coffee and donuts after Sunday Mass, serve in the Religious
Education program, Christian Service, and the Parish Council. The PTO plans ―Soup &
Stations‖ for the parish on Friday evenings during Lent and assists the parish Director
Religious Education by providing hospitality for sacrament meetings.

A.C.R.E. TESTING
The A.C.R.E. tests (Assessment of Catholic Religious Education) from the National
Catholic Education Association are administered to Grades 5 and 8 in September. This
test identifies class/school strengths and areas for growth for religion curriculum
planning. Class profiles, not individual scores, are reviewed and analyzed by the school
in making curricular modifications.

ALTAR SERVERS PROGRAM
Training is provided annually by the parish for students in Grades 5 through 8 who
wish to participate in this service to the Church. Duties include the serving of daily and
Sunday Mass, weddings, funerals, and special occasions.

CHOIR
Students in Grades 3 through 8 may participate in choir. The choir sings at Mass on the
first Sunday of the month, at weekly school Mass, at the Christmas and Spring
programs and for various school/church functions. Practice is usually held after
Wednesday school dismissal from 1:45-2:45 p.m.

FAMILY LIFE EDUCATION / AIDS EDUCATION
An age-appropriate AIDS Education Curriculum, approved by the Archdiocese of Los
Angeles, is taught in grades 4-8.
Students in Grades K through 8 participate in Family Life Education. The goal of the
program is to help students develop healthy, wholesome Christian attitudes toward
sexuality.
Parents preview both curricula in the classrooms on Back to School Night. Parents may
request in writing that their child not participate. The child would be sent to another
classroom during the lesson.

SACRAMENT PROGRAM
According to the guidelines of the Archdiocese of Los Angeles, students are required to
have two years preparation in a Catholic school or a parish Religious Education
program before their first reception of the sacraments of Eucharist and Reconciliation.


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The second year must include specific classes on preparation and readiness for the
sacrament.
Students generally receive the sacraments of Reconciliation and Eucharist in the second
grade. The second grade teacher prepares the children during the school year, and the
sacraments are received in the spring. Attendance at parent meetings for the
sacraments is required.
Parents wishing to have a student receive the sacrament of Baptism, or to receive
Reconciliation or Eucharist after the second grade, should make an appointment with
the religion coordinator through the school office. The Religion Coordinator will
determine an appropriate program for the student based on parish guidelines.

CATHOLIC PRAYERS AND RESOURCES
The following prayers and resources are taken from the religion program used in the
school, as well as other resources used in the School Religion Program. The information
is included here so families can incorporate the prayers and practices at home,
reinforcing what their children are learning in school.

The Sign of The Cross


In the name of the Father,
and of the Son,
and of the Holy Spirit.
Amen



The Lord‘s Prayer
Our Father, who art in heaven, hallowed be thy name;
thy kingdom come;
thy will be done on earth as it is in heaven.
Give us this day our daily bread;
and forgive us our trespasses as we forgive those who trespass against us;
and lead us not into temptation, but deliver us from evil.
Amen.

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Hail Mary
Hail, Mary, full of grace, the Lord is with thee!
Blessed art thou amongst women and blessed is the fruit of thy womb, Jesus.
Holy Mary, Mother of God, pray for us sinners, now and at the hour of our death.
Amen.



Glory to the Father (Doxology)
Glory be to the Father, and to the Son, and to the Holy Spirit.
As it was in the beginning, is now, and ever shall be, world without end.
Amen.




The Confiteor
I confess to almighty God,
and to you, my brothers and sisters,
that I have sinned through my own fault
in my thoughts and in my words,
in what I have done,
and in what I have failed to do;
and I ask blessed Mary, ever Virgin,
all the angels and saints,
and you, my brothers and sisters,
to pray for me to the Lord our God. Amen



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Act of Contrition
O, My God, I am sorry for my sins with all my heart.
In choosing to do wrong and failing to do good,
I have sinned against you whom I should love above all things.
I firmly intend, with your help,
to do penance,
to sin no more,
and to avoid whatever leads me to sin.
Our Savior Jesus Christ suffered and died for us.
In His name, My God, have mercy. Amen.



The Apostles‘ Creed
I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, His only Son, Our Lord, who was conceived by the power of the
Holy Spirit, born of the Virgin Mary, suffered under Pontius Pilate, was crucified, died,
and was buried. He descended to the dead. On the third day he rose again. He ascended
into heaven, and is seated at the right hand of the Father. He will come again to judge
the living and the dead.
I believe in the Holy Spirit, the holy Catholic Church, the communion of saints, the
forgiveness of sins, the resurrection of the body, and life everlasting.
Amen



The Nicene Creed
We believe in one God,
the Father, the Almighty,
maker of heaven and earth,
of all that is seen and unseen.


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We believe in one Lord, Jesus Christ,
the only Son of God,
eternally begotten of the Father,
God from God, Light from Light,
true God from true God,
begotten, not made, one in Being with the Father.
Through Him all things were made.
For us men and for our salvation
he came down from heaven.
By the power of the Holy Spirit
he was born of the Virgin Mary, and became man.
For our sake he was crucified under Pontius Pilate;
he suffered, died and was buried.
On the third day he rose again
in fulfillment of the Scriptures;
he ascended into heaven
and is seated at the right hand of the Father.
He will come in glory to judge the living and the dead,
and his kingdom will have no end.
We believe in the Holy Spirit, the Lord, the giver of life,
who proceeds from the Father and the Son;
With the Father and Son he is worshipped and glorified.
He has spoken through the Prophets.
We believe in one, holy, catholic, and apostolic Church.
we acknowledge one baptism for the remission of sins;


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We look for the resurrection of the dead,
and the life of the world to come.
Amen.



The Morning Offering
O Jesus, through the Immaculate Heart of Mary,
I offer you all my prayers, works,
joys, and sufferings of this day.
Help me to be good, kind, truthful, and obedient.
Amen.



Evening Prayer
O Lord, support us all the day long,
until the shadows lengthen and the evening comes,
and the busy world is hushed, and the fever of life is over,
and our work is done.
Then, Lord, in your mercy grant us a safe lodging,
and a holy rest, and peace at last,
through Jesus Christ our Lord.
Amen.



Grace Before Meals
Bless us, O Lord, and these your gifts
which we are about to receive from your goodness.
Through Christ, Our Lord.

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Amen.



Thanksgiving After Meals
We give you thanks
for all your gifts, almighty God,
living and reigning now and forever.
Amen.



The Jesus Prayer
Lord Jesus Christ, Son of God,
have mercy on me, a sinner.
Amen.



The Holy Spirit Prayer
Come, Holy Spirit, fill the hearts of your faithful
and kindle in them the fire of your love.
Send forth your spirit, and they shall be recreated;
and you will renew the face of the earth. Amen



Hail, Holy Queen
Hail, holy Queen, mother of mercy,
our life, our sweetness, and our hope.
To you do we cry, poor banished children of Eve;
to you do we send up our sighs,
mourning and weeping in this vale of tears.

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Turn then, most gracious advocate,
your eyes of mercy toward us;
and, after this our exile,
show to us the blessed fruit of your womb, Jesus:
O clement, O loving,
O sweet Virgin Mary. Amen



The Memorare
Remember, O most gracious Virgin Mary, that never
was it known that anyone who fled to your protection,
implored your help, or sought your intercession, was left
unaided. Inspired by this confidence, I fly unto you,
O‘ Virgin of virgins, my Mother. To you I come; before
you I stand sinful and sorrowful. O Mother of the Word Incarnate!
Despite not my petitions, but in your mercy hear and answer me. Amen



Prayer to the Guardian Angel
Angel of God, my guardian dear,
To whom God‘s love entrusts me here.
Ever this day be at my side,
To light, to guard, to rule, to guide. Amen



Act of Faith, Hope, and Love
My God, I believe in you,
I hope in you,

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I love you above all things,
with all my mind and heart and strength.
Amen.



The Commandments
Jesus affirmed the importance of the Ten Commandments in the Great Commandment.
The Great Commandment summarizes the Ten Commandments and emphasizes that
God‘s laws are based on love of God and love of neighbor.



The Great Commandment
―You shall love the Lord, your God, with all your heart, with all your soul, with all your
strength, and with all your mind, and your neighbor as yourself.‖ (Luke 10:27)

The New Commandment
―This is my commandment: love one another as I love you.‖ (John 12:12)

The Ten Commandments
        I.      I, the Lord, am your God. You shall not have other gods besides me.
        II.     You shall not take the name of the Lord your God in vain.
        III.    Remember to keep holy the Sabbath Day.
        IV.     Honor your father and your mother.
        V.      You shall not kill.
        VI.     You shall not commit adultery.
        VII.    You shall not steal.
        VIII.   You shall not bear false witness against your neighbor.
        IX.     You shall not covet your neighbor‘s wife.
        X.      You shall not covet anything that belongs to your neighbor.




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The Beatitudes
Blessed are the poor in spirit,
for theirs is the kingdom of heaven.
Blessed are they who mourn,
for they will be comforted.
Blessed are the meek,
for they will inherit the land.
Blessed are they who hunger and thirst for righteousness,
for they will be satisfied.
Blessed are the merciful,
for they will be shown mercy.
Blessed are the clean of heart,
for they will see God.
Blessed are the peacemakers,
for they will be called children of God.
Blessed are they who are persecuted for the sake of righteousness,
for theirs is the kingdom of heaven.
                                           (Matthew 5:3-10)



Precepts of the Church
The Precepts, or laws, of the Church list specific duties and responsibilities expected of
Catholics.
As Catholics, we also have the obligation to contribute to the support of the Church,
observe the laws of the Church concerning marriage, and join the missionary spirit of
the Church.
       Assist at Mass on Sundays and holy days of obligation. Do no unnecessary work
       on these days.

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       Confess serious sins at least once a year.

       Receive Communion during the Easter season.

       Observe the Holy Days of Obligation.

       Fast and abstain on the days appointed.



                                     Works of Mercy


Corporal (for the body)
Feed the hungry.
Give drink to the thirsty.
Clothe the naked.
Visit those in prison.
Shelter the homeless.
Visit the sick.
Bury the dead.



Spiritual (for the spirit)
Help others to do what is right.
Teach the ignorant.
Give advice to the doubtful.
Comfort those who suffer.
Be patient with others.
Forgive injuries.
Pray for the living and the dead.



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The Gifts of the Holy Spirit
Throughout history, the Church has identified special gifts or blessings that Jesus‘
followers experience through the Holy Spirit. There are seven traditional gifts of the
Holy Spirit.


Wisdom:             helps us know how God wants us to live.
Understanding:      helps us to be aware of all that God has revealed through Jesus, the
                    Bible, and the Church.
Knowledge:          helps us to recognize that God is more important than anything
                    else in life.
Right Judgment:     is the Spirit‘s guidance in making good decisions.
Courage:            helps us to be strong when faced with problems.
Reverence:          is respecting, loving, thanking, and praying to God.
Wonder and Awe: fill us with wonder and praise for all that God has made.



The Virtues
Through the Holy Spirit, we receive the virtues, or spiritual powers, that help us to do
good and avoid sin. God calls us to develop these spiritual powers so that they will
become habits or patterns of living the moral life.



The Theological Virtues
The most important are the theological virtues: faith, hope, and love. Theological means
―pertaining to God.‖ These virtues help us to believe in God, trust in God‘s promises,
and show our love for God by living as Jesus taught.



The Moral Virtues
The moral virtues, sometimes called the cardinal virtues, guide us in living according to
God‘s plan to bring about the kingdom. These are at least four moral virtues.




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Prudence:            is the habit of making good decisions.
Justice:             is the practice of treating others with equality and fairness.
Fortitude:           is a habit that gives us the courage to do what we know is right.
Temperance:          helps us to live with moderation and control our desires.



Holy Days (observed in the United States)
       Christmas, the Nativity of the Lord              December 25
       Solemnity of Mary, the Mother of God             January 1
       Ascension of the Lord                            40 days after Easter
       Assumption of the Blessed Virgin Mary            August 15
       All Saints Day                                   November 1
       Immaculate Conception of Mary                    December 8



Order of the Mass
Introductory Rites
       Entrance or Gathering Song

       Greeting

       Penitential Rite

       Gloria

       Opening Prayer



Liturgy of the Word
       First Reading (usually from the Old Testament)

       Responsorial Psalm


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      Second Reading (from the New Testament)

      Gospel Acclamation (Alleluia)

      Gospel

      Homily

      Profession of Faith (Creed)

      General Intercessions



Liturgy of the Eucharist
      Offertory Song (Procession of Gifts)

      Preparation of the Altar and Gifts

      Invitation to Prayer

      Prayer over the Gifts

      Preface

      Acclamation (Holy, Holy Lord)

      Eucharistic Prayer with Acclamation

      Great Amen



Communion Rite
      Lord‘s Prayer

      Sign of Peace

      Breaking of the Bread

      Prayers Before Communion

      Lamb of God

      Holy Communion
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       Communion Song

       Prayer after Communion



Concluding Rite
       Blessing

       Dismissal

       Closing Song



Grace and Sin
God created all things. Human beings are made in the image and likeness of God. We
are invited to share the gift of God‘s life and loving presence. Catholics call this sharing
in God‘s own life grace. With the gift of grace, we become God‘s stewards, responsible
for cooperation with him in caring for all creation and furthering God‘s plan for the
world.
Sin prevents us from living as followers of Jesus. Sin is a free decision to do what we
know is wrong and to omit what we know is right. When we sin, we make a conscious
choice to turn away from God, Jesus, and the teachings of the Church.
Mortal sins are very serious sins that destroy our ability to love and turn us away from
God.
There are three conditions that make a sin mortal:

    The act must be seriously wrong.
    We must know that the act is seriously wrong.
    We must make a free choice to commit the sin.


Venial sins are less serious sins which weaken, but do not completely destroy our
relationship with God and the Church community.
Social sins are ingrained in the unjust and oppressive systems and structures of the
community, the country, and the world. As Catholics we are responsible for working to
change the unjust situations and institutions that allow social sins to exist.
The Seven Capital Sins represent the most basic temptations for all people and are the
source of many other personal and social sins:

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    Pride is an exaggerated love for self, which makes us think and act as if we were
     better than others.
    Covetousness is a greedy desire for wealth or material possessions.
    Lust is an uncontrolled desire for sexual pleasure.
    Anger is an uncontrolled emotion that causes us to lose temper and strike out at
     others, verbally or physically.
    Gluttony is excessive eating and drinking.
    Envy is resenting the achievements and success of others.
    Sloth is avoiding work and responsibility through laziness.


Making Moral Decisions
The Holy Spirit helps us to make intelligent, conscious decisions based on the teachings
of Jesus and the Church. The Spirit does not force us to make the right decision. One of
our greatest blessings is the gift of free will, our freedom to choose to do what is right
or wrong.
We can make good moral decisions by using a five-step process:

    Identify the decision that needs to be made. Tell all that you know about it. What
     do you need to decide?
    Consider possible options. What choices can you make?
    Evaluate the consequences of the options. How will your choice affect you and
     others?
    Reflect and pray. How do the Bible and the moral teachings of the Church guide
     you in making this choice? How will this decision show that you are a follower
     of Jesus.
    Decide what you will do. Using your intellect and free will, what choice will you
     make?


The Sacraments
Sacraments of Initiation       Sacraments of Healing          Sacraments of Vocation
                                                              and Service



• Baptism                      • Reconciliation               • Matrimony
• Confirmation                 • Anointing of the Sick        • Holy Orders
• Eucharist




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                            The Sacrament of Reconciliation
Individual Rite of Reconciliation


      Welcome

      Reading from Scripture

      Confessions of Sins

      Act of Contrition

      Absolution

      Closing Prayer



Receiving Holy Communion
To receive Holy Communion, you must be free from mortal sin. You must be sorry for
any venial sin committed since your last confession. The penitential rite at the
beginning of Mass is an opportunity to express your sorrow. To honor the Lord, we fast
for one hour before receiving Holy Communion. Fasting means going without food or
drink, except water and medicine. Catholics are required to receive Holy Communion
at least once a year during Eastertime. But it is important to receive Holy Communion
often–if possible, at every Mass. Usually, Catholics are permitted to receive Holy
Communion only once a day.

There are some exceptions, such as attendance at a wedding or funeral liturgy.

Lenten Regulations on Fast and Abstinence
Abstinence from meat is observed on Ash Wednesday, Good Friday, and all the Fridays
of Lent by all Catholics 14 years and older.

Fasting is observed on Ash Wednesday and Good Friday by all Catholics who are 18
years of age but not yet 59. Those bound by this rule may take only one full meal. Two
smaller meals are permitted as necessary to maintain strength according to one‘s needs,
but eating solid foods between meals is not permitted.




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The special Paschal fast and abstinence are observed on Good Friday and, where
possible, Holy Saturday. On these days, Christians prepare themselves by these
disciplines in anticipation of the renewal of their baptismal commitment on Easter.

Devotions
Sometimes we pray directly to God. Other times we express our love for God through
our devotion to Mary or the saints. We call these special prayers devotions.

The Rosary
The rosary is a devotion honoring Mary. In praying the Rosary, we repeat the Hail Mary
over and over to show our love and respect for Mary, the mother of God and our
mother. As we pray, we reflect upon the joyful, sorrowful, and glorious events in the
lives of Mary and Jesus. We call these events the Mysteries of the Rosary.



Praying the Rosary
Hold the crucifix, and pray the Apostles‘ Creed.
Pray the Lord‘s Prayer when holding each single bead.
Pray the Hail Mary on each bead in a group of three or ten.
A group of ten Hail Mary‘s is called a decade of the Rosary.
Think of one mystery as you pray each decade.
After a group of Hail Mary‘s, pray Glory to the Father.
Close the Rosary by praying the Hail, Holy Queen.



                                Mysteries of the Rosary


Joyful Mysteries
      The Annunciation

      The Visit of Mary to Elizabeth

      The Birth of Jesus


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      The Presentation of Jesus in the Temple

      The Finding of Jesus in the Temple



Sorrowful Mysteries
      The Agony of Jesus in the Garden

      The Scourging at the Pillar

      The Crowning with Thorns

      The Carrying of the Cross

      The Crucifixion and Death of Jesus

Glorious Mysteries
      The Resurrection of Jesus

      The Ascension of Jesus into Heaven

      The Descent of the Holy Spirit upon the Apostles (Pentecost)

      The Assumption of Mary into Heaven

      The Coronation of Mary as Queen of Heaven

The Luminous Mysteries
      The Baptism of The Lord

      The Wedding of Cana

      The Proclamation of the Kingdom

      The Transfiguration

      The Institution of The Eucharist




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The Stations of the Cross
The Stations of the Cross, or the Way of the Cross, are a traditional Catholic devotion
most often prayed during the season of Lent. As we pray the stations, we reflect on the
passion, death, and resurrection of Jesus.


      I.      Jesus is condemned to death.
      II.     Jesus accepts the cross.
      III.    Jesus falls the first time
      IV.     Jesus meets his mother.
      V.      Simon helps Jesus carry the cross.
      VI.     Veronica wipes the face of Jesus.
      VII.    Jesus falls the second time.
      VIII.   Jesus meets the women of Jerusalem.
      IX.     Jesus falls the third time.
      X.      Jesus is stripped of his garments.
      XI.     Jesus is nailed to the cross.
      XII.    Jesus dies on the cross.
      XIII.   Jesus is taken down from the cross.
      XIV.    Jesus is buried in the tomb.
      XV.     Jesus rises from the dead.



17. FIELD TRIPS
Field Trips are a privilege and students may be kept at school if they do not meet
academic and/or behavioral requirements. (see Routines & Procedures, Academic
Program sections).
No student will be allowed to go on a field trip without a signed permission slip worded
exactly like the one in this handbook (see Forms Section).


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Field trips are usually taken on buses, except if the trip is to a nearby area. Students may
walk or be driven by parents.
A parent may request that their child not go on a trip by writing a note of explanation
to the principal. If a student is not going, they will either stay at home or go to another
classroom, depending on the circumstances.
Teachers may require a parent to accompany a child if there are concerns about the
child‘s health or behavior.
Teachers are in charge of both students and parents. Parents are to follow the direction
of the teacher at all times.



Field Trip Drivers
Adults who drive for field trips, after school sports, or any school related events must:

    Be 25 years of age or older, with a good driving record.
    Present a valid driver‘s license and current proof of insurance with the
     declaration page stating coverage limits, to be copied in the school office.
    Drivers must carry liability insurance on the vehicle to be used: $100,000 per
     person/$300,000 per accident minimum limit of Liability for Bodily Injury and
     Property Damage is the minimum coverage limit.
    Fill out a ―Driver‘s Insurance Verification Form.‖
    Follow the directions of the supervising teacher.
    Drive directly to and from the field trip location without making unscheduled
     stops while students are in the car.
    Not take siblings on field trips.
    Provide a working seatbelt for each occupant and make sure they are used.
    No private (non-chartered) vehicle, including vans, with more than nine seats
     may be used.
    No one may ride in the bed of a pick up truck.
    Parents may not send friends or relatives to serve as drivers in their place.
    The driver is liable for any car accident while driving students.
    Drivers should be aware that their auto insurance will be used before any
     Archdiocesan insurance comes into play.


Field Trip Chaperones
If you are a chaperone on a school field trip:

    Please arrive promptly at the appointed time, and check in at the office.
    Wear comfortable and appropriate clothing for the particular destination.
    Wear comfortable walking shoes.

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    Remember to bring a sack lunch for yourself if the trip includes a picnic time.
    Remember that you are an authority figure, and responsible for a group of
     students.
    Do not use this time to socialize with the other parents on the trip.
    Remember that tour guides are talking to the students. Pay attention quietly.
    Do inform the teacher of problems either involving students or others.
    Be proactive when chaperoning, and step in if there is a need for discipline.
    No siblings or visitors are allowed on the trip. The students need your undivided
     attention.


   18.        ATHLECTICS

MISSION
The Assumption School After-School Sports Program enables our students to develop
self respect, physical fitness, and the ability to play and work with others as a team in a
Christian environment.



PHILOSOPHY
We believe that:
       The after school sports program possesses ―a unique potential for reaching the
       hearts, minds, and souls of student athletes because athletic performance
       engages the entire person by unifying mind, body, and soul toward a single
       goal.‖
       ―Team sports go a step further by requiring unselfish play and trust in others to
       achieve success. These spiritual elements of competition are clearly consistent
       with the Gospel message and provide rich opportunities for teaching young
       people about life in the church.‖
       ―Any sports team is, in essence, a smaller community within the school-a
       microcosm church in its own right-in which young people learn what it means
       to work together toward a common goal in the midst of competition.‖


                                                        – Rev. J. Beretta, OSFS




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GOALS
Therefore, the sports program leads student athletes to develop:


      A positive attitude
      Team Spirit
      Good Sportsmanship
      Commitment
      Respect
      Selflessness
      Faithfulness
      Physical Fitness



MASCOT
The school mascot is the alligator. The sports teams are known as the ―Assumption
Gators.‖



VARSITY SPORTS
CYO Varsity Sports at Assumption School is a competitive level that emphasizes
strategies and self-discipline, to prepare students for high school sports.
It is the head coach‘s responsibility to use his/her judgment, experience, and discretion
to select the team members, assign roles, and decide the game starting roster, playing
time, substitutions, and strategies.
At Assumption School it is expected that all students receive playing time.
Varsity Players will consist of students from the 7th and 8th grade only.

JUNIOR VARSITY SPORTS
CYO Junior Varsity Sports at Assumption School emphasizes the development of
fundamental skills, to prepare students for varsity sports.
At Assumption School coaches are encouraged to have all players participate in every
game.
Junior Varsity Players will consist of students from the 5th and 6th grade only.



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                     PARTICIPATION REQUIREMENTS
Students must:

      Uphold the values, philosophy and reputation of Assumption School.
      Have satisfactory academic, behavior, and work habits/grades.
      Complete their class work and homework each day.
      Attend all games and practices.
      Observe all safety rules.
      Go to Extended Care after a practice/game if not picked up on time.

Students are ineligible for a practice or game if:

    They are assigned to Study Hall or Detention to complete their homework or
     class work.
    They miss school because of illness or an unexcused absence.


Parents must:

    Sign the after school sports contract and sports permission slip.
    Pay the sports fee for the season.
    Pay the uniform deposit, which will be retained if the uniform is not returned in
     good condition.
    Attend the sport orientation meeting.
    Model good sportsmanship at games and practices.
    Fulfill their responsibility to transport students and provide snacks for games.
    Communicate any questions or concerns to the coach. Anything that is not
     resolved should then be communicated to the Athletic Director.
    Pick up their children on time or pay the Gator Club fees.
    Attend a VIRTUS Training Class.


―NO CUTS‖ POLICY
In elementary school the children‘s growth and development are best served when all
interested students are allowed to participate in sports. To sustain such a policy, parents
must be willing to provide additional help so there are sufficient coaches, supervision,
and transportation.
At Assumption School we do not have try outs but teams may be capped at a certain
number per each coach‘s discretion. Teams will be filled on the first come first serve
bases.




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SPECIAL NEEDS
The principal may, at her discretion, allow a student to participate in after school sports
regardless of the participation requirements; if she determines that the benefits to the
child justify an exception to the general policy.

SUPERVISION AND TRANSPORTATION OBLIGATION
The Principal, all school staff, volunteer coaches, and parent chaperones/ drivers are
responsible for providing adequate supervision of pupils during the entire time they are
on school premises or engaged in school-sponsored activities.
Pupils are never to be left unsupervised. Ineffective supervision as well as total lack of
supervision may constitute lack of ordinary care required of those responsible.
Pupils are never to be sent on errands outside the school campus. They may leave the
grounds or be released from school only at the written request of their parent and may
be suspended or expelled for leaving campus without this written permission and
official release.
Students who participate in after school activities must be picked up on time. If parents
are late, children will be sent to extended care and parents will be charged. Students
must follow all Gator Club rules.
The parent/guardian is expected to provide transportation to any event taking place
outside normal school hours.
All Parent Volunteers, Coaches, and School Staff must complete VIRTUS Training before
they can assist in supervision.



Student Sign-out
Students must be signed out at the end of the day. Coaches are responsible for
supervision from 2:45 to 4:30 p.m. (or upon return from a game/practice). If a student
is not picked up at 4:30 p.m., the Sports Coordinator or coach will check the student
into Extended Care in the Community Center. The parents will be charged from the
time of return from a game. Coaches may request longer practices if needed.
Parents may not take their child from the park or game location without informing the
coach and signing the child out. Failure to do so may result in the child being excluded
from participation in the Sports Program.




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SCHEDULE
    Monday, Tuesday, Wednesday, and Thursday are the usual sports practice and
     game days. These practices and games will be directly after school from 2:45pm
     until 4:30pm
    Weekend Tournaments and Friday games will happen on rare occasions.


CANCELLATION OF GAMES/PRACTICE
Automatic Cancellation Due to Weather Conditions
Practice/games are automatically canceled during:

    Unusually hot weather
    First stage smog alerts (see Health section: Smog Alerts)
    Steady rain

Phone calls will not be made to notify parents. Parents should assume there will be no
sports that day and pick up their child (ren) at dismissal. You may also call our sports
number at 626-793-9432. Cancellations will be posted on the website calendar as
soon as the decision is made at www.abvmpasadena.org.



Unexpected Cancellations
If practice/games are canceled because of intermittent rain, cancellation by the other
team, coach‘s absence, etc., parents will be notified as soon as possible. If rain is
intermittent, the Athletic Director will decide by noon whether to cancel the
practice/game.


TRANSPORTATION
Walking to Park
Any student not following safety rules may be suspended from the team immediately.

    If the practice/game is held at the local park, players walk to and from the park
     with at least two adults. Clear safety directions must be given in advance.
    Students must walk back to school with their coaches and be picked by their
     parents at school, unless written permission is on file allowing them to walk or
     bike home from school.




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Driving
The Athletic Director and coaches are responsible for safe transportation of students to
practices and games, but will not drive players to games.
Parents must drive players to all games/tournaments and must follow the regulations
established for field trip drivers (See "Policies and Procedures for Volunteer Drivers" in
Appendix).



      The coach does not tell a student which car he/she will ride in.
      No adult should be alone with a child.
      If there are not enough drivers, some students will stay at school.
      Drivers/chaperones will stay with the children until a supervisor arrives.


Weekend Events
At weekend events, parents are responsible to transport and supervise their children.
The school and its employees will not be responsible for supervision on weekends. An
event should be canceled if there is insufficient transportation or parental supervision.



SPORTS PARTIES
The school does not sponsor sports parties. Such events are independent of the school,
and must be arranged and supervised by parents off campus. In special cases, the
principal may give permission to the coach to have a party on campus.



STUDENT SPECTATORS
Students staying to watch a home game must:

    Stay at the lunch benches until the game begins.
    Attend the game and go home when the game is over.
Students may not:

    Telephone for permission to stay or to arrange for rides after the games.
    Leave campus and then return for a game unless chaperoned by an adult.
Students will be sent to Extended Care and charged the Drop-in Fee if:

    They don‘t stay on the benches and attend the game.
    They aren‘t picked up immediately when the game is over.

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GRIEVANCES
     Parents may not criticize, upbraid, insult, or undermine the authority of the
       coach.
     Parents may not criticize, insult, or question a referee during a game. Any
       complaints should be made to the coach or Athletic Director after the game.
     If a parent or player has a complaint or concern regarding a coach, he/she
       should state it in writing and give it to the Sports Coordinator or the PTO
       representative of the Sports Booster Club.
In any serious matter, the grievance statement should be given directly to the principal.

SPORTS BOOSTER CLUB
The purpose of the Sports Booster Club is to oversee and support the CYO after School
Sports and school-wide fitness initiatives at Assumption School. All monies raised from
Sports Fees and Sports Booster Fundraisers is what supports our school sports program.

Roles and Responsibilities
Chair
    Plan fundraisers events to support the sports program.
    Oversees all aspects of the Sports Booster Club.
    Develops rules and regulations to be implemented within the Sports Program.
    Evaluates different sports to be played during the school year.
    Oversees all finances, development of the budget, and fundraising efforts.
    Serves as the liaison between the Sports Booster Club and PTO.
    Seeks the principal‘s approval for all actions of the Sports Booster Club.
    Provide direction for the Athletic Director.
    Every three years evaluate Athletic Director‘s salary and see if budget allows a
     increase. (Last increase 2009).
    To support school-wide fitness initiatives such as the Gator-Aid Fun Run


Treasurer
    Handles all of the sports financial records.
    Develops the annual budget based on funds available, the projected fundraising
     plan, and the need for equipment, coaches, referees, etc.
    Collects all monies from sports fees, vending machine, and fundraisers.
     Completes deposit slips and submits to the office for deposit into the Sports
     Boosters account.




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Fundraising Chairs
    School Supplies, Jog-a-thon, Night of Bowling, used uniform sale.
    Responsible for all fundraising events from inception through completion.



Jog-A-Thon Chairs

    Responsible for coordinating all aspects of the annual Gator-Aid Fun Run.


Athletic Director
Plan mandatory information meeting for parents.

    Give all coaches‘ information regarding CYO Coaches class and Virtus training.
    ―Coordinates sports try-outs‖. We do not have try-outs, but teams are capped at
     a certain numbers per each coach‘s discretion.
    Organizes all paperwork: permission slips, contracts, emergency forms, proof of
     insurance, medical forms, and fees.
    Hands out/collects sports uniforms.
    Identify and recruit coaches.
    Coordinates game and practice schedules/inform office of schedule and any
     changes.
    Secures referees, and have office cut referee checks.
    Secures all sports equipment daily.
    Acts as liaison between the Sports Boosters and the school office.
    Enforces all rules and regulations of the Sports Program.
    Communicates parents‘ questions or concerns to the Sport Booster Club.
    Make sure every team has a team parent that will coordinate snack schedule and
     volunteers to drive.
    Give all sporting event dates to office for web page, calendar, and newsletter.
    Promote sportsmanship among students, parents and coaches.


Coaches
      Attend CYO Coach class and Virtus Training
      Model the mission, philosophy, and values of Assumption School.
      Follow CYO rules and standards of behavior.
      Exhibit good sportsmanship.
      Establish realistic goals for each athlete.
      Oversee the safe transportation of students to games/practices.
      Take the emergency kit to all games and practices.
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 Return equipment and medical bag used for your sport at end of each season. If
  any item is not returned, a fee will be charged for the items missing.
 Collect all uniforms end of season. Make sure all are washed and in good
  condition.
 Turn in awards form to Athletic Directors for Sports Banquet.
 May take coaching fee of $600 or receive 30 hours of service.
 Make sure all athletes are picked up or sent to Gator after each game or practice.


                       Assumption School Sports
                               Coaches Policy
 Those who wish to coach must submit their request to the Athletic Director.


 Coaches and assisting coaches are chosen by the Assumption Athletic Director
  and School Administration.


 If a coach wants to coach two different sports in the same school year, they will
  only be able to do so if no one else steps up.


 If we have two parents that would like to coach their child, we will give priority
  to the parent who has a child in the older grade first (8th and 6th).


 The number of tournaments each coach can enter is three for Varsity Sports and
  two for JV Sports per season. All Track teams, Novice, JV and Varsity will
  compete in three track meets, plus CYO finals.


                   SERVICE HOURS & PAYMENTS
 A coach has the option to receive the full amount of service hours the school
  requires or receive a payment of $600.00.


 If a coach takes the service hours, their child will not have to pay the registration
  fee for that sport. If a coach takes the payment their child will need to pay the
  registration fee for that sport.




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       If a coach has multiple children playing the sport they are coaching and is taking
        the 30 service hours, they will not need to pay the registration fees for any of
        their children.


       If a coach has multiple children playing on the team that they are coaching and
        they are taking the payment, only one child will only be exempt from paying the
        registration fee, all others will need to pay the fee.


       If a parent is allowed to coach two team sports, he/she will be paid for one sport
        and receive the full amount of service hours for the second sport.


       If we have a coach that is not an Assumption parent, they will receive the
        payment of $600.00 for each team they coach.

       Service hours will be offered for an assisting coach under the Athletic Directors
        approval. This decision will be based upon the head coach and the amount of
        players on the team.


Service hours may be given for score table and refereeing. And must be signed off by
the Athletic Director.


19. TUITION AND FEES

Annual Tuition Rate
         Status                            1 Child                         2 Children                       3 Children
Parishioner                               $4,440.00                         $8,770.00                       $13,100.00
Non-Parishioner                           $6,830.00                        $13,660.00                       $20,490.00
*Kindergarten Students are categorized an additional 1 Child and do not qualify for Multi-Child Discount listed in the
Parishioner Fees above.

Afterschool Daycare Fees
                                            1 Child                        2 Children                        3 Children
Registration                                                                 $15.00
Hourly Rate                                  $6.52                           $11.13                            $15.80
Morning Only                                 $1.85                             $3.75                            $5.60
(Daily Rate)

Full Time Afternoon
(Annual)
                                          $2,335.00                         $3,870.00                        $5,350.00
Full Time Morning &
Afternoon                                 $2,620.00                         $4,440.00                        $6,262.00
(Annual)

Summer Camp Daycare Fees

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                                                     1 Child                       2 Children                                3 Children
Registration                                         $100.00                         $100.00                                  $100.00
Weekly Rate                                          $100.00                         $260.00                                  $420.00
Summer School
                                                      1 Child                      2 Children                                3 Children
Registration                                                              Will be Announced in April 2012
Tuition                                                                   Will be Announced in April 2012

Other Fees
                          Technology Fees
IPad                                                                                                      $635.00
                                                                                                     per 6th Grade student

            Due on Enrollment/ Reenrollment
Registration Fee for Upcoming School Year                                             Will be Announced in January 2012
Application / Testing Fee                                                                                  $80.00

                       Due at Registration
Parent Teacher Organization Dues                                                                          $75.00
                                                                                                          per Family

$1000.00 a month Club                                                                                    $100.00
                                                                                                          per Family

Classroom Supply Fee                                                                    Will be Billed in August 2011

Earthquake Kit                                                                                            $14.00
                                                                                              For students in Kinder & 5th Grade
                                                                                                           $25.00
Sacrament Fee                                                                                             First Year
Please make a separate check payable to Assumption Church.                                                 $50.00
                                                                                                         Second Year

Bible Fee                                                                                                 $35.00
                                                                                      For 4th Graders and New Students in Grades 5th – 8th

Sports Fee                                                                                                $70.00
An additional $40.00 Uniform Deposit Fee is collected and returned when
                                                                                                        Per Each Sport
Uniform is returned.


                             Due in May
Graduation Fee                                                                                           $200.00
(Due May 1st)                                                                                     For Graduating 8th Graders

Service Hours Shortfall                                                                   Will be Billed in May 2012
Obligation 30 Hrs. @ $20.00/ Hr. = $600.00

Fundraising Shortfall                                                                     Will be Billed in May 2012
Obligation $850.00




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20. TUITION COLLECTIONS, PAYMENT PLANS,
    AUTOMATIC DEDUCTIONS, TUITION
   ASSISTANCE
     a. Parent Financial Expectations
        All parents who have children in Assumption School are expected to pay
        tuition promptly in accordance with the status assigned at the beginning
        of each semester. The financial support of parish and school programs for
        the education and formation of children and youth is the responsibility of
        the entire Catholic community. However, the primary financial
        responsibility for the education and formation of the individual child
        resides with the family, through the payment of tuition and fees.
     b. Parishioner Status & Discount Rate
        As our school is part of our local parish community we provide a financial
        benefit to the active parishioners of our parish. To qualify for this reduced
        rate families must meet the following criteria:
            A Catholic family registers in the Parish for at least six months
             prior to the commencement of classes.
            A Catholic family actively participates in Sunday liturgy.
            A Catholic family actively supports the Parish through regular
             financial gifts.
            A Catholic family participates meaningfully in stewardship,
             sharing of time and talent with the Parish community.
     c. Multi-Child Discount
        Parishioners with multiple children enrolled in our school qualify for a
        Multi-Child Discount. After the oldest sibling, a reduction is credited to
        each additional sibling congruently enrolled in the school. This discount is
        available to children within grades first through eighth grade.
        Kindergarten students do not qualify for this discount and are categorized
        as an additional first child.
     d. Late Payment Fee
        Effective May 31, 2011 all Assumption School payments for tuition,
        daycare, and any other applicable fees are subject to a late fee up to
        $30.00 if not paid on the due date.
        Additionally a 1.5% fee will be assessed to all balances owed after 30 days.
        There is a three day grace period from the due date noted on the payment,
        given that it is received in the school office during normal business hours.




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      e. Collection Process
         The Business Office will contact parents when tuition is in arrears by one
         month.
         After six weeks, the principal will contact all families that have failed to
         meet the initial request for payment. The parents will be informed of the
         actions to be taken by the school if payment is not made.
      f. Year End Balances
         After the last day of school, any monies still owed will be billed in a final
         Year End billing. At which time a 10% surcharge may be applied to all
         outstanding balances.
         All balances owed to Assumption School during the school year must be
         paid in full by the last day of school. Any delinquencies are considered in
         accepting future payment plans and evaluating further enrollment to the
         school. To ensure continued enrollment for the next school year all
         balances must be paid by this date.
      g. Tuition and Fee Refunds
         All Tuition and Fees are nonrefundable. Each family is expected to follow
         all obligations to pay charges for the full academic year.
         At no time will any tuition or fees be refunded or pro-rated upon an early
         withdrawal for any reason.
      h. NSF/ Returned Check Fee
         All Non-Sufficient Fund or Returned Checks are subject to a $25.00
         Returned Check Fee. Other late fees may apply.
2. Tuition Collection, Payment Plans, Automatic Deductions
   Tuition can be paid in various installments beginning in July and going through
   the month of May. The company responsible for collecting these payments is
   FACTS, a tuition management company. Through this company many payment
   options are available including Automatic Deductions from a checking account,
   payments by check or even credit card.
3. Tuition Assistance
   Within the parameters of the annual budget, Assumption School provides tuition
   assistance to the students whose families demonstrate financial need and follows
   the same requirements as the Catholic Education Foundation when determining
   eligibility. Normally, this is based on the same guidelines as the ―Free Lunch
   Program‖.
   Parents are required to fill out a formal application and answer financial
   questions through the FACTS Grant Management Website. The school begins
   accepting applications at Open House and continues to do so until March 31 st.

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      Once awards are given there is an academic and student behavioral expectations
      for students on tuition assistance.
      There is no additional service hours required for tuition assistance.
Other Fees
      All tuition and fees are published annually for the upcoming School Year. Please
      note this list for the amount of each fee.
         a. Registration Fee
             Returning Students
             An Intent-to-Return form will be mailed out to all current Assumption
             families. Parents will need to return the intent to return forms on or
             before the dates listed. Once these forms are received each family will be
             assessed a Registration Fee per returning students. These fees will be billed
             through the FACTS Management program. No space will be held for
             returning students who have not paid or made arrangement for payment
             of this fee.
             New Students
             Upon acceptance of enrollment new families will be expected to bring-
             in/make arrangements for their corresponding registration fees within 5
             business days.
         b. Parent Teacher Organization Dues
             Each family will be assessed a fee for the PTO organization. These fees are
             collected at time of registration. This fee covers the Newsletters, Yearbook,
             Family Directory, Hospitality.
         c. $1,000.00 a Month Club
             As a method of fundraising each family is required to participate in the
             $100.00 a month club. This fee is collected at time of registration and
             there are 10 chances to win $1,000. A monthly drawing will be held each
             month September to June.
             Winners can elect to receive the cash price via check mailed to the family
             or direct the cost back to the school as a donation or payment for another
             fee.
Earthquake Kit
             In case of emergency an earthquake kit needs to be available for every
             student of Assumption. These kits are useable for 5 consecutive year and
             at which time they would need to be replaced. All students requiring a
             new kit (kindergartners, 5th graders and new students) will be assessed
             the cost of the earthquake kit. This fee is collected at the time of
             registration.


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d. Sacrament Fee
   Sacraments are an important part of the catholic education. Students in
   the 1st and 2nd grade (or older children who have not already received
   their sacraments) will be assessed a minimal fee for their participation
   with the religious education program. These fees are collected separately
   and are collected through the ABVM Religious Education office.
e. Bible Fee
   A new bible will be provided to all 4th grade students or new students
   coming into any higher grade level. The fee for this bible will be collected
   at time of registration.
f. Graduation Fee
   All 8th grade students intending to graduate and participate in any
   graduating class ceremonies will be required to pay a graduation fee. This
   covers all expense associated and the fee will need to be paid on or before
   May 1st.
g. Sports Fee
   A fee is charged for each sport a student participates in. These fees are
   collected at time of sign up.
   A Uniform Deposit Fee will be collected at sign up. This deposit will be
   returned upon the end of the sports season if/when the uniform is
   returned in good condition.
h. Application/Testing Fee
   All students applying to Assumption School should provided and
   application fee. This fee covers all administrative processing including the
   testing of the applying student. This fee is collected at time of application.
   No application will be accepted without payment.
i. Summer Camp Daycare Fees
       i. Registration Fee
          A Registration Fee will be assessed to each student participating in
          the Summer Camp Daycare Program (Summer Gator). This fee is
          non-refundable.
          If not already registered with the Daycare office the registration fee
          will be assessed upon first use.
      ii. Weekly Fees
          Each family is expected to pay all weekly fees on or before the
          Monday of each week their children will participate in the Summer
          Gator. Families who fail to make arrangement for payment will not
          be permitted to use the program.
     iii. Sign Out Fee

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         It is extremely important that all families sign in and sign out their
         children. A $5.00 fee will be charge for each incident that children
         are picked up/dropped off without signing them in and out.
     iv. Late Pick up
         At anytime a child is not picked up before 6:00 PM they will be
         considered a late pick up and the following fee will be assessed.
                Picked up between 6:01PM – 6:15 PM $2.00/Minute
                Picked up after 6:15 PM                   $15.00/Minute
j. Summer School Fees
   Summer School may be offers to students requiring additional help in
   preparation for the coming school year. All policies regarding tuition and
   fees for the regular school year apply to any charges accrued for summer
   school.. A Registration Fee will be assessed to each student participating
   Summer School Program. This fee is non-refundable.
k. Advanced Technology Fee
   All parents may choose to have and iPad charged through the family‘s
   FACTS agreement.
l. Afterschool Daycare Fees
      i. Registration Fee
         A Registration Fee will be assessed to each family participating in
         the Afterschool Daycare Program (Gator). This fee is non-
         refundable.
         If not already registered with the Daycare office the registration fee
         will be assessed upon first use.
      ii. Payment Plans & Payment Agreement
         Based on anticipated use of the Afterschool Daycare Program
         families can choose to sign up for an hourly rate or a payment plan
         listed below.
                Morning Daycare Only (7:00 AM – School Starts)
                Afternoon Daycare Only (Dismissal – 6:00 PM)
                Full Time Daycare
         All families participating in afterschool daycare on a regular basis
         and on a payment plan (non-hourly basis) are required to include
         the Afterschool Daycare fees in their regular FACTS Payment
         Agreement. A separate agreement will not be made.




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                iii. Hourly Rates
                    Families not participating in a payment plan will be charge upon
                    an hourly rate. Any part of an hour will be charged as a full hour
                    of daycare.
                iv. Non-payments
                    Any Afterschool Daycare balances not paid after 30-days will cause
                    a family to lose eligibility for further daycare use. Arrangements
                    must be made for pick up right after school until amount is paid in
                    full.
                 v. Sign Out Fee
                    It is extremely important that all families sign in and sign out their
                    children. A $5.00 fee will be charge for each incident that children
                    are picked up/dropped off without signing them in and out.
                vi. Late Pick up
                    At anytime a child is not picked up before 6:00 PM they will be
                    considered a late pick up and the following fee will be assessed.
                           Picked up between 6:01PM – 6:15 PM $2.00/Minute
                           Picked up after 6:15 PM                   $15.00/Minute


   21.       PARENT SERVICE AND FUNDRAISING
             REQUIREMENTS

At Assumption School no family pays the full cost of educating their children.
Through different fundraising efforts and our Tuition Assistance program the school
strives to make the tuition and fees affordable to all our families. An assigned amount is
set for both fundraising and service hours to be met by each family.
All funds to be credited toward a family‘s Fundraising Requirement must be submitted
on or before the last day of School.
Service Hours must be completed before the last day of school. If there is an outstanding
balance a dollar amount per hour will be assessed for all time not completed. This
amount will need to be paid on or before the last day of school. In special circumstances
a written arrangement can be made with the principal to complete remaining Service
Hours during the summer.
If requirements for either Fundraising or Service Hours are not meet the pending
amount will be added with all other outstanding balances in a Year-End billing.




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Service Hours
Fulfilling your service hours‘ commitment gives each family an opportunity to be a part
of their child‘s Catholic education first-hand. It also allows us to strengthen our
community environment by building relationships among families while working
together towards a common goal. Our program ensures that all families are involved
equally in the responsibility of maintaining our school.
At Assumption, each family is required to complete a minimum of 30 hours of service
between September and June. Excess hours cannot be carried over to the next school
year.
In order to earn credit for any service performed, a service coupon must be submitted
within two weeks after the service is earned. All coupons must have the family first and
last names, and the signature of the person in charge of the event. Coupons submitted
more than two weeks after the service is performed will not receive service hour credit.
Service coupons can be sent in to the office in the weekly parent envelope, or they can
be deposited in the ―service coupon‖ envelope located in the office. Service hours can
be tracked on our school website.
We believe that certain service opportunities show a tremendous commitment to our
school. The following extended service opportunities earn you your total service hour
commitment for the year, as well as no need to turn in service coupons: Volunteering
to chair a major event, working Kindergarten centers once every week, holding a PTO
position, agreeing to work lunch service once every week, and head coach for a sports
team.
Each family signs up for, or is assigned to an Assumption ―event‖. New parents are
usually assigned to the Silent Auction. You must fulfill your requirement at this event.
If you fulfill your total hour requirement before your event is completed, you must still
give additional service hours for your event. Most of our events will not give you the
entire 30 hours required. It is your responsibility to complete your service hours at any
one of the many volunteer opportunities within the school:


*Classroom parties                              *Help with art classes
*Help with computer classes                     *Lunch and recess duty
*Carline am/pm                                  *Parking attendants for special events
*Office Help                                    *eScrip Marketing


*Transportation/Chaperone for field trips or sporting events (limited to 1 per school
year)

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*Other Service opportunities will be listed in the weekly bulletin.
*All parents MUST complete the Virtus training program in order to receive service
hour credit.
Although this program is not intended as a fundraising event, a $600 fee will be
charged to any family that has not fulfilled their total service hour commitment. This
fee may not be counted towards your fundraising goal.

FREQUENTLY ASKED QUESTIONS:
What is required of each family?
Each family must make a commitment to one of the Fundraising or Service Events, and
a total of 30 hours of service.
What happens if I don‘t fulfill the service requirement?
We believe that this commitment is achievable for all families. Those families not
fulfilling their service obligation will be billed $600 on June 1st. If you have a special
circumstance that limits you from completing your service obligation, please schedule
an appointment with Ms. Hunter. If you have an idea for a new service you can
provide for the school, please contact the PTO Volunteers Chairperson.
How do I sign up for service?
Sign -ups for Fundraising and Service Events are in late May or early June. Each family
may choose their event, as long as it is not full by the time they sign up. Those families
who do not sign up, and all new families, will be assigned to the Silent Auction, or any
other event that is in need of volunteers.
How does this work?
You must give service hours towards your fundraising or service event. For each hour
that is completed, you will fill out a service coupon and have it signed by your service
chairperson. You can then place the coupon in your weekly parent envelope, or drop it
off in the ―service coupon‖ envelope located in the office. Service coupons will be sent
home to the parents in September. They can also be obtained in the office.
What if I don‘t have enough service hours?
You must commit to completing hours on your fundraising or service event. Any
additional hours needed, you can come for other approved opportunities. Service
opportunities will be listed in the weekly bulletin. You may also speak with your room
parent regarding opportunities within the classroom, or you can speak with the PTO
Volunteers Chairperson, Kerry Holtz (626) 395-9556 for ideas. It is each family‘s
responsibility to make sure that they complete the 30 hours by the end of the school
year.

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                                 FUNDRAISING

All families are required to generate $850.00 in profit to the school, $300 from specific
                  fundraisers and $550 from various other fundraisers.

               A 10% surcharge will be added to any amount owing May 31st.


                      SPECIFIC FUNDRAISING REQUIRED - $300



           $100 for the $1,000 a Month Club: 10 chances to win $1,000
            from September to June.

           $100 for Family Fun Night raffle tickets: 100 chances in the
            spring raffle held in conjunction with Family Fun Night in May.

           $100 cash donation, sponsorship or ad for the Silent Auction.

           Enrollment with an electronic scrip company (i.e., eScrip/Vons,
            Ralphs, Food4Less.)


                       OTHER FUNDRAISING OPPORTUNITIES - $550



           Jogathon: 100% fundraising credit for cash donations (tax
            deductible) to the Jog-A-Thon. No entrance fee.

           Magazine Sales: 40% of subscription amounts sold.

           Silent Auction: 100% of cash donations, sponsorships,
            advertisements, raffle ticket purchases. 50% of dinner tickets,
            50% of purchased items‘ final bid price, 50% of donated items‘
            final bid price. This event is in March or April.

           Family Fun Night: 100% of sponsorships/advertisements/ cash
            donations. 100% of first $100 in raffle tickets sold, 75% of raffle
            ticket sales above $100. 50% of dinner tickets. This event is
            held in May.
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           100% of electronic Scrip profits: All families are required to
            register with an electronic scrip company, i.e. eScrip (Vons
            grocery and more), Ralph‘s and/or Food 4 Less.


                              OPT OUT POLICY



           Families may opt out of participating in the specific and other
            fundraising opportunities by either:

                     paying $850 by September 30 of the current school
                      year
                     or by setting up installment payments totaling $850
                      via FACTS. The FACTS set up should be completed by
                      September 30 of the current school year.

           Opt out arrangements can be made via the Business Office.


                                        eSCRIP
  The eScrip is required of all school families. Families must register at least one credit
  card online with eScrip and are encouraged to register all of their cards to build even
  greater support for our school. Parents may track their contributions to Assumption by
  checking the web site online at www.escrip.com. Electronic scrip is used for Ralph‘s,
  Food 4 Less and Albertsons. Families should register their loyalty cards with these
  stores to obtain school credit.

  eScrip is proven to be an easy resource for fundraising where participating business
  partners contribute a percentage of your grocery loyalty cards, credit card, and
  debit/ATM card purchases to the school. All profits generated from scrip will be
  credited to your fundraising goal.

                         ANNUAL GIVING CAMPAIGN
School families, as well as faculty, staff, parishioners and grandparents are asked to
make a tax deductible donation to the school. We ask that each family give according to
their means but all families are expected to give something as foundations and other
sources of grants expect 100% of the families in the school to support the school‘s
Annual Giving Campaign. Enrichment programs as well as major capital
improvements like air conditioning, computers, and the science lab have been funded
by these proceeds in past years.

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Fundraising and Service Events:
                    *Parents must commit to at least one of the following.
                  Silent Auction
                  Family Fun Night/Annual Drawing
                  Office Help
                  Parish Help
                  Sports Boosters
                  Religious Education
                  Magazine Drive
                  Year Book
                  Room Parent (one per grade)
                  Annual Giving Campaign
                  Book Fair
                  Hospitality
                  Parent Teacher Organization (PTO)
                  Weekly Kindergarten Centers Help
                  Weekly Meal Service/Yard Duty
                  Weekly 2nd Grade Centers Help

FUNDRAISING

                   All families are required to generate $850.00 in profit to the school.


Fundraiser Opportunities                     Requirement Level                       Amount Credited

$1,000 month club                            $100.00 – Required                                 100%

E-script Profits                                  Required                                      100%

Jog-a-thon (No entrance fee)              Optional & Tax Deductable                             100%



Family Fun Night

Raffle tickets                               $100.00 – Required                                 100%

Tickets & Items Purchases                         Optional                                          50%

Sponsorships, ads, & Other Donations      Optional & Tax Deductable                             100%




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  Silent Auction

  Tickets & Items Purchases                            Optional                                                50%

  Sponsorships, ads, & Other Donations       Optional & Tax Deductable                                        100%




  22. ARCHDIOCESEN POLICIES AND PROCEDURES
1. GENERAL INFORMATION

  1.1.      Code of Christian Conduct Covering Students, Parents, Guardians and Other
            Responsible Adults
  The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial
  elementary schools and secondary schools. Truly, this is a commitment for life and many families
  make considerable sacrifices of time and treasure to support their students while they are in school.
  Often families and students continue this support even after graduation because Catholic education
  makes a difference. Indeed, Catholic schools are different.
  All schools in the Archdiocese are intended to be environments that educate, nurture and support
  students according to the basic Christian principles of charity and love of neighbor. Everyone
  involved in the development of children and youth – teachers, administrators, parents, family and
  friends – is required to behave in accordance with these principles.
  Our Christian principles provide that:
          Parents or guardians are expected to work courteously and cooperatively with the school to
           assist the student in meeting the school’s academic, moral and behavioral expectations.
          Students and parents or guardians may respectfully express their concerns about the school
           operation and its personnel. However, they may not do so in a manner that is discourteous,
           scandalous, rumor driven, disruptive, threatening, hostile or divisive.
          Parents, guardians or other responsible adults who insult or abuse school personnel in the
           presence of other school personnel, students or parents on or adjacent to school premises or
           at some other place where school personnel are required to be in connection with their
           assigned school activities, may be asked to withdraw their student from the school.
          Conduct that materially disrupts class work or extracurricular activities or that involves
           substantial disorder will not be tolerated.

  These expectations for students, parents, guardians or other responsible adults include, but are not
  limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips, etc.).
  The school reserves the right to determine, in its discretion, when conduct is of such a severe nature
  as to warrant immediate action without warning. The action may include removal of a family and its
  students from the school.




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1.2       Zero Tolerance Policy
The Archdiocese of Los Angeles will not knowingly assign or retain a priest, deacon, religious, lay person or
volunteer to serve in its parishes, schools, pastoral ministries, or any other assignment when such an individual
is determined to have previously engaged in the sexual abuse of a minor.
Under the Zero Tolerance Policy of the Archdiocese of Los Angeles, any person guilty of sexual misconduct
with a minor under the age of 18:
       May not have any paid or volunteer assignment in any ministry in the Archdiocese, and
       May not volunteer in any non-ministerial activity or event where he or she has any possibility of more than
         incidental contact or supervisory or disciplinary power over minors.

Any parent or guardian who is a registered sex offender must contact the principal to discuss the
requirements in order to assure compliance with the Archdiocese of Los Angeles Zero Tolerance Policy.

As a member of the Archdiocese of Los Angeles community, the school wants to assure that it is in compliance
with both Megan's Law and the Archdiocese’s Zero Tolerance Policy.

1.3       Safe Environment Training for Children and Youth
The school and the parish religious education programs have established ongoing safe environment training
programs for students, children and youth. All parents are provided home-based materials to help them
understand and support their student's education regarding child sexual abuse. The approved programs
include Good-Touch/Bad-Touch® and VIRTUS® Teaching Touching Safety (Mandated September 1, 2006).
Good-Touch/Bad-Touch® is being implemented in Grades K-9 in Catholic elementary schools
throughout the Archdiocese of Los Angeles. The program is designed to be age-appropriate, to support
students in understanding occasions of abuse, and to give them confidence in reporting and asserting
themselves in situations where they feel unsafe.

VIRTUS® Teaching Touching Safety is a K-12 program being implemented in religious education
programs and Catholic schools. This program is a vehicle through which parents, teachers, catechists and
youth ministers give students the tools they need to protect themselves from those who might harm them.

The Archdiocesan Office of Safeguard the Children works with the schools and Directors of Religious
Education in the parishes to establish these programs. Questions concerning Safe Environment Training can
be forwarded to the principal.

Guidelines For Adults Interacting With Minors At Parish Or Parish School
Activities Or Events
Revised August 20, 2007
Adults acting in a staff, faculty, ministerial or other paid or volunteer position in the Archdiocese are role
models who are called to treat each minor with respect and care. Staff members, faculty or volunteers serving
either in a paid or volunteer position need to maintain professional relationships with minors whether on or off
parish or parish school locations. Please review the following guidelines and sign the “Acknowledgment of
Receipt” for the file at the parish or parish school where you work or volunteer.
     Staff members/faculty/volunteers will ensure that minors are properly supervised at all times, thus
          providing them a safe environment. Minors must be viewed as “restricted individuals” because they
          are not adults and are not independent
         If staff members/faculty/volunteers who are supervising minors observe a situation where civil law,
          parish and/or school rules are being violated, they must take appropriate action immediately




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         Staff members/faculty/volunteers should always be aware they have considerable personal power
          because of their ministerial positions. Therefore, they will maintain respectful ministerial
          relationships, avoiding manipulation and other abuses of power
         Staff members/faculty/volunteers must avoid assuming the role of a “father or mother figure” which
          may create an excessive emotional attachment for all parties
         Attraction between adults and minors is possible, and care and caution should be taken in all
          interactions. The parish/school administration should be informed immediately if such an attraction
          exists. Dating or sexual relationships between a staff member/faculty/volunteer and a minor are
          inappropriate and unethical. Dating or sexual relationships between a staff
          member/faculty/volunteer and a minor are unlawful
         Communications with minors (e.g., notes, email and internet exchanges, telephone calls) must be for
          professional reasons only
         Discussions of a sexual nature must always take place in an appropriate educational context. Sexual
          jokes, slang or innuendo are inappropriate when interacting with minors
         Staff members/faculty/volunteers will respect confidential information concerning minors or
          confidential information of a personal nature shared by a minor. However, if a minor shares
          confidential information that could pose a threat to the minor or to others, the staff
          member/faculty/volunteer has an obligation to notify the proper authorities
         When staff members/faculty/volunteers are supervising minors or young adults at parish/parish
          school-sponsored activities, they may not be under the influence of alcohol, may not consume
          alcohol in the presence of persons under age 21, nor offer alcohol to them
         When a staff member/faculty/volunteer is alone in a room with a minor, the door must be open or
          there must be clear visibility through windows
         Staff members/faculty/volunteers are to engage in games or sports activities with minors only in the
          presence of other adults, or in a place openly accessible/visible to others
         Staff members/faculty/volunteers planning parish/parish school events in their homes with minors
          must have the permission of the parish/school administration. In addition, staff
          members/faculty/volunteers may not have any minor in their homes without the knowledge of the
          minor's parent or guardian
         Staff members/faculty/volunteers may not drive minors unless it is to or from a parish/parish
          school-sponsored activity and may never drive alone with a minor. Driving minors requires parental
          permission slips that indicate the transportation is by personal vehicle. The parish/parish school
          administration must approve any use of personal vehicles. Trips involving minors must have a
          sufficient number of adult chaperones and minors to preclude the appearance of inappropriate
          personal involvement with minors
         Parent or guardian written permission is required for the publication of a picture of a minor
         Adults are permitted to interact alone with minor(s) only after complying with Archdiocesan policies
          regarding fingerprinting and safe environment training. They may work with minors only as part of a
          team if they have not met these requirements


1.4       Boundary Guidelines for Junior High and High School Youth Working
          or Volunteering with Children or Youth
Revised August 20, 2007
To ensure the safety of the children in the Archdiocese of Los Angeles, all youth volunteers, both junior high
and high school students, including students who are already 18, who work or volunteer with children/youth in
school or parish settings must receive training on these boundary guidelines before undertaking their ministry
in the Archdiocese of Los Angeles and must sign a Code of Conduct form to verify that they understand their
obligations. The form is attached as Appendix A.




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1.5     Parent/Student Complaint Review Process

Concern for the dignity and rights of each person are intrinsic to the Church’s mission as a true
witness to the spirit of the Gospel. Circumstances may give rise to conflicts among students, parents
and school staff. All parties are encouraged to use every available means to resolve these conflicts
when they occur. However, if the involved parties are unable to resolve their conflicts, families may
use the Parent/Student Complaint Review Process for additional assistance. All those participating
in the Complaint Review Process are responsible for striving toward reconciliation and shall act in
good faith. Legal representation is not permitted at any meeting or mediation of the Complaint
Review Process. Any person filing a complaint is to be free from restraint, coercion, discrimination,
or reprisal in any form.


        1.6.a    School Level
                The person bringing the complaint is encouraged to try to resolve the complaint by
                 discussing it with the persons directly involved.
                If resolution is not achieved, the complaint should be discussed with the principal (or
                 the pastor, if the principal is the subject of the complaint).
                For elementary schools, if the principal is unable to resolve the conflict, the principal
                 will bring the pastor into the process as appropriate.
                After reviewing the facts and facilitating discussion of the problem the principal will
                 respond to the person bringing the complaint.

        1.6.b    Department of Catholic Schools Level
                If the complaint is not resolved at the school or parish level, the complaint may be
                 submitted in writing to the supervisor at the Department of Catholic Schools,
                 outlining the concerns and reviewing the local process.
                The supervisor will review the complaint (with such consultation as may be
                 appropriate) in a timely fashion and will endeavor to mediate and resolve the matter.
                However, if no agreement can be reached, the supervisor will make a final
                 determination concerning the resolution of the complaint, based on the application
                 of Archdiocesan and school policies and/or regulations, and communicate that
                 determination, which will be final and binding, in writing to all parties.

1.7 Parent or Parent-Teacher Organizations and Consultative School
Council
If the school has a parent, parent-teacher organization and/or a consultative school council, those involved
are advised that these bodies exist to support the school and are important for the school’s viability, but they
have very different functions. Parent, parent-teacher organizations, consultative school councils and their
members do not have any authority to act independently on behalf of the school or parish. They are not
“agents” of the school or parish and any actions taken must receive the official written approval of the pastor
and/or the principal as the case may be.

        1.7.a    Parent or Parent-Teacher Organizations


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         The main functions of a parent or parent-teacher teacher organization are to raise funds for the
         school’s current operational expenses, to promote parental support for the school program, and to
         increase mutual understanding between school and parents. The membership of the parent teacher
         organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of
         the school, where applicable.

         Financial operation of a parent or parent-teacher organization shall be governed by the regulations
         for financial operations as found in the parent or parent-teacher organization bylaws.

         1.7.b   Consultative School Council

         The general responsibilities of the consultative school council are in the following areas: strategic
         planning; policy development; resource development; institutional advancement; advice and counsel
         with regard to financial planning, management and reporting; marketing of the school and evaluation
         of the council’s goals and activities.

         The membership of the consultative school council should include the pastor, principal, parents (no
         more than one-third of the total membership), alumni parents, parishioners, members of the civic
         and local business community, and area educators. Under Canon Law and Archdiocesan guidelines,
         the members advise the administrative team (pastor and principal) and cannot make decisions
         binding for the parish education program without the approval of the administrative team (A Primer
         on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force,
         NCEA, 1998).

         The regional supervisor at the Department of Catholic Schools is available to assist and guide schools
         in the implementation of a consultative school council.



2 ADMISSION AND ATTENDANCE
 2.1     School Student Non-Discrimination Policy
 The school, mindful of its mission to be a witness to the love of Christ for all, admits students
 regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs, and
 activities generally accorded or made available to students at the school.

 The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic
 origin in the administration of educational policies and practices, scholarship programs, and athletic
 and other school-administered programs, although certain athletic leagues and other programs may
 limit participation and some archdiocesan schools operate as single sex schools.

 While the school does not discriminate against students with special needs, a full range of services may not
 always be available to them. Decisions concerning the admission and continued enrollment of a student in the
 school are based upon the student’s emotional, academic and physical abilities and the resources available to
 the school in meeting the student’s needs.




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2.2       Inclusion Procedures
Through the mission of the Archdiocese, our schools strive to serve children with varied learning needs. All
educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support
Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAP)”. Parents or guardians
who feel that their student may need a minor adjustment to enable him/her to participate in the general
education curriculum of the school should consult the student’s teacher and principal to determine how best
to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint
Review Process” from the principal to address unresolved issues.

2.3       Guidelines for Admission to Elementary Schools
         Preferences are given to active members of the parish
         The recommended age for kindergarten students is five (5) years of age on or before September 1,
          but required by December 1
         The recommended age for first grade students is six (6) years of age on or before September 1, but
          required by December 1, unless waived by the principal
         All students must comply with current California immunization and health requirements prior to
          enrollment
         The parish school will strive to have Catholic education accessible to as many students as possible,
          both with its educational programs and financial considerations; however, it may have insufficient
          resources to meet the educational and financial needs of all students
         The pastor and principal will review a student’s continued eligibility for enrollment in the parish
          school
         The school establishes its own procedures for admission and enrollment

2.4       Privacy and Access to Records
Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school
community, including students, parents or guardians, teachers, aides, and all other employees. Every member
of the school community must respect the privacy of all students, families, employees, the principal and the
pastor.

          2.4.a   Pupil Records

          “Pupil records” means any record related to a student that is maintained by a school or one of its
          employees. It includes health records. It does not include “directory information” or a school
          employee's informal notes, if the notes remain in the sole possession of the maker and are not made
          available to others, except to a substitute.

          Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers
          or administrators charged with pupil oversight have the right to view or use pupil records. A
          teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may
          be released by judicial order such as a subpoena or a search warrant. In specific cases, such as
          suspicion of kidnapping, police officers may be given access to records.

          Parents and legal guardians of minors have the absolute right to access their child’s pupil records in
          accordance with the school’s reasonable procedures for providing such access. Parents or legal
          guardians may grant any specified person written consent to access specifically identified pupil
          records. In cases of legal separation and/or divorce, California state law gives the custodial parent


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      and a non-custodial parent with visitation rights, the right to access and examine pupil records.
      However, only the custodial parent may consent to the release of records and has the right to
      challenge the content of the records and to write responses to information regarding disciplinary
      action. A non-custodial parent without visitation rights has no right of access to records of any kind.

      2.4.b   Directory Information

      “Directory information” means one or more of the following items: pupil's name, address, telephone
      number, date and place birth, major field of study, participation in officially recognized activities and
      sports, weight and height of members of athletic teams, dates of attendance, degrees and awards
      received, and the most recent previous public or private school attended by the pupil.

      The school will, to the extent possible, minimize access to student telephone numbers or personal
      email addresses, unless the parents or legal guardians consent to broader access. To the extent
      possible, users should try to minimize access to or distribution of student telephone numbers or
      personal email addresses, unless the parents of legal guardians consent to broader access

      Room parent rosters, class lists, telephone numbers, email address lists or any other personal
      information about families and students are considered confidential and may be used only for the
      purposes specified. In no cases should commercial enterprises be given access to Directory
      Information.

      2.4.c   Parent Authorization to Use Child’s Personal Information

      Whenever a student’s image, name, voice and/or work is to be published or used for non-
      commercial purposes, including, but not limited to, publicity, exhibits, printed or electronic media
      broadcasts, student publications, marketing or research, parents must execute the Parent’s
      Authorization to Use Child’s Image, Name, Voice and/or Work for Non-Commercial Purposes giving
      permission for such publication.

      See Appendix B, Parent’s Authorization to Use Child’s Image, Name, Voice and/or Work for Non-Commercial
      Purposes. 2.4.d Verbal/Written Confidences
      Confidential information may be provided by students or parents or guardians to school employees
      in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal
      assignment. All school employees are required to respect the verbal or written confidences of adults
      and students, except in cases where the health or safety of the student or others is involved. If the
      confidence received relates to a health or safety issue, the pastor, principal or other person in charge
      or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that
      apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be
      followed when applicable.

2.5   Transfer of Records

      2.5.a   Student Transfers, Withdrawals and Graduation

      Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report
      and the original Health Record will be transferred by the former school upon a request from the
      school where the pupil intends to enroll and a release from the parent or guardian. The original
      Cumulative Student Report remains at the school.
      A record of the transfer, the reason for the transfer, and the name of the school to which the student
      is transferring or entering after graduation should be entered on the original copy of the Cumulative
      Student Report and in the Student Attendance Register.

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   Official transcripts are not given to students or parents. The school grants full credit for all work a
   student accomplishes up to the time of transfer.

   Principals may be required by the County Board of Education to report the severance of attendance
   by any student.

   2.5.b   Withholding of Records

   Under California law, a private school cannot refuse to provide student records to a requesting
   school because of any charges, including tuition or fees that are owed by the student or parent.
   However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a
   pupil pending payment of certain amounts for damaged property, the return of loaned property or
   unpaid tuition or fees, in accordance with school policy.

   2.5.c   Cumulative Pupil Record

   Full and accurate records, including standardized test results, of each student are entered on the
   official archdiocesan Cumulative Student Record form and are kept on file permanently. Only
   authorized personnel have access to these records. Health records are maintained in a separate file.

      Permanent records cards include only the following information:
      Personal and family data with certification of name, place and date of birth of the student and
       the name and address of the parent or guardian having custody of the student
      Standardized test data
      Transcript of classes
      Attendance information shall be included
      Record of withdrawal or graduation and place to which any copy of the record is sent
      Verification of or exemption from required immunization through high school graduation

2.6.   Absence
       Principals and teachers are responsible for checking the regular attendance of all students. Every
       absence must be recorded on the attendance register and record. Elementary schools record
       absences according to the instructions on the Student Attendance Register.

       2.6.a        Absences with Acceptable Excuse

       When a student has been absent, a written excuse signed by the parent or guardian is required,
       and the excuses are kept on file for a period of one year. An acceptable excuse includes illness,
       attendance at medical or dental appointments, funeral services for family members, quarantine
       directed by County or City Officials or emergency or special circumstances as determined by the
       school authorities. Excessive unexcused absences may result in loss of academic credit.

       2.6.b        Extended Absences

       When, for family reasons, parents wish to take their children out of school temporarily, the
       principal and teacher will discuss with the parents the possible effects of such an absence. If a
       student is absent for an extended time, (e.g., 15 or more days), official grades may be withheld.


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       Note:          In addition to the policy stated above, the school has its own extended absence policy, which is
       provided in the Appendix.

       2.6.d          Leaving School Early

       A student may not leave the school before the regular dismissal time without a written request
       from a parent or guardian. The request must state the reason for early dismissal.

       2.6.e          Tardiness

       A student is tardy if he or she arrives after the time fixed by the school for the beginning of the
       morning or afternoon session. If the student comes after the designated time, he or she is
       marked absent half a day. A record of all tardiness is kept in the attendance register and records.

       Note:          The times fixed by the school are provided to parents and students in the Parent-Student
       Handbook.

       2.6.f          Truancy

       A student who is absent from school without an acceptable excuse three full days in one school
       year or is tardy or absent for more than any 30 minute period during the school day on three
       occasions in one school year, or any combination thereof, is a truant and shall be reported to the
       attendance office or superintendent of the public school district.

       In the event that the school suspects that a student is truant (absent from school, without an
       acceptable excuse), the school administration will contact the parent or guardian. If the school
       suspects that the student is a habitual truant (absent three times in a school year, without an
       acceptable excuse) and all resources at the school level have been exhausted, the school principal
       will notify the local public Child Welfare and Attendance authorities.

        A student who has been reported once as a truant and who is absent again from school one or
       more days, or is tardy on one or more days, without an acceptable excuse, will be reported again
       as a truant to the attendance office of the local public school district. A student who has been
       reported as truant three or more times is considered a habitual truant and is subject to dismissal.

       If a student has been absent without excuse, and it is impossible to contact the parent or
       guardian within 24 hours after repeated attempts, the attendance office of the local public school
       district, the local police department, Child Protective Services or all of those agencies will be
       notified.

2.6         Work Permits
Under California law and other relevant laws, a minor student may not work without a work
permit issued by the appropriate authority. To obtain a work permit, certain information is
required from the student’s school. Information regarding work permits and how to apply is
available from the California Department of Education website: .                  www.cde.ca.gov




The minor/student, after obtaining a promise of employment, must obtain a “Statement of
Intent to Employ Minor and Request for Work Permit.” The minor, the employer and the
parent or guardian must each complete their sections and submit the completed application to

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    the school. The school will verify the information entered on the application by the minor and
    parent or guardian and will also examine the student’s records and consult the teacher to
    confirm the student’s satisfactory academic achievement to date. The student must then submit
    the form to the “work permit issuing authority.” If all requirements are met, the work permit
    issuing authority may issue the “Permit to Employ and Work.” The “work permit issuing
    authority” may be the local public school superintendent , those persons authorized in writing by
    the public school Superintendent to issue the permit, or a school staff member who has been
    designated and trained as the work permit issuing authority for the school.
    A copy of the signed work permit must be kept in the student’s file.
    For additional information and forms see       http://www.dir.ca.gov/DLSE/C hildLabor Pamphlet2000.html




    2.7          Student Accident Insurance
    The Student Accident Insurance Program is provided for all full time students in archdiocesan
    schools/parish. This program assists only with medical expenses incurred because of accidental bodily
    injury sustained by students while attending school, while traveling to or from school or while
    participating in a school sponsored and supervised activity, including school sponsored sport and
    extended day programs. This insurance supplements any insurance maintained by the parents.



3 ACADEMICS AND CO-CURRICULAR ACTIVITIES
   3.1     Tutoring
   If a student requires private tutoring or parents wish to have a student tutored in school subjects, the
   parents are responsible for engaging the tutor and paying all tutoring costs. The school may assist the
   parents in identifying tutoring resources.

   Teachers may not be paid for tutoring students assigned to their classes. With prior permission from the
   principal, teachers may tutor other students who attend the school and be paid for such tutoring by the
   parents.

   A school may arrange with independent contractors or entities, who are not teachers or staff at the school
   to provide tutoring on a fee basis. Independent entities must have appropriate licenses, agreements for use
   of the premises and insurance.

   All tutors and entities must comply with the procedures and policies of the extended school day program
   and the Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities
   or Events.

   3.2     Counseling Policy
   The mission and purpose of the school is education. The school does not assume the responsibilities
   proper to the family and to society. The school may not assume the responsibility for psychological
   counseling or therapy because it is not qualified or licensed to provide such counseling or therapy.

   The school may engage in the following activities in addition to providing classroom instruction:

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         Provide advice regarding academic subjects and student progress in school
         Give limited guidance to students who present with non-academic personal issues or situations
         Provide referrals to marriage and family counselors, child psychologists, licensed academic
          psychologists, psychiatrists and similar professional for diagnosis and treatment. If the school provides
          referrals to parents, the list must include at least three names of qualified persons or entities
         Retain, where necessary, appropriate professionals to provide educational testing that is needed for
          assessment of a student’s academic ability, learning patterns, achievement motivation, and personality
          factors directly related to academic learning problems, or psychological counseling services for the
          school. Prior to entering into such a contractual relationship, the principal will ensure that the person
          is credentialed, licensed or otherwise properly qualified. The school may refer a student for specific or
          additional testing, as appropriate, generally at the parent or guardian’s expense

    In cases of actual or suspected child abuse or neglect or abuse of vulnerable adults, the Archdiocesan
    Victims’ Assistance Ministry is available as a resource. The Victims’ Assistance Ministry provides outreach
    and guidance to those suffering from abuse; sponsors a faith-based trauma recovery program; and assists
    in informing parish, school, archdiocesan and governmental authorities of the allegations of abuse or
    neglect. Referral to the Victim’s Assistance Ministry is not a substitute for mandated reporting of
    suspected abuse. Such a report must be made in accordance with Archdiocesan policy.

4 DISCIPLINE
 Discipline in the Catholic school is an aspect of moral guidance and not a form of punishment. The purpose
 of discipline is to provide a school climate conducive to learning and one that promotes character
 development.

 Discipline is maintained in a classroom or school when students work cooperatively with the principal, the
 teachers, and their classmates towards the attainment of the class and school objectives. However, it should
 be noted that the legitimate interest of the school extends beyond the school day and beyond the school
 hours.

    4.1 Maintenance of Effective Discipline
   Effective discipline is maintained when there is:

       Reasonable quiet and order in the building
       Positive correction of behavior
       Constant encouragement of acceptable classroom conduct
       Firm but fair treatment of difficult students
       Consistent follow through

    4.2         Disapproved Disciplinary Measures
    The following disciplinary measures are forbidden:

     All corporal punishment, including shaking and slapping
     Language that is sarcastic or calculated to bring ridicule on the student, his or her parents, or
      background
     Using religious exercises or important class assignments as punitive measures

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 Bizarre and unusual punishments
 Withholding or altering rightfully earned academic grades
 Any disciplinary action that isolates a student without proper supervision

4.3       Detention
  No student shall be required to remain in the classroom during the lunch break, or during any recess.
   All students are required to leave the school rooms at recess and lunchtime, unless it would occasion a
   danger to health
  Detention before or after school hours is considered an appropriate means of discipline
  A student shall not be detained in school for disciplinary or other reasons for more than one hour
   after the close of the school day
  Under no circumstances shall a student be detained at school without the knowledge and consent of
   the parent or guardian who shall also be informed of the reason for detention and the exact time the
   period of detention will begin and end

 4.4         Suspension
  Any of the reasons listed for expulsion with mitigating circumstances are adequate cause for
   suspension of a student
  No student shall be suspended from school for more than two consecutive weeks, unless there is an
   ongoing police investigation of a possible crime, in which case the student may be suspended during
   the entire investigation
  Notice of suspension must be given to the parents or guardians by telephone or in a conference
  The principal shall schedule a conference with the suspended student’s parents or guardians to discuss
   matters pertinent to the suspension, especially the means by which the parents or guardians and the
   school can cooperatively encourage the student to improve behavior. The suspended student may be
   present at the conference
  In no case will a teacher on his or her own authority suspend a student

 4.5         Expulsion
             4.5.a    Reasons for Expulsion

             Reasons for expulsion are, but are not limited to, the following offenses committed by
             students:

              Actions gravely detrimental to the moral and spiritual welfare of other students
              Habitual profanity or vulgarity
              Assault, battery or any threat of force or violence directed toward any school personnel
               or student
              Bullying, harassing or hazing school personnel or other students
              Open, persistent defiance of the authority of the teacher
              Continued willful disobedience
              Use, sale or possession of narcotics, drugs or any other controlled substance
              Use, sale, distribution, or possession of any alcoholic beverages on or near school
               premises
              Smoking or having tobacco


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    Stealing
    Forging signatures
    Cheating or plagiarism
    Willful cutting, defacing or otherwise injuring in any way property, real or personal
     belonging to the school
    Habitual truancy
    Possession of harmful weapons (e.g., knives, guns, etc.) or materials that can be used as
     weapons
    Membership in, active involvement in, or affiliation with a gang or group responsible for
     coercive or violent activity
    Actions in or out of school which are detrimental to the school’s reputation
    Violation of the Electronic Use policies and guidelines
    Inappropriate conduct or behavior unbecoming a student in a Catholic school

4.5.b     Procedure for Expulsion
Except in cases involving grave offenses, the following steps must be taken:

 A conference must be held with the parents or guardians, student, teacher, and principal
  present to advise the family that serious action is contemplated unless behavior improves
  immediately. In parish schools, the pastor should be notified of the conference, given an
  opportunity to attend and provided a report of the discussion
 If behavior does not improve, the final decision will be announced at a second
  conference attended by the principal, teacher, and parents or guardians. If the parents fail,
  without cause, to attend the conference, the pastor, principal, and teacher will reach a
  final decision. The final decision rests with the pastor in consultation with the principal
 In no case will a teacher on his or her own authority expel a student
 Full credit will be given for all work accomplished by the student up to the moment of
  expulsion

4.5.c     Written Record

A written record of the steps leading to expulsion must be kept on file with copies of all
communications and reports.

4.5.d     Cases Involving Grave Offenses

    In cases involving grave offenses, which may include a violation of criminal law or
     actions so outrageous as to shock the conscience or behavior of the community, the
     student is immediately suspended and there is no requirement to hold the initial parent-
     principal conference
    The procedure involving cases of grave offenses is followed when the continued presence
     of the student at school (even for a short period of time) will, in the reasonable judgment
     of the principal, pose a serious threat to the health and welfare of another student or
     students, or faculty members
    When immediate suspension is imposed, with probable expulsion, while the case is being
     investigated, the rules and the consequences of the violation should be clearly explained
     to the student and parents or guardians


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            4.5.e    Time of Expulsion

               An expulsion may be made immediately if the reasons are urgent
               Only in exceptional cases shall expulsion of an eighth grade student who has been in the
                school one or more years be allowed
               If an expulsion is to take place during the last quarter of the school year or during the last
                semester in the case of an eighth grade student, prior approval of the Department of
                Catholic Schools is required before the expulsion can take effect
               If such action is contemplated, approval shall be obtained before the announcement of
                the final decision to the parents at the meeting described below

            4.5.f             Reporting of Expulsions

            All expulsions even if they occur at the end of the year, are reported to the elementary
            supervisor at the Department of Catholic Schools. The County Office of Education where
            the school is located may require notification of pupil expulsions.

            4.5.g    Right to Make Exceptions

            The principal, in consultation with the pastor, retains the right to make exceptions in cases
            where mitigating circumstances call for a different response than policy suggests.

            4.5.h    Home Study

            Circumstances may arise which dictate that a student, at the discretion of the principal, be
            excluded from school attendance for a period of time. This is a remedy for unusual situations
            and is not considered a suspension. Students may be given tests, etc. outside school hours
            so that grades can be reported.

4.6    Harassment, Bullying And Hazing Policy
The school is committed to provide a safe and comfortable learning environment that respects Christian
values and is free from harassment, bullying or hazing in any form. Harassment, bullying or hazing of any
student by any other student, lay employee, religious, clergy, or school volunteer is prohibited. The
school will treat allegations of any such conduct seriously and will review and investigate such allegations
in a prompt, confidential and thorough manner.

Substantiated acts of harassment, bullying or hazing by a student will result in disciplinary action up to
and including dismissal of the student. Students found to have filed false or frivolous charges will also be
subject to disciplinary action up to and including dismissal. For students in grades K-3, this disciplinary
action shall depend on the maturity of the students and the circumstances involved. For students in
grades 4 through 8, the disciplinary action may include suspension or dismissal.

Harassment occurs when an individual is subjected to treatment or a school environment that is hostile
or intimidating. It includes, but is not limited to, any or all of the following:

           Verbal harassment: Derogatory comments and jokes; threatening words spoken to another
            person.


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           Physical harassment: Unwanted physical touching, contact, assault, deliberate impeding or
            blocking movements, or any intimidating interference with normal work or movement
           Visual harassment: Derogatory, demeaning or inflammatory posters, cartoons, written
            words, drawings, and gestures
           Sexual harassment: Unwelcome sexual advances, requests for sexual favors, and other
            verbal or physical conduct of a sexual nature.

Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating, terrorizing,
oppressing and/or threatening of another person. Bullying typically consists of direct behaviors, such as
teasing, taunting, threatening, hitting, shoving, and stealing that are initiated by one or more students
against a victim or victims. In addition to direct attacks, bullying may also be indirect, such as spreading
rumors that cause victims to be socially isolated through intentional exclusion. Whether the bullying is
direct or indirect, the key component of bullying is physical or psychological intimidation that occurs
repeatedly over time to create an ongoing pattern of harassment and abuse.

Students also may be involved in cyber bullying, which occurs when they bully each other using the
Internet, mobile phones or other cyber technology. This can include, but is not limited to:

           Sending inappropriate text, e-mail, or instant messages
           Posting inappropriate pictures or messages about others in blogs, web sites or social
            communication networks
           Using someone else’s user name to spread rumors or lies about someone

Hazing is any method of initiation or pre-initiation into a student organization or student body or any
pastime or amusement engaged in with respect to these organizations which causes, or is likely to cause,
bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm, to
any student or other person.

Students are responsible for:

           Conducting themselves in a manner that contributes to a positive school environment
           Avoiding any activity that may be considered discriminatory, intimidating, harassing, bullying
            or hazing
           If a student is a target of harassment, bullying or hazing, when possible, informing the other
            person(s) that the behavior is offensive and unwelcome
           Reporting all incidents of discrimination, harassment, bullying or hazing to the principal or
            teacher

As appropriate, the students involved may be asked to complete a formal, written complaint which will
be investigated and will involve only the necessary parties. Confidentiality will be maintained as much as
possible.




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4.7          Student Threats
All threats by students to inflict serious harm to self or others, or to destroy property, will be taken
seriously. Whoever hears or becomes aware of any threat made by a student should immediately report it
to the pastor, principal, or a teacher. The principal will notify the police and the Department of Catholic
School immediately.

The student who has made the threat will be kept in the school office under supervision until the police
arrive. The parents or guardians of the student who has made the threat will be notified. Any adult or
student who has been identified as the potential victim, or mentioned in writing as a potential victim, will
be notified immediately.

The student who has made the threat will be suspended until the investigation by the police and school
has been completed.

The decision to re-admit a student who has made a threat will be made by the principal and pastor on a
case-by-case basis.

Practical jokes or offhand comments of a threatening nature will be taken seriously and will be
investigated. The police may be notified and these actions may result in suspension or removal of a
student from school.

4.8          School Searches
Students’ legitimate expectation of privacy in their person and in the personal effects they bring to school
must be balanced against the obligation of the school to maintain discipline and to provide a safe
environment for the school community. Accordingly, school officials may conduct a search of the
student’s person and personal effects based on a reasonable suspicion that the search will disclose
evidence that the student is violating or has violated the law or a school rule.

School officials do not need a warrant or a parent’s permission to conduct a search of the student and/or
the school’s or a student’s personal property, as long as they have a reasonable suspicion that a law or
school rule is being or has been violated.

Students do not own their lockers or other school property. Lockers are made available to the student by
the school. The student does have some expectation of privacy in his or her locker from other students.
However, a student may not exclude school officials if the school official has a reasonable suspicion that
a law or school rule has been violated.

A student has a greater expectation of privacy concerning his or her backpack, purse, clothing and other
personal effects. A school official who finds it necessary to conduct a search of a student’s backpack,
purse, clothing or personal effects, must have a reasonable suspicion that the student is violating or has
violated a law or school rule. The student’s parents should be notified of any such search.

An alert from a trained and certified detector dog is sufficient to allow the school official to have a
reasonable suspicion and to conduct a search of the student’s locker, car or his or her personal property
and effects. In addition to this policy on searches by the school, every student is subject to the
Archdiocesan and school use and privacy policies concerning cell phones and other electronic devices,
whether the devices belong to the school or to the student.



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       If a student refuses to cooperate in a reasonable search of the school or student property (including
       electronic devices), the student’s parents and/or the police may be called for assistance or referral.



5 ACCEPTABLE USE AND RESPONSIBILITY POLICY FOR
  ELECTRONIC COMMUNICATIONS [“ARCHDIOCESAN
  AUP”]
 All information used in the course of activities for or on behalf of the Roman Catholic Archdiocese of Los
 Angeles ("Archdiocese") or an archdiocesan school, parish, the seminary, a cemetery, or other archdiocesan
 department or operating unit (“Location”) is an asset of the Archdiocese and/or the Location, as appropriate.
 Electronic information and communications require particular safeguards and impose unique responsibilities
 on all users. The Archdiocese maintains a system of information security to protect our proprietary data.
 Integral parts of this system are the policies, standards and procedures designed for users. All users must
 adhere to these policies, standards and procedures for the complete system to remain viable.

 These policies, standards and procedures apply to all users of technology, whether adult, child or youth,
 whether they are paid or volunteer staff, clergy or members of religious orders, in the Archdiocese or in any
 Location.

 These policies, standards and procedures include, but are not limited to, maintaining data confidentiality,
 maintaining the confidentiality of data security controls and passwords, and immediately reporting any
 suspected or actual security violations. The Archdiocese prohibits the use or alteration of archdiocesan data
 and/or information technology without proper authorization. All users have an obligation to protect the
 confidentiality and nondisclosure of proprietary, confidential and privileged data, as well as personally
 identifiable information.

 5.1       Definitions
 Electronic communications systems include, but are not limited to, electronic mail, telecommunications
 systems including telephone, voice mail, and video, facsimile transmissions, stand-alone or networked
 computers, intranets, the Internet and any other communications systems that may be created in the future.

 Electronic communications devices include, but are not limited to, regular and mobile telephones (cell
 phones, smart phones, walkie-talkies), facsimile machines, computers, laptops, electronic notebooks, audio
 and video equipment, flash drives, memory sticks, iPods®, media players, Blackberries®, and other wireless
 equipment that may be created in the future.

 Electronic communications materials include, but are not limited to, DVDs, CDs, laser discs, audio and
 video-tape, audio and visual recordings, films, microfiche, audio and visual broadcasts, computer operating
 systems, software programs, electronically stored data and text files, computer applications, emails, text
 messages, instant messages, and all other downloaded, uploaded, retrieved, opened, saved, forwarded or
 otherwise accessed or stored content.

 5.2        Electronic Communications Systems, Devices and Materials and Users
            Covered



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        a.   All electronic communications systems, devices and materials in the schools, parishes, the
             seminary, cemeteries, archdiocesan departments or offices, or other archdiocesan operating units
             (the “Premises”).
        b.   All electronic communications devices and materials taken from the Premises for use at home or
             on the road.
        c.   All personal devices and materials brought from home and used on the Premises during regular
             business hours.
        d.   All personal devices and materials, regardless of where they are situated, that are used in such a
             manner that the Archdiocese and/or the Location may be implicated in their use
        e.   All users of electronic communications systems, devices and materials, including, but not limited
             to, volunteers, clergy and religious, students, employees, staff or contractors associated with the
             Archdiocese and/or the Location.

5.3     Ownership and Control of Communications
All systems, devices and materials located on archdiocesan premises, and all work performed on them, are
property of Location and/or the Archdiocese. These systems, devices and materials are to be used primarily
to conduct official Location and/or Archdiocese business, not personal business.

With permission from the person in charge of the parish (i.e., pastor, priest administrator or parish life
director), principal or other person in charge of the Location, individuals may use systems, devices and
materials, including access to the Internet, for personal business and web exploration outside regular business
hours or during breaks. All users are expected to conform to appropriate content management and web
surfing guidelines, whether during or outside regular business hours.

The Archdiocese and the Locations, as applicable, reserve the right to monitor, access, retrieve, read and
disclose all content created, sent, received, or stored on Archdiocese and/or Location systems, devices and
materials (including connections made and sites visited) to law enforcement officials or others, without prior
notice.

5.4      Guidelines for Email Correspondence and Other Electronic
         Communications
        a.   All users of Archdiocese and Location communications systems and devices should use care in
             creating email, text, video, still images, instant or voice mail messages or in any postings on any
             social networking site. Even when a message has been deleted, it may still exist on a backup
             system, be restored, downloaded, recorded, printed out, or may have been forwarded to
             someone else without its creator’s knowledge. The contents of email and text messages are the
             same as other written documentation and cannot be considered private or confidential.
        b.   Email and other electronic communications are not necessarily secure.
        c.   As with paper records, proper care should be taken in creating and retaining electronic records
             for future use, reference and disclosure, as applicable.
        d.   Postings to “All Employees,” “All Parents,” “All Seminarians,” “All Parishioners” and the like
             on intranets or the Internet must be approved by the person in charge of the parish (pastor,
             priest administrator or parish life director), principal or other person in charge of the Location
             before they are sent out.
        e.   Use of personal electronic communications devices and materials during regular business hours
             should be kept to a minimum and limited mainly to emergencies.
        f.   Archdiocese and Location systems, devices and materials are not private and security cannot be
             guaranteed. Passwords and user IDs are intended to enhance system security; not to provide
             users with personal privacy. User account passwords for systems not controlled by a centralized

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             user directory or authentication system must be on record with the person in charge of the
             parish (pastor, priest administrator or parish life director) principal or other person in charge of
             the Location.
        g.   User IDs and passwords should not be disclosed to unauthorized parties or shared with other
             employees, students or volunteers. User accounts are intended to be used only by the assigned
             party.
        h.   All information systems that create, store, transmit or otherwise publish data or information
             must have authentication and authorization systems in place to prevent unauthorized use, access,
             and modification of data and applications. Systems that transmit or publish approved
             information that is intended for the general public may allow unauthenticated (anonymous)
             access as long as such systems do not allow unauthorized posting and modification of the
             published information.
        i.   Any device accessed or used by minors on the Premises must include updated and functioning
             filters to preclude access to prohibited content. All obscene materials, sexually explicit materials
             including pornography, and materials that are otherwise harmful to minors or in violation of this
             electronic communications policy are prohibited and must be blocked. Before allowing minors to
             access the Internet, a responsible adult must ensure that appropriate content filters are “ON”
             and functioning.
        j.   Content filters for minors may NOT be disabled or turned “OFF” without obtaining prior
             permission from the archdiocesan Applied Technology Department or the person with
             equivalent authority at the location.
        k.   All files downloaded from the Internet, all data received from outside sources, and all content
             downloaded from portable memory devices must be scanned with updated or current virus
             detection software. Immediately report any viruses, tampering or other system breaches to the
             person in charge of the location.
        l.   Critical information should be copied onto backup storage periodically. Backed up information
             should be stored in a safe place and be available for recovery in case of a loss of the original
             information. Depending on the complexity of a Location’s information systems, a detailed
             disaster recovery plan may need to be developed.
        m.   Computer networks must be protected from unauthorized use. Both local physical access and
             remote access must be controlled.
        n.   Information systems hardware should be secured against unauthorized physical access.

5.5     Prohibited Practices
Users of Archdiocese and Location electronic communication systems, devices or materials and users of
personal devices and materials on the Premises under circumstances when the Archdiocese and/or the
Location may become implicated in the use may not:

        a. Violate any federal, state or local laws or regulations.
        b. Violate any rules of conduct, codes of ethics, safe environment or any educational policies,
           including but not limited to those that apply to communications or the use of information.
        c. Post or cause to be distributed any personally identifying information about the user or others
           without permission or review by a responsible adult person, unless required by the user’s job
           duties or assigned responsibilities. Personal identifying information includes, but is not limited
           to, names or screen names; telephone numbers; work, home or school addresses; email addresses
           and web addresses (URLs) of social networking sites or blogs.
        d. Post or distribute any communications, video, music or pictures which a reasonable person,
           according to the teachings of the Roman Catholic Church, would consider to be defamatory,
           offensive, harassing, disruptive, derogatory or bullying. This includes, but is not limited to, sexual
           comments or images, racial or ethnic slurs, or other comments or images that would offend


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     someone on the basis of race, creed, gender, national origin, sexual orientation, age, political
     beliefs, mental or physical disability, or veteran status.
e.   Engage in improper fraternizing or socializing between adults and minors.
f.   Engage in pirating or unauthorized copying, acquisition or distribution of copyrighted materials,
     music, video or film; arrange for the purchase or sale of any drugs, alcohol, or regulated
     substances and goods; or participate in internet gambling.
g.   Post or send chain letters or engage in "spamming" (sending annoying, unnecessary or
     unsolicited commercial messages).
h.   Record any telephone, video, or other conversation or communication without the express
     permission of the other participants to the conversation or communication, except where
     allowed by law.
i.   Use electronic communications devices for designing, developing, distributing or storing any
     works of programming or software unless required by the duties of the job or assignment.
j.   Upload, download, view or otherwise receive or transmit copyrighted, trademarked, patented,
     indecent or pornographic material, trade secrets, or other confidential, private, or proprietary
     information or other materials to which the user does not have access rights. Regarding
     copyrighted materials, certain exceptions are given for educational and liturgical purposes. See
     Archdiocese of Los Angeles Copyright and Video Screening Policy.
k.   Damage, alter, disrupt, or gain unauthorized access to computers or other systems; e.g. use
     others’ passwords, trespass on others’ folders, work or files or alter or forward email messages in
     a manner that misrepresents the original message or a message chain.
l.   Give unauthorized persons access to Archdiocese or Location systems, provide access to
     confidential information, or otherwise jeopardize the security of the electronic communications
     systems (e.g. by unauthorized use or disclosure of passwords).
m.   Transmit confidential, proprietary, or sensitive information unless the transmission falls within
     the scope of the user’s job duties or assignment by a responsible adult.
n.   Introduce or install any unauthorized software, virus, malware, tracking devices or recording
     devices onto any system.
o.   Bypass (via proxy servers or other means), defeat or otherwise render inoperative any network
     security systems, firewalls or content filters.
p.   Allow any minor to access the Internet on Archdiocese or Location communications devices
     before a responsible adult has checked to insure that active filtering of prohibited materials is
     enabled.
q.   Use electronic communications devices or systems to transmit any radio frequency signal that is
     not permitted and/or licensed by the Federal Communication Commission (“FCC”) or that
     would violate FCC rules or policies.
r.   Access or manipulate services, networks or hardware without express authority.




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  5.6     Consequences of Violations of Electronic Communications Policy
  Violations of this policy, including breaches of confidentiality or security, may result in suspension of
  electronic communication privileges, confiscation of any electronic communication device or materials, and
  disciplinary action up to and including termination of employment, removal from parish or school activities,
  expulsion from school, canonical review, referral to law enforcement and other appropriate disciplinary
  action.

6. HEALTH AND SAFETY
  6.1     Emergency Card
  Each student shall have an Emergency Card that is complete, current, and readily available to the school. The
  student’s parent or guardian is required to inform the school when there are changes to a home, cell or work
  phone number or address, the names of persons to notify in case of an emergency, or to any medication
  prescription for a student. The Emergency Card shall indicate whether or not the parent or guardian gives the
  school permission to choose a physician in an emergency.

   In case of emergency, the Emergency Card will be shown to the paramedics or emergency room staff to
  authorize treatment, and to advise them if a student has any particular medical needs or is on medication.
  Therefore, it is imperative that the information be accurate, complete, and up-to-date.

  When a student becomes ill or is injured, the parent or guardian will be contacted immediately. If the parent
  or guardian cannot be reached, another person listed on the emergency card will be contacted.

  Only minor and very basic first aid will be administered to students at school; no secondary treatment, such
  as changing or removing bandages, will be administered. Parents or guardians will be contacted immediately if
  there is any question regarding the seriousness of or complications arising from an injury.


  No medicine of any kind, including aspirin, may be given to students without written permission from
  parents/guardians. See Medication Authorization and Permission Form.


  6.2     Examinations and Inoculations
  A student, with the permission of the parent or guardian, may be subject to routine tests in school, including
  auditory, visual, and dental inspection and, upon referral by the principal, to a complete physical examination
  and/or other professional help.

   A tuberculosis patch test and/or X-rays, immunization for prevention of diphtheria and smallpox
  vaccination may be given only with the explicit written permission of the parents.




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6.3       Immunization
All directives regarding immunization, issued annually by the State of California, shall be implemented. No
student may be unconditionally admitted to school unless he or she has been immunized against
poliomyelitis, measles, rubella, diphtheria, tetanus, pertussis, and varicella for first admission to schools in
California. In addition, Hepatitis B immunization is required for students entering preschool and
kindergarten. All students entering grade seven are required to present documentation showing the dates
when three doses of Hepatitis B and two doses of a measles-containing vaccine have been received. All
students entering a California school for the first time must have a Mantoux tuberculosis test.


Immunization is not required for admission if a parent or guardian presents a letter stating that such
immunization is contrary to his or her beliefs, or presents a written statement from a physician to the effect
that immunization is not considered safe or reasonably beneficial to the individual student.


6.4       Health Records
Every school must comply with all Health Department requirements. Every school has a Health Record Card
for each student enrolled in the school. Upon transfer to another school, the student health records are
forwarded with the student’s transcript to the receiving school.


6.5       Medical Appointments
Early dismissal for medical or dental appointments shall be granted when the parents/guardians make a
request. Parents/guardians are urged to keep such requests to a minimum and encouraged to make
arrangements for care during vacation periods or after school hours.

6.6       Medications
The school will not furnish medications. All medications administered at school shall be provided by parents.

         A release stating the nature of the medication, signed and dated by the doctor and also signed by the
          parent, must be provided. See Medication Authorization and Permission Form.
         Medications administered at school must be in the original container and labeled. The day’s dosage
          must be sealed, labeled and have the student’s name attached. It shall be in an appropriate container,
          and kept in the school/nurse’s office.
         The student shall come to the office for medication
         Because of the risk of students sharing medications, students may not carry medication of any kind
          to be self-administered at school. In the event a student is seriously at risk without an epi-pen or
          inhaler on his or her person, consideration will be given for a variance.
         Students may not be given medicine prescribed for other family members
         The medication regulations apply to both prescription and non-prescription medications
         Students who are diabetic are allowed to test their blood sugar at school in the health room or office
          and self-administer medication as necessary. The parent or guardian of a diabetic child must sign the
          Diabetic Consent Form and other appropriate medication permission forms and return them to the
          school. All medications must be kept in the school/nurse’s office and appropriately labeled as
          described above. School employees may not administer injections to diabetic children except in
          emergencies.


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No exceptions will be made to the procedure for medication. If parents/guardians do not provide the
completed medication form with the prescribed medication, they will have to come to school and personally
administer the medication.


6.7     Communicable Diseases
The school cooperates with the local health officer in measures necessary for the prevention and control of
communicable diseases in school age children – Education Code, Section 49403(a).

 A student who has been absent from school because of a reported communicable disease must have a permit
issued by the Public Health Department, a physician, or a nurse before he or she is readmitted to school.


6.8     Allergies
Some students may have severe, life threatening allergies, such as a peanut allergy. While the school will make
reasonable efforts to prevent or minimize an allergic student’s contact with allergens, the school does not
promise an allergy-free environment.



6.9     Student Sexual Conduct and Pregnancy
A primary purpose of Catholic education, whether in a school or in religious education or other parish
programs, is to guide young persons in the growth and formation of Christian values and moral conduct,
including Catholic teachings on the sanctity of all human and family life and a recognition that the sanctity of
family life is enhanced by a loving, permanent and mature commitment.

 While psycho-sexual development is an important aspect of the transition to Catholic adulthood, Catholic
moral teachings frame this process through age appropriate expressions of affection, friendship and love.
Parents are expected to love and respect each other and their children and are to be the principal role models,
examples and educators for their children of these teachings. Sexual activity that is unwelcome, that threatens
an individual or involves any misconduct by a youth or an adult toward another person not only violates these
moral teachings but also may be unlawful under state law. Misconduct, whether it occurs in the school,
church, home or elsewhere, may be subject to mandatory reporting laws and can subject youth and adults to
criminal sanctions. In certain circumstances, sexual conduct, even if it is apparently consensual must be
reported and can have criminal implications if one of the participants is not yet 18.

 However, should a pregnancy occur, the entire school or parish community should offer Christian support
to the mother and father to assure appropriate pre-natal medical and counseling care so that the pregnancy
can be brought to term and the infant will have an opportunity to grow and be nurtured as a child of God. In
such circumstances, the principal, pastor, youth minister and other appropriate staff will meet with the
pregnant couple and their parents to plan for the pregnancy, including alternatives to school and religious
education arrangements that are appropriate for the medical, health and safety of the child in the womb, the
pregnant couple and the school or parish community. In schools, the principal, in consultation with the
Department of Catholic Schools and the pastor (for elementary and parish high schools) shall review all
aspects of each case and make a determination, based on the particular circumstances, of the need for any
schooling accommodations or arrangements.




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In cases of pregnancy, the mother and father (if known) should be encouraged and assisted in obtaining
professional medical care and professional counseling consistent with Catholic teachings, including teachings
on the immorality of abortion, relevant to the pregnancy and the future of both parents and the unborn child.
The Department of Catholic Schools in the Archdiocese can assist in the process and serve as a resource for
services and referrals.


6.10 Closed Campus

To preserve the academic environment and school security, archdiocesan and parish schools are designated as
“closed campuses.” No person may enter the campus unless authorized by the school administration.
Visitors must present themselves at the school office if they are seeking information or have business to
conduct with the school.

6.11    Research Projects and Rights of Parents
Parents must be informed if research projects involving their children are to be conducted at the school and
must be provided with sufficient information about the research to enable them to give informed consent.
Parents have the right to withhold permission allowing their children to participate in research studies.
Parents have the right to withdraw their children at any time from a research project without reprisal.

Parents have the right to request to preview the materials to be used in a research study involving their
children. Requests to review the Research Materials should be made with appropriate written advance
notification to the school and to the researcher.

Except in a limited range of research areas where an Institutional Review Board determines that a waiver of
assent is appropriate, student assent to participation in a research project must be obtained. If a student
reaches the age of consent applicable to the subject matter of the research project, the student must be given
the opportunity to provide informed consent. Students have the right to withhold their assent and have a
right to withdraw without penalty. Students who are not participants in research studies may not be singled
out in any way or penalized.

6.12 Removal of Students from School During School Hours

No agency, organization, or person other than a parent or guardian who has custody or a delegated school
employee is allowed to take a student from the school premises during school hours or immediately before or
after school.

Exceptions to this rule may be made only:
    By the parent or guardian, when properly identified
    Upon the written request of the parent or guardian after proper verification
    By properly identified law enforcement officers when an arrest is made
    By properly identified representatives of law enforcement agencies, in case of emergency, as
        determined by the principal

Legally, the responsibility of notifying the parent or guardian of a student taken from the school by a law
enforcement officer or representative of a law enforcement agency rests with the law enforcement officer.
However, the principal of the school should also immediately inform the student’s parent or guardian except
when a minor has been taken into custody as a victim of suspected child abuse, as defined in Section 11165 of



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the Penal Code or pursuant to Section 305 of the Welfare and Institutions Code.

6.13 Interview and Removal from School of Students by Police Officers
Police officers have the right during the school day to interview students who are suspects or witnesses.
School personnel should not hinder the release of a student to police officers. School personnel are not liable
for releasing students for this purpose, or other legitimate law enforcement purposes, which require taking
the pupil from the school if they are taken with “proper standard of care” which is defined below.

When a student is taken into police custody and removed from school during school hours, the school will
inform the parent or guardian except in child abuse cases and will maintain a record of circumstances
involved.

Students can be removed from school during school hours by law enforcement only under the following
conditions:

       By properly identified representatives of law enforcement agencies who are making an arrest, with or
        without a warrant, presenting a warrant for the arrest of a pupil, or taking a student into custody
        without a warrant
       By properly identified representatives of law enforcement agencies when not making an arrest or
        taking a child into custody as stated above under the following conditions, with the express
        permission of the parent obtained prior to the release of the pupil and in cases of emergency, when
        the parents cannot be reached
       By properly identified representatives of a Child Protective Agency when taking a child into custody

Principals must notify the Department of Catholic Schools if a student is removed from school by law
enforcement or Child Protective Services.

        6.13.a Interview of a Student During School Hours by a Police Officer

        Upon presentation of proper identification to the principal or his or her designee, duly authorized
        representatives of law enforcement agencies and the child protective agencies in the performance of
        their official duties shall be allowed to interview students in those cases in which an interview out of
        school hours is impossible, impractical or would duly interfere with the enforcement of law.

        Although the law does not require it, the parent or guardian should be informed by the principal that
        such an interview has taken place, except upon request of law enforcement. It is the policy of the
        Archdiocese that an adult, either a parent or guardian or school staff person will be present for any
        interview unless the student selects otherwise.

        Before releasing the student for the interview, the principal must exercise the “proper standard of
        care” which is to:

           Obtain a business card and confirm the identity and official capacity of the police officer and the
            authority under which he or she acts In the case of the release of the student to the officer, the
            reason for such an action
           Child Protective Agency workers may interview for the purpose of their legal obligations to
            investigate reported child abuse or neglect. Child Protective Agency workers are authorized to
            assume custody to remove a child from school.



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        Before a student is taken into police custody and removed from the school during school hours, the
        school will attempt to inform the student’s parent or guardian. The school will maintain a record of
        the circumstances involved. In cases of child abuse, parental notification is the responsibility of
        police officers.

        6.13.b Informing the Parent or Guardian When a Student Has Been Removed from School
        by a Police Officer

        While it is the duty of the police officer to notify the parent or guardian of the person taken into
        custody or placed in detention, the school principal shall take immediate steps to notify the parent or
        guardian of the minor regarding the release of the student to the officer and regarding the place to
        which the student is reportedly being taken, except when a student has been taken into custody as a
        victim of suspected child abuse. Even in the case of child abuse it is the Child Protective Agency’s
        duty to notify the parent or guardian.



6.14 Guidelines Related to Possession and Use of Alcohol and Controlled
     Substances
State and federal law prohibit the use, sale or delivery of alcohol to persons under 21 or of controlled
substances to persons of any age, without a prescription.

The school will consult law enforcement agencies when an alcoholic or controlled substance violation occurs
or comes to the attention of the school with each case to be judged individually.

Students are encouraged to seek help from a school counselor for themselves or their friends when they are
experiencing alcohol or controlled substance-related problems that are not publicly known in the school or
community. School personnel may provide referrals for alcohol and controlled substance abuse so that help
can be offered to parents and students.

If a student is known to be dealing in controlled substances or providing alcohol on or off campus, or if a
student is convicted in court for drug sale, possession or use, the student may be asked to withdraw from the
school, or may be expelled.

        6.14.a Procedures in the Case of Suspected Possession or Use

        In cases of suspected use of alcohol or controlled substances on campus, school administrators
        should follow certain procedures. They should:

            Evaluate observable symptoms
            Attempt to determine if the student is in possession of alcohol, drugs, controlled or other
             harmful substances
            Interview the student in the presence of an adult witness
            Request the student’s cooperation in conducting a search of his or her person and possessions
             (search may include the student’s locker and other locations on the school grounds, the student’s
             car where it is suspected that controlled or other harmful substances may be hidden)
            Determine the need for medical attention; in cases which require emergency medical treatment,
             contact the parents and follow the instructions on the emergency card
            Recommend examination by a physician


                                                                                                  206 | P a g e
   Provide information to parent or guardian regarding the availability of public or private resource
    agencies for rehabilitation
   In cases where sale or possession is verified, school administrators follow these procedures:
     Confiscate all physical evidence obtained as a result of the investigation by sealing the
         evidence in a container bearing the date and the time of confiscation, the name of the
         student from whom it was confiscated, as well as the signature of the person(s) who
         confiscated it
     Consult with police. The degree of involvement by the police will be determined in each
         case. If a student involved does not have a history of substance abuse or significant
         delinquent behavior, the police may determine that no further involvement by a law
         enforcement agency is necessary
   When a principal or other school official releases a minor to a peace officer, the school principal
    shall immediately notify the parent, guardian or responsible person regarding the release and the
    place to which the minor is reportedly being taken
   If an arrest is made and the student is removed from school, a representative of the law
    enforcement agency notifies the parent or guardian prior to the time that the student would
    normally return home from school. If an arrest is not made, the student may be suspended from
    school. A conference with the parent and the student should be arranged in a timely manner




                                                                                        207 | P a g e
                                           APPENDIX A
               CODE OF CONDUCT FOR STUDENT WORKERS/VOLUNTEERS

I promise to strictly follow the rules and guidelines in this Code of Conduct. I understand that any action
inconsistent with or failure to take action mandated by this Code of Conduct may result in my removal from
my volunteer or work assignment.
As a student volunteer I will:
     Respect the adults and supervisors with whom I interact
       Safeguard at all times children or other youth entrusted to my care
       Treat everyone with respect, loyalty, patience, integrity, courtesy and dignity
       Take care to be positive, supportive and caring in my speaking, writing and actions with the
        children/youth
       Avoid situations where I am alone with a child/youth
       Use positive reinforcement rather than criticism or comparison when working with children/youth
       Cooperate fully in any investigation of abuse of children/youth. Report suspected abuse to my
        supervisor, or if it involves my supervisor, report it to the principal or pastor at the location
       Be aware that young people can easily become infatuated with a youth leader or an adult. If I sense
        that this is happening. I will not encourage it. I will make my administrator aware of it so that the
        supervisor can resolve the matter, including reassigning me to other activities.
       Maintain appropriate physical and emotional boundaries with the children/youth
       Dress appropriately and not wear any clothing with offensive messages or pictures
As a Student Volunteer I will not:
     Endorse, during my ministry, any view contrary to the teachings of the Catholic Church
       Commit an illegal or immoral act
       Smoke or use tobacco products
       Use, possess or be under the influence of alcohol or illegal drugs at any time while at work or
        volunteering
       Verbally threaten or physically abuse anyone
       Use profanity in the presence of children/youth
       Use discipline that frightens or humiliates a child/youth
       Touch a child/youth in a sexual, overly affectionate or other inappropriate manner
       Sexually harass, request sexual favors from, or make sexually explicit statements to anyone
       Place myself in a situation where my interaction with a child/youth cannot be witnessed
       Participate in private visits, parties or other activities with the children/youth unless approved by my
        supervisor
       Accept gifts from or give gifts to children/youth in my care without approval from my supervisor
       Tolerate inappropriate or bullying behavior by a child/youth towards another child/youth
       Fraternize with minors over the internet or through other forms of communication


                                                                                                  208 | P a g e
We, the undersigned, have read and understand the Archdiocese of Los Angeles Boundary Guidelines for
Junior High and High School Youth Working or Volunteering with Children or Youth and will abide by them
at all times. We also understand and agree the parent or guardian will be notified at the time of any infraction
requiring dismissal from any work or volunteer assignment at the school or parish or other setting where the
student is working or ministering, and that he/she will be sent home at the expense of his or her parent or
guardian.
Print Name of Youth: ____________________________________________________

Work or Volunteer Position: _______________________________________________

School or Parish: ________________________________________________________



Signature of Youth Volunteer: ______________________________________________

Date: ______________________



Name and Signature of Parent or guardian: ____________________________________________

Date: ____________________



Name and Signature and Title of Witness: _____________________________________________

Date: ____________________




                                                                                                   209 | P a g e
                                          APPENDIX B




Fillable .pdf available at http://school.policy.la-
archdiocese.org/Resources/Chapter_X/parental_release_for_child_non_comm/?i=883




                                                                             210 | P a g e
                                          APPENDIX C




Fillable .pdf available at http://school.policy.la-
archdiocese.org/Resources/Chapter_XII/Student_and_Youth_Activity_Permission_Form/?i=808




                                                                            211 | P a g e
                                       APPENDIX D




Document available at http://school.policy.la-
archdiocese.org/Resources/Chapter_VIII/Medication_Authorization_and_Permission_Form/?i=7
88




                                                                             212 | P a g e
                                   ACCEPTANCE OF HANDBOOK

                                  [REQUIRED FOR ALL SCHOOLS]




    School                  ___________________________________School
     Logo        Parent/Student Policies Agreement Form

                                     (Please print except where signatures are required)

                   ACCEPTANCE OF PARENT/STUDENT HANDBOOK
Our family has received and read the _________________________________ School Parent/Student
Handbook. We are aware of, understand, accept and agree to follow the policies and procedures stated in the
Handbook. We acknowledge that the school has the right to amend the Handbook during the school year as
needed and we agree to follow the policies and procedures as may be added or amended. We understand that
we may be asked to withdraw our child(ren) from the school or our child(ren) may not be invited to return
the following year, if we fail to fulfill our responsibilities under the Handbook and any additions and
amendments that may be made. Our signatures below indicate our commitment to fulfill our obligations
according to the requirements of the Handbook.


Father’s or Guardian’s Signature ____________________________ Date __________________


Mother’s or Guardian’s Signature ____________________________ Date:__________________

Print student names and grades:


Student’s First Name_______________ Grade _____           Student’s First Name _______________ Grade_____


Student’s First Name _______________ Grade _____          Student’s First Name ________________ Grade____

                       Please return this signed form promptly to the School Office.

                          This form will be placed in the students’ permanent files




                                                                                             213 | P a g e
23. STUDENT FORMS

The forms which the Archdiocese and Assumption School require are included for your
use throughout the school year and may be downloaded from your computer.

For complete information about health care policies, look under ―Health Care‖ in this
handbook.




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                ASSUMPTION OF THE BLESSED VIRGIN MARY SCHOOL
               MEDICATION AUTHORIZATION AND PERMISSION FORM

Part A, B & C to be completed by a licensed Physician
Part D by parent/guardian – please print


A.____________________________________________________                ___________ ____________
       Last Name of Student      First Name                              Sex       Birth Date
___________________________________________                 _________________________________
       Purpose of Medication or Diagnosis                               Name of Medication
_________________________                                             ______________________________
___________________________
       Dosage Prescribed                  Time Schedule at School            Dose Form (tablet/liquid)
Color
__________________________ _____________________________________________________
       Date of Prescription     Length of Time this Medication will be Necessary


B. Physician‘s Recommendations. (check where applicable)

Please notify this office if patient misses medication at school.

_____ Medication may have adverse effects (explain) ______________________________________
       ___________________________________________________________________________

_____ Special instructions and/or comments _____________________________________________
       ____________________________________________________________________________

C. Physician‘s Authorization. The student for whom this medication is prescribed is under my care.
____________________________________ _____________________________________________
Print Name of Licensed Physician                       Signature of Licensed Physician
_____________________________________________                                  ____________________
_________________
Address                                                       Telephone                        Date

D. Permission for Medication to be Taken During School Hours

I request that my child, __________________________________, be permitted to receive and to be
assisted/supervised in taking the above prescribed medication at school. I will comply with the policies
and procedures determined by the school district.

___________________ __________________________                      _______________________
Date                       Day Telephone                              Emergency Telephone

_______________________________________
Signature of Parent/Guardian




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FIELD TRIP PERMISSION FORM
An enlarged version of this form is included so parents can read the content. When
filling out the form, use the form with two parts: one for the office, one for the teacher.
Please follow these guidelines when completing the form:

           The form must be completely filled out including the parent/guardian‘s
            signature. Please include the student‘s name.

           Don't cut the form in half. When your child brings the completed form to
            school, the bottom half is kept in the school office and the teachers take
            the top half with them on the field trip.

           No student may go on a field trip unless the school has a completed form.
            If you are unable to make a copy of the form, simply write it out in
            longhand–do not change any of the wording. Verbal permission by phone
            or in person is not acceptable and does not replace this form. A fax will be
            accepted if necessary.




                                                                               216 | P a g e
                                 FIELD TRIP PERMISSION FORM
          ELEMENTARY SCHOOLS IN THE ARCHDIOCESE OF LOS ANGELES
              ASSUMPTION OF THE BLESSED VIRGIN MARY SCHOOL
                       2660 E. Orange Grove Boulevard
                     Pasadena, CA 91107 (626)793-2089

The students of Grade ____________ will be conducted on a field trip to:

_________________________________________________________________________________

The students will depart from school on ____________________________________________________

at __________a.m./p.m. and return to school at _________a.m./p.m.

Transportation to and from school will be arranged by ________________________________________
Appropriate chaperons will be appointed by the school. Students will/will not be bringing a lunch on
that day. Students will be wearing dress uniform / casual uniform/ free dress.

The educational objectives of the field trip are as follows:



__________________________________________________________________________________
I request that my child be permitted to participate in the above field trip. As a condition of being
allowed to do so, I hereby release and discharge the school from any and all claims for personal injuries
or property damage that my child may suffer as a result of participation in the field trip described
above, whether or not such injuries or damage are caused by the negligence (active or passive) of the
school or its employees. Should it be necessary for my child to have medical treatment while
participating in the trip. I hereby give the school personnel permission to use their judgment in
obtaining medical service for my child and I give permission to the physician selected by the school
personnel to render medical treatment deemed necessary and appropriate by the physician. I agree to
relieve the school and other participating adults from any liability in connection with this request. I
understand that my insurance benefits that are effective have limited application.

__________________________________________                      ______________________
Signature of Parent/Guardian Home Phone
__________________________________________                      ______________________
Home Address Work Phone
__________________________________________                      ______________________
Student‘s Name (please print) Date

NO STUDENT MAY ATTEND A CLASS FIELD TRIP WITHOUT THIS SIGNED FIELD TRIP PERMISSION
FORM. PERMISSION BY PARENT MAY NOT BE GIVEN OVER THE PHONE.

(USE THE TWO PART VERSION OF THIS FORM)




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Acceptance of Parent/Student Handbook ONLINE

Our family has read the Assumption of the Blessed Virgin Mary School Parent/Student
Handbook online. We are aware of, understand, and agree to follow the policies and
procedures stated in the Handbook. We acknowledge that the school has the right to
amend the Handbook during the school year as needed and we agree to follow the
policies and procedures as may be added or amended.


We understand that we may be asked to withdraw our child(ren) from the school or
our child(ren) may not be invited to return the following year, if we fail to fulfill our
responsibilities under the Handbook and any additions and amendments that may be
made. Our signatures below indicate our commitment to fulfill our obligations
according to the requirements of the Handbook.



Father‘s Signature _____________________________________ Date ________________

Mother‘s Signature ____________________________________ Date ________________




Print student names and grades:

Student‘s First Name _________ Grade __          Student‘s First Name __________ Grade __

Student‘s First Name _________ Grade __          Student‘s First Name __________ Grade __




              Please return this signed form promptly to the School Office.
                This form will be placed in the students‘ permanent files.




                                                                                218 | P a g e
                 STUDENT AND YOUTH ACTIVITY PERMISSION FORM


CHILD‘S NAME: _______________________               GRADE: _______________________

Activity: □Field Trip   □Other (specify) ______________________________________

Date: ________________                           Cost: ____________________________



Educational Purpose: ____________________________________________

Description of Activity: __________________________________________□ See Attached

Mode of Transportation: __Walk         ___Car Pool ___Bus ___Other (specify) ___________________

Teacher/Adult Leader: ______________________               Attire: _______________________________

I request that my son/daughter be permitted to participate in the above activity. My child has no
medical condition that would render it inappropriate for him/her to participate in this activity. I have
returned the Health and Medical Release Form to the school/parish. I agree to direct my child to
cooperate and conform to directions and instructions of the parish, school or Archdiocesan personnel
responsible for this activity.

 As a condition of participating in this activity, I hereby release and discharge The Roman Catholic
Archbishop of Los Angeles, a corporation sole, Archdiocese of Los Angeles Education & Welfare
Corporation and the school and parish, their respective employees and any parent/volunteer
chaperone, from any and all claims for personal injuries, wrongful death or property damage that my
son/daughter may suffer as a result of participation in the activity described above, whether or not
such injuries or damage are caused by the negligence (active or passive) of the Archdiocese, the parish,
the school or their employees or chaperones.

Should it be necessary for my son/daughter to have medical treatment while participating in this trip, I
hereby give the responsible personnel or chaperones permission to use their judgment in obtaining
medical service, and I give permission to the physician selected by the school personnel or chaperone to
render medical treatment deemed necessary and appropriate by the physician. I agree to relieve the
school and other participating adults from any liability in connection with this request.

I understand that the insurance benefits through the school or parish, if any, may have limited
application, and that I am entirely responsible for the cost of all medical treatment provided to my
child. I agree to indemnify and hold the school harmless from the cost of any medical treatment and
related expense and cost incurred.

___________________________________                      ____________________

Parent/Guardian                                           Date

_______________________         _______________          ____________________

Home Phone                        Cell Phone                       Work Phone

Person to Notify in case of Emergency if Parent or Guardian is unavailable:

                                                                                            219 | P a g e
Name: _________________________________________



Day phone: ______________       Cell: ___________________________




                                                                    220 | P a g e
            PARENT/STUDENT POLICIES AGREEMENT FORM (COPY)


We, the administration, faculty, staff, and PTO of Assumption School, welcome you to
our school community which is firmly committed to providing a Catholic education for
your children.
The success of our school community demands the commitment and dedication of the
administration, faculty, staff, and parents to the philosophy and goals of the school.
Thus, we ask you to read the following agreement and sign it as an indication of your
acceptance of your responsibilities to the school community.

Agreement
   1. We understand that the school is a Catholic parish school under the jurisdiction
      of the Archdiocese of Los Angeles. We accept, therefore:


           That the pastor of the parish is the ex-officio Chief Administrative Officer
            of the school who carries out the policies of the Archdiocesan Advisory
            Board and, on points not covered by Archdiocesan policy, determines
            policies appropriate to the needs of the school.


           That the principal is responsible for the immediate direction and
            supervision of the school program.

   2. We understand that certain responsibilities require our continuous support if the
      school is to achieve its goals. We agree, therefore:


           To participate at Sunday Mass weekly and to participate in parish
            activities so that our children may have a sense of the importance of their
            faith commitment and community in their lives.


           To participate in the Religion Program and related activities in order to
            make the teaching of Religion a reality in the lives of our children.


           To encourage our children to learn by providing the environment (space
            and time) suitable for home study.




                                                                             221 | P a g e
        To abide by all school and Archdiocesan policies and regulations and to
         positively accept all disciplinary actions, including withdrawal of our
         children, for non-compliance with these policies and regulations.
        To communicate respectfully with all personnel at all times and to
         communicate to our child(ren) our support of school personnel and
         policies.
        To promptly complete and return all forms and records necessary to
         comply with school, Archdiocesan, and state regulations.
        To participate in school activities such as Back to School Night, Open
         House, Parent/Teacher Conferences, parent meetings, and programs.


 3. We understand that tuition and fees cover only a part of the total cost of
    educating our children. We agree, therefore:


        That the obligation to pay all charges for the full academic year is
         unconditional and that tuition and fees will not be refunded or pro-rated
         upon any early withdrawal for whatever reason.
        To make regular and prompt payment of tuition/fees; pay applicable late
         payment fees; and accept that my child(ren) may be excluded from school
         at any point that tuition becomes more than 60 days in arrears.
        To submit parish donation envelopes weekly at Sunday Mass at
         Assumption Church (if receiving the supporting parishioner tuition rate).
        To fulfill our service obligations as explained in full in the Parent/Student
         Handbook.
        To participate in the Fundraising Program and to meet our scrip
         requirement as explained in full in the Parent/Student Handbook.
        To participate in the Annual Fund Campaign.
        To abide by the decision of the pastor/principal should circumstances
         lead us to request exemption for all or part of your obligation.




_________________________________            _________________________________
Parent Signature                             Student Signature


_________________________________            _________________________________
Date                                          Date




                                                                           222 | P a g e
 PARENT‘S AUTHORIZATION TO USE CHILD‘S IMAGE, NAME, VOICE AND/OR
               WORK FOR NON-COMMERCIAL PURPOSE
This section to be completed by Archdiocese/School/Parish

Archdiocese/School/Parish

Class/Activity

The Archdiocese/School/Parish intends to use your child‘s image, name, voice and/or work for the
following non-commercial purposes (describe class/activity, date(s) if applicable):

The following person(s)/entity not connected to the Archdiocese/School/Parish will be involved in the
class/activity:



This section to be completed by Parent/Legal Guardian:

I,                            (name), am the parent or legal guardian of                     (child‘s
name), a minor. I hereby authorize the Archdiocese/School/Parish to use the following personal
information about my child:



Please initial the applicable boxes



Image/visual likeness:           yes                     no     Voice:          yes
       no

Name:                            yes                     no     Work:           yes
        no



I understand and agree that my child‘s image, name, voice and/or work (the ―Personal Information‖)
will be used for the particular reasons identified above. I further understand and agree that the
Archdiocese/School/Parish may use the Personal Information for other non-commercial purposes,
including, but not limited to, publicity, exhibits, electronic media broadcasts or research. I understand
and agree that the Personal Information of my child may be copied, edited and distributed by the
Archdiocese/School/Parish in publications, catalogues, brochures, books, magazines, exhibits, films,
videotapes, CDs, DVDs, email messages, websites, or any other form now known or later developed (the
―Materials‖).

The Archdiocese/School/Parish may use the Personal Information at its sole discretion, with or without
my child‘s name or with a fictitious name, and with accurate or fictitious biographical material. The
Archdiocese/School/Parish will not use the Personal Information for improper purposes or in a manner
inconsistent with the teachings of the Roman Catholic Church.

I waive any right to inspect or approve any Materials that may be created using the Personal
Information now and in the future. While the Archdiocese/School/Parish will take care to maintain
the particular intents and purposes of the photographs or electronic recordings, editing may be

                                                                                           223 | P a g e
necessary to obtain the best results. I release and discharge the Archdiocese/School/Parish and its
employees and agents from any liability that may arise out of the making or editing of the photographs
or electronic recordings, including but not limited to, distortion, blurring, alteration, optical or auditory
illusion or use in composite form.

In exchange for the Archdiocese/School/Parish‘s giving my child an opportunity to participate in the
class/activity, I hereby agree that neither I, nor my child, will receive monetary compensation, royalties
or credit

for use of the photographs or electronic recordings by the Archdiocese/School/Parish. I understand
and agree that the Archdiocese/School/Parish shall be the owner of all right, title and interest,
including copyright, in the photographs, electronic recordings and Materials. If the
Archdiocese/School/Parish intends to use the Materials for a commercial purpose, I will be provided at
that time with information about the terms of the commercial use.

I hereby waive, release and forever discharge any and all claims, demands, or causes of action against
the Archdiocese/School/Parish and its employees, agents, contractors and any other person,
organization, or entity assisting them with the photography, electronic recording or Materials, for
damages or injuries in any way related to, or arising from the photography, electronic recording or
Materials, or the use of the Personal Information, and I expressly assume the risk of any resulting injury
or damage.


I further understand and agree that this Authorization remains in effect until it is withdrawn in
writing. I understand that if I change my mind about this Authorization, that I will submit another,
new authorization form to the Archdiocese/School/Parish. However, my new authorization will not
have the effect of revoking this Authorization, and the Archdiocese/School/Parish will have no duty or
obligation to make any changes or alterations to any Materials that may have been prepared based on
this Authorization.

I represent that I have read this Authorization, understand the contents and am able to grant the rights
and waivers it contains. I understand that the terms of this Authorization are contractual and not mere
recitals. I am signing this document freely and voluntarily.

Signature:__________________________________________               Date: _______________________


Print Name: ________________________________________

Relationship to Child: ________________________________



Address: ___________________________________________________________________________


Telephone: _________________________________________

Name of Child: _____________________________________                       Age: _________

Name of Child: _____________________________________                       Age: _________

Name of Child: _____________________________________                       Age: _________

Name of Child: _____________________________________                       Age: _________

                                                                                               224 | P a g e
24. PARISH


VISION STATEMENT
We envision Assumption of the Blessed Virgin Mary Parish as a ―place‖—a spiritual
entity—where:

    People feel at home, and know and are known by a large segment of the parish.
    People share their faith and their dreams.
    Spiritual life and its growth is a priority.
    People feel supported and affirmed in living out their Christian vocation.
    Parishioners realize their baptismal call and see ministry as a privilege.
    Parishioners respond spontaneously when they see someone in need.
    A strong sense of community becomes reality because people work together in
     various ministries.
    The whole parish is convinced that they are church and assume their respective
     responsibilities for making the church happen.


HISTORY
Assumption of the Blessed Virgin Mary Parish was established in 1950 with Reverend
Timothy Crean as the first pastor. Created from portions of five other parishes,
property for a parish plant was located and permits for a temporary church and four
classrooms were granted in 1951.
The first unit of Assumption of the Blessed Virgin Mary School was completed in 1952.
September brought the opening of the school with grades 1-4 and an enrollment of 168
students. The order of the Sisters of the Holy Child Jesus provided teachers for the
school. Four more classrooms were added by September 1953, bringing enrollment to
280. By 1955 there were grades 1-8 with a total of twelve classrooms and 441
students. The cafetorium was built and was used for extra classrooms as needed. A
permanent church, convent, and rectory were added in the 1960s. In the early 60‘s the
school reached its highest enrollment with 600 students. A full-day kindergarten was
added in 1990.
Assumption School was blessed with the presence of the Sisters of the Holy Child Jesus
for twenty-four years. In 1976 fewer vocations made it necessary for them to
withdraw from Assumption. Lay principals were drawn from the existing faculty who
were ready to carry on the mission and legacy of the Sisters.
Reverend Monsignor August Moretti, came to Assumption Parish in 1984. He
continued to support the school, valuing it as an integral part of the parish community.
After twenty years as pastor and over fifty years of priesthood, Mgsr. Moretti, pastor
emeritus died in 2009.
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On February 2, 1999. Monsignor Crean, pastor emeritus died in Ireland. In his living
will, he remembered Assumption School with a bequest of $20,000 for technology and
the library. The library was moved to its current location and was enclosed and air-
conditioned. The computer lab was also created and is constantly being updated. We
hope to keep alive Mgsr. Crean‘s dedication to the education of future generations of
Assumption students.
Father Gerard O‘Brien, from the same town in Ireland as our first pastor, Mgsr. Crean,
came to us as pastoral administrator in July 2004 and two years later he was appointed
pastor in 2006. He continues to value the parish school as a vital part of the parish.
We keep ourselves under the protection of Our Lady of the Assumption, so beautifully
portrayed in the mosaic by Isabel Pizcek on our school wall.


PARISH/SCHOOL COMMUNITY

    The pastor and other priests celebrate the weekly Mass for our students, and
     hear confessions of grades 3-8 during Advent and Lent.
    The pastor makes weekly visits to classrooms, discussing religious issues. He and
     the other priest attend school functions and socialize at school events.
    The parish provides an annual subsidy to the school and repairs the facility.
    The parish and the school share facilities and resources.
    The 10:30 a.m. Mass on the first Sunday of every month is designated as School
     Sunday Mass and the school choir sings.
    The annual school food drive stocks the Christian Service pantry for
     Thanksgiving baskets for parishioners in need.
    Students sing in the children‘s choir and assist the priests as altar servers at the
     celebration of the Eucharist, at Confirmation, funerals, weddings, and at the
     Stations of the Cross.
    Parishioners are invited to school events such as the Living Stations, the
     Christmas Pageant, and the Spring Concert.
    Students send Christmas cards to the priests, parish widows and widowers,
     homeless people, veterans, Knights of Columbus, religious education staff, and
     the Passionist Community.
    Parishioners support school fundraisers, including the scrip program, the annual
     raffle, and the Knights of Columbus events.
    The Knights of Columbus present the annual Christian Living Awards and
     sponsor the Fire Poster and Free Throw contests, and an annual scholarship
     fundraiser.
    During Lent, the parish and school co-sponsor spiritual musical performances.
    Students celebrate the priests‘ ordination anniversaries and birthdays.
    Parents serve in the Religious Education Program, Christian Service, and Parish
     Council, assist at Coffee and Doughnuts on Sunday.
    Families support the Scout Program sponsored by the parish.

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    The PTO plans ―Soup & Stations‖ for the parish on Friday evenings during Lent.
    The school provides hospitality for the First Penance reception and related
     meetings.
    The Religion Coordinator facilitates the Adult Scripture and Prayer Program.


GENERAL INFORMATION
      Pastor              Fr. Gerard O‘Brien,
      Senior Priest       Fr. Joe Whan
      Passionist Priest   Fr. Alan Phillip,
      Visiting Priest     Fr. Marco Solis,
      Deacon couple       Jim & Annette Crowley,
Parish Office


      Church Address             2640 East Orange Grove Blvd,
                                 Pasadena, California 91107
                                 www.abvmpasadena.org


                                 Rectory (626)792-1343
                                 (626)792-0052 (Fax)
Bookkeeper
Kim Pallares


Secretary
Mrs. Maria Parra
abvmchpasadena@earthlink.net
Caroline Wellnitz
abvmchpasadena@earthlink.net

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Finance Manager
Kathy Tracy
abvmktracy@gmail.com


Office Hours
      Monday–Friday       9:00 a.m. to Noon; and
                          1:00 to 5:00 p.m.


      Stewardship Consultant
      Sharon Hueckel,
      abvmstewardship@gmail.com


      Initiation Coordinator (RCIA)
      Liz Moran, 792-6844




      Bulletin,
      Linda Mennis,
      abvmbulletin@gmail.com


      Religious Education Coordinators:
      Maureen Huckler,
      Debbie Pelch, and
      Benita Schwartz


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       abvmre@yahoo.com
       Religious Education Office (626)792-6844


       Confirmation Coordinator
       Cheli Valdez
       assumptionabvmyouth@gmail.com
       abvmconfirmation@gmail.com
       Confirmation Office (626)792-1314


       Knights of Columbus
       Bob Gregg, Grand Knight,
       greggrt@yahoo.com and 626-351-8281


SCHEDULE
Masses:

      Saturday Vigil:   5:00 PM
      Sundays:          7:30AM, 9:00AM, 10:30AM, 5:00PM
      Daily Mass:       Monday-Saturday at 8:15 AM
      Holy Day Vigil:   6:00 PM
      Holy Day:         8:15AM, 7:00 PM


Devotions:

    Rosary after the 8:15 AM daily Mass
    Novena to Our Mother of Perpetual Help on
     Saturdays after the 8:15 AM Mass

    Meditation & Gregorian Chant,
     Last Wednesdays: 7:30PM

    Exposition of the Blessed Sacrament,
     First Fridays: 9AM-2:30PM

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Baptisms:
By appointment only. Please contact rectory


Marriages:
Engaged couples must be registered at the parish for at
least 1 year & schedule an appointment with the parish
priest at least 6 months prior to the proposed wedding
date.


Confessions:
Saturday: 3:30PM-4:30PM




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