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IFLA Transparency, Good Governance and Freedom from Corruption Workshop, 28 February 2011, Canberra, Australia Report Back of Group Work & Final Recommendations 7. Session Five: Group Work: Building on existing library practice GROUP 1 Discussed clause 3 of the Transparency Manifesto: Librarians should reassert their role in educating citizens by developing strong collections and facilitating access to information on philosophical and socio/economic/political topics. Define the mandate of Parliament: Legislation: make and approve laws Oversight Governance Clientele of the library MPs Staff Executive Civil Society Organisations Public Establish User Information Needs Laws Parliamentary reports Commission of Enquiry reports Budget reports Parliamentary procedures Constitutions, Conventions, Agreements, Treaties, etc. Policies and Bills Newspapers Assessment of existing collections User survey User statistics Unmet requests Checklist for existing collection a) Authors/Publishers IPU (Inter-Parliamentary Union) CPU (Commonwealth Parliamentary Union) APPU (Asian-Pacific Parliamentarian’s Union) SADC (Southern African Development Community) ADB (Asian Development Bank / African Development Bank) WBI (World Bank Institute) USP (University of the South Pacific) Pacific Islands Forum IMF (International Monetary Fund) Academia CSO’s (Civil Society Organisations) b) Subjects covered by the libraries Governance Environment Corruption Gender Taxes Accountability Human Rights Politics Economy Socio-culture/economic c) Formats of material Electronic Hardcopy Reports Information Packs Audio-visuals d) Internet Marketing Tools for library Social networks Website Email SMS PacLII (Pacific Islands Legal Information Institute) GROUP 2 Discussed clause 6 of the Transparency Manifesto: Training should be organised for librarians and users in the use of the type of information that will improve citizens’ understanding of the FOI and anti-corruption laws and assist them in the pursuit of their rights and entitlements Training of Librarians Content – Laws, computer literacy Trainers (include government representatives too) – A community of trainers reinforces the message Techniques – Civic education, work through Associations as partners with government and citizens Citizens / Users As for Librarians plus o Digital divide o Physical divide o Trainers – the same as for Librarians plus librarians as advocates o Parliamentary librarians also have a role to play through public outreach to make citizens more aware LIBRARIANS ARE CITIZENS TOO! GROUP 3 Discussed Clause 7 of the Transparency Manifesto: Libraries should collect information materials issued by official bodies, particularly those that deal with citizens’ rights and entitlements. They should seek to make information that is issued by official bodies more comprehensible and accessible (through indexes, abstracts, search support, etc). They should also organise digitisation and other preservation programmes for official information relating to laws, rights and entitlements, and facilitate access to existing databases of these types of information. Collection Publishing in media Legislation and Government Gazette Parliamentary Papers Distribution Lists Comprehensibility Civic education Different languages Simplified language Accessibility Public/Community/School libraries Websites with links Radio Hard copy Community Outreach programmes GROUP 4 Discussed clause 8 of the Transparency Manifesto: Libraries should be made available as venues for the promotion of information rights (through posters and other publicity methods) and librarians should seek to raise awareness of the right to information. Bring Parliament to the People Problem with Parliamentary Library as a physical venue BUT: 1. Parliament Open Day 2. Regional Parliament 3. Civics Education 4. Road Shows 8. Session Six: Campaigning The purpose of this section is to make sure that the participants leave with specific ideas and commitments. Recommendations for Parliamentary Libraries 1. Create an integrated working relationship between Library, Research, ICT Committees in parliament in order that they work together to pursue issues of transparency, anti- corruption and FoI. 2. Library must make all Parliamentary Reports accessible to the public in order to achieve transparency and accountability. 3. The status of the library should be elevated so that when you request reports from Ministries & Departments it does not meet resistance. 4. Create a hotline between the public and the library for public participation in oversight 5. The Library should collect/make available information about corruption and how to combat it.
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