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					     Career Link
An employer-driven training program
 providing opportunities for Iowans.




                 1
                              Iowa Department of Economic Development

                                               PROGRAM OUTLINE

Career Link is targeted to Iowa’s underemployed population who may benefit from training opportunities to develop
sustainable wages. Career Link seeks to bridge the gap between employers need for skilled workers and the
aspirations of low skilled and underemployed workers to advance into more skilled positions. Individuals are
provided with the training necessary to move up the employment ladder and access jobs in demand by Iowa
businesses.

Career Link is designed to serve employers and the targeted group. On the employer side, current workforce
programs often serve new or expanding businesses, but offer few existing firms that lack qualified skilled workers
to fill current positions. Even when employers can tap into available training resources, they face limitations such
as lack of funding for childcare and/or transportation costs necessary for many workers to access training
opportunities. These limitations restrict the ability of employers to reach workers farther down the employment
ladder. Career Link will fill gaps in existing training resources, enabling employers and service providers to link
training opportunities with motivated individuals in the targeted population.

In addition to meeting employer and worker needs, Career Link seeks to demonstrate the efficacy of training as an
essential component to accomplishing self-sufficiency. The proposed program also emphasizes the Iowa
Department of Economic Development’s (IDED) commitment to a quality-trained workforce as a foundation to
economic development efforts. Partnerships between employers and program operators ensure the training
matches Iowa’s high-wage job opportunities. Funds will not replace existing training resources but will target a
currently under-served population. Career Link is designed to fill the gap in existing job-training resources,
completing a continuum of training opportunity.




                                                          2
     Eligible Activities & Services. Career Link covers activities such as training, childcare, and
transportation costs. Potential training providers or service delivery mechanisms include community colleges,
community action agencies, Job Training Partnership Act (JTPA) contractors, workforce development centers,
private non-profit companies, for-profit companies and other regional contractors. Career Link will allow up to five
percent in administrative fees. As the payor of last resort, the Program provides assistance only to fill needs
unmet by existing resources.

     Target Population. Persons earning up to 80 percent of the area median family income (MFI) will be
eligible to participate in the Program. Career Link, however, will specifically target the “working poor” or “under-
employed” population, herein defined as an employed person with an annual gross household income between 25
percent and 50 percent of the area MFI. A breakdown of HUD Income Levels is attached to this application.

      Eligible Applicants. Iowa cities and counties are eligible applicants. CDBG entitlement cities are not
eligible to apply for this program. Non-eligible cities include: Cedar Falls, Cedar Rapids, Council Bluffs,
Davenport, Des Moines, Dubuque, Iowa City, Sioux City, Ames, and Waterloo. The county in which an entitlement
city is located may be an eligible applicant for a project that benefits residents and businesses located within an
entitlement city.

     Participating Businesses: Employers must be actively involved in project development. The goal is to
develop and implement training programs customized to unique business needs. Each business is required to
estimate the number of positions and date the job openings will be available. Each employer is encouraged to be
as accurate and conservative as possible when formulating these estimates. It is understood market conditions
and other variables may impact the number of actual positions that will be available by the training end date.

     Training. Training must be based on documented needs of the defined geographic area and establish
partnerships linking potential Program participants with employer needs and job opportunities. Training must
occur in job occupations paying a minimum of 100% of the county average hourly wage as documented by labor
market information. Participating employers must provide and pay at least 80% of the cost of a standard medical
and dental insurance plan (or equivalent) on behalf of the employees hired as a result of this program. Only
proposals documenting job openings equal or greater to the number of persons to be trained will be considered.
The Program requires that every person who has successfully completed the prescribed training program
developed by participating employers be ensured, at minimum, one employment interview for a skill-appropriate
position

    Childcare and Transportation. A portion of trainee childcare costs may be eligible for reimbursement.
Reimbursement is limited to time during the training period.

A portion of trainee transportation costs may be eligible for reimbursement. Reimbursement will be limited to
participant travel to attend classes.

     Monitor and Follow-up. Specific performance targets will be defined, including the number of persons to
be served by the project and the exact services to be provided.

Program operators will monitor and report the achievements of program participants. In addition to required
fiscal and service level reports, recipients must gather and report follow-up information at periodic
intervals during the two years following each program participant’s termination from services. The
administrative entity must utilize the IDED designated management information system. It is recommended
that the administrative entity negotiate an agreement with the local JTPA office to enter and maintain the required
participant data. If this option is not available to the project, hard copy project data forms may be completed by the
administrator and forwarded to IDED for input into the identified MIS database.

    Request, Budget, and Investment Analysis. There is no maximum investment cap. The review
committee will consider “reasonable” requests based on project goals, persons served, and historical training
costs of similar training programs. Program funds will be awarded on a competitive basis. Department staff will
work with selected service providers to design appropriate program models and negotiate contracts. There is no
match requirement stated in the Career Link/CDBG administrative rules.
                                                          3
Proposals showing at least a 25% cash match and 15% in-kind match will, however, rate higher than
projects without that level of local support.




                                                   4
   Application Scoring Parameters:

Quality of Jobs /Level of Business Participation                              15 maximum points
Scoring criteria includes the pay scale and wage progression of available positions, the level of business
participation in the curriculum design, and financial and in-kind contribution of the businesses. Only proposals
documenting available job openings equal or greater in number to the number of persons to be trained will be
considered for review.

Training Plan                                                                 10 maximum points
Scoring criteria includes the appropriateness of the training to the employer needs, timeframe and efficiency of
training delivery.

Investment Analysis/Budget                                                    10 maximum points
Scoring criteria includes the reasonableness of the request based on the project goals, historical training costs of
similar training programs, level of local investment, and return on investment.

Target Need/Resource Match                                                    5 maximum points
Reviewers will ask, “ Does the funding request match the needs of the identified target audience and is Career
Link the best program “fit” for the proposed activity? Remember, as payor of last resort, Career Link will provide
assistance only to fill needs unmet by existing resources. (The target audience for the Career Link program is
persons with an annual household income between 25 and 50 percent of the county MFI; however, persons
earning from zero to eighty percent of the area median family income are eligible for training).

Recruitment/Job Matching Plan                                                 5 maximum points
Are the recruitment and job matching plans appropriate and realistic? Do these activities involve the appropriate
people and resources?

Administrative Experience Capacity                                             5 maximum points
Scoring criteria includes the quality of fiscal plan and experience of the administrative entity.

    Application Submission. Submit original and five application copies, along with requested items, to the
address below. Applications will be accepted at any time and reviewed on a first received basis until all program
funds are obligated. Submit application to:

       Iowa Dept of Economic Development
       Community Development Division
       ATTN: Career Link Program Manager
       200 East Grand Avenue
       Des Moines, IA 50309

    Inquiries concerning this application should be made to Dan Narber at 515.242.4790 or
dan.narber@iowalifechanging.com.




                                                            5
                                             Submissions Checklist

The following items must be submitted with the application. Please check each item and include the checklist as a
cover page to your application.

      Original, plus five copies of the completed application form;

      Signed assurances pages;

      Copy of the notice of the public hearing;

      Copy of the minutes of the public hearing;

      Local effort documentation;

      Evidence of other sources of funds including contingent commitment(s) of funds;

      Disclosure/Update Form.

      Community Development and Housing Needs Assessment




                                                         6
                                        CAREER LINK – APPLICATION


I. REQUEST, BUDGET, AND INVESTMENT ANALYSIS

IOWA CAREER LINK REQUEST:

$_____________       CAREER LINK Direct Training Cost

$_____________       CAREER LINK Transportation Reimbursement (to attend class)

$_____________       CAREER LINK Child Care Reimbursement (to attend class)

$_____________       Subtotal
       +
$_____________       Administration (up to 5% of the subtotal). Indicate the entities(s) to receive the
                     administrative fee, along with the percentage to be paid to each.
                     _______________________ _____% Use:____________________
                     _______________________ _____% Use:____________________
                     _______________________ _____% Use:____________________



$_____________       TOTAL CAREER LINK REQUEST (A)


+_____________       Local Cash Match (Sources _________________________________)

+_____________       Local In-Kind Match (Sources________________________________)



$ _____________      TOTAL PROJECT BUDGET (B)



CAREER LINK Investment per person trained: Total Career Link request divided by the number of people trained.

                     $_________________ CAREER LINK investment per person trained




                                                        7
II. SUMMARY INFORMATION

Applicant: Provide the name of the city or county applicant. For a joint application, list all cities and/or counties
but provide the address of only the lead city or county. CDBG entitlement cities are not eligible to apply for this
program; however a county in which an entitlement city is located may be an eligible applicant for a project that
benefits residents and businesses located within an entitlement city. The contact person designated must be
available by telephone for questions regarding the application.

_________________________________________________________________________
                            (Must be city or county / address / city / zip)

__________________________________________________________________________
                        (Contact name / title / phone #/ fax #/e-mail address)


Administrative Entity: The administrative entity may be a community college, community action agency, Job
Training Partnership (JTPA) contractor, workforce development center, private business, private non profit, or
other regional contractor. The contact person designated must be available via phone to answer questions and
provide further information regarding the application.

__________________________________________________________________________
                                   (Entity / address / city / zip)

__________________________________________________________________________
                         (Contact name / title / phone #/fax #/e-mail address)


Training Providers: The contact person must be able to answer questions concerning application contents and
provide further information if necessary. Attach additional pages if necessary.

__________________________________________________________________________
                             (Entity/ address / city / zip)

__________________________________________________________________________
                        (Contact name/ title / phone #/ fax #/e-mail address)


Participating Businesses. List companies in alphabetical order, indicate contact person, telephone number and
number to be trained.


                     Business                                             Contact         Contact        Number
                                                     Contact Name        Telephone         E-mail         to be
                                                                          Number          Address        Trained




                                                           8
III. PROJECT NARRATIVE /CAREER LINK ADMINISTRATIVE PLAN

The Administrative Plan is a “blueprint” by which recipients will carry out their Career Link activities. IDED will
conduct oversight and monitoring duties based on the policies, procedures, standards, and regulations outlined in
the Plan.

The following outline identifies key elements that should be included, as applicable, in the Plan. Other elements
may be included as determined, according to the project type, as determined by the recipient of IDED.

1. Introduction
   A. Table of contents;
   B. Statement of purpose, goals and objectives;
       (Example: To provide training to “X” number of low to moderate income persons to access “X” number of
       available XYZ positions).

2. Evidence of the applicant’s ability to administer a training program
   A. Satisfactory previous grant administration (specify the granting agency, grant number, grant amount and
      year);
   B. Availability of qualified personnel; or plans to obtain qualified personnel or contract for administration with a
      qualified organization or individual ;
   C. Provide actual outcomes and performances of past training programs.

3. Marketing Plan
   A. Participant recruitment processes;
   B. Media use;
   C. Partnering agencies;
   D. Timing and coordination;
   E. Affirmative marketing efforts.

4. Participant Selection
   A. Project goals by income category.
      (Example: “X” number of participants will be in the 25%-50% range. Persons earning more than 80% of
      county median household income will not be accepted into the training program).
   B. Participant application procedure (include information on how application forms will be disseminated;
      application deadlines; how applications will be accepted – example: first come, first served or ranking
      criteria; criteria identification and weighting, etc.)
   C. Participant income eligibility criteria.
      (Example: Income will be determined based on gross wages reported on the previous year’s income tax
      records. The participant will self-verify).
   D. Other participant eligibility criteria including testing, assessment, and matching methods. Eligible service
      area. (Note: 28E agreements must be in place between all effected governments.)

5. Types of assistance and investment levels (include a ―not to exceed‖ amount per participant)


6. Administrator Method
   A. Detail the method the administrator will use to assure that Career Link will be the funder of last resort on a
      participant-per-participant basis.

7. Curriculum Development and Trainer Selection
   A. Identify the entity(ies) designing and providing hard and soft skill training (including employer involvement
      in curriculum development and delivery).

8. Contractor/professional Services Procurement Processes
   A. Detail the contractor/professional services procurement processes including rating criteria (if contracting for
      services).


                                                           9
9. Project/Training Implementation
   A. Timeline and benchmark measurements for training delivery (include start and end dates). Include an
      outline of the training modules to be delivered during this timeline (include hard and soft skill training).

10. Management/Staffing Plan, Reporting and Tracking
    A. Describe the administrative entity’s previous experience managing training programs. Evidence of the
       applicant’s ability to administer a training program includes the following:
    B. Satisfactory previous grant administration (specify the granting agency, grant number, grant amount and
       year); availability of qualified personnel.

11. Structure of Training Partnership
    A. Provide detail on the formal structure of this training partnership (eligible applicant, administrative entity,
       business partners, training entity, and others).
    B. What lines of responsibility and communication have been established to ensure project
       success during the planning, implementation, and follow-up portions of the project?

12. Staff Responsibilities
    Detail staff responsibilities (recruiting, administrative, development, training, reporting, participant tracking,
    etc.).
    A. Identify reporting responsibility and processes.;
    B. Identify record-keeping responsibilities and processes;
    C. Identify close-out/audit responsibilities and processes;
    D. Identify any third party involvement and responsibilities;
    E. Identify administrative plan amendment process.

13. Fiscal Issues
    A. Identify process for funds disbursement/management
    B. It is recommended that the applicant (or other participating entity) provide a line of credit to cover short-
       term expenses such as child care and transportation reimbursements to participants. Identify the method
       to be used in this project.
    C. A recommended fiscal system is detailed as an attachment to these instructions. Provide detail if the fiscal
       system you plan to use will deviate from this example.




                                                            10
IV. ITEMIZED BUDGET
Complete the following chart for each activity to be provided. Activities include vocational and skill assessment and
testing, consulting, evaluation, job-related training, etc. List each activity and include all direct costs associated with
each item listed including trainer cost, equipment, materials, supplies, facility cost, transportation, child care, etc.

                       ACTIVITY                           # TO BE          LENGTH OF          TOTAL          AMOUNT
                                                         TRAINED            ACTIVITY         PROJECT       REQUESTED
                                                                         (HRS,MOS,ETC)        COST             FROM
                                                                                                           CAREER LINK




                                                            11
V. ASSURANCES
                                      APPLICANT ASSURANCE – CITY/COUNTY

I, ____________________________(CEO), hereby certify that in carrying out the activities funded under the Iowa CDBG
Program, the City/County of __________________________:
NOTE: These are required assurances of the Federal CDBG Program.
A)      Will minimize displacement of persons as a result of such activities;
B)      Will conduct and administer the program in conformity with Public Law 88-352 (Title VI of the Civil Rights Act of
        1964), and Public Law 90-284 (Title VIII of the Civil Rights Act of 1968), and will affirmatively further fair housing;
C)      Will provide for opportunities for citizen participation, hearings, and access to information with respect to our
        community development program comparable to the requirements found under sections 104(a)(3) and 104(a)(3) of
        Title I of the Housing and Community Development Act of 1974 as amended through 1987; and
D)      Will not attempt to recover any capital costs of public improvements assisted in whole or part under the Iowa CDBG
        Program by assessing any amount against properties owned and occupied by persons of low and moderate income,
        including any fee charged or assessment made as a condition of obtaining access to such public improvements,
        unless (I) funds received under the Iowa CDBG Program are used to pay the proportion of such fee or assessment
        that relates to the capital costs of such public improvements that are financed from revenue sources other than under
        Public Law 93-383; as amended, or (ii) for purposes of assessing any amount against properties owned and occupied
        by persons of low and moderate income who are not persons of very low income, the city/county has certified to the
        State it lacks sufficient funds received under the Iowa CDBG Program to comply with the requirements of clause (I)
        above.

I also certify that to the best of my knowledge and belief, data in the application is true and correct, including
commitment of local resources; the document has been duly authorized by the governing body of the Applicant;
and the Applicant will comply with all applicable federal and state requirements, including the following, if
assistance is approved:

A.      Civil Rights Acts
B.      Housing and Community Development Act of 1974, as amended;
C.      Age Discrimination Act of 1975;
D.      Section 504 of the Rehabilitation Act of 1973;
E.      Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), where applicable under Section 110 of the Housing and
        Community Development
F.      24 Code of Federal Regulations Part 58
G.      National Environmental Policy Act of 1969;
H.      Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended;
I.      State of Iowa Citizen Participation Plan;
J.      Lead-Based Paint Poisoning Prevention Act;
K.      Residential Anti-Displacement and Relocation Assistance Plan;
L.      Government-Wide Restriction on Lobbying;
M.      Community Builder Certification Requirement; and
N.      Prohibition of the Use of Excessive Force.

_____ __________________ ___________________________________                      ____________________
Typed Name of Elected Official Signature                                           Date

_________________________ ___________________________________                     ____________________
Typed Name Person Attesting Signature                                              Date




                                                              12
                                    ADMINISTRATIVE ENTITY ASSURANCE

The Administrative Entity certifies that, to the best of the Administrative Entity’s knowledge, information contained
in this application is accurate. The Iowa Department of Economic Development will deny financial assistance
should it be determined that misrepresentations are made herein. If assistance has already been provided prior to
discovery of the misrepresentation, it may form the basis for legal action(s) with the goal being recovery of funds.

The Administrative Entity shall maintain sufficient statistical records of program operation to evaluate its
effectiveness in accordance with the goals established in the proposal as prescribed by the Iowa Department of
Economic Development.


_______________________________________________________                     ____/____/____
Signature of Person Authorized to Represent the Administrative Entity

_______________________________________________________
Typed Name / Title




                                                         13
                                             BUSINESS ASSURANCE

_________________________________________
Business Name
_________________________________________
Business Address
_________________________________________               ______________
Federal ID#                                                Sic Code

I certify to the following as an authorized company representative:

a.     The company operates a business site(s) in Iowa;
b.     The company pays corporate income taxes in Iowa;
c.     The company is seeking to fill, by utilization of this program, approximately ________ (number) of full-time,
       non-seasonal, permanent positions with an anticipated position opening date of ____/____/____ (date).
       These positions are located in Iowa and will pay at minimum a starting wage of $_________/hr. (Note:
       You are encouraged to be as accurate and conservative as possible when formulating this estimate;
       however, it is understood that the potential exists for market conditions and other variables to impact the
       number of actual positions that will be available by the training end date.) The occupational titles for these
       positions are listed:
                                                                                Estimated
               Occupational Title                      Starting Hrly. Wage Wage at 12 Months
               __________________________              $____________/Hr. $____________/Hr.
               __________________________              $____________/Hr. $____________/Hr.
               __________________________              $____________/Hr. $____________/Hr.
               __________________________              $____________/Hr. $____________/Hr.

d.     The company must provide and pay at least 80% of the cost of a standard medical and dental insurance
       plan (or it’s equivalent) on behalf of the employees hired as a result of this program;
e.     Any employees hired as a result of this program will not displace current workers or workers involved in a
       strike, lockout, or other labor dispute;
f.     The company is an equal opportunity employer that complies with all local state, and federal affirmative
       action requirements.

Furthermore, the company agrees to complete a performance report at the conclusion of training, as well as a
training goal achievement report one year from the date that training is complete.

___________________________________________________________                        ____/____/____
Signature of CEO or Designee

_________________________________________
Typed Name of CEO or Designee (include title)

                              **(copy and sign for multiple participating businesses)**




                                                         14
                                          Iowa Citizen Participation Plan

The applicant community must conduct at least one public hearing prior to submitting a CDBG application. Submit
copies of the public hearing notice and minutes with the application. CDBG recipients must conduct a second
public hearing sometime during CDBG project implementation.

The application hearing, at minimum, must include a review of: (a) how the need for the proposed activities was
identified; (b) how the proposed activities will be funded and sources of funds; (3) the date application was
submitted; (d) requested amount of federal funds; (3) estimated portion of federal funds that will benefit persons of
low and moderate income; (f) where the proposed activities will be conducted; (g) plans to minimize displacement
of persons and businesses as a result of funded activities; (h) plans to assist persons actually displaced and; (I)
nature of the proposed activities.

The public hearing on the status of funded activities, at minimum, must include a review of: (a) a general
description of accomplishments to date; (b) a summary of expenditures to date; (c) a general description of
remaining work and; (d) a general description of changes made to the project budget, objectives, activity
schedules, performance targets, project scope, location, or beneficiaries. It is recommended that the hearing on
the status of funded activities be held after at least 50 percent of the training has been completed.

Publish hearing notices in a manner consistent with requirements of the Iowa Code, Section 362.3.

Ensure the public reasonable accesses to all local meetings, project records and information relating to the
proposed and actual use of federal funds.

Conduct all related public meetings or hearings in public buildings or facilities that are accessible to persons with
disabilities.

Provide citizens names and addresses of: (a) the person(s) authorized to receive and respond to citizen
proposals, questions and complaints concerning proposed or funded activities, and (b) the person(s) available and
able to provide technical assistance to groups representative of low-and moderate-income persons in preparing
and presenting their proposals for the request and use of federal funds.

       IDED will advise all applicants and recipients that eligibility for receipt of federal funds requires compliance
       with the applicable requirements of Section 508 of the Housing and Community Development Act of 1987,
       as amended.

       IDED will require that all applicants and recipients certify they have complied with the requirements of
       Section 508 of the Housing and Community Development Act of 1987, as amended, in the development
       and conduct of funded activities.




                                                          15
                       COMMUNITY DEVELOPMENT AND HOUSING NEEDS ASSESSMENT

Federal law requires each CDBG applicant to “identify its community development and housing needs, including the needs of
low- and moderate-income persons, and the activities to be undertaken to meet such needs.” The following procedures
satisfy this requirement:

   At a City Council meeting, public hearing or similar public meeting, or during a community planning process, the following
    items should be discussed and written down:

   Major housing and community development needs of the low-and moderate-income residents of the community. Other
    major housing and community development needs of the community (affecting the whole community, or persons who are
    not of low and moderate incomes).
    Planned or potential activities to address the needs in 1 and 2 above.

   Submit a dated copy of the applicant community’s Community Development and Housing Needs Assessment. If the
    community’s current Needs Assessment is more than two years old, update it prior to submitting it with the CDBG
    application. IDED will not accept Needs Assessments more than two years old. Communities with questions or problems
    related to this requirement should contact IDED at 515/242-4783.

                                  SAMPLE – YOURTOWN COMMUNITY DEVELOPMENT
                                        AND HOUSING NEEDS ASSESSMENT

Community Development and Housing Needs of Low and Moderate Income Persons
 Improvement of presently unpaved streets in Southeast neighborhood (a low income area of the City);
 Connection of un-sewered Stone River neighborhood to the city sewer (presently residents have inadequate septic
   systems); and
 Decrease the number of substandard housing units in Yourtown, especially in the Southeast neighborhood.

Other Community Development and Housing Needs
 Increase the city’s water storage capacity. Present water tower is inadequate to meet accepted standards.
 Provide housing for the community’s elderly;
 Provide job opportunities for Yourtown’s unemployed. Present area unemployment rate is 6.5 percent; and
 Expand the amount of community meeting space in Yourtown.

Planned or Potential Activities to Address Housing and Community Needs
 Apply for Community Development Block Grant funds for street paving in Southeast neighborhood, sewer mains for Stone
    River neighborhood and housing rehabilitation for low and moderate income persons community-wide;
 Contract with consulting engineer to prepare plans and specifications for increased water storage; issue revenue bonds in
    the amount necessary to complete water storage project;
 Seek funding for elderly housing from the Farmers Home Administration;
 Establish a local development corporation to encourage industrial development in Yourtown;
 Work with Yourtown Community Betterment Committee in their efforts to raise funds for the Yourtown Community Center.

This assessment was prepared at a Yourtown City Council meeting on (date). (Number attending) local residents
were present.




                                                              16
Financial Management Systems

The recipient’s Financial Management System must provide for accurate, current and complete disclosure of the
financial results of each grant program in accordance with State requirements.

Grantees expending $300,000 or more in federal awards in their fiscal year must have these funds audited in
accordance with OMB Circular A-133 (either organization-wide or program specific).

If $300,000 or more in federal funds were expended from more than one federal source, an organization-wide
audit under OMB Circular A-133 will be required. If federal funds are from only once source, a project audit may
be performed in lieu of an organization-wide audit.

Grantees expending less than $300,000 in federal awards in a year are exempt from any federal audit
requirements for that year, but shall comply with audit requirements prescribed by state or local law.

Audit costs are not an eligible expense of the Career Link - CDBG program.

General Guidelines

Recipients using cash basis accounting systems are not required to use accrual systems under the CDBG
Program. Financial status, however, is reported to IDED on an accrual basis. To simplify reporting and
verification of data, recipients may find it necessary to develop accrual data for reporting purposes.
Records must adequately identify the source and application of funds for grant supported activities. These records
must contain information pertaining to the CDBG award and authorization, obligations, unobligated balances,
assets, liabilities, outlays and income. All cash local effort must be documented in the same manner as federal
funds and be incorporated in the grant financial records.

Recipients must adequately safeguard all funds, property, and other assets through effective internal control and
accountability and assure that they are used solely for the purposes authorized. The recipient’s system must
provide for a comparison of actual outlays with budgeted amounts and show the relationship of financial
information to program performance.

The recipient must adopt procedures to minimize the amount of cash on hand (guideline is $500 maximum if held
for 10 working days or longer) and the time elapsing between receipt of funds from IDED and disbursement for
grant activities. The recipient should make draws from IDED as close as possible to the time of disbursement,
through a procedure which will insure federal funds are expended within 10 working days of receipt. Recipients
should inform contractors there may be a three to four week delay between submission and receipt of payment.

Costs incurred in CDBG activities are allowable only under the following conditions:
        The Award has been properly accepted.
        Costs are incurred on or after the date of receipt of a letter authorizing administrative costs or after
           the effective date of the CDBG contract.
        Costs for projects or activities are incurred only after all applicable special provisions have been
           satisfied.
        Costs are accounted for in accordance with generally accepted accounting principles and are not
           prohibited by federal, state or local laws.
        Costs are authorized in the award made by IDED.
        Costs are incurred for activities eligible under the CDBG Small Cities Nonentitlement Program.

Accounting records must be supported by source documentation (invoices, bills of lading, purchase vouchers,
etc.). All employees paid in whole or in part from CDBG funds or local cash or whose time is to be credited to the
CDBG program as local effort, are required to prepare timesheets allocating time to the specified activity for each
pay period for which they have worked on CDBG. The recipient must maintain a payroll analysis indicating the
distribution of payroll among the recipient’s programs.



                                                         17
The recipient must be aware of and comply with the provision of the Single Audit Act of 1984 and its implementing
instructions. Fiscal year audits, when required, should be obtained and submitted to the IDED within the 150 day
time limit required by the CDBG Administrative Rules. The recipient’s system must have a method to assure
timely and appropriate resolution of audit findings and recommendations.

Subrecipients
Recipients must require all subrecipients to adopt the provisions specified in paragraphs (i) through (viii) in the
above subsection. When payments are to be made, the subrecipient must specify the schedule of payments and
tie them to specific project milestones

General Accounting Procedures
Recipients have the responsibility for employing a fiscal organization and management system that assures proper
and efficient administration of the grant. Three basic principles should guide the development of such systems.
First, procedures should be formalized so they can be applied consistently. Second, procedures should be
designed to ensure adequate internal control of funds. Third, financial transactions should be documented to
create an audit trail. Regardless of the system used, separate accounting records must be maintained for CDBG
grant funds distinguishing them from all others so that CDBG revenues and expenditures can be readily identified
in the accounting records.

Recommended Accounting Documents
Recipient’s fiscal management system should include the following accounting documents or their equivalent:
 Cash Receipts Journal
 Cash Disbursement Journal
 General Ledger
 Journal Entry Vouchers or General Journal
 Fixed Assets Ledger
 CDBG Federal Cash Register: A record of draw down requests, federal checks received, and balance of
   federal funds.
   Recipient’s Receipt and Disbursement of Funds

Clarifications
Recipients should not expect to receive payments from IDED in less than four weeks from submission of an
acceptable request. This time frame must be considered in dealing with subcontractors. Sufficient time for
recipient’s own procedures of approval of billings should also be considered. A recipient can maintain compliance
with the 10-day limitation by having billings in hand when requests for funds are made. However, delays in
payment may be experienced, therefore, payment timing must be considered in subcontracts.

Payment of Interest Costs. Interest costs that can be construed as reasonable and necessary for the delivery of
CDBG activities and projects can be considered to be activities/project related and eligible. Interest costs are
considered reasonable and necessary if the eligible activity or project could not be implemented without incurring
these interest costs (example: line of credit interest).




                                                         18
INSTRUCTIONS FOR COMPLETING APPLICANT/RECIPIENT DISCLOSURE REPORT

As required by the HUD Reform Act of 1989 (Pub. L 101-235), each applicant and/or recipient of HUD funds under the Community Development
Block Grant, Emergency Shelters Grant Program and HOME Investment Partnerships Program must complete and submit an Applicant/Recipient
Disclosure/Update Report to IDED.

PART I — Applicant/Recipient Information
1. Record applicant name, address and phone number (area code). Record employer identification number or social security number.
2. Record project/activity name/number and location (street address, city, state and zip code).
3. Describe type of assistance requested/received (e.g., grant, loan).
4. Record name of program (e.g., CDBG, ESGP, HOME)
5. Record amount of funds requested.

PART II — Threshold Determinations
Answer question(s) as appropriate.

PART III — Sources and Uses of Funds
Sources of Funds - Enter all expected sources of funds that have been, or are expected to be, made available for the project or activity. Sources of
funds typically include, but are not limited to government assistance, equity, loans, contributions and foundations. For each reportable source:

     1.   Record the name and address (city/state,/zip) of the department/state/local agency/individual making the assistance available.
     2.   Record the program name.
     3.   Record the type of assistance (e.g., loan, grant, loan insurance). If federal affordable tax credits are involved, indicate all syndication
          proceeds and equity.
     4.   Record the amount of assistance requested or provided.

Uses of Funds - Indicate the use of all funds identified in the sources of funds section. List them in descending order by amount.

     1.   List sources of funds.
     2.   List uses of funds (e.g., construction, professional services, supplies, working capital).
     3.   List amount of funds (rounded to nearest dollar).

PART IV — Interested Parties Disclosure
Provide an alphabetical list of all persons/entities with a reportable financial interest in the project or activity. Include the social security or employer
identification number, the type of participation in the project and the amount and percentage of assistance each will receive.

CERTIFICATION
After completing all relevant parts of the form, the Chief Elected Official must sign and date the form, attesting to its accuracy and completeness.
This signature is required for all applicants, and for any updates which are submitted.

UPDATED DISCLOSURE REPORTS

In most cases, the applicant/recipient must submit an updated Disclosure Report. An updated Disclosure Report is required to report the following:
   information that was unavailable at the time of application;
   information that should have been disclosed originally but was omitted;
   changes to previously disclosed other government assistance (if the assistance exceeds the amount previously disclosed amount by $250,000
    or 10 percent of the original assistance, whichever is lower);
   changes to previously disclosed financial interests (if the financial interest exceeds the amount previously disclosed amount by $50,000 or 10
    percent of the original financial interest, whichever is lower);
   changes in previously disclosed sources and uses of funds (if the source and/or use of funds exceeds the previously disclosed amount by
    $250,000 or by 10 percent of the sources, whichever is lower).

Reports should be submitted to:          IDED Community Development Division
                                         200 East Grand Avenue
                                         Des Moines, Iowa 50309

Questions should be directed to the Community Development Division




                                                                              19
APPLICANT/RECIPIENT                                            Iowa Department of Economic Development
DISCLOSURE REPORT
PART I. Applicant/Recipient Information                                  Indicate whether this is an Initial Report_____ or
an Update Report___
1. Applicant/Recipient Name, Address, and Phone (include area code)                               Employer ID Number
                                                                                               or Social Security Number




2. Project Assisted/to be Assisted (Project/Activity name and/or number and its location by Street Address, City and State)




3. Assistance Requested/Received                                         4. HUD Program              5. Amount Requested/Received



PART II. Threshold Determinations
1. Are you requesting HUD assistance for a specific project or activity, and have you received, or can you reasonably
        expect to receive and aggregate amount of all forms of covered assistance from HUD, States and units of general
        local government in excess of $ 200,000 during the Federal fiscal year (October 1 through September 30) in
        which the application is submitted?                                                          ____YES _____NO
If the answer is yes, you must complete the remainder of the report.
If the answer is no, please answer the next question (2).
2. Is this application for a specific housing project that involves other federal government assistance?

                                                                       ____YES _____NO
If the answer is yes, you must complete the remainder of the report.
If the answer is no, sign the certification at the end of this report.
If the answers to both questions were no, you do not need to complete Parts III or IV but you MUST sign the certification
        at the end of the report.
PART    III. Sources and Uses of Funds
                                         SOURCES
  Department/State/Local Agency Name and   Program                                   Type of                   Amount
                  Address                                                           Assistance            Requested/Provided




                                                                 USES
                                         Use Description                                                            Amount




                                                                    20
APPLICANT/RECIPIENT                                              Iowa Department of Economic Development
DISCLOSURE REPORT
PART IV. Interest Parties Disclosure
Provide an alphabetical listing of 1) all developers, contractors, or consultants involved in the application for the assistance or in the
planning, development, or implementation of the project or activity; and 2) Any other person who has a financial interest in the project or
activity for which the assistance is sought that exceeds $50,000 or 10 percent of the assistance (whichever is lower). Recipients must
make additional disclosure as necessary on updated reports.
NOTE: A financial interest means any financial involvement in the project or activity, including (but not limited to) situations in which an
individual or entity has an equity interest in the project or activity, or receives compensation for any goods or services provided in
connection with the project or activity. Residency of an individual in housing for which assistance is being sought is not, by itself,
considered a covered financial interest.

Alphabetical list of all persons with a                   Social Security                   Type of                     Financial
  reportable financial interest in the                      Number or                    Participation in              Interest in
project or activity (for individuals, give                 Employee ID                   Project/Activity            Project Activity
          the last name first)                               Number                                                    ($ and %)




Warning: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of
Title 18 of the United States Code. In addition, any person who knowingly and materially violates any required disclosure of information,
including intentional non-disclosure, is subject to a money penalty not to exceed $10,000 for each violation.
I certify that this information is true and complete.
SIGNATURE                                        TITLE                                               DATE


                                                                     21
                                    CAREER LINK PRE-APPLICATION


You have an option to submit a Career Link Pre-application to IDED for staff comment. This is not a requirement
of the grant process; however, completing this step, and receiving input from IDED will increase the chances that
your project will be configured in a way that fits the guidelines and goals of the grant program. NOTE: Please
review the eligibility requirements and list of eligible activities contained within the Career Link Application
before submitting a pre-application.

You may submit a pre-application at any time. You will receive comment within ten (10) working days of
submittal.

Project Applicant:
Project Administrative Entity:
Previous Career Link Grant Award(s):
Project Geographic Location(s):

Project Objectives & Success Factors. Indicate reason(s) the project is being undertaken, nature of project, and
measurement for success.




Project Scope & Deliverables. Indicate what is to be done, what is being delivered, means of evaluation,
expectations for administrative entity, and schedule.




Project Approach. Indicate organization of work, responsibilities, and key milestones.




                                                       22
Marketing/Participant Recruitment Plan. Identify partnering agencies, use of media, timing and coordination




Financial Plan. Detail project finances as provided below.


Total Career Link Request                     $__________         %____ Number to be Trained                    ________
Training Cost                   $__________                             C.L. Investment/Person                  ________
Transportation Reimbursement    $__________
Childcare Reimbursement         $__________                              Estimated Wage Per Hour/Annual
Administration                  $__________                              Salary Prior to Career Link Training   ________

Total Local Match                             $__________         %____ Estimated Wage Per Hour/Annual
Cash                            $__________                             Salary After Career Link Training       ________
In-Kind                         $__________

Total Project Budget                          $__________         %100



Additional Comments:




To the best of my knowledge, the information contained herein is accurate and complete.



____________________________________           ______________________________          __/__/____
             Signature                                       Title                        Date


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