SSIS Fiscal and SSIS Worker

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					SSIS Fiscal
 August 23, 2005
                 Why SSIS Fiscal?
• SACWIS Requirement to include fiscal
  data and transactions
     – Payments
     – Service Arrangements
     – IV-E Claiming & Reporting
• CSIS replacement
     – Reports
     – MA Claiming
• Integration of case management and fiscal
  functions
Mentor Meeting           August 23, 2005   2
           SSIS Fiscal Preparation
• Now in SSIS Version 3.8
     – Chart of Accounts Initial Load – in progress
     – Provider/Vendors/Business Organizations
     – Vendor Import from IFS or County Accounting
       System
     – Programs and Services




Mentor Meeting        August 23, 2005             3
                 Progress
•   Payments, claiming and reporting workgroups
•   Custom county meetings
•   Technical meetings
•   Regional county meetings
•   Working with staff at Computer Systems Support
•   Begun vendor import
•   Finishing with COA Initial Load
•   SSIS Fiscal Flyer newsletter
     – distribute current happenings
     – post surveys or questions for which we need
       additional input
Mentor Meeting        August 23, 2005            4
    Fiscal Mentor Program
Fiscal Mentor will:
Receive specialized training
Attend bimonthly or quarterly meetings to
  receive information and training on SSIS
Work with the County Fiscal Coordinator
  to resolve project and local county
  problems
Provide county feedback about using SSIS
  Fiscal
Mentor Meeting      August 23, 2005        5
           Fiscal Mentor Program (cont.)

Supply day-today user support by
 providing samples of, or training on
 system changes
Serve as a communication link between
 county accounting staff and SSIS.




Mentor Meeting        August 23, 2005      6
    Benefits of a Mentor Program
To the county
Access to timely SSIS Fiscal application
 information
Shared information from other counties
Well-informed on-site support
Communication link to SSIS designers
Demonstrations and training with time for
 questions and answers
Regular meetings for updates to
 information
Mentor Meeting    August 23, 2005            7
    Benefits of a Mentor Program
To SSIS
Presentation of consistent, updated
 information
Better use of Help Line resources allowing
 Help Line staff to focus on more complex
 issues
Communication from Fiscal users on
 needed changes and enhancements
Quality implementation of system updates
Mentor Meeting    August 23, 2005             8
             Information Integrity More
                   Important Now
   • All billing, claiming and reporting done in SSIS Fiscal so
     accurate information is needed to:
      – Make payments to vendors
      – Create and submit accurate claims based on time
         reporting and purchased services for reimbursement
      – Send reports to DHS for their use and reimbursement to
         counties
   • Cash Flow
        – Accurate information = County revenue


Mentor Meeting             August 23, 2005                    9
                   Vendor Import
• Vendor records import from county
  accounting system. Changes to imported
  fields are made only in the county
  accounting system.
• Import will overwrite Bus Org Name,
  payment address, phone, fax, e-mail, etc.
  in SSIS.
     – Need to train SSIS Worker users to search by license type
       or IV-E eligible indicator. Smith, John Foster Care Home
       will be overwritten by your county accounting system to
       Smith/John and you may have another John Smith that
       provides Chore Services.
Mentor Meeting              August 23, 2005                    10
                  Vendor Import
                 Imported Fields
• Vendor number                   • Fax number
• Vendor name                     • E-mail address
• Address line 1                  • Status
• Address line 2                  • Payee Vendor number
• Address line 3                  • MMIS MA Provider ID
• City                            • 1099 Vendor
• State                           • Phone number
• Zip code                        • County code
• National Provider Identifier    • Associated processing
  (future use)                      information fields
• Phone number
Mentor Meeting             August 23, 2005                  11
Mentor Meeting   August 23, 2005   12
                 Service Arrangement




Mentor Meeting         August 23, 2005   13
                 Service Agreement




Mentor Meeting         August 23, 2005   14
                 Payment details




Mentor Meeting        August 23, 2005   15
        Chart of Accounts updated
• If the county uses Maximums on the Chart of Accounts
  (COA) codes or groups, then the account is updated in
  the COA so that the dollar amount is listed as expended
  instead of encumbered.




Mentor Meeting          August 23, 2005                 16

				
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