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					Facilitator Guide

    “The Team Captain
       Experience”



High Plains Leadership Summit
             2011
                              The TC Experience
                         High Plains Leadership Summit—2011


Module Overview


Audience:
   American Cancer Society staff, Division Relay For Life Taskforce members,
     Regional Relay For Life Council members, and Relay For Life volunteer leadership.
   Recommended group size: 200 (split into 2 groups of 100)

Objectives:
   To educate staff and volunteers on Relay from a Team Captain viewpoint
   To provide staff and volunteers with the benefits of using the High Plains resources,
      uses, and to see the needs of Teams and Team Captains

Time Required: 1 hour 15 minutes

Preparation:
Room Set-Up KICKOFF:
       2 speakers (chair & co-chair), 2 Team Captains (planted in audience) – who is
         finding these speakers?
       AV NEEDS (Tiffany, what AV/Mics will they have?)
                     House sound
                     2 pin on mics
                     1 handheld mic, 2 wireless mics
       Round tables with to seat 100 people
       1-2 tables in front of the room for facilitator materials, handouts, etc.
       Decorations:
              2 balloon columns
              iPod Speaker (Presenters will need an iPod/iPhone)
              3 banners
              Sample Rally Kit displayed on front table
              Sample Team Captain Kit displayed on front table/or each table
              Sample Team Captain and handouts from Team Captains Kit
              Mock Team Captain meeting dates on flipchart on wall
              “Real” wall agenda
              “Mock” wall agenda
              Table Runner banner
              Purple table cloth on each table (Tiffany are we buying or do we need this
                on all tables?)
              Door Prize on front table
              Additional materials displayed on front table
              FRC items on front table
              FRC signs around the room
              “Mock” FRC teams on flipchart on wall


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         Snacks (candy) on each table
         Photo Copies of the following items on each table setting
             Rally Kits
             Team Captain Packets
             Team Challenger Flier
             Individual Fundraising Club Flier
             FRC

Room Set-Up TEAM CAPTAIN MEETING:
      2 speakers (Team Recruitment & Team Retention Chairs), New Team Captain,
        Old Team Captain, Online Chair – who is finding these speakers?
      AV NEEDS (Tiffany, what AV/Mics will they have)
                   House sound
                   2 hand held mic, 2 wireless mics
      V-shape tables with aisle in middle to seat 100 people
      2 tables in front of the room for facilitator materials, handouts, etc
      Decorations:
            Decorate with Balloons
            iPod speaker (presenter will need iPod/iPhone)
            2 banners (table runner, Team Event, Generic)
            2 Balloons Clusters
            FRC signs around room
            “Mock” FRC teams on flipchart on wall
            FRC display on front table
            Incentive display on front table
            “Real” wall agenda
            “Mock” wall agenda
            Additional materials on front table
            Table Runner instead
            Collapsible Cooler with t-shirts rolled
            Bronze Shirt Stickers (about 100?)

         Photo copies of the following items on each table setting
             FRC
             Incentives

Room Set-Up EVENT:
      2 commentators
      2 Team Captains (speaking parts)
      8 – 10 volunteers/actors
      2 volunteers to run lights
      AV NEEDS
            House sound



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        3 wireless mics (1 on stage, 2 for commentator)
   Bleachers set up with stage in front and track behind or to the side of stage
   Spotlight
   Decorations
        Track
        Stage
        Bleachers
        6 banners (Survivor, Caregiver, I CAN FB, Being a Community, balloon
           arch on stage, 2 balloon columns outside doors)
        1 Fight Back banner
        2 balloon bunches
        Logistic/mission track signs
        Luminaria bags
        Lights to put under luminaria bags
        6 candles for actors to hold
        CD Player (to play sound cues, cd as they enter room)
        Event stage wrap
        FRC signs
        Extra gold sign and silver sign to change out at tent
        Kazoos
        clappers
        Sail banners
        Mini C.R.FB. flags
        (2) $1,000 shirts
        Cooler with water
        Campsite with tent and chair and cooler
        Emergency procedure kit
        Event program shell
        Survivor banner to carry
        Shirts for all actors
        Fencing to hold banners
        5 star banner
        Fake plaque for actors to use
        1 port a pottie
        4 spotlights
        Survivors music
        Luminaria script for 2 actors (cd disk of recorded program)
        2 chairs for under tents
        Tent (Online)
        Cell phones (3)
        Tent (Logistics)
        (2) computers (online tent)
        Poster board


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              sharpie

Hall Set-Up
        2 volunteers to direct traffic flow
             As participants come down hall count off first 100 send to Kickoff, next 100
                to Team Captain Meeting (they switch breakouts at the same time…then
                all will go into the event as one large group of 200)
        RFL Caution Tape
        Polls to wrap caution tape around and use for flow of traffic
        Balloons
        Signage outside each breakout (Kickoff, Team Captain Meeting, The Event)

Allow sufficient time to:
        Decorate the room
        Welcome participants (music playing as they enter room)
        Reset tables if participants remove items
        Move breaks from room to room

All preparation should be completed at least 30 minutes before the session.

Materials:
       Flipcharts (see below)
       Décor (see above)
       Scripts for (speakers, actors, volunteer speakers)
       POD Samples
       Tshirt samples and for actors/speakers/wall
       FRC signs
       FRC samples (fliers/pins/items)
       Team captain packet samples
       Other material samples
       Rally Kit Samples
       Pens to tape under chairs (5)
       Fight Back Banner
       Promo item samples
       Door Prize Give Away
       BINDER CONTENT (what binder is this going in – these may just be handouts)
                    Goal setting document
                    POD one pager
                    FRC levels/flier/guidelines
                    Incentive Fliers
                    Team Challenger Flier
                    Contents of Team Captain kit one pager




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Flipcharts needed for KICKOFF:


Welcome Flipchart                                          FRC Flipchart

     Welcome                                                 Bronze $1,500
       to the                                                Team Dallas
  Relay For Life of                                          Cancer Crushers
    High Plains
   Kickoff Rally!!                                           Silver $3,500
                                                             Kay’s Cancer Fighters
                                                             Relay Power

                                                             Gold $5,000
Agenda Flipcharts                                            Willie Wonkas
                                                             Walking for a Cure
                Agenda
                                                             Platinum $7,500
 Welcome & Introductions                                     Team Beat Cancer
 Explanation of Experience
 Marketing Your Event (Print on Demand)
 acsbrand.org
 Fundraising Club
 Online
 RelayForLife.org
 Overview of Team Captain Kit
 Door Prize 
 Did You Notice
 Adjourn



               Agenda

 Celebrate…
 Welcome & Introduce the Committee
 Team Recognition
 Survivor & Caregiver Recognition
 Why We Are Here
         - What is Relay For Life
         - Date, Time, Location
 Survivor’s Story
 Celebrating Progress & Success
         - ACS Accomplishments

 Remember…
 Luminaria Ceremony

 Fight Back…
 Video
 Get Involved
 Online
 RelayForLife.org
 Team Captain Packet Overview

 Adjourn
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Flipcharts needed for TEAM CAPTAIN MEETING:


Welcome Flipchart

         Welcome
           to the
      Relay For Life of
        High Plains
       Team Captain
          Meeting




Agenda Flipcharts

                  Agenda

    Welcome & Introductions
    Explanation of Experience
    Motivating Moment
    Fundraising Club Recognition
    Team Captain Kit
    On-Line Team Captain Tool Kit
    Individual Fundraiser Overview
    Online Information
    RelayForLife.org
    Did You Notice
    Adjourn




                  Agenda

    Celebrate…
    Welcome
    Fundraising Overview
    Event Specifics
    Motivating Moment

    Remember…
    Caregiver Speaker

    Fight Back…
    RelayForLife.org
    Team Recruitment

    Adjourn



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Facilitator Agenda: KICKOFF/TEAM CAPTAIN MEETING


Welcome/Introductions                                  1 minute

Explanation of the Experience                          1 minute

Mock Agenda                                            10 minutes

Did You Notice?                                        5 minutes

Move Break                                             5 minutes

TOTAL TIME                                             22 MINUTES




Facilitator Agenda: EVENT


Welcome                                                1 minute

Mock Agenda                                            14 minutes

Did You Notice?                                        5 minutes

Q&A                                                    10 minutes

TOTAL TIME                                             20 MINUTES




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Presenters: KICKOFF


CHAIR:                        Patty Stewart (Presenter)

CO-CHAIR:                     Derek McWilliams (Presenter)

Presenters: TEAM CAPTAIN MEETING


TEAM RECRUITMENT:             Jamie Hardesty (Presenter

TEAM RETENTION:               Emilio Gonzalez (Presenter)

Presenters & Actors: EVENT


COMMENTATOR 1:                Dave Griffith (Presenter)

COMMENTATOR 2:                Kelly Fryer (Workgroup)

CAREGIVER & ACTOR:            Marcus Brewer (Presenter)

PARTICIPANT & ACTOR:          Sommer Woodward (Presenter)

CHAIR & ACTOR:                Patty Stewart (Presenter)

CO-CHAIR & ACTOR:             Derek McWilliams (Presenter)

ACTORS:                       Emilio Gonzalez (Presenter)

                              Jamie Hardesty (Presenter)

                              Sheila Harrison (Production Team)

                              Mat Holt (Production Team)

                              John Ornelas (Production Team)

                              Ronnie Trentham (Presenter)

SPOTLIGHT:                    Carl Petrosky (Workgroup)

DIRECTION:                    Courtney Naylor (Workgroup)




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Welcome/Introductions (KICKOFF): 1 minute


CHAIR:      Good afternoon and welcome to our American Cancer Society Relay For Life

             of High Plains kickoff rally. We are so glad to see so many of you here and

             especially so many new faces. My name is ______________and I’m the 2012

             Relay Chair. And this is _________________ your co-chair.



            Thanks for coming and let’s jump right in.




Explanation of The TC Experience (KICKOFF): 1 minute

ONLY SAY WITH FIRST GROUP OF PARTICIPANTS


CHAIR:      Over the next hour and 15 minutes we are going to walk you through an

             experience using a Rocking Kickoff celebration, Team Captain Meeting and

             Fast Paced Relay Event as our backdrops.



CO-CHAIR: This experience is to provide you, our event leadership, with a view through

             YOUR Team Captain’s eyes. Attend a Team Captains meeting and learn

             what crucial information should be covered and ways to cover it.



            You will see how to get Team Captains excited about Relay starting with the

             Kickoff all the way through to the event, with 12 hours of Relay For Life in just

             12 minutes.



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CO-CHAIR: On the wall today you will notice we have two agendas. One of which we will

             be using throughout our portion of the experience so you can follow along.

             The other is a sample of what a Kickoff Rally Agenda might look like. On your

             tables you will find fliers about the programs and resources we will overview

             today. Please take those fliers with you, but we would appreciate if you left all

             other items on your tables as those are for display only.



CHAIR:      We also want to point out that you will need to speak with your staff partner to

             make sure that the resources we mention today are available to your event as

             some of the materials carry an expense, like the posters and brochures that

             we’ll talk about in a few minutes.



CO-CHAIR: We will start with a 10 minute mock kickoff followed by 5 minutes of “Did you

             Notice” topics …then we will move you to the next portion of the Experience.

             So, are you ready to begin your experience?!




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Mock Kickoff: 10 minutes


[PARTICIPANTS ENTER. WELCOMED, THEN SIT AT RALLY TABLES, EATING,

VISITING, PARTICIPATING IN RALLY KICK-OFF ACTIVITIES]



CHAIR:      Thank you for coming today, we are so glad to see so many teams

             represented, as well as our committee members and sponsors! Do we have

             any Survivors here with us today? Thank you for coming. We always want

             you to be an active part of Relay, including our Kick-off, Team Captain

             Meetings, Special events and especially at our Relay.



            Looks like all of you are fired up for the new Relay season! So before we go

             any further, what does every Relay need? A date, time, location and

             goal…and we have just that, this year’s Relay will be held May 6, 2012 at

             Blankenship Field.



CO-CHAIR: But before we get into more specifics about this year’s Relay, I’d like to point

             out our posters and brochures which you all have a sample of on your table.

             In order for our Relay to grow and help raise additional funds to spread the

             message about cancer awareness, we need your help. We simply ask that

             you share these with your team members, co-workers, family and friends and

             whenever you are out in the community ask a local business if you can hang

             up a poster about the Relay… or use these brochures to help recruit new




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             team members, sponsors and survivors. If you need additional items please

             let a member of the committee know.



CHAIR:      New this year, we also have posters and fliers that your team captains can

             customize and print themselves to publicize team fundraisers. These are

             available at acsbrand.org and we recommend they work with their staff

             partner on final approval. Oh, it looks like we have a question from one of our

             team captains.



OLD TEAM CAPTAIN:          What is this year’s Relay theme going to be? We like to carry

             the theme out in our campsite and team activities.



CHAIR:      I am so glad you asked! At the wrap up meeting we had last year following the

             Relay, you as team captains voted on several different theme options for this

             year’s relay. We want all of you to take ownership in this year’s Relay. You

             decided on a “bring it back to basics” theme that we are calling “iRelay”.

             Everyone has a reason to relay and now they can tell us why.



CO-CHAIR: Thanks for that question. So is everyone wondering about the shirts we’re

             wearing today? This is the new 2012 artwork which features the “Celebrate.

             Remember. Fight Back.” theme. A nationwide vote was held on RFL.org

             where over 5,000 volunteers voted on three versions of artwork and this is the

             winning design. [APPLAUSE]



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CHAIR:      Did you know that each year a vote will be held and your voices can be heard

            in these decisions? We are proud to unveil the shirts for 2012…along the

            wall we have the survivor shirt in purple, participant shirt in white, $1,000 club

            shirt in kelly green, the team captain shirt in pacific blue and I’m wearing the

            committee shirt and our co-chair is wearing the “other” shirt, which can be

            used for day of event volunteers, chaperones at youth events and any other

            shirts you might need. Do you like them?



CO-CHAIR: Now that you have seen the posters and brochures available to publicize our

            event, and you have seen the new 2012 t-shirt design we’d like to recognize

            our teams from last years event who reached Team Fundraising Club levels.

            [APPLAUSE.] Yes, looks like we have another question.



NEW TEAM CAPTAIN:         I am a new Team Captain this year, and I am not familiar with

            this program. Can you explain it a little for me so that I can explain it to my

            team members? I don’t want them to be left out.



CHAIR:      Fundraising Club is a team recognition program for teams raising $1,000

            dollars or more. Our Rising Star Teams that raise $1000+ receive a

            certificate. But even more exciting, those teams that raise $2500+ receive

            track signs before the event, like at Bank Night or during the Opening

            Ceremonies…and then get to post them at their camp sites and receive

            special recognition during the event. At last years event our Team



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             Development Committee members were busy all night changing team

             recognition levels as teams handed in money from on-site fundraisers. It is a

             great recognition program and our teams deserve to be recognized! Help us

             in congratulating our teams from last year, which we have posted on the wall

             for additional recognition. We’d also like to point out our new Fundraising

             Club Tracking Poster. Our teams will all be listed on this poster. As your

             team achieves a Fundraising Club level you will receive a sticker for that level

             to be placed by your team name. At each meeting we will update our poster

             to show the progress our teams are making. [POINT TO FLIPCHART/WALL

             WITH FUND. CLUB RECOGNITION]



CO-CHAIR: If your team is interested in learning more about the Fundraising Club please

             note the information in your Team Captain Kit which shows the levels and

             guidelines for the program. More information is available on

             RelayForLife.org/FundraisingClubs. We’ll walk through the information in a

             moment. But once again congratulations to all of our Fundraising Club teams

             from last years’ Relay! We can’t wait to see which level you will hit this year!

             Don’t forget to bring your signs back and display at your campsite!



NEW TEAM CAPTAIN:          So how do these teams earn a Fundraising Club level?



CHAIR:      Well first they set a team goal. Here is an example of one of the tools from the

             Team Captain Tool Kit you can find on-line that might help you set a



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            fundraising goal. [HOLD UP TEAM GOAL SETTING POSTER] As team

            captains we challenge you to meet with your team members and set a

            fundraising goal you would like to achieve this year. Use the Fundraising Club

            levels as your target and don’t forget to hold team meetings to encourage

            your participants on their fundraising efforts and to keep them up to date on

            all the material and information you receive at Team Captain’s meetings.



CO-CHAIR: Once you’ve set your goal, how do you plan to reach it? At each of our Team

            Captain meetings we will be discussing fundraising ideas and asking our

            fellow teams to share their fundraising success stories with us.



            Mary, has a great story about something her team has done in the

            past….come on up Mary.



OLD TEAM CAPTAIN: My team is made up of friends and family, with all of us working at

            different jobs throughout the community. Last year we decided to raise

            money by doing a fundraiser called “ When Pigs Fly”. I am sure you have all

            heard that expression before, but this one has a nice little twist. Each team

            member had a Piggy Bank with our Team name painted on it and a note tied

            around it’s neck with a brief explanation. We would place the piggy bank on a

            co-workers desk or someone’s front porch when they were not looking. The

            note simply said to make the pig “fly away” please make a donation for Relay

            For Life….after which we would happily move it. Last year our team raised



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             more than $2000 with this quick and easy little fundraiser and it was a great

             way to involve many co-workers, friends and family in building awareness

             about our upcoming event.



CHAIR:      Thank you Mary… In a moment we will take a quick look at the team captain

             guidebook that is stitched into the center of the Team Captain Kit. But first we

             want to talk about our Relay’s online website. This is a great tool to register

             yourself and team members for the event as well as help you fundraise. How

             many of us have access to a computer whether at home, at the office or at a

             local library or even better how many of you have a cell phone with you right

             now!!!? Did you know there is an app for Relay For Life you can put on your

             cell phone? We are always using our computers for something…so why not

             use them to fundraise for such a great cause. Last year our event raised over

             $20,000 just online.



CO-CHAIR: Did you know that the average donation given in the High Plains is $57 online.

             That’s $2 higher than the average offline donation of $55. (Need current

             figures) So let’s really utilize this tool and set our event online goal at

             $40,000 this year!



            If you have questions about this great site or the phone app, please visit with

             our very own online committee member after the kickoff.




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CHAIR:      Speaking of websites how many of you have used RelayForLife.org? It’s

            AWESOME! As team captains, you can have access to Relay 24/7 with such

            tools as a Team Captain Tool Kit that includes ideas on how to recruit team

            members, campsite themes and much more. Are you looking for ideas on

            how to fundraise? Well this is your lucky day … RelayForLife.org has all of

            that and then some … check it out!



CO-CHAIR: Ok, let’s glance at the Team Captain Kit and explain what resources you have

            available to you and your team members. Remember, all your team members

            will be registered on-line, so there is no longer a need for the “packets” as we

            use to know them or the paper registration forms. However, those are

            available through your staff partner if your team needs them. You’ll notice in

            the Team Captain Kit you will find a Team Member’s Guidebook to help each

            of them in getting started with great information on fundraising, and frequently

            asked questions and answers about Relay. It also encourages them to invite

            cancer survivors they know to come and be honored at Relay.



CHAIR:      Also included in the kit are suggestions on being a Successful Team Captain,

            the Winning Team Check list, Reasons to support the American Cancer

            Society and Online Fundraising suggestions – all great resources.



NEW TEAM CAPTAIN: You mean we can already start fundraising? I had no idea.




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CO-CHAIR: Do you know a lot of teams start fundraising for the next years Relay as soon

             as the last one ends! The sooner you get started, the sooner you will start

             hitting higher goals. We encourage you to read through all of the Team

             Captain Guidebook and please encourage your team members to read

             through their information as well …it is filled with great information about

             Relay, fundraising ideas, and it highlights our Fundraising Club that we

             mentioned earlier. You know the song “The Wheels on the Bus Go Round &

             Round?” Well our Teams are what make Relay go round & round when it

             comes to fundraising!!!



CHAIR:      And finally as a team captain you too have a page with tips on recruiting a

             terrific team along with a checklist on what to bring to Relay. Make sure to

             take advantage of all the resources that are available to you … just speak

             with your staff partner to get those materials.



CO-CHAIR: So that’s your team captain kit … full of great information to help you and your

             team be successful. Before we go we want to share one more thing with all of

             our team captains … this year we will be celebrating Relay’s 28th year - 28

             years of progress fighting this disease and celebrating still more birthdays.

             Our own community event has been going strong for the last 12 years and we

             are proud to be a part of a nationwide movement such as Relay For Life. So

             when you are in your community asking for donations, be proud in knowing




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             that the last 28 years of Relay has brought changes in the way we fight

             cancer today.



CHAIR:      Did you know that the American Cancer Society has now funded 44 Nobel

             Laureates? We also provide cancer information 24 hours a day 7 days a

             week with our 1.800 number 1.800.227.2345 and our web site

             www.cancer.org. Just as important is the fact that over the past 28 years we

             have continued to support research and have invested over 3.4 billion

             towards life saving research. The list goes on and on and I’m proud to be part

             of this worldwide movement to end cancer!



CO-CHAIR: Let’s see, should we draw for a door prize now? If everyone will reach under

             their chairs and let us know who has the Relay pen taped to their chair …

             Congratulations you are the proud owner of a Relay Sweatshirt blanket!



CHAIR:      With that we’d like to thank everyone again for coming today. It was great to

             see so many people. Please be sure and pick up our meeting calendar for

             Team Captains and our Calendar for Committee meetings. Our first Team

             Captain meeting will be held on January 12 at 6pm at the Austin Ballroom C.

             Please remember at our next meeting be ready to share your fundraising

             ideas. Be sure to bring any member of your team that wants to attend with

             you. Remember they are future potential Team Captains! We invite you all to

             join us.



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CHAIR:   The Relay committee meets every other Tuesday night at 6pm, also at the

         Austin Ballroom. Anyone interested in helping is invited to attend. We are

         especially looking for youth to join our committee this year. If you know of a

         High School student in need of community service or a college student who

         would like to get more involved please invite them to the next meeting. Thank

         you for taking up the fight – together we will find a cure!




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Did You Notice? (KICKOFF): 5 minutes


CO-CHAIR: Let’s review what we saw during the Kickoff rally.



            Did you notice the rally kit items were sitting out on the tables before team

             captains arrived? Rally Kits are ordered by your staff partner to be given as

             recognition items at the kickoff rally to individuals signing on as team

             captains. The 2012 Rally Kits will include 1 calendar/journal, 1 fundraising

             coin can, and 1 pen per attendee. The Kit will also include 1 door prize, a

             sweatshirt blanket. You may have also noticed that we used the blanket from

             the Rally Kit as a door prize. We recommend that you give your door prize to

             a team who has raised the most money to date or has their entire team

             signed up … Be creative on how you use your door prize.



CHAIR:      Did you notice the signage around the room including the agenda on the wall

             for Kick-off attendees to follow along? All of this signage helps to build

             awareness.



CO-CHAIR: Did you notice that Fundraising Club was mentioned and we recognized our

             teams from the previous year?



CHAIR:      Did you notice the display and review of all materials available to team

             captains? We included ways for Marketing Your Event like the Print on




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             Demand products -such as posters, brochures table tents and more along

             with team captain kit information and resources.



CO-CHAIR: Did you notice we talked about our online website and mentioned that all team

             members would register on-line?



CHAIR:      Did you notice we talked about RelayForLife.org ? Also, did you notice we

             informed them about our NEW team captains posters and flyers that they can

             customize and print for fundraising events on acsbrand.org?



CO-CHAIR: And finally, did you notice this was a rally and not a meeting? It was more up

             beat, well decorated and concise.




Move Break (KICKOFF): 3 minutes


CHAIR:      Ok, it’s time for our move break. If everyone will go single file out the door and

             to your       , you will be attending the next portion of your Experience.



            Thanks for coming!




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Welcome/Introductions (TEAM CAPTAIN MEETING): 1 minute


TM RECRUIT:       Good afternoon and welcome to our American Cancer Society Relay

           For Life of High Plains Team Captain Meeting. We have a full agenda today

           for our team captains so we can keep you informed on what we have planned

           for the Relay. My name is _____________, the 2012 Team Recruitment Chair

           and this is _______________, your Team Retention Chair.



          Thanks for coming and let’s jump right in.




Explanation of The TC Experience (TEAM CAPTAIN MEETING): 1 minute

ONLY SAY WITH FIRST GROUP OF PARTICIPANTS


TM RETENTION:     Over the next hour and 15 minutes we are going to walk you through

           an experience using a Rocking Kickoff celebration, Team Captain Meeting

           and Fast Paced Relay Event as our backdrops.



TM RECRUIT:       On the wall today you will notice we have two agendas. One of which

           we will be utilizing throughout our portion of the experience so you can follow

           along. The other is a sample of what a Team Captain Meeting agenda might

           look like. On your tables you will find fliers about the programs and resources

           we will overview today. Please take those fliers with you, but we would

           appreciate if you left all the items on your tables as those are for display only.



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TM RETENTION:     We also want to point out that you will need to speak with your staff

           partner to make sure that the resources we mention today are available to

           your event as some of the materials carry an expense, such as posters and

           brochures. We will start with a 10 minute Team Captains Meeting followed by

           5 minutes of “Did you Notice” topics …then we will move you to the next

           portion of the experience. So, are you ready to begin your experience?!




Mock Team Captain Meeting: 10 minutes


TM RECRUIT:       We like to start our Team Captain Meetings off with a team “Motivating

           Moment”. (We need a very short motivating moment HERE)



TM RETENTION:     Before we go further with our meeting let’s take this opportunity to

           recognize some very special people we have in the room today. Let’s show

           our appreciation for those who have fought the battle and won with the

           support of their loved ones and the ACS. Will all of our survivors please stand

           to be recognized? Thank you and we are proud to say you represent the

           reasons why we Relay.



TM RECRUIT:       And while we are recognizing our survivors…this is a good time to

           mention that we’d like to put a challenge out to all teams to recruit at least one

           survivor to participate on your team. We Relay to celebrate our survivors. It’s




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          up to each of us to help get them involved. So set a team goal to recruit

          survivors and invite them to participate in the Survivors’ Victory Lap.



TM RETENTION:    And did you know that we can stand beside our survivors 365 days of

          the year…not just at Relay. By fighting back we can find a cure for cancer.

          Last year we had 350 Relayers take the pledge to fight back as they signed

          our fight back banner. This year we want to see even more make the pledge

          to fight back. Please pass the message along to your team members that we

          will be holding a very powerful Fight Back ceremony again this year and we

          encourage everyone to make the pledge!



TM RECRUIT:      Now let’s see how our teams are doing with their fundraising efforts. At

          our Rocking Kickoff Celebration we recognized our teams from last year who

          achieved a Team Fundraising club level…at each of our upcoming team

          captain meetings we will be recognizing our teams who have achieved a level

          for this coming Relay. This year we also will have level stickers for each team

          member to wear on their t-shirt at the event. This lets them be recognized as

          a team member that has achieved a Fundraising Level. So if I was a bronze

          team member, I would be wearing a sticker that says “BRONZE TEAM

          MEMBER”. Will everyone who has reached the bronze team level at $2,500

          please raise their hands. (APPLAUSE. HAND OUT BRONZE STICKERS

          TO THOSE WHO RAISE THEIR HANDS)




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TM RETENTION:     This year the Fundraising Club has added a new level – the Topaz

           level for teams that reach the $35,000 level. This is a nice step between the

           Emerald level of $25,000 and the Ruby level of $50,000. Looks like we have a

           question from one of our team captains.



NEW TEAM CAPTAIN of a NEW TEAM: I am a New Team captain of a new team and our

           Team really struggles in knowing how to get started on our Fundraising and

           plans on what we want to do. Do you have any suggestions or helpful hints?



TM RECRUIT:       In your Team Captain Kit you will find a flyer for each of your Team

           Members – called the Team Member Guidebook. This helps everyone get

           started in fundraising, with tips for individuals. It even has the break down of

           the Fund Raising Club levels, to help your team set their individual fundraising

           goal for the year. If you are not sure about what type of fundraising you can

           do, there is a Fundraising Guidlelines page for Team Fundraising! Of course

           if you are still not sure and can not find the answer you want, you should ask

           your staff partner for guidance.



          You can also encourage your team members to visit RelayForLife.org, click on

           the Online Team Captain Tool Kit. There is a Relay For Life Team Goal-

           setting Tool to help you break it down even more, as well as additional

           fundraising ideas. Both your Team Captain Kit [SHOW] and the online

           resources will help you with some of the frequently asked questions about the



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          “how, where, and what ifs” of fundraising as well as what our Relay dollars

          support. Everyone wants to know where the money goes!



TM RETENTION:    Your kit even has a sample for a fundraising letter. But like many of

          us, we want something to carry in our hand for the funds we collect, so in the

          kit you will still find the team members little white envelope. Of course if

          teams need additional resources like more envelopes, guidebooks or even

          just information about Relay and the ACS, they should ask their staff partner.



         Don’t forget to remind your team members that they need to each raise $100

          minimum to receive an event t-shirt and it is great to recognize our teams with

          the Track Signs from the Fundraising Club and the team member level

          stickers for their efforts. We have another question.



OLD TEAM CAPTAIN:       I have been a Team Captain for our team for the past 3 years,

          and I have trouble signing up team members and tracking their money they

          turn in. Is there anything in our packets that can help with that?



TM RECRUIT:      Absolutely! In the kit you will find great information on how to recruit a

          terrific team as well as fundraising tips and ideas. Once you have your team,

          there is even a handy form for you to collect their contact information. And

          once again, On-line at relayforlife.org there is great information on how to

          recruit a terrific team as well as fundraising tips and ideas.



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TM RETENTION:    To help you track the money your team turns in, your Team Captain kit

          has two forms – one is the Team Total Tracking and the other is the Team

          Accounting Sheet. These should make your paperwork a lot easier to handle.



TM RECRUIT:      Each of you has this information on your tables … let’s get out there

          and recruit, recruit, recruit!!!



TM RETENTION:    So let’s take a look at another way to be recognized for your efforts in

          raising money towards cancer research. Next we have our Nationwide

          Individual Fundraising Club. There is a flier on everyone’s table. The

          Individual Fundraising Club recognizes individuals who raise $100 or more. At

          the $100 level you receive your commemorative event t-shirt. Starting at the

          $250 or Bronze level and up you can select from various prizes. Please note

          the variety of recognition items available.



TM RECRUIT:      By tracking your totals, both offline and online money raised, the

          American Cancer Society will know which level you or your team members

          qualify for. At the end of your event a certificate will be emailed to all those

          who achieved an Individual Fundraising Club level. They will have 30 days to

          visit the Individual Fundraising Club site to redeem their prize. More

          information can be found on your flier in front of you.




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TM RETENTION:    We’ve done our research and found that 80% of events who implement

          this program see on average an increase of $11,000 net dollars raised. Many

          individuals who redeem their prize use it for next year’s fundraising efforts in

          an auction or team fundraiser…so again, there are many benefits to

          implementing the Incentive Program. Take a look at the flier if you are

          interested.



TM RECRUIT:      Ok, let’s switch gears and talk about our Relay’s online website. We

          mentioned this at our kickoff rally and wanted to share it with our team

          captains again, remembering that everyone now registers on line. You can

          also begin your fundraising efforts from the comfort of your home or office by

          creating your own online page and sending out emails to friends and family

          asking them to support you at Relay. Check it out…you won’t be disappointed

          in the tools and resources it can offer you.



TM RETENTION:    We’d like to invite up our Online Chair who would like to share a few

          ideas on our online site.



VOLUNTEER:       Hi my name is ________, your 2012 Online Chair and I wanted to

          encourage everyone to send out more email campaigns. To date our event

          has sent out a total of 23 email campaigns to friends and family. You can

          access these pre-written campaigns on your site or you are welcome to

          create your own. The campaigns focus on everything from survivor



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          recruitment to raising support for Relay. It’s proven that events who send out

          more email campaigns raise an additional $12,165 online. (confirm w/ Joe P)



         So as the Online Chair I’m challenging all of us to send out an email campaign

          by the end of the week…let’s see the power of Relay in action! Thanks.



TM RETENTION:    So before we go we wanted to explain the team captain gifts you have

          sitting on your tables. You’ll notice that each team captain received a

          fundraising bucket at this meeting. We want you to use this in your

          fundraising efforts. Hold an office fundraiser. Place yours at a local bank. Be

          creative in how you can use these buckets to help fundraise for your own

          team. We have additional items that will be given out at our upcoming

          meetings and they too have a purpose to help brand Relay in the community

          and to say thank you for being team captains and helping in the fight against

          cancer. But remember, if you’re not in attendance at the meetings you don’t

          get your goodies!



TM RECRUIT:      Don’t forget that our theme this year is iRelay. Be thinking of ideas for

          campsite themes and decorations. If you need ideas, you can always visit

          relayforlife.org and ask fellow Relayers across the nation.



TM RETENTION:    With that we have one last item to mention. We want to remind

          everyone about our Bank Night in April to be held right here in this room.



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          Don’t forget to collect your team member envelopes with their donations.

          Please tally up your team totals before coming to Bank Night. You will walk

          away with your campsite location and team member shirts…so please plan to

          attend Bank Night.



TM RECRUIT:     With that I’d like to thank everyone again for coming today. It was great

          to see so many new people. Our next team captain meeting will be held on

          February 1 at 6pm at the Austin Ballroom C. We will be voting on the theme,

          discussing more Fundraising ideas. Be ready to share your current

          fundraising events as well as upcoming plans your team has. If you hear of a

          Survivor that wants to join a team, please bring that information with you.

          Remember we invite you as well as all of your team members to join us for all

          our Team Captain meetings. Thank you for taking up the fight! – together we

          can all celebrate more birthdays!




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Did You Notice? (TEAM CAPTAIN MEETING): 5 minutes


TM RETENTION:    Let’s review what we saw during the team captain meeting.



TM RECRUIT:      Did you notice the Team Recruitment Chair and Team Retention Chair

           facilitated the team captain meeting. This allows the Event chairs to focus on

           succession of the event and puts the Team Recruitment Chairs in front of the

           teams to help guide and mentor them.



TM RETENTION:    Did you notice the team captain gifts were sitting on the table before

           team captains arrived? Make sure to explain why each item is being given to

           the team captains. Such as the fundraising buckets are to help kick start their

           fundraising efforts. The tumbler with straw is to help promote Relay in the

           community and build brand awareness. Please ask your staff partner for

           speaking points on each item. Also check with your staff partner if your event

           is using the promotional items mentioned today.



TM RECRUIT:      Did you notice the signage around the room including the agenda on

           the wall for team captains to follow along and the wall banner, podium banner

           and decorations? All of this signage helps to build awareness.



TM RETENTION:    Did you notice that Fundraising Club Program was mentioned and we

           recognized our teams who have achieved a level to date. You can also use




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          this time to encourage some friendly competition amongst your teams or

          promote a challenge to your teams. It is also important to review the

          guidelines, levels and recognition given to each team during your meetings. A

          flyer is available from your staff partner that highlights the recognition gifts

          given to Jade teams and above.



TM RECRUIT:      Did you notice we reviewed the Team Captains Kit and the on-line

          Team Captain Tool Kit. Be sure to do this at your first Team Captain meeting

          so everyone gets the best information available.



TM RETENTION:    Did you notice the mention of the Individual Fundraiser Program and

          the successes shared when individuals redeem their gifts? Ask your staff

          partner for more information about the program which helps explain the

          benefits to your event.



TM RECRUIT:      Did you notice we did a Motivating Moment during the team captain

          meeting. It’s important to educate your team captains on our mission and

          where the money goes. Ask your local staff partner for a list of Motivating

          Moment ideas.



TM RETENTION:    Did you notice we discussed our online website and RelayForLife.org.

          Both were mentioned at the kickoff and should be a constant message at

          each of your team captain meetings. The more you can promote your online



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          website and RelayForLife.org as a tool for them the more comfortable they

          will become with these sites.



TM RECRUIT:      And finally, did you notice that the team captain meeting was not as

          fun as the kickoff rally and that it produced more information for the team

          captains, yet it was still branded with Relay For Life.




Move Break (TEAM CAPTAIN MEETING): 3 minutes


TM RETENTION:    Ok, it’s time for our move break. If everyone will go single file out the

          door and to your     , you will attend the next portion of your experience.



          Thanks for coming!




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Welcome (EVENT): 1 minute




         SPOTLIGHT ON COMMENTATORS TABLE



COM 1:     Ladies and gentleman welcome to the 2012 Relay For Life of High Plains. My

           name is ________________ your commentator for today’s event and this is

           _________________ my co-commentator. Get ready for the event

           experience of the weekend. Are you ready to experience key components of

           a 12 hour event in 12 minutes?



COM 2:     You know, compared to a 24 hour event I’ve attended, 12 hours feels like 12

           minutes! Now we can’t guarantee there won’t be some high winds, rain or

           inclement weather along the way. So hold on to your seats, let’s peer in on

           the Relay as it’s happening.




Mock Event: 14 minutes


COM 2:     Just look at this Relay! It is amazing to see so much going on.




         SPOTLIGHT ON 2 ACTORS ON STAGE – 1 IN COMMITTEE SHIRT HANDING

           SPONSOR PLAQUE AND SHAKING HANDS




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COM 1:     Yeah and look over there where everyone is sitting in the stands. They are

           holding their Opening Ceremonies and it looks like they just finished

           recognizing their sponsors. I think that is great when they take the time to

           invite their sponsors to recognize in front of everyone, especially when they

           have National Corporate Teams involved and to recognize them for their hard

           work. And now look, they are about to announce to their participants how they

           should once again achieve the 5 star Relay award by the time the event is

           over tonight thanks to the efforts of everyone’s hard work and dedication.




         SPOTLIGHT ON 1 ACTOR ON STAGE POINTING TO BANNER



COM 2:     That is right! And did you know that the Five Star Relay Challenge has been

           updated for 2012? In order to achieve this accomplishment and become a 5

           Star Relay this year the event must achieve five core areas of Relay:

           Leadership, Event, Team, Fundraising and Survivorship. In 2012 an event

           must recruit and train core committee members, adhere to division and

           national standards, achieve an increase over last year in number of teams

           and participants as well as develop a plan to recognize team captains before,

           during and after the event.



COM 1:     Additionally Five Star Relay’s need to achieve an increase over last year’s net

           revenue and implement the Individual Fundraising Club Program. And this




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         event did just that, they had over half of their participants reach a fundraising

         club level – how great is that?



COM2:    That is awesome! A few more bullet points to achieve to become a Five Star

         Relay include achieving an increase over last year in number of survivors

         engaged with Relay and to develop a plan to engage caregivers at Relay.



COM 1:   Well, this event certainly has done all of that and then some. They should

         easily have an increase over last year’s net revenue at the rate they are

         going. And it is certain they are adhering to all national standards; they have

         done a terrific job of branding at this event as well as engaging their

         caregivers in all aspects of the event, and of course you can’t forget to

         mention how they have definitely increased their number of survivors this

         year. Just look at the sea of purple!



COM 2:   Do you know where events can find out more about the Five Star Relay

         Challenge in case they want more details?



COM 1:   I’m so glad you asked. Yes, they can find out more about this award through

         their local staff partner or by visiting the High Plains page on

         RelayForLife.org.




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COM 2:     That’s a great achievement. Would you take a look at what they are doing

           now?




         SPOTLIGHT ON 1 ACTOR IN COMMITTEE SHIRT HANDING OUT $1,000+ T-

           SHIRTS TO 2 ACTORS



COM 2:     They are recognizing all of the individuals who raised $1,000 or more. Wow,

           isn’t that great that so many folks raised a $1,000!



COM 1:     And they get recognized with their very own $1,000 Club t-shirt. Oh look, they

           are getting ready for the Survivor lap. Looks like they are trying something

           different this year.




         SPOTLIGHT ON 3 ACTORS HOLDING SIGNS 0-1 YEARS, 2-10 YEARS, 11-

           20, AND SO ON



COM 1:     They are using signs with the number of years of survivorship and asking the

           survivors to line up according to the number of years of their survivorship!




         SPOTLIGHT ON WHILE PAUSING TO ALLOW FOR 5 ACTORS IN SURVIVOR

           SHIRTS TO GATHER IN FRONT OF STAGE HOLDING SURVIVOR

           BANNER – 3 ACTORS GATHER AROUND TRACK TO CHEER THEM ON


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COM 2:     Oh and look at that, they have their oldest and youngest survivors carrying

            their survivor banner. And I love how their caregivers are escorting them

            during the Survivor lap and the participants are circling the track to cheer

            them all on!



COM 1:     Listen to the song they chose for their lap, I love it! It is so upbeat and fun …

            let’s listen in.




         PLAY SONG FOR 5 SECONDS – ACTORS WALK ABOUT 10 STEPS



COM 2:     Now look! They are calling out the Teams and introducing them…..and

            handing them their fundraising signs to carry round for a Team Lap! And look

            at those matching level Stickers they are also wearing on their shirts!!! Nice

            touch! Those teams work so hard all year long, doing fundraising – and what

            a great way to show off their hard work here tonight.



COM 1:     Wow, ________! (Com 2) That was an amazing Opening Ceremony…they

            did everything right. Kept it brief, recognized their sponsors, committee

            members and their top fundraisers as well. They had a script and stuck to it. It

            was nice. And that survivor lap was awesome! I also really liked seeing the

            Team Lap with their Fundraising Signs. Great way to kick off the event!




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COM 2:     What’s that going on over there?




         SPOTLIGHT ON TENT – 1 ACTOR IS SITTING IN A CHAIR NEAR A TENT

            AND 2 OTHERS ARE BLOWING KAZOOS AND CLAPPERS WHILE 1

            ACTOR IN COMMITTEE SHIRT CHANGES OUT SILVER FOR A GOLD

            SIGN




COM 2:     Check out that team doing an onsite fundraiser. It looks like they are face

            painting for a donation. Oh look at that cute design of a butterfly on that little

            girl’s cheek…how adorable. Oh wow, now look, the committee is changing

            out a fundraising club sign. It seems to be that this team has gone from the

            Silver level to the Gold level with their onsite fundraising efforts. Let’s watch.



COM 1:     How fun! The committee made such a big display. I really like the kazoos and

            the loud noises they made to announce this achievement. I wonder how many

            other teams will pass to the next level.



COM 2:     Well they have about 10 minutes left…oh, I mean 10 hours!



COM 1:     Let’s see what else do we have going on at the Relay For Life of High Plains.

            What’s that tent over there with the computers and all those Relayers?




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         SPOTLIGHT ON ONLINE TENT – 1 ACTOR USING COMPUTER AND 2

           ACTORS USING CELL PHONES]



COM 2:     Oh that’s a very cool tent that everyone needs to visit throughout the night.

           That’s the one and only Online tent where teams can continue to send out

           fundraising emails to friends and family. It even looks like they have

           volunteers in the tent to help answer questions and encourage the use of

           online fundraising. And look, there are even Team Members updating their

           Facebook pages, keeping everyone informed about our Event and all the

           great things going on on the field tonight. What a great way to get more to

           come out to see what is happening here tonight!



COM 1:     Look, I even got a Tweet about the event on my phone! [SHOW CELL

           PHONE] They just tweeted that the Luminaria Ceremony is about to begin …




         SPOTLIGHT ON STAGE – 1 ON STAGE, 5 ACTORS IN FRONT OF

           LUMINARIA BAGS HOLDING FAKE CANDLES



COM 1:     Look, everyone is gathering around the track in front of the luminaria bags

           holding candles…and look a caregiver is about to speak on the program.




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COM 2:     I love when the speaker gets the participants involved….wow, isn’t that neat

           when they light the bags of their loved ones…I’m always moved during this

           special part of the evening



COM 1:     Let’s listen to part of their Ceremony …




         SPOTLIGHT ON STAGE – CAREGIVER READS CEREMONY SCRIPT




CAREGIVER:        I walked around a track today;

                  I walked to help a disease go away.

                  I walked because there is a need.

                  I walked that bodies could be freed.



                  I walked to give a small child hope;

                  I walked to help someone cope.

                  I walked for a husband or a wife;

                  I walked to help prolong a life.



                  I walked with my head held high;

                  I walked for that one about to die.

                  I walked excitedly not demur;

                  I walked to help find a cure.


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                  I walked for everyone to see;

                  I walked for you, I walked for me.



CAREGIVER:        If you are a caregiver that has lost a loved one to cancer, please join

           me now in leading the silent lap.




         SPOTLIGHT OFF AND ONTO PORT-A-POTTY AREA



COM 2:     Did you hear something coming from the port-a-potty over there?



COM 1:     No, did you?



COM 2:     Look! Someone is coming out of the port a potty…what’s she saying?




         SPOTLIGHT ON PARTICIPANT COMING OUT OF PORT A POTTY



PARTICIPANT:      Wow! That is the best lit port a potty I have ever been in. Clean, plenty

           of sanitizer and you know what….it didn’t smell that bad either. And I love that

           it even has the Relay logo …now that’s s great way to flush out cancer!



COM 2:     Did she just say flush out cancer?




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COM 1:     Yeah, but more importantly she recognized that this event is well branded.

           Look at all of the banners around the track. I have to say this event did a

           great job with branding and signage.




         SPOTLIGHT ON VARIOUS SIGNAGE AROUND THE ROOM



COM 2:     And they were creative. Check out the stage, they used the stage wrap to

           make it visually appealing. And the entire field has been lined with mission

           related track signs.



COM 1:     What about the Celebrate. Remember. Fight back flags…those are nice too!



COM 2:     Yeah, make for a great photo opp! Teams could pose right in front of them for

           a keepsake picture of their night at Relay.



COM 1:     Hey did you notice the accomplishment banners that the event has displayed.

           Yet another great way to brand the event as well as celebrate, remember and

           fight back.



COM 2:     I love those banners. They display accomplishments of the American Cancer

           Society and Relay For Life. Nothing like having good reading material as you

           walk the night away on the track!


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COM 1:     That’s awesome. And do you know what my favorite branding point is at this

           event…it’s the signage leading up to the event.



COM 2:     Yeah, I don’t know about you but not being from around here a guy could get

           lost very easily. I just hope they have signs on how to fight my way out of

           here…

COM 1:     Speaking of fight….check out across the field. They are about to begin their

           Fight Back Ceremony.




         SPOTLIGHT ON STAGE – 1 ACTOR ON STAGE – 5 ACTORS IN FRONT



COM 1:     Wow, isn’t that neat that everyone is gathered in front of the stage….looks like

           this is going to be a powerful Ceremony. Look at all the flags, each one

           representing a member of their community who has been touched by cancer.



COM 2:     Is that their Fight Back speaker? I’ve heard he is very passionate when he

           speaks… look how many people are making a pledge to Fight Back…this is

           great!



COM 1:     Hey, is that the same girl we just saw coming out of the port-a-potty? Did she

           just do what I think she did?




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         SPOTLIGHT ON PARTICIPANT NEAR PORT-A-POTTY FINISHING A DRINK

            OF WATER AND THEN PLACING IT IN A RECYLCE BIN



COM 2:     She sure did. She recycled her water bottle. Did you know that this event has

            gone green? They’ve set up recycling bins from a local company around the

            entire track.

COM 1:     Wow, I heard they are recycling all of their unused team captain materials and

            water bottles. They even promoted it pre-event asking their teams to pitch in

            and are giving an award to the team who demonstrates the 4 R’s: Reduce,

            Reuse, Recycle, and Relay!



COM 2:     Oh no, don’t tell me that was thunder?! What is this event going to do now?




         SPOTLIGHT OFF




         PLAY CLAP OF THUNDER



COM 1:     I wouldn’t worry too much. This event is so well managed I’m sure their chair

            has a plan. Oh, and look at that. The chair is reviewing with her staff partner

            the emergency procedure kit.




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         SPOTLIGHT ON LOGISTICS TENT – 2 ACTORS IN COMMITTEE SHIRTS

           LOOKING AT PROCEDURE KIT



COM 2:     The emergency procedure what?



COM 1:     The emergency procedure kit….you know the one every staff partner gives to

           their chairs at the beginning of Relay season….anyway, this kit includes a risk

           management checklist, a who do I call list, an inclement weather policy

           document and much more…for times just like this. You know they even cover

           this material with their Team Captains during one of the Team Captain

           meetings, just to make it a little safer for everyone there.



COM 2:     Oh, well will you look at that…it looks like the thunder has stopped and the rain

           is moving away.




         SPOTLIGHT OFF



COM 1:     That’s great….this is such an amazing event…we don’t want to see them get

           rained out. Not when they are so close to their Closing Ceremony.



COM 2:     Now that the rain has passed what are they announcing from the stage?




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COM 1:     It looks like they are holding a special lap for their $1,000 club members. Look

           how many people are on the track for this lap?




         SPOTLIGHT ON FRONT OF STAGE WHERE 2 ACTORS GATHER TO WALK

           THE LAP

COM 1:     What a great time to hold this lap…after the Fight Back Ceremony to represent

           how their dollars are helping to fight back with research!



COM 2:     Isn’t it great how many teams and participants are still Relaying?




         SPOTLIGHT ON ACTORS PLAYING GAMES



COM 1:     It is…but you know this event did an amazing job announcing all of their

           activities that they had planned throughout the evening in their event

           programs and how they announced when teams achieved another level in

           fundraising. They had a local High School student sitting on their committee

           this year and he did an awesome job as the activities chair. Listing your

           activities near the stage helps everyone keep on schedule too. Plus the

           Committee members were also easy to find since they were wearing their

           Committee shirts …if anyone had a question or needed something.



COM 2:     I think they are about to begin their closing ceremony.




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COM 1:      It’s almost over, let’s listen in to the last part of it…




         SPOTLIGHT ON STAGE – CHAIR AND CO-CHAIR ON STAGE – 6 ACTORS

             HOLDING SIGNS]

CHAIR:      We can’t say thank you enough to everyone who has helped make this event

             such a success. Thank you to everyone for your fundraising efforts and for

             even helping promote this event via Facebook and Twitter. Now are you

             ready to see how much we raised? I didn’t hear you, are you ready to see

             how much we raised in the fight against cancer? Ok, let’s reveal our final

             total…..$132,654!



[6 ACTORS TURN OVER SIGNS TO REVEAL THEIR NUMBER]



CO-CHAIR: Way to go! And don’t forget to continue the fight for the next 364 days before

             we see you back at next year’s Relay!




         ROOM GOES BLACK




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Did You Notice? (EVENT): 5 minutes


COM 1:     Let’s review what we saw at the Event Experience today



COM 2:     Did you notice all participants gathered in one location for the Opening

           Ceremony? This helps begin the Relay with a organized approach and allows

           for all Relayers to hear the message from the speakers on stage.



COM 1:     Did you notice we achieved the 5 star Relay award and mentioned our Relays

           accomplishment to everyone in attendance? All of your participants should

           feel they had a part in achieving this award.



COM 2:     Did you notice we made sure to recognize our survivors. As a best practice it

           is recommended not to read each survivor name off during the Opening

           Ceremony as to keep the ceremony short and concise to keep everyone’s

           attention. Did you notice the up beat music played during the Survivor’s Lap?




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COM 1:   Did you notice that during our Survivor lap a Relay For Life Survivor banner

         was carried around the track and that their Caregivers escorted them?



COM 2:   Did you notice the Teams were introduced for a special Team Lap and that

         they were given their Fundraising Sign to carry around during that lap?



COM 1:   Did you notice as teams achieved a new level they were recognized in front of

         their peers and signs were switched out at the event? Some events like to

         hold special Fundraising Club ceremonies after Opening but before the

         Luminaria Ceremony to recognize these teams on stage.



COM 2:   Did you notice we also held a special lap and recognized those individuals

         who raised $1,000? Make sure that these fundraisers get their shirts in

         advance and to have extra on hand in case someone makes it to this level the

         night of the event.



COM 1:   Did you notice we had an online tent set up for participants to send out emails

         to friends and family or to post updates on Facebook about the event as it

         was happening? Not all events will have access to equipment like this, but

         consider a special fundraising tent of some kind to encourage participants to

         continue to fundraise and the importance of fundraising year round. Also, did

         you notice we mentioned the cell phone Apps available for Relay as well as

         Twitter?



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                         High Plains Leadership Summit—2011



COM 2:   Did you notice our event was well branded? We had signage leading up to the

         event, banners and track signs around the track, logistical signs to direct you

         to various locations of the Relay and additional branding on areas such as the

         port-a-potties and the stage. Branding is very important to help build a

         relationship between the American Cancer Society Relay For Life and our

         participants.



COM 1:   Did you notice we gathered everyone around the track in front of their

         luminaria bags and had them participate in the Luminaria Ceremony? Did you

         notice a Caregiver gave part of the program, and invited all caregivers that

         had lost loved ones to lead the silent lap? For Luminaria scripts please visit

         RelayForLife.org



COM 2:   Did you notice we held a Fight Back Ceremony. The Fight Back Ceremony

         should be held sometime after your Luminaria Ceremony and before your

         Closing Ceremony. More information can be found on RelayForLife.org.



COM 1:   Finally, did you notice our committee was prepared and had the emergency

         procedure kit handy. It’s important all Relays are prepared in case of rain or if

         someone was to have an accident. Talk to your staff partner if you do not

         already this information.




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                        High Plains Leadership Summit—2011




Q&A (EVENT): 10 minutes




         LIGHTS UP



COM 2:     Now that you have been through the kickoff, team captain meeting and event

           experience we’d like to open it up for about 5 minutes for questions. Does

           anyone have a question they would like to ask about any of the experience?



COM 2:     Again, the purpose of the experience was to provide you, as our event

           leadership, with a view from a Team Captain’s perspective of High Plains

           resources, programs and key components that make your events a success.

           We hope you are able to take away some best practices and information that

           you and your staff partner can begin to implement into your events to have a

           successful 2012 season!



           Thanks for coming and good luck with your events this season!



.




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