POWERPOINT 2003
CREATING CHARTS / CUSTOMIZING PRESENTATIONS
Revised: March 1, 2006
CREATING CHARTS / CUSTOMIZING PRESENTATIONS
LESSON 1 - CREATING BASIC CHARTS ...........................................................1 Using Charts in Presentations...................................................................................2 Creating a Chart........................................................................................................3 Deleting Data from the Datasheet ............................................................................4 Entering Data into the Datasheet ..............................................................................5 Changing the Chart Type..........................................................................................7 Exercise ..................................................................................................................10 Creating Basic Charts.........................................................................................10 LESSON 2 - USING TABLES ................................................................................13 Creating a PowerPoint Table..................................................................................14 Inserting a Word Table...........................................................................................16 Editing a Word Table .............................................................................................19 Using Table AutoFormat........................................................................................20 Working with User-Defined Table Styles ..............................................................23 Adjusting Table Cells .............................................................................................27 Selecting Rows and Columns.................................................................................28 Inserting Rows and Columns..................................................................................29 Linking a Word Table ............................................................................................32 Exercise ..................................................................................................................35 Using Tables.......................................................................................................35 LESSON 3 - CUSTOMIZING PRESENTATIONS .............................................37 Working with Custom Presentations ......................................................................38 Applying a Color Scheme ......................................................................................38 Customizing a Color Scheme .................................................................................40 Customizing the Slide Background ........................................................................43 Saving a Custom Template.....................................................................................45 Deleting a Custom Template ..................................................................................47 Applying an Existing Template..............................................................................49 Exercise ..................................................................................................................51 Customizing Presentations .................................................................................51
Cuesta College - Computer Services
Page iii
INDEX........................................................................................................................53
Page iv
Cuesta College - Computer Services
LESSON 1 CREATING BASIC CHARTS
In this lesson, you will learn how to:
• • • • • Use charts in presentations Create a chart Delete data from the datasheet Enter data into the datasheet Change the chart type
Lesson 1 - Creating Basic Charts
PowerPoint 2003 - Lvl 2
USING CHARTS IN PRESENTATIONS
Discussion
PowerPoint’s built-in graphing application, Microsoft Graph, allows you to incorporate charts into your presentations without having to import them from other applications. When you create or edit a chart in PowerPoint, the Microsoft Graph menu bar, toolbar, and datasheet appear. Microsoft Graph also provides several chart types from which you can choose. The datasheet displays the values depicted in the chart and is composed of rows and columns. The intersection of a row and a column is called a cell. You can type the chart data directly into the cells, as well as add or delete rows and columns to or from the datasheet as needed. The Microsoft Graph charting module allows you to group any time-based charts by month or year in order to view the appropriate level of detail for the included time analysis. It also allows you to add explanations to charts to enhance your presentations. With the charting module, you can scale fonts and rotate text along the chart axes. In addition, you can add textures, imported pictures, or gradient fills to chart elements. You can also add animation to certain chart elements.
The Microsoft Graph interface
Page 2
You can also insert a Microsoft Excel chart directly onto a PowerPoint slide.
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 1 - Creating Basic Charts
In order to create smaller files, PowerPoint automatically compresses graphics and files.
CREATING A CHART
Discussion
When you want to include a chart on a slide, you usually select a slide layout containing a chart placeholder. For example, you can select the Title, Text and Chart, the Title, Chart and Text, or the Title and Chart layout. You can also place a chart on any slide layout. Once you have created the chart, a datasheet appears in which you enter the values you want to graph. By default, PowerPoint inserts sample data into the datasheet.
Creating a chart
To create a chart on a slide that does not have a chart placeholder, you can use the Insert Chart button on the Standard toolbar, or you can select the Insert menu and then the Chart command.
Cuesta College - Computer Services
Page 3
Lesson 1 - Creating Basic Charts
PowerPoint 2003 - Lvl 2
Procedures
1. Create or display a slide that contains a chart placeholder. 2. Double-click the chart placeholder on the slide.
Step-by-Step
From the Student Data directory, open WCHT12.PPT. Create a chart on a slide. Display slide 5 in Normal view.
Steps
1. Double-click the chart placeholder on the slide. A chart appears on the slide, and the datasheet appears in its own window.
Practice Data
Double-click the chart placeholder
DELETING DATA FROM THE DATASHEET
Discussion
By default, PowerPoint inserts sample values into the datasheet. You can delete data from individual cells, groups of cells, or entire rows or columns. To remove data from entire rows or columns, you must first select the row or column heading. For example, if you want to remove the first quarter sales figures in row 1, you must select the row 1 heading and then delete the data. If you delete the information in a row or column without first selecting the row or column heading, the data is removed, but the row or column remains in the datasheet.
To select all the data on a datasheet, click the Select All button (the gray rectangle in the upper left corner of the datasheet, where the column and row headings meet). You can also delete data from multiple, adjacent rows or columns by dragging to select the desired row or column headings.
Page 4
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 1 - Creating Basic Charts
Procedures
1. Open the datasheet from which you want to delete data. 2. Select the cells containing the data you want to delete. 3. Press [Delete].
Step-by-Step
Delete data from the datasheet. If necessary, display slide 5 in Normal view and double-click the chart placeholder to create the chart.
Steps
1. Select the cells containing the data you want to delete. The cells are selected. 2. Press [Delete]. The data is deleted from the datasheet. Delete the data in rows 2 and 3.
Practice Data
Click row heading 1
Press [Delete]
ENTERING DATA INTO THE DATASHEET
Discussion
You can enter both text and numeric data into a cell in the datasheet. The data entered into the first column, which is normally text, becomes the legend data for the chart. The data entered into the other cells is used for developing the chart. For example, the first column might contain the headings Region 1, Region 2, and Region 3, and the data entered into the other cells would reflect the actual data for each region. When you have finished editing chart data, you can close the datasheet, which allows you to view the entire chart.
You can press the [Tab] key to advance to the next cell.
Cuesta College - Computer Services
Page 5
Lesson 1 - Creating Basic Charts
PowerPoint 2003 - Lvl 2
Once you have closed the datasheet, it no longer opens automatically when you double-click the chart. To view the datasheet, click the View Datasheet button on the Microsoft Graph Standard toolbar, or select the View menu and then the Datasheet command.
Procedures
1. Open the datasheet. 2. Select the cell you want to edit. 3. Enter the desired data into the cell. 4. Press [Enter]. 5. Continue entering data as desired. 6. When you have finished entering data, click the Close button on the datasheet window title bar.
Step-by-Step
Enter data into the datasheet. If necessary, display slide 5 in Normal view, double-click the chart to open Microsoft Graph, and display the datasheet. Then, delete all data from the datasheet.
Steps
1. Select the cell you want to edit. The cell is selected. 2. Enter the desired data into the cell. The data appears in the cell. 3. Press [Enter]. The data is entered into the cell, and the next cell down is selected. 4. Continue entering data as desired. The data appears in the datasheet.
Practice Data
Click the cell to the right of row heading 1 Type Region 1 Press [Enter]
Follow the instructions shown below the table before continuing on to the next step
Page 6
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 1 - Creating Basic Charts
Steps
5. When you have finished entering data, click the Close button on the datasheet window title bar. The datasheet closes, and the chart reflects the entered data.
Practice Data
on the datasheet Click window title bar
Complete the datasheet using the following information: A B C D 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 750 800 820 900 880 840 820 860 900 850 950 890
1 2 3
Region 1 Region 2 Region 3
Return to the table and continue on to the next step (step 5). Click outside the chart to exit Microsoft Graph.
CHANGING THE CHART TYPE
Discussion
You can change the chart type of an existing chart. PowerPoint offers several different chart types, as well as multiple variations of each. Changing the chart type allows you to select the best chart type for your data. For example, if you want to chart data in bars, you can select a Bar chart type in any of six variations, including Clustered Bar, Stacked Bar, or Clustered bar with a 3-D visual effect.
Cuesta College - Computer Services
Page 7
Lesson 1 - Creating Basic Charts
PowerPoint 2003 - Lvl 2
Selecting another chart type
To preview the chart type, hold the Press and Hold to View Sample button in the Chart Type dialog box. A preview of the chart with the selected type applied appears under Sample.
Procedures
1. Double-click the chart you want to edit. 2. Select Chart from the menu bar. 3. Select the Chart Type command. 4. Select the Standard Types tab. 5. Select the desired chart type from the Chart type list box. 6. Select the desired chart sub-type. 7. Select OK.
Page 8
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 1 - Creating Basic Charts
Step-by-Step
Change the chart type. If necessary, display slide 5 in Normal view.
Steps
1. Double-click the chart you want to edit. The chart will be selected. 2. Select Chart from the menu bar. 3. Select the Chart Type command. The Chart Type dialog box opens. 4. Select the Standard Types tab. The Standard Types page appears. 5. Select the desired chart type from the Chart type list box. The chart type is selected, and the corresponding Chart sub-type options appear. 6. Select the desired chart sub-type. The chart sub-type is selected. 7. Select OK. The Chart Type dialog box closes, and the specified chart type is applied to the chart.
Practice Data
Double-click the chart
Click Chart Click Chart Type… Click the Standard Types tab, if necessary Click Bar
Click Clustered bar with a 3-D visual effect. (second row, first column) Click OK
Click outside the chart to exit Microsoft Graph. Close WCHT12.PPT.
Cuesta College - Computer Services
Page 9
Lesson 1 - Creating Basic Charts
PowerPoint 2003 - Lvl 2
EXERCISE CREATING BASIC CHARTS
Task
Create a basic chart in a presentation. 1. Open Mtgcht12. 2. Create a chart on slide 5. 3. Delete the data in the datasheet. 4. Enter the following data into the datasheet. A B C D 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 92 96 93 98 94 95 96 100
1 2
Last yr Current yr
5. Close the datasheet. 6. Change the chart type to Line and select the Line with markers displayed at each data value. sub-type (second row, first column). 7. Click outside the chart to exit Microsoft Graph. 8. Close the presentation without saving it.
Page 10
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 1 - Creating Basic Charts
Cuesta College - Computer Services
Page 11
LESSON 2 USING TABLES
In this lesson, you will learn how to:
• • • • • • • • • Create a PowerPoint table Insert a Word table Edit a Word table Use Table AutoFormat Work with user-defined table styles Adjust table cells Select rows and columns Insert rows and columns Link a Word table
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
CREATING A POWERPOINT TABLE
Discussion
Tables can be used to present information organized into columns and rows. You might want to insert a table, for example, to illustrate regional sales figures that do not need to be graphed. There are two types of tables you can insert into a PowerPoint slide; you can insert a simple PowerPoint table, or you can insert a Microsoft Word table. A Microsoft Word table offers more formatting features than a PowerPoint table. The simplest way to insert a PowerPoint table is to click a table placeholder. When you create a simple table, you must choose the desired number of rows and columns. When the table appears in the slide, all cells are perfectly symmetrical. You can, however, resize them manually as needed. You can also create a more complex table that contains either cells of different heights or a random number of columns per row. Complex tables are generally created using the Draw Table button on the Tables and Borders toolbar. The Draw Table button allows you to create a table freehand, without having to follow the conventions of a simple table.
Creating a PowerPoint table
Page 14
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
You can create a simple PowerPoint table by inserting a new slide with a Title and Table layout or by applying any slide layout that contains a table placeholder. You can also insert a table by selecting the Insert menu and the Table command, or you can click the Insert Table button on the Standard toolbar and drag in the grid as desired. If some table borders disappear when you are entering text into the table, you can try refreshing the screen by selecting 100% from the Zoom list on the Standard toolbar and then returning the zoom level to Fit.
Procedures
1. Double-click the Double click to add table placeholder. 2. Enter the desired number of columns in the Number of columns box. 3. Enter the desired number of rows in the Number of rows box. 4. Select OK.
Step-by-Step
From the Student Data directory, open SALESTBL.PPT. Create a PowerPoint table. If necessary, display slide 1 in Normal view.
Steps
1. Double-click the Double click to add table placeholder. The Insert Table dialog box opens, with the number in the Number of columns box selected. 2. Enter the desired number of columns in the Number of columns box. The number appears in the Number of columns box.
Practice Data
Double-click the Double click to add table placeholder
Type 3
Cuesta College - Computer Services
Page 15
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
Steps
3. Enter the desired number of rows in the Number of rows box. The number appears in the Number of rows box. 4. Select OK. The Insert Table dialog box closes, and the table and the Tables and Borders toolbar appear on the slide.
Practice Data
Click Number of rows to 3
Click OK
Close the Tables and Borders toolbar, if necessary. Enter the following text in the table, pressing [Tab] as needed to move to the next cell: Product Boats Accessories Region East West Total Profits $825 $770
Click anywhere in the slide background area to deselect all slide objects. To refresh the view and redisplay any missing table borders, click the arrow on the Zoom list on the Standard toolbar and select 100%, if necessary. Then, click the arrow on the Zoom list again and select Fit.
INSERTING A WORD TABLE
Discussion
When you insert a Word table, a Word object is embedded on the slide and Word is automatically activated. You use the Insert Object dialog box to insert the Word object and then use the available Word menus and toolbars to insert a Word table into the embedded object. In addition to selecting the number of rows and columns you want in the table, you can choose one of three available AutoFit settings, as well as apply a table style. Finally, you can set the selected options as the default for all future tables. The cells in a table, which act as placeholders for the table data, can appear as either numbers or text. When you enter data into the table cells, you use Word insertion and navigation techniques, and the data appears in the embedded Word table, not directly on the PowerPoint slide. You can move from cell to cell using the mouse or the [Tab] and arrow keys. You also use Word procedures to format the table. In order to insert a Microsoft Word table, you must have Microsoft Word installed on your system.
Page 16
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Inserting a Word table
You must activate Microsoft Word to edit or format the embedded object. To activate Word, double-click the embedded Word object. You can use the Tables and Borders toolbar to format either a PowerPoint or Microsoft Word table. Most of the table formatting tools are available for either type of table. PowerPoint and embedded Word tables display cell borders by default.
Procedures
1. Display the slide on which you want to insert a Microsoft Word table. 2. Select the Insert menu. 3. Select the Object command. 4. Select the Microsoft Word Document object type. 5. Select OK. 6. Select the Table menu.
Cuesta College - Computer Services
Page 17
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
7. Point to the Insert command. 8. Select the Table command. 9. Enter the desired number of columns in the Number of columns box. 10. Enter the desired number of rows in the Number of rows box. 11. Select the desired AutoFit behavior option. 12. Select OK.
Step-by-Step
Insert a Word table. Display slide 2 in Normal view.
Steps
1. Select the Insert menu. The Insert menu appears. 2. Select the Object command. The Insert Object dialog box opens. 3. Select the Microsoft Word Document object type. The Microsoft Word Document object type is selected. 4. Select OK. The Insert Object dialog box closes, a Word embedded object appears on the slide, and the Word menus and toolbars replace the PowerPoint menus and toolbars. 5. Select the Table menu. The Table menu appears. 6. Point to the Insert command. The Insert submenu appears. 7. Select the Table command. The Word Insert Table dialog box opens with the number in the Number of columns box selected.
Practice Data
Click Insert Click Object... Scroll as necessary and click Microsoft Word Document Click OK
Click Table Point to Insert... Click Table...
Page 18
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Steps
8. Enter the desired number of columns in the Number of columns box. The number appears in the Number of columns box. 9. Enter the desired number of rows in the Number of rows box. The number appears in the Number of rows box. 10. Select the desired AutoFit behavior option. The desired AutoFit behavior option is selected. 11. Select OK. The Insert Table dialog box closes, and the Word table appears in the embedded object on the slide.
Practice Data
Type 4
Click Number of rows to 3
Click AutoFit to window
Click OK
Zoom the view to 100% and type the following data shown into the embedded table, pressing [Tab] to move to the next cell as needed: Sailboats 489 697 Rowboats 354 542 Canoes 415 336
East West
If necessary, change the zoom to 75% so you can see the entire table, then display the rulers. Click outside the embedded table object to deactivate Word. Drag the table down to the upper 1" mark on the vertical ruler. Click outside the table to deselect it.
EDITING A WORD TABLE
Discussion
You can edit an embedded Word object. For example, you may want to edit the data or add row headings to the Word table to explain the data. Since a Word table inserted in PowerPoint is an embedded object, you must activate Word to edit the table.
To edit an embedded object, you can also right-click the embedded object, point to the Document Object command, and then select the Edit command.
Cuesta College - Computer Services
Page 19
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
Procedures
1. Double-click the embedded Word object to activate Word within PowerPoint. 2. Make the desired changes.
Step-by-Step
Edit an embedded Word table. Display slide 3 in Normal view.
Steps
1. Double-click the embedded Word object to activate Word within PowerPoint. The Word menus and toolbars replace the PowerPoint menus and toolbars. 2. Make the desired changes. The desired changes are made.
Practice Data
Double-click the Word object
Follow the instructions shown below the table
Change Rowboat sales for the East region from 354 to 345. Click outside the embedded object to deactivate Word.
USING TABLE AUTOFORMAT
Discussion
You use Word procedures to format a Word table embedded in PowerPoint. The Tables and Borders toolbar provides tools for drawing and erasing tables, selecting line style and weight, setting border color and position, and choosing fill colors. This toolbar also provides tools for merging and splitting table cells, aligning cells, distributing rows and columns evenly, formatting the table automatically, changing the text direction of the cell contents, sorting cells, and summing data. In addition, the Tables and Borders toolbar includes the Table AutoFormat feature, which you can use to apply predefined formats to an entire table or to selected table
Page 20
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
components. This feature only applies to a Word table; it is not available for a PowerPoint table. The Table AutoFormat feature allows you to choose from many combinations of shading and borders, which can make a table easier to view in addition to adding a more finished, professional look. The Table AutoFormat feature allows you to select the table components you want to AutoFormat, as well as remove table formatting. In addition, you can modify or delete existing Table AutoFormat styles, or create your own table styles. You can also set a particular table style as the default for all embedded Word tables.
The Table AutoFormat dialog box
You can also select the Table menu and then the Table AutoFormat command to open the Table AutoFormat dialog box. You can bisect a table cell with a diagonal line and position text or graphics in either one or both halves of the cell. A diagonal line can be created by enabling the Draw Table button on the Tables and Borders toolbar and dragging to draw the diagonal line in the cell or by selecting one of the diagonal styles from the Borders button on the Tables and Borders toolbar.
Cuesta College - Computer Services
Page 21
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
You can apply an AutoFormat when you are creating the Word table by selecting the AutoFormat button in the Word Insert Table dialog box.
Procedures
1. Double-click the embedded Word object. 2. Click in the Word table, if necessary. 3. Click the Tables and Borders button 4. Click the Table AutoFormat button Borders toolbar. 5. Select the Category list. 6. Select the desired category. 7. Select the desired style from the Table styles list box. 8. Select or deselect AutoFormat options as desired. 9. Select Apply. on the Standard toolbar. on the Tables and
Step-by-Step
Use the Table AutoFormat feature to apply formatting to a table. Display slide 4 in Normal view and activate the embedded Word object. If necessary, display the entire Standard toolbar.
Steps
1. Click the Tables and Borders button on the Standard toolbar. The Tables and Borders toolbar opens. 2. Click the Table AutoFormat button on the Tables and Borders toolbar. The Table AutoFormat dialog box opens.
Practice Data
Click
Click
Page 22
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Steps
3. Select the Category list. A list of available categories appears. 4. Select the desired category. The category appears in the Category box. 5. Select the desired style from the Table styles list box. A preview of the table style appears in the Preview box. 6. Select or deselect AutoFormat options as desired. The AutoFormat options are selected or deselected accordingly. 7. Select Apply. The Table AutoFormat dialog box closes, and the Table AutoFormat is applied to the Word table.
Practice Data
Click Category Click All table styles, if necessary Click Table Colorful 1
Click Heading rows to deselect it
Click Apply
Click anywhere outside the embedded Word object to deactivate Word. Notice that the PowerPoint menus and toolbars replace the Word menus and toolbars. Practice the Concept: Activate the embedded Word object again. Open the Table AutoFormat dialog box, select the Heading rows option, and select Apply. Click anywhere outside the embedded Word object to deactivate Word.
WORKING WITH USER-DEFINED TABLE STYLES
Discussion
You can use Table AutoFormat to apply formatting to an embedded table. Table AutoFormat provides many combinations of shading and lines that can make a table easier to view and add a more finished, professional look to it. In the Table AutoFormat dialog box, you can select the formatting elements you want to apply, as well as which parts of the table you want to format. You can also modify any available style to better suit your needs. In the Modify Style dialog box, you can change text and table cell formatting, as well as table properties and paragraph and tab settings. By default, when you use Table AutoFormat to format tables, table row heights are resized to fit their contents. If you frequently format tables in the same manner, you can save your table formats by creating new table styles. You can set different formatting for each part of a table,
Cuesta College - Computer Services
Page 23
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
if desired. For example, you can format the table header row with a specific fill color and font style, and then format the rest of the table with a different fill color and perhaps a stylish border. When you create new table styles, they are added to a userdefined category and are then available to be applied to future tables. If you delete a table style, however, the formatting of the deleted table style will be removed from any table to which it was applied. After a Table AutoFormat has been applied, you can modify or remove its formatting as desired using the Modify button. You can also remove table formats by selecting the Table Normal style from the Table AutoFormat dialog box. When you apply the Table Normal style, all table formatting is removed from the table.
Creating a table style
You can also select the Table menu and then the Table AutoFormat command to open the Table AutoFormat dialog box. When you create a new table style, it appears in both the Userdefined table styles and the All table styles categories.
Page 24
Selecting the Delete button in the Table AutoFormat dialog box deletes user-defined table styles from Table AutoFormat.
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Procedures
1. Double-click the embedded Word object you want to format. 2. Select the Tables and Borders button 3. Select the Table AutoFormat button Borders toolbar. 4. Select New. 5. Enter the desired table style name in the Name box. 6. Select the Style based on list. 7. Select the table style on which you want to base your new table style. 8. Under Formatting, select or deselect options as desired. 9. Select OK. 10. Select Close. on the Standard toolbar. on the Tables and
Step-by-Step
Work with user-defined table styles. If necessary, display the entire Standard toolbar. Go to slide 5 and double-click the embedded Word object.
Steps
1. Select the Tables and Borders button on the Standard toolbar. The Tables and Borders toolbar opens. 2. Select the Table AutoFormat button on the Tables and Borders toolbar. The Table AutoFormat dialog box opens. 3. Select New. The New Style dialog box opens.
Practice Data
Click
Click
Click New...
Cuesta College - Computer Services
Page 25
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
Steps
4. Enter the desired table style name in the Name box. The text appears in the Name box. 5. Select the Style based on list. The list of available table styles appears. 6. Select the table style on which you want to base your new table style. The table style is selected. 7. Under Formatting, select or deselect options as desired. The options are selected or deselected accordingly. 8. Select OK. The New Style dialog box closes, and the user-defined table style is saved. 9. Select Close. The Table AutoFormat dialog box closes.
Practice Data
Type My table style
Click Style based on
Scroll as necessary and select Table Colorful 3 Follow the instructions shown below the table before continuing on to the next step Click OK
Click Close
Select Whole table from the Apply formatting to list, if necessary. Change the font size to 20 and the font color to Dark Blue (first row, sixth column). Select the Format button at the bottom left of the New Style dialog box and select Borders and Shading. On the Shading page of the Borders and Shading dialog box, apply a 20% pattern style in the Gray-25% color (Hint: use the Style and Color lists under Patterns). Then, close the Borders and Shading dialog box. Select Header row from the Apply formatting to list. Click the Italic button, change the font color to White and change the fill color to Dark Blue (fourth row, sixth column). Notice the attributes for the table style are listed below the table preview. Select Left column from the Apply formatting to list. Change the font color to White and change the fill color to Dark Blue (fourth row, sixth column). Return to the table and continue on to the next step (step 8). Practice the Concept: Click in the embedded Word table and click the Table AutoFormat button on the Tables and Borders toolbar. Change the category to User-defined table styles. Select My table style and select Heading rows under Apply special formats to, if necessary. Select Apply to apply the new style to the Word table. Click anywhere outside the embedded object to deactivate Word.
Page 26
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
ADJUSTING TABLE CELLS
Discussion
When you first create a Word table, the columns are a fixed width by default. As you enter data into the table, you may find that some columns need to be narrower than the default width and others need to be wider. You can quickly adjust the width of any table column by dragging its column border to the desired width. You can adjust as many columns in a table as desired, although adjusting the width of any one column (except the last) does not affect the overall width of the table. If all the cells in a column are the same width, the width of the entire column changes. If the cells within the column are different widths, however, only the width of the current cell changes. Row height automatically adjusts to fit the font size or the number of lines of wrapped text within a row. If you want to add more spacing above or below the text in a row, you can change row height by dragging the row border to the desired height. You can only adjust the height of one row at a time by dragging.
If you hold the [Alt] key as you drag a column or row border, the exact column or row measurement appears on the corresponding ruler. You can also change column width by dragging the table column markers on the Word horizontal ruler, or you can change row height by dragging the table row markers on the Word vertical ruler. If you need precise measurements, you can access the Row or Column page in the Table Properties dialog box.
Procedures
1. Double-click the embedded Word table you want to edit. 2. Drag any row header border up to decrease or down to increase the height of that row. 3. Drag any column border to the left to decrease or to the right to increase the width of that column.
Cuesta College - Computer Services
Page 27
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
Step-by-Step
Adjust table cells. Display slide 6 in Normal view and double-click the embedded Word object.
Steps
1. Drag any row header up to decrease or down to increase the height of that row. An image of the border appears as you drag, and the row height adjusts when you release the mouse button. 2. Drag any column border to the left to decrease or to the right to increase the width of that column. An image of the border appears as you drag, and the column width adjusts when you release the mouse button.
Practice Data
Press [Alt] and drag the row border above the word East down to the 0.5" mark on the Word vertical ruler Drag the column border to the right of the word East to the 1" mark on the Word horizontal ruler
Practice the Concept: Drag to adjust the width of the Sailboats, Rowboats, and Canoes columns to approximately 1 1/2 inches each. Click anywhere outside the embedded object to deactivate Word. Then, drag the embedded object to the left 2 1/2" tick mark on the horizontal ruler.
SELECTING ROWS AND COLUMNS
Discussion
Before you can perform many actions on table columns or rows, you must first select the rows or columns you want to modify. You can use the Select submenu on the Table menu to select the entire table, the entire column or row relative to the insertion point or current selection, or just the current cell. You can select single or multiple columns or rows.
You can also drag across a row or down a column to select it or drag to select multiple cells, rows, or columns. You can select text in an embedded Word table in the same way you would select text in any other presentation object.
Page 28
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Procedures
1. Double-click the embedded Word object. 2. Click any cell in the row or column you want to select. 3. Select the Table menu. 4. Point to the Select command. 5. Select the desired command.
Step-by-Step
Select a row or column in a table. Display slide 7 in Normal view and double-click the embedded Word object.
Steps
1. Click any cell in the row or column you want to select. The insertion point appears in the cell. 2. Select the Table menu. The Table menu appears. 3. Point to the Select command. The Select submenu appears. 4. Select the desired command. The row or column is selected.
Practice Data
Click in the Sailboats cell
Click Table Point to Select Click Column
Practice the Concept: Select the East row, then select the entire table. Click anywhere outside the embedded object to deactivate Word.
INSERTING ROWS AND COLUMNS
Discussion
When you create a table, you can designate the desired number of rows and columns. If you need to add additional information to an existing table, you do not need to recreate the table. Instead, you can insert new rows or columns into the current table.
Cuesta College - Computer Services
Page 29
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
You can insert a row above or below the current row or a column to the left or right of the current column. You can also add multiple rows or columns by first selecting the same number of rows or columns you want to add and then inserting the rows or columns.
Inserting a row above
You can also use the Draw Table tool on the Tables and Borders toolbar to draw columns and rows in a table. You can split a table cell with a diagonal border line by drawing the line with the Draw Table tool or by selecting one of the diagonal border styles from the Borders list. You can also insert rows and columns by selecting the Table menu, pointing to the Insert command, and selecting the applicable command. In addition, you can add a row to the end of a table by clicking in the last cell of the table and pressing the [Tab] key. You can insert multiple rows or columns by first selecting the desired number of rows or columns you want to add to the existing table, selecting the Table menu, pointing to the Insert command, and selecting the applicable command.
Page 30
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
Procedures
1. Double-click the embedded Word object. 2. Select the row above which or the column to the left of which you want to insert the new row or column. 3. Click the arrow on the Insert Table button Borders toolbar. on the Tables and
4. Select the applicable Insert Rows or Insert Columns command.
Step-by-Step
Insert a row or column into a table. If necessary, display slide 7 in Normal view. Double-click the embedded Word object, display the Tables and Borders toolbar, and disable the Draw Table tool.
Steps
1. Select the row above which or column to the left of which you want to insert the new row or column. The column or row is selected. 2. Click the arrow on the Insert Table button on the Tables and Borders toolbar. The Insert Table menu appears. 3. Select the applicable Insert Rows or Insert Columns command. A blank row or column is inserted accordingly. Enter the following data into the new row. North 576 438
Practice Data
Click in the West cell
Click the
arrow
Click Insert Rows Above
373
Click anywhere outside the embedded object to deactivate Word.
Cuesta College - Computer Services
Page 31
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
LINKING A WORD TABLE
Discussion
In addition to inserting a Word table as an object, you can also copy and paste a Word table into your presentation as a linked object. When you copy the Word table, any formatting that has been applied is copied as well as the table contents. When you subsequently paste the table, an exact copy of both the contents and formatting is pasted. Changes to a linked table are made in Word and immediately updated on the PowerPoint slide, if the presentation is open. If you make changes to a linked Word table while the PowerPoint presentation is closed, however, a message box appears as soon as you open the PowerPoint file, informing you that the presentation contains links that can be updated. You can update the links at that time or at any later time while you are working in the presentation.
Pasting a linked table
You can double-click a linked table to open it in Word. You can also open a linked table in Word by right-clicking the table, pointing to the Linked Document Object command, and selecting the Edit or Open command.
Page 32
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
The Word file containing the source table must be open in order to paste the table as a link.
Procedures
1. In Word, select and copy the table you want to link. 2. Go to the PowerPoint slide on which you want to paste the linked table. 3. Select the Edit menu. 4. Select the Paste Special command. 5. Select the Paste link option. 6. Select the link type you want to use. 7. Select OK.
Step-by-Step
Link a Word table. Open Boatsale.doc from the student data folder in Word, select the entire table, and copy it. Switch back to PowerPoint and display slide 8 in Normal view.
Steps
1. Select the Edit menu. The Edit menu appears. 2. Select the Paste Special command. The Paste Special dialog box opens. 3. Select the Paste link option. The Paste link option is selected. 4. Select the link type you want to use. The link type is selected. 5. Select OK. The Paste Special dialog box closes and the table appears on the slide.
Practice Data
Click Edit Click Paste Special... Click Paste link
Click Microsoft Word Document Object, if necessary Click OK
Cuesta College - Computer Services
Page 33
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
Double-click the table. Notice that the table opens in Word. Change Rowboat sales for the East region to 623. Then, switch back to PowerPoint; notice that the modified information automatically appears in the linked table. Close Salestbl and save your changes, if you are prompted. Switch back to the Word table and format the column heading labels as Arial, 22 points, and bold. Then, close Word and save the changes to Boatsale.doc when you are prompted. Open Salestbl again in PowerPoint; select Cancel when you are prompted to update the links. Display slide 8, right-click the linked table, and select the Update Link command. Notice that the changes you made to the table in Word now appear in PowerPoint. Click anywhere outside the linked table to deselect it. Close SALESTBL.PPT.
Page 34
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 2 - Using Tables
EXERCISE USING TABLES
Task
Work with tables. 1. Open Boattabl and display slide 1 in Normal view, if necessary. 2. Insert a PowerPoint table of 3 columns and 4 rows. 3. Type the following information into the table: Type Kayak Speedboat Paddleboat Model WS1200k WS2500s WS1100p Cost $1500 $7500 $2100
4. Display slide 2. Insert a Microsoft Word table of 3 columns and 3 rows.
Cuesta College - Computer Services
Page 35
Lesson 2 - Using Tables
PowerPoint 2003 - Lvl 2
5. Zoom to 75% and enter the following table data: Type Canoe Sailboat Model WS1500c WS2000s Cost $1000 $6500
6. Apply the Table Professional AutoFormat. (Hint: Display the Tables and Borders toolbar.) 7. Create a new Table AutoFormat. Name it My new style and base it on the Table Professional AutoFormat. Italicize the Header row, change its fill color to Blue-Gray (fifth row, seventh column), and its font color to White. Then, apply a solid, 2-1/4 point, dark blue outside border to the entire table and change the font size of all text to 18. 8. Apply the new style to the table. 9. Adjust the row height of each row to approximately .5 inch. 10. Insert a new row above the Sailboat row. 11. Enter the following data into the new row: Rowboat WS1000r $600
12. Deactivate Word to view the table in the slide. Then, move and size the embedded object as desired. 13. Open Boatprce.doc in Word. 14. Copy the Word table and paste it onto slide 3 as a linked object in PowerPoint. 15. Switch to Word and change the Canoe model number to WS1900c. 16. Switch back to PowerPoint; notice the change in the linked table. 17. Close the presentation without saving it. 18. Close Word without saving the changes to Boatprce.doc.
Page 36
Cuesta College - Computer Services
LESSON 3 CUSTOMIZING PRESENTATIONS
In this lesson, you will learn how to:
• • • • • • • Work with custom presentations Apply a color scheme Customize a color scheme Customize the slide background Save a custom template Delete a custom template Apply an existing template
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
WORKING WITH CUSTOM PRESENTATIONS
Discussion
You can customize PowerPoint presentations using a variety of features, such as custom color schemes and slide backgrounds. A color scheme is used throughout a presentation to give it a consistent look. You can use one of the preset color schemes available in PowerPoint, or you can create your own. A slide background makes a presentation attractive and provides consistency across slides when it is applied to an entire presentation. You can use one of the preset backgrounds available in PowerPoint, or you can create a custom background and apply it to one or more slides. Once you have created a custom color scheme and slide background for a presentation, you can use that presentation to format new or existing presentations. If you intend to use the formatting frequently, you can save the presentation as a custom template. It then appears in the list of available templates. Even if you have not saved a presentation as a template, you can still apply its formatting to another presentation.
APPLYING A COLOR SCHEME
Discussion
You can customize PowerPoint presentations using color schemes, which are applied to slides using the Slide Design task pane. A presentation color scheme is a set of eight, coordinated colors, including those used for backgrounds, text, lines, shadows, and accents. Color schemes give a presentation a harmonious appearance. All presentations (including blank presentations) use a color scheme. You can apply or modify an existing color scheme, or you can create your own color scheme. You can change any individual color in a color scheme and then apply the change to the entire presentation or to individual slides. You can also apply a different preset color scheme to the entire presentation or to individual slides. For example, you can apply a preset color scheme to the title slide, without applying it to the rest of the slides in the presentation. You can also copy a color scheme from one presentation to another.
Page 38
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
Applying a color scheme to a single slide
The Slide Design button also appears on the Format toolbar in Normal view. You can also apply a color scheme to all slides by pointing to the desired color scheme, clicking its drop-down arrow, and selecting the Apply to All Slides command. If you choose to work in Normal view, the Design button also appears on the Formatting toolbar.
Procedures
1. Select the slide to which you want to apply a different color scheme. 2. Click Design on the Slide Sorter toolbar. 3. Select Color Schemes in the Slide Design task pane. 4. Under Apply a color scheme, right-click the desired color scheme. 5. Select the Apply to Selected Slides command. 6. To apply a color scheme to all slides, click the desired color scheme.
Cuesta College - Computer Services
Page 39
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
Step-by-Step
From the Student Data directory, open WORLD15.PPT. Apply a color scheme to an existing presentation. If necessary, switch to Slide Sorter view. Drag the Slide Sorter toolbar below the Standard toolbar.
Steps
1. Select the slide to which you want to apply a different color scheme. The slide is selected. 2. Select the Design button on the Slide Sorter toolbar. The Slide Design task pane opens. 3. Select Color Schemes on the Slide Design task pane. The Apply a color scheme list appears. 4. Under Apply a color scheme, rightclick the desired color scheme. A shortcut menu appears. 5. Select the Apply to Selected Slides command. The color scheme is applied to the selected slide. 6. To apply a color scheme to all slides, click the desired color scheme. The color scheme is applied to all slides in the presentation.
Practice Data
Click slide 1, if necessary
Click Design
Click Color Schemes
Right-click the color scheme in the third row, first column Click Apply to Selected Slides
Click the color scheme in the fourth row, first column
Notice that the color scheme of the world graphic, which is part of the slide master, also changes colors.
CUSTOMIZING A COLOR SCHEME
Discussion
If none of the standard color schemes meets your needs, you can create a custom color scheme.
Page 40
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
When you create a custom color scheme, you can change as many elements in the color scheme as desired. Color scheme elements include Background, Text and lines, Shadows, Title text, Fills, and three different Accent colors. For example, you can select a preset color scheme and then change the color of the title text on all slides. When you customize a color scheme, the changes appear on all slides in the presentation. You can then edit the colors on any individual slide, if desired.
Customizing a color scheme
When you preview the new color scheme from the Edit Color Scheme dialog box, the preview appears on all slides.
Procedures
1. Display the Slide Design task pane, if necessary. 2. Select the slide using the color scheme you want to customize. 3. Select Edit Color Schemes from the Slide Design task pane. 4. Select the Custom tab. 5. Under Scheme colors, select the box to the left of the element you want to customize. 6. Select the Change Color button. 7. Select the Standard tab. 8. Select the desired color. 9. Select OK.
Cuesta College - Computer Services
Page 41
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
10. Select Apply.
Step-by-Step
Customize a color scheme. If necessary, switch to Slide Sorter view and display the Slide Design task pane.
Steps
1. Select the slide using the color scheme you want to customize. The slide is selected. 2. Select Edit Color Schemes from the Slide Design task pane. The Edit Color Scheme dialog box opens. 3. Select the Custom tab. The Custom page appears. 4. Under Scheme colors, select the box to the left of the element you want to customize. The color box is selected. 5. Select the Change Color button. The Color dialog box for the selected slide element opens. 6. Select the Standard tab. The Standard page appears. 7. Select the desired color. The color is previewed in the lower, right corner of the Color dialog box. 8. Select OK. The Color dialog box closes, and the new color appears in the box to the left of the slide element. 9. Select Apply. The Edit Color Scheme dialog box closes, and the customized color scheme is applied to all slides in the presentation.
Practice Data
Click slide 2
Click Edit Color Schemes...
Click the Custom tab, if necessary Click the Title text color box
Click Change Color...
Click the Standard tab, if necessary Click blue (first row, first column) Click OK
Click Apply
Page 42
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
CUSTOMIZING THE SLIDE BACKGROUND
Discussion
The slide background provides an attractive appearance, as well as the context for a presentation. You can customize a background for professional, contemporary, or subject-specific presentations. You can apply the background changes to a single slide or to all slides (for consistency throughout the presentation). You can apply a variety of fill effects to a slide background. You can add or change colors, shading, patterns, texture, or pictures. For example, you can change the background fill to a marble texture or to a checkerboard pattern.
Customizing the slide background
When you preview a color scheme in the Background dialog box, the preview appears only in the selected slide. If necessary, you can move the Background dialog box to view the slide.
Procedures
1. Select the slide to which you want to apply a customized background. 2. Select the Format menu. 3. Select the Background command. 4. Select the Background fill list.
Cuesta College - Computer Services
Page 43
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
5. Select the Fill Effects command. 6. Select the tab of the desired fill effect. 7. Select the desired option. 8. Select OK. 9. Select Apply or Apply to All, as desired.
Step-by-Step
Customize the slide background. If necessary, switch to Slide Sorter view.
Steps
1. Select the slide to which you want to apply a customized background. The slide is selected. 2. Select the Format menu. The Format menu appears. 3. Select the Background command. The Background dialog box opens. 4. Select the Background fill list. A list of available colors and commands appears. 5. Select the Fill Effects command. The Fill Effects dialog box opens. 6. Select the tab pertaining to the desired fill effect. The corresponding page appears. 7. Select the desired option. A preview of the customized background appears in the Sample box. 8. Select OK. The Fill Effects dialog box closes, and a preview of the customized background appears in the Background dialog box.
Practice Data
Click slide 1
Click Format Click Background...
Click Background fill
Click Fill Effects... Click the Texture tab
Click Newsprint (first row, first column)
Click OK
Page 44
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
Steps
9. Select Apply or Apply to All, as desired. The Background dialog box closes, and the customized background is applied to the selected slide or to all slides accordingly.
Practice Data
Click Apply to All
SAVING A CUSTOM TEMPLATE
Discussion
Once you have changed or customized a color scheme and/or the slide background of a presentation, you can save the presentation as a custom template. You can then use this template to create a new presentation or to format an existing presentation. You use the Save As command to save a presentation as a custom template. PowerPoint saves custom templates to a default folder. If you allow PowerPoint to save your template to the default location, it will then be available in the New Presentation task pane for creating new presentations, as well as in the Slide Design task pane for modifying existing presentations. In addition, you can also save your custom template to any folder of your choice. If you save a custom template to an alternate folder, you will have to use the Browse feature to locate and apply your template.
Saving a custom template
Cuesta College - Computer Services
Page 45
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
When you save a custom template, the file is available immediately in the New Presentation task pane. In order to access it in the Slide Design task pane, however, PowerPoint must be closed and reopened.
When you save an existing presentation as a template, PowerPoint removes all slides except the title slide and removes all the text from the title slide as well.
Procedures
1. Select the File menu. 2. Select the Save As command. 3. Type the desired template name in the File name box. 4. Select the Save as type list. 5. Select Design Template. 6. Select Save.
Step-by-Step
Save a custom template.
Steps
1. Select the File menu. The File menu appears. 2. Select the Save As command. The Save As dialog box opens, with the text in the File name box selected. 3. Type the desired template name in the File name box. The name appears in the File name box. 4. Select the Save as type list. A list of available file types appears.
Practice Data
Click File Click Save As…
Type custom12
Click Save as type
Page 46
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
Steps
5. Select Design Template. Design Template appears in the Save as type box and, by default, the Templates folder opens. 6. Select Save. The Save As dialog box closes, and the custom template is saved to the default Templates folder. Close PowerPoint and reopen it.
Practice Data
Scroll as necessary and click Design Template
Click Save
Practice the Concept: Open Review12, switch to Slide Sorter view, and display the Slide Design task pane. Select Design Templates from the Slide Design task pane, if necessary, and apply the custom12 custom template you just created to all slides in the current presentation. Close REVIEW12.PPT.
DELETING A CUSTOM TEMPLATE
Discussion
You can delete a custom template that you no longer use. Deleting unused templates saves file storage space. It can also save you time spent searching a long list of templates, many of which you may no longer use.
If you know where a template is stored, you can delete it in Windows Explorer, or you can use the shortcut menu in the PowerPoint Open dialog box.
You cannot use the Undo feature to restore a template you may have accidentally deleted. However, if the template was deleted to the Recycle Bin, you can use the Restore this item link in the Recycle Bin to restore the template.
Cuesta College - Computer Services
Page 47
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
Procedures
1. If necessary, display the New Presentation task pane. 2. Select On my computer under Templates in the New Presentation task pane. 3. Select the General tab. 4. Right-click the custom template you want to delete. 5. Select the Delete command. 6. Select Yes to confirm the deletion. 7. Select Cancel.
Step-by-Step
Delete a custom template. Display the New Presentation task pane, if necessary.
Steps
1. Select On my computer under Templates in the New Presentation task pane. The New Presentation dialog box opens. 2. Select the General tab. The General page appears. 3. Right-click the custom template you want to delete. A shortcut menu appears. 4. Select the Delete command. The Confirm File Delete message box opens. 5. Select Yes to confirm the deletion. The Confirm File Delete message box closes, and the custom template is deleted. 6. Select Cancel. The Templates dialog box closes.
Practice Data
Click On my computer.... under Templates
Click the General tab, if necessary Right-click custom12
Click Delete
Click Yes
Click Cancel
Page 48
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
APPLYING AN EXISTING TEMPLATE
Discussion
You can use the Slide Design task pane to apply a template in one presentation to another. When a template in one presentation is applied to a second presentation, the color schemes and slide background are applied, as well as any formatting, text, or objects on the slide or title masters.
You may also be able to select the design template of an existing presentation from the Recently Used list in the Slide Design task pane.
Procedures
1. Display the Slide Design task pane, if necessary. 2. Select Design Templates in the Slide Design task pane. 3. Select the Browse link in the Slide Design task pane. 4. Select the Files of type list. 5. Select the desired file type. 6. Select the Look in list. 7. Select the drive where the presentation containing the template you want to apply is located. 8. Open the folder where the presentation is located. 9. Select the name of the presentation. 10. Select Apply.
Step-by-Step
From the Student Data directory, open ANNUAL12.PPT. Apply a template from another presentation. If necessary, switch to Slide Sorter view and display the Slide Design task pane.
Cuesta College - Computer Services
Page 49
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
Steps
1. Select Design Templates in the Slide Design task pane. The Apply a design template list appears in the Slide Design task pane. 2. Select the Browse link in the Slide Design task pane. The Apply Design Template dialog box opens to the Templates folder. 3. Select the Files of type list. A list of available file types appears. 4. Select the desired file type. The file type appears in the Files of type box. 5. Select the Look in list. A list of available drives appears. 6. Select the drive where the presentation containing the template you want to apply is located. The contents of the selected drive appear. 7. Open the folder where the presentation is located. The contents of the selected folder appear. 8. Select the name of the presentation. The presentation file is selected. 9. Select Apply. The Apply Design Template dialog box closes, and the template is applied to the current presentation.
Practice Data
Click Design Templates, if necessary
Click Browse...
Click Files of type Click All PowerPoint Presentations
Click Look in Click the student data drive
Double-click the student data folder
Scroll as necessary and click Review13 Click Apply
Notice that all the template elements, including the logo in the slide master, are applied to the current presentation. Close ANNUAL12.PPT.
Page 50
Cuesta College - Computer Services
PowerPoint 2003 - Lvl 2
Lesson 3 - Customizing Presentations
EXERCISE CUSTOMIZING PRESENTATIONS
Task
Customize a presentation. 1. Open Meetngex and switch to Slide Sorter view. 2. Apply a new color scheme (third row, second column) to all slides. 3. Apply a new color scheme (third row, first column) to slide 1. 4. Create and apply a custom color scheme based on the new slide 1 scheme by changing the Accent and hyperlink color to a shade of yellow (third row from the bottom, third column on the Standard page). 5. Change the slide background to the Canvas texture (fourth row, second column). Apply the background to all slides.
6. Save the presentation as a design template named meettemp. Allow PowerPoint to save it in the default folder. 7. Close meettemp. 8. Close PowerPoint and reopen it.
Cuesta College - Computer Services
Page 51
Lesson 3 - Customizing Presentations
PowerPoint 2003 - Lvl 2
9. Open Trainex, switch to Slide Sorter view, and apply the meettemp template to it. 10. Apply the template from the Meeting14 presentation to the current presentation. 11. Close Trainex without saving it. 12. Open the Templates dialog box from the New Presentation task pane and delete the meettemp template. Then, close the Templates dialog box.
Page 52
Cuesta College - Computer Services
INDEX
Charts changing the chart type, 7, 8, 9 creating, 3, 4 deleting data from the datasheet, 4, 5 entering data into the datasheet, 5, 6 using in presentations, 2 Color schemes applying, 38, 39, 40 customizing, 40, 41, 42 Columns changing width, 27, 28 inserting, 29 selecting, 28 Datasheet, 3 deleting data from, 4, 5 entering data into, 5, 6 Microsoft Graph, 2 Presentations applying a template, 49 customizing, 38 customizing the slide background, 43, 44 saving a custom template, 45, 46 using charts, 2 Rows changing height, 27, 28 inserting, 29 selecting, 28 Slide background customizing, 43, 44 Table AutoFormat, 23 using, 20, 22, 25 Tables adjusting cells, 27, 28 changing column width, 27 changing row height, 27 creating, 14, 15 editing an embedded Microsoft Word table, 19, 20 formatting, 23 inserting columns, 29, 31 inserting from Microsoft Word, 16, 17, 18 inserting rows, 29, 31 linking a Microsoft Word table, 32, 33 selecting columns, 28, 29 selecting rows, 28, 29 using Table AutoFormat, 20, 22, 23, 25 Templates
Cuesta College - Computer Services Page 53
applying, 49 deleting custom, 47, 48 saving custom, 45, 46
Page 54
Cuesta College - Computer Services