THE EUROPEAN CENTRE FOR DISEASE PREVENTION AND CONTROL
Vacancy for the post
INTERNAL AUDITOR (ECDC/TA/AD/2007/IAU)
Applicants are invited to the above temporary agent post in the European Centre for Disease
Prevention and Control (ECDC)
The Centre is located in Stockholm, Sweden. The legal base for the Centre is Regulation (EC)
No 851/2004 of the European Parliament and of the Council of 21 April 2004 establishing a
European Centre for Disease Prevention and Control.
General description of the tasks and role of the ECDC
The mission of the Centre is to identify, assess and communicate current and emerging threats
to human health from communicable diseases. Within this broad mission statement, the main
technical tasks of the Centre fall into the following four categories:
a. Scientific opinions, bringing together technical expertise in specific fields through its
various EU-wide networks and via ad hoc scientific panels;
b. Technical assistance and communication about its activities and results, and
disseminating information tailored to meet the needs of its different audiences
c. Epidemiological surveillance and networking of laboratories, i.e. the development of
epidemiological surveillance at European level and the maintenance of networks of
d. Early Warning and Response, based on ‘round the clock’ availability of specialists in
See also the Centre home page at http://ecdc.europa.eu.
Working in the Centre
The work in the Centre is characterised of a high level of professionalism and efficiency. We
believe in each and every staff member’s contribution in making the Centre a good place to
work with a strong team spirit. We can offer an opportunity of being an important part of a fast
growing European Agency.
The Internal Auditor will assist the Centre to accomplish its mission and objectives by bringing
in a systematic approach to the examination of the Centre’s systems and processes, and by
doing so to contribute to the improving of the effectiveness of risk management and control as
well as the operational and governance processes. The Internal Auditor is placed in the
Administrative Unit and reports to the Director.
As an Internal Auditor we expect you to:
Carry out audits of the activities and the internal control system of the agency; including
on the reliability and integrity of the internal information systems and the conformity of
the systems with the policies, plans, procedures, laws, regulations and contracts that
have an incidence on the activities;
Examine the conformity of the Centre’s results with the planned objectives and
Assess if the human and budgetary resources are used efficiently by the Centre, in
conformity with the principles of legality, regularity and sound financial management;
Ensure the necessary liaison with the Commission's Internal Audit Service and Audit
Capability as well as with inter-Agency Audit network
Prepare the annual activity report on the internal audit activities that have been
undertaken, including an assessment of the adequacy and efficiency of the Centre’s
internal control system;
Assist the Director in the preparation of the Centre’s activity and financial reports;
Follow-up and review corrective actions taken by management;
Carry out external controls of grant holders.
Qualifications and experiences required
A. Formal requirements
In order to be an eligible candidate you need to have a set of formal requirements. These
A level of education which corresponds to completed university studies attested by a
diploma when the normal period of university education is four years or more, or a level
of education which corresponds to completed university studies attested by a diploma
and appropriate professional experience of at least one year when the normal period of
university education is at least three years;
At least 9 years professional experience (following the award of the diploma) of which at
least 5 years proven experience in positions related to aforementioned duties:
3 years: essential – Domains: management, business administration,
economics, financial, accountancy and bookkeeping, public administration.
2 years: essential – Domains: auditing
A thorough knowledge of at least two of the official languages of the European Union;
A nationality of one of the EU Member States or of Iceland, Liechtenstein or Norway;
To have fulfilled any obligations imposed by the laws concerning military service;
To be entitled to your full rights as citizen;
To have the appropriate character references who can inform about your work
Be physically fit to perform the duties.
B. Selection criteria
To qualify for this post we have identified essential criteria in regard of professional
experience and personal characteristics/interpersonal skills. These are:
Proven experience of internal/ external audit in public entities;
Proven experience in the domains covered by an internal auditor; such as management,
business administration, economics, finance, accountancy and bookkeeping, public
Experience in drafting audit manuals, checklists, questionnaires related to the internal
Ability to organize and implement internal audit programs;
Experience of reporting to management on risk areas and drafting recommendations;
Ability to network among other EU audit services;
Ability to seek effective solutions and improve routines and processes accordingly;
Experience of preparing and drafting reports on management level;
Thorough knowledge of Microsoft Office; mainly Word, Excel and Outlook;
Excellent command in English; oral and written.
Personal characteristics/interpersonal skills:
Excellent organisational skills: a planned approach to tasks and ability to prioritize;
Excellent communication skills – both oral and written;
Ability to work under pressure and manage responsibilities;
High level of service orientation;
Excellent ability to work in team.
We have also identified experiences and skills that are advantageous for this post. These are:
Previous experience as auditor at the EU institutions;
Familiarity with Commission's administrative procedures and terminology, in particular
as regards internal control systems;
Experience of working in an international working environment.
Appointment and conditions of employment
The temporary agent will be appointed by the Director on the basis of a shortlist of candidates
proposed by the Selection Committee and established following an open selection process
involving interviews. Candidates should note that the shortlist does not guarantee recruitment.
The successful candidate will be recruited as a member of the temporary staff, pursuant to
article 2a) of the Conditions of Employment of Other Servants of the European Communities,
for a period of five years. The contract may be renewed. The appointment will be in AD 8.
The place of employment will be Stockholm where the Centre has its seat.
Successful candidate appointed by the Director will be required to be available at the shortest
A reserve list will be drawn up by ECDC. The list will be used as a reserve for recruitment,
should vacancies arise. It will be valid until 31 December 2007 and may be extended.
ECDC apply equal opportunities and accepts applications without distinction on the grounds of
age, race political, philosophical or religious conviction, sex or sexual orientation and regardless
of disabilities, marital status or family situation.
For applications to be valid, you need to submit by email:
A detailed curriculum vitae in European format (available in
A letter of motivation, which also indicates your availability.
The eligibility and selection criteria grid completed (see below)
You will be requested at a later stage to supply documentary evidence in original in support of
the statements that you make for this application. As a candidate you are to be informed that in
a later part of the recruitment process a mandatory medical analyses and physical check-up is
done with selected medical service.
Applications preferably in the working language of the Centre, which is English, should be sent
by e-mail in Word or PDF format to Recruitment@ecdc.eu.int clearly indicating the vacancy
reference (ECDC/TA/AD/2007/IAU) and your family name in the Subject line.
Closing date for the submission of applications is 9 February 2007.
Due to the large volume of applications only candidates selected for interviews will be notified.
Eligibility and Selection criteria grid
Last name (in capitals):
Gender: Male Female
A. ELIGIBILITY CRITERIA
(1) I have a level of education which corresponds to completed Yes No
university studies attested by a diploma when the normal
period of university education is four years or more, or a
level of education which corresponds to completed university
studies attested by a diploma and appropriate professional
experience of at least one year when the normal period of
university education is at least three years;
(2) At least 9 years professional experience (following the award
of the diploma) of which at least 5 years proven experience
in positions related to aforementioned duties:
3 years: essential – Domains:
management, business administration, Yes No
economics, financial, accountancy and
bookkeeping, public administration.
2 years: essential – Domains: auditing Yes No
(3) I have a thorough knowledge of at least two official languages Yes No
of the European Union.
(4) I am a national of a Member State of the European Union or Yes No
Iceland, Liechtenstein or Norway.
(5) I am entitled to my full rights as citizen. Yes No
(6) I have fulfilled any obligations imposed by the applicable laws Yes No
concerning military service.
(7) I have the appropriate character references who can inform Yes No
about my work performance.
(8) I am physically fit to perform the duties linked to the post. Yes No
B. SELECTION CRITERIA
(1 = slight; 2 = good; 3 = very good; 4 = excellent)
(9) My experience in the domains covered by an internal auditor; such 1 2 3 4
as management, business administration, economics, finance,
accountancy and bookkeeping, public administration is:
(10) I have proven experience of internal/ external audit in public Yes No
(11) My experience of preparing and drafting reports on management 1 2 3 4
(12) My experience in drafting audit manuals, checklists, questionnaires 1 2 3 4
related to the internal audit function is:
(13) My ability to organize and implement internal audit programs is: 1 2 3 4
(14) My experience of reporting to management on risk areas and 1 2 3 4
drafting recommendations is:
(15) My ability to seek effective solutions and improve routines and 1 2 3 4
processes accordingly is:
(14) My knowledge of:
Word 1 2 3 4
Excel 1 2 3 4
Outlook 1 2 3 4
(15) My organisational skills; planned approach to tasks and ability to 1 2 3 4
(16) My communication skills are: 1 2 3 4
(17) My command of English, oral and written, is: 1 2 3 4
(18) My level of service orientation is: 1 2 3 4
(19) My ability to work well in teams are: 1 2 3 4
(20) My ability to work under pressure and manage responsibilities is: 1 2 3 4
(21) I have experience as auditor at the EU institutions: Yes No
(22) I am familiar with Commission's administrative procedures and Yes No
terminology, in particular as regards internal control systems:
(23) I have experience of working in an international working Yes No