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INTERNAL AUDITOR

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					THE EUROPEAN CENTRE FOR DISEASE PREVENTION AND CONTROL
                      Vacancy for the post
            INTERNAL AUDITOR (ECDC/TA/AD/2007/IAU)


Applicants are invited to the above temporary agent post in the European Centre for Disease
Prevention and Control (ECDC)

The Centre is located in Stockholm, Sweden. The legal base for the Centre is Regulation (EC)
No 851/2004 of the European Parliament and of the Council of 21 April 2004 establishing a
European Centre for Disease Prevention and Control.

General description of the tasks and role of the ECDC

The mission of the Centre is to identify, assess and communicate current and emerging threats
to human health from communicable diseases. Within this broad mission statement, the main
technical tasks of the Centre fall into the following four categories:

       a. Scientific opinions, bringing together technical expertise in specific fields through its
          various EU-wide networks and via ad hoc scientific panels;

       b. Technical assistance and communication about its activities and results, and
          disseminating information tailored to meet the needs of its different audiences

       c. Epidemiological surveillance and networking of laboratories, i.e. the development of
          epidemiological surveillance at European level and the maintenance of networks of
          reference laboratories

       d. Early Warning and Response, based on ‘round the clock’ availability of specialists in
          communicable diseases.

See also the Centre home page at http://ecdc.europa.eu.
Working in the Centre

The work in the Centre is characterised of a high level of professionalism and efficiency. We
believe in each and every staff member’s contribution in making the Centre a good place to
work with a strong team spirit. We can offer an opportunity of being an important part of a fast
growing European Agency.

Job description

The Internal Auditor will assist the Centre to accomplish its mission and objectives by bringing
in a systematic approach to the examination of the Centre’s systems and processes, and by
doing so to contribute to the improving of the effectiveness of risk management and control as
well as the operational and governance processes. The Internal Auditor is placed in the
Administrative Unit and reports to the Director.


As an Internal Auditor we expect you to:
    Carry out audits of the activities and the internal control system of the agency; including
       on the reliability and integrity of the internal information systems and the conformity of
       the systems with the policies, plans, procedures, laws, regulations and contracts that
       have an incidence on the activities;
    Examine the conformity of the Centre’s results with the planned objectives and
       indicators
    Assess if the human and budgetary resources are used efficiently by the Centre, in
       conformity with the principles of legality, regularity and sound financial management;
    Ensure the necessary liaison with the Commission's Internal Audit Service and Audit
       Capability as well as with inter-Agency Audit network
    Prepare the annual activity report on the internal audit activities that have been
       undertaken, including an assessment of the adequacy and efficiency of the Centre’s
       internal control system;
    Assist the Director in the preparation of the Centre’s activity and financial reports;
    Follow-up and review corrective actions taken by management;
    Carry out external controls of grant holders.

Qualifications and experiences required

A. Formal requirements

In order to be an eligible candidate you need to have a set of formal requirements. These
requirements are:

      A level of education which corresponds to completed university studies attested by a
       diploma when the normal period of university education is four years or more, or a level
       of education which corresponds to completed university studies attested by a diploma
       and appropriate professional experience of at least one year when the normal period of
       university education is at least three years;
      At least 9 years professional experience (following the award of the diploma) of which at
       least 5 years proven experience in positions related to aforementioned duties:
                    3 years: essential – Domains: management, business administration,
                      economics, financial, accountancy and bookkeeping, public administration.
                      2 years: essential – Domains: auditing

      A thorough knowledge of at least two of the official languages of the European Union;
      A nationality of one of the EU Member States or of Iceland, Liechtenstein or Norway;
      To have fulfilled any obligations imposed by the laws concerning military service;
      To be entitled to your full rights as citizen;
      To have the appropriate character references who can inform about your work
       performance;
      Be physically fit to perform the duties.

B. Selection criteria

To qualify for this post we have identified essential criteria in regard of professional
experience and personal characteristics/interpersonal skills. These are:

Professional experiences:
     Proven experience of internal/ external audit in public entities;
     Proven experience in the domains covered by an internal auditor; such as management,
        business administration, economics, finance, accountancy and bookkeeping, public
        administration;
     Experience in drafting audit manuals, checklists, questionnaires related to the internal
        audit function;
     Ability to organize and implement internal audit programs;
     Experience of reporting to management on risk areas and drafting recommendations;
     Ability to network among other EU audit services;
     Ability to seek effective solutions and improve routines and processes accordingly;
     Experience of preparing and drafting reports on management level;
     Thorough knowledge of Microsoft Office; mainly Word, Excel and Outlook;
     Excellent command in English; oral and written.

Personal characteristics/interpersonal skills:
     Excellent organisational skills: a planned approach to tasks and ability to prioritize;
     Excellent communication skills – both oral and written;
     Ability to work under pressure and manage responsibilities;
     High level of service orientation;
     Excellent ability to work in team.

We have also identified experiences and skills that are advantageous for this post. These are:

    Previous experience as auditor at the EU institutions;
    Familiarity with Commission's administrative procedures and terminology, in particular
     as regards internal control systems;
    Experience of working in an international working environment.

Appointment and conditions of employment
The temporary agent will be appointed by the Director on the basis of a shortlist of candidates
proposed by the Selection Committee and established following an open selection process
involving interviews. Candidates should note that the shortlist does not guarantee recruitment.
The successful candidate will be recruited as a member of the temporary staff, pursuant to
article 2a) of the Conditions of Employment of Other Servants of the European Communities,
for a period of five years. The contract may be renewed. The appointment will be in AD 8.

The place of employment will be Stockholm where the Centre has its seat.

Successful candidate appointed by the Director will be required to be available at the shortest
notice possible.

Reserve list

A reserve list will be drawn up by ECDC. The list will be used as a reserve for recruitment,
should vacancies arise. It will be valid until 31 December 2007 and may be extended.


Equal opportunities

ECDC apply equal opportunities and accepts applications without distinction on the grounds of
age, race political, philosophical or religious conviction, sex or sexual orientation and regardless
of disabilities, marital status or family situation.

Application procedure

For applications to be valid, you need to submit by email:

      A detailed curriculum vitae in European format (available in
       http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Europass+
       CV/navigate.action )
      A letter of motivation, which also indicates your availability.
      The eligibility and selection criteria grid completed (see below)

You will be requested at a later stage to supply documentary evidence in original in support of
the statements that you make for this application. As a candidate you are to be informed that in
a later part of the recruitment process a mandatory medical analyses and physical check-up is
done with selected medical service.

Applications preferably in the working language of the Centre, which is English, should be sent
by e-mail in Word or PDF format to Recruitment@ecdc.eu.int clearly indicating the vacancy
reference (ECDC/TA/AD/2007/IAU) and your family name in the Subject line.

Closing date for the submission of applications is 9 February 2007.

Due to the large volume of applications only candidates selected for interviews will be notified.
                                 Eligibility and Selection criteria grid
                                      INTERNAL AUDITOR
                                    (ECDC/TA/AD/2007/IAU)

Last name (in capitals):
First name:
Gender:       Male             Female


A. ELIGIBILITY CRITERIA

(1)   I have a level of education which corresponds to completed     Yes         No
      university studies attested by a diploma when the normal
      period of university education is four years or more, or a
      level of education which corresponds to completed university
      studies attested by a diploma and appropriate professional
      experience of at least one year when the normal period of
      university education is at least three years;
(2)   At least 9 years professional experience (following the award
      of the diploma) of which at least 5 years proven experience
      in positions related to aforementioned duties:
                           3 years: essential – Domains:
                             management, business administration, Yes            No
                             economics, financial, accountancy and
                             bookkeeping, public administration.
                           2 years: essential – Domains: auditing  Yes          No


(3)   I have a thorough knowledge of at least two official languages       Yes   No
      of the European Union.
(4)   I am a national of a Member State of the European Union or           Yes   No
      Iceland, Liechtenstein or Norway.

(5)   I am entitled to my full rights as citizen.                          Yes   No

(6)   I have fulfilled any obligations imposed by the applicable laws      Yes   No
      concerning military service.
(7)   I have the appropriate character references who can inform           Yes   No
      about my work performance.

(8)   I am physically fit to perform the duties linked to the post.        Yes   No
B. SELECTION CRITERIA

(1 = slight; 2 = good; 3 = very good; 4 = excellent)
 (9) My experience in the domains covered by an internal auditor; such       1     2   3    4
        as management, business administration, economics, finance,
        accountancy and bookkeeping, public administration is:
(10) I have proven experience of internal/ external audit in public          Yes           No
       entities:

(11)   My experience of preparing and drafting reports on management         1     2   3    4
       level is:

(12)   My experience in drafting audit manuals, checklists, questionnaires   1     2   3    4
       related to the internal audit function is:

(13)   My ability to organize and implement internal audit programs is:      1     2   3    4

(14)   My experience of reporting to management on risk areas and            1     2   3    4
       drafting recommendations is:
(15)   My ability to seek effective solutions and improve routines and       1     2   3    4
       processes accordingly is:

(14)   My knowledge of:
       Word                                                                  1     2   3    4
       Excel                                                                 1     2   3    4

       Outlook                                                               1     2   3    4

(15)   My organisational skills; planned approach to tasks and ability to    1     2   3    4
       prioritize are:
(16)   My communication skills are:                                          1     2   3    4

(17)   My command of English, oral and written, is:                          1     2   3    4

(18)   My level of service orientation is:                                   1     2   3    4

(19)   My ability to work well in teams are:                                 1     2   3    4

(20)   My ability to work under pressure and manage responsibilities is:     1     2   3    4

(21)   I have experience as auditor at the EU institutions:                  Yes           No
(22)   I am familiar with Commission's administrative procedures and     Yes   No
       terminology, in particular as regards internal control systems:


(23)   I have experience of working in an international working          Yes   No
       environment:

				
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