TB Kap Financials DEI ISEP

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					            Financials



                Contents:
                 Chart of Accounts
                 Journal Entries
                 Posting Tools
                 Budgeting
                 Cost Accounting
                 Integration Postings




 SAP AG 2003
            Financials: Unit Objectives



                   At the conclusion of this unit, you will be able to:

                    Maintain the chart of accounts
                    Define, activate, and lock posting periods
                    Post journal entries manually
                    Create journal vouchers
                    Use posting templates
                    Use recurring postings
                    Use budgeting
                    Monitor your projects and profit centers



 SAP AG 2003
            Financials: Course Overview Diagram




                            Human Resources


                                                 Financial
                                                 Statements
                     Financials        Banking
                                                 and
                                                 Reporting


                                  Service




 SAP AG 2003
            Financials: Business Scenario




                    Due to legal requirements and business reasons,
                     all transactions that lead to a change in a
                     company's net worth, equity capital, and external
                     capital must be documented in accounting
                     records. These records are used at the end of an
                     accounting period to prepare the company's
                     financial statements.




 SAP AG 2003
            Chart of Accounts: Topic Objectives



                   At the conclusion of this topic, you will be able to:

                    Change the chart of accounts for your company
                    Create, delete, and change G/L accounts
                    Explain what a control account is
                    Define the currencies the systems uses to manage a
                     G/L account balance
                    Use account segmentation for reporting purposes




 SAP AG 2003
                   Structure of the Chart of Accounts


                        Level 1           Level 2     Level 3      Level 4      Level 5
                             Assets                                             Freehold
                                                                                  Land
                                                                     Land
                            Liabilities                                            ...
                                                                  & Buildings
       General Ledger




                                                     Tangible                   Buildings
                           Cap. + Res.                                ...
                                                      Assets

                                            Fixed                  Plant &
                            Turnover
                                           Assets                 Machinery
                                                         ...
                          Cost of Sales
                                                                  Formation
                                              ...                 Expenses
                           Operating C.              Intangible
                                                       Assets        ...
                                                                   Patents,
                          Non-Operating    Current                                Title
                                                                     etc.
                                           Assets
                                                                                  Active
                            Tax + Extr.                                          Account


 SAP AG 2003
            Control Accounts



                                             Control accounts for           Control accounts
                General Ledger




                                           payables and receivables
                                                                                 aa bb
                                                   aa    bb
                                                                                  Control accounts
                                                                                        aa bb
                                                          Standard
                                                        Transactions
                    Customers




                                                                                       Special
                                 Vendors




                                                              Business             Transaction
                                                                                         types
                                                              partners

                                                              aa       bb



 SAP AG 2003
            Accounting Currencies



                                    mySAP
                                                        SAP
            Currency: USD          Business
                                    Suite               BW




                     SAP                  SAP                SAP
                   Business             Business           Business
                     One                  One                One

                 Local Currency:      Local Currency:    Local Currency:
                      EUR                  USD                 JPY
                System Currency:     System Currency:   System Currency:
                      USD                  USD                USD


 SAP AG 2003
            Account Currencies


                               Currencies for      Currencies of the
                               Entering Journal    Account Balance
                               Entries
          Account Currency      Local Currency     Local Currency
          = Local Currency                          System Currency


          Account Currency      Local Currency     Local Currency
          = Specific Foreign    Specified Foreign  System Currency
            Currency             Currency           Specified Foreign
                                                     Currency
          Account Currency      Local Currency     Local Currency
          = Multi-Currency      Any Foreign        System Currency
                                 Currency



 SAP AG 2003
            Some G/L Account Details



                 Balance

                 Confidential

                 Account Type

                 Cash Account

                 Active or On Hold

                 External Code

                 Code for Exporting

                 Alternative Account Name

                 Details




 SAP AG 2003
                Account Segmentation




                                                   Segment
        Department



                                Equipment
                     Clothing




                                            Food




          Natural Account - Division - Department - Region
                            (Food)     (Sales)      (North)
 SAP AG 2003
            Definition of Account Segmentation




                                             Segment Dimensions
                 Account Segment Separator


        Natural Account -       Division - Region -        Department




                                •Clothing      •North        •Sales
        Segment
        Characteristics         •Equipment     •South        •Purchasing

                                               •West         •Production



 SAP AG 2003
            Account Code Generator

        Natural Account
        10000000
                                      Natural account: 10000000
                                      with three segments
        Division
         Clothing
         Equipment

        Region
                           Account
         North
                            Code




                                                 Equipment
                                      Clothing
         South           Generator
         West




                                                             Food
        Department
         Sales
         Purchasing
         Production


 SAP AG 2003
            Journal Entries: Topic Objectives



                   At the conclusion of this topic, you will be able to:

                    Define, activate, and lock posting periods
                    Post journal entries manually
                    Use the functions for displaying documents
                    Explain how journal entries and original documents
                     are related
                    Maintain document numbers and serials
                    Post journal entries in foreign currencies




 SAP AG 2003
            Posting Periods



                                                   4              1

                 Year                                  Quarters


                     1                             3              2


                                     Fiscal Year


                12       1
           11                2

      10                         3
                Months                                  Days
       9                         4

            8                5
                 7       6


 SAP AG 2003
            Journal Entry

                                                                  Table Settings and Defaults
          Journal Entry


                                            Document Header Data



                               Expanded Editing Mode for a Line Item


         G/L Acc./BP No Name                             Debit        Credit   Value Date




                                                 Line Items Table



         Add      Cancel       Cancel Template                   Display FC         Display SC



 SAP AG 2003
            Origin Documents




                                         Reference
                                          to Origin
                                         Document
                                       Type and Origin
                                         Document
                                           Number
                  Transaction
                Numbers 1, 2, 3,....




 SAP AG 2003
            Document Numbering and Series

                  Internal Document
                 Number Assignment

   3,000,000


                     Branch B


   2,000,000


                     Branch A


   1,000,000

                                            External Document
                      Primary
                                            Number Assignment

     0000000
                    A/R Invoices



 SAP AG 2003
            Journal Entry Functions


  Configuration                           Contacts
  • Adjust the settings                   • Create contact for
    for the document type                   the document
  • Adjust the form for                   • Display related
    printing the document                   contacts


  Editing Functions                       Print
  • Reverse documents                     • Print preview
  • Change certain                        • Print documents
    document fields
  • Find documents
  • Duplicate document          Journal
  • Add documents               posting   Export
                                          • Send document by e-
                                            mail or fax
                                          • Export document to
                                            Microsoft Excel
  Create transaction
  journal


 SAP AG 2003
            Reverse Transactions


                                    Standard Reverse Transaction

           Incorrect Posting          Account 1              Account 2

                 Account 1          2050      2050         2050      2050

                2050                2050      2050         2050      2050

                2050    0              Increase in Transaction Figures


                 Account 2          Reverse Transactions with
                                     Negative Amounts
                       2050
                                      Account 1              Account 2
                 0     2050
                                     2050                            2050
                                    -2050                           -2050
                                      0         0             0          0

                                          Reset of Transaction Figures
 SAP AG 2003
            Display of Debit and Credit




                Account with Debit Balance   Account with Credit Balance



                    Debit        Credit           Debit       Credit
                  Postings      Postings        Postings     Postings
                   130.00       (100.00)         100.00      (130.00)




                    Debit                                      Credit
                   Balance                                    Balance
                    30.00                                      -30.00




 SAP AG 2003
            Postings in Foreign Currencies



                    Account in
                 Foreign Currency

                  Journal Entry in           Exchange Rates Table
                 Foreign Currency            Month     Foreign
                                                       Currency
                                             1         1.20
                                             2         1.15

                Account in Multiple          3         1.21
                   Currencies                4         1.23
                                             ...       ...
                   Specify the
                 Currency for the
                  Journal Entry




 SAP AG 2003
            Posting Tools: Topic Objectives



                   At the conclusion of this topic, you will be able to:

                    Use journal vouchers
                    Use posting templates
                    Use recurring postings




 SAP AG 2003
            Journal Vouchers




                               Entries in
                                Journal
                               Voucher


          Create Journal
          Voucher




                                            Journal
                                            Entries
         Correct and
         Update


 SAP AG 2003
            Posting Template with Percentages


                                      Journal Entry

                                            Template Type:         Percentage
                                            Template:              Cash




         Code: Cash         Description: Cash Purchase with Input Tax
         G/L Account/BP   G/L Account/BP      Debit%                 Credit%
         No.              Name
                                           Add Cance
                                            Add Cance    Cancel
                          Expense             100ll     Template
                          Account
         270010           Input Tax           16


         160000           Cash EUR                                   116




 SAP AG 2003
            Recurring Postings

        Code: Rent           Description: Rental Payment
        G/L Account/BP     G/L Account/BP        Debit             Credit
        No.                Name
        620000             Property Rent         1000


        161000             Girobank                                1000
                           Account

         Frequency:    Monthly        On 1                                 Valid to

         Next Execution:              10/01/04                       09/30/05


    • Daily                                   Template             Not Executed Yet
    • Weekly
    • Monthly
                       Frequency
    • Quarterly                       For Manual Journal Entries
                       List
    • Half Yearly                      Template Type: Recurring        Inactive
    • Annually                                 Posting
    • One Time
 SAP AG 2003
            Budgeting: Topic Objectives



                   At the conclusion of this topic, you will be able to:

                    Define budget scenarios
                    Define budget distribution methods
                    Define budgets
                    Run the budget report




 SAP AG 2003
            Budget Scenarios

                  Budget




    Optimistic
    Budget


    Main Budget


    Pessimistic
    Budget



                           Account Account Account Account Account
                           100000  200000  300000  400000  500000
 SAP AG 2003
            Definition of Budgets




      Accounts must be                                    Equal   Asc.   Desc.   any   Budget is entered
                           monthly distribution




                                                  Jan.      1       1     12      x
      marked as                                   Febr.     1       2     11      x    on debit side for
      Relevant to Budget                          Mar.      1       3     10      x    expenses
                                                  Apr.      1       4      9      x
                                                  May       1       5      8      x
                                                  June      1       6      7      x    Actual: current balance
                                                  July      1       7      6      x
                                                                                       Actual – Future:
      Budget may be                               Aug.      1       8      5      x
                                                  Sept.     1       9      4      x    open purchase orders
      calculated as                               Oct.      1      10      3      x    plus open delivery notes
      percentage of                               Nov.      1      11      2      x
      other budget                                Dec.      1      12      1      x
 SAP AG 2003
            Cost Accounting: Topic Objectives



                  At the conclusion of this topic, you will be able to:

                    Create and group profit centers
                    Define distribution rules and assign them to
                     accounts
                    Run the profit center report
                    Define and evaluate projects




 SAP AG 2003
            Profit Centers and Sort Codes


                Center_z
                                 Summer Sports




                Golfing        Hiking        Biking   Paragliding

                                                                     Sort Code

                                    Winter Sports                   Profit Center




                      Alpine         Ice        Cross-country
                      skiing       skating         skiing




 SAP AG 2003
            Distribution Rules


                        Profit Center Total   Center_z PC 1   PC 2   PC 3

                        Dist. Rule
                                      100     0       100     0      0
                        PC 1
         Distribution
         Rules for                    100     0       0       100    0
         DIRECT         PC 2
         Costs and
         Revenues                     100     0       0       0      100
                        PC 3

                                      500     0       100     200    200
         Distribution
                        Area
         Rules for
         INDIRECT
         Costs and                    20      2       4       8      6
         Revenues       Employees




 SAP AG 2003
            Link Between General Ledger and Cost Accounting

                                                        Heating Costs


                                          X Distribution Rule           area



                               Journal Entry
                            Heating Costs 1000
                               Distr. Rule area




          Profit Center 1             Profit Center 2             Profit Center 3


 SAP AG 2003
            Projects

                Project A           Original Documents      Project B

                   Trial Report -                                        Trial
                       Budget                                           Report -
                       Report                              P&L          Budget
                 P&L                   Project:           Budget        Report
                Budget                   ....             Report
                Report

      Transaction                                            Transaction
        Report                                                 Report




                                                           P&L
                     P&L             Accounting
                                     Documents

                                                                  General Ledger
     General Ledger                                       Trial
                          Trial                          Report
                                       Project:
                         Report                             -
                            -             ....           Budget
                         Budget                          Report
                         Report


 SAP AG 2003
            Integration Postings: Topic Objectives



                   At the conclusion of this unit, you will be able to:

                    Configure and maintain the G/L account
                     determination for postings from logistics
                    Describe which accounts are needed for which
                     logistics processes




 SAP AG 2003
             G/L Account Determination

    Set G/L Accounts by WH


      Ware-
      house




    Set G/L Accounts by Item Group


         


   Item Group


    Set G/L Accounts by Item Level




           Item

 SAP AG 2003
            Stock Transfers

                                                                Purchased Item
                                                                Sales Item
                                                                WH Item
                                                                Fixed Assets
                 Stock
                Transfer
                             Stock account (WH 01)     Stock account (WH 02)

                                  100                                 100


                           Item                      Item




                              Warehouse 01                  Warehouse 02



 SAP AG 2003
            Inventory Transactions

                                                              Purchased Item
                                                              Sales Item
                                                              WH Item
                                                              Fixed Assets
                Goods
                Receipt
                               Stock Account          Increasing Account

                      Ware-     100                                 100
                      house
                              Item                             G/L Account
                                                              Determination

                Goods
                Issue
                                 Decreasing Account         Stock Account

                     Ware-           100                             100
                     house
                               G/L Account                                 Item
                              Determination
 SAP AG 2003
            Sales Process for Warehouse Items

                                                             Purchased Item
                                                             Sales Item
                 Order
                                                             WH Item
                                                             Fixed Assets



                                    Cost Account           Stock Account

                Delivery          100                               100

                           Item                                         Item



                  A/R         Customer               Revenues Account
                Invoice                            EU Revenues Account
                              100                  Foreign Revenues Acc.
                                                                  100
                           Business                                     Item
                            Partner

 SAP AG 2003
            Sales Process for Non-Warehouse Items

                                                    Purchased Item
                                                    Sales Item
                 Order
                                                    WH Item
                                                    Fixed Assets




                Delivery




                  A/R          Customer     Revenues Account
                Invoice                   EU Revenues Account
                              100         Foreign Revenues Acc.
                                                         100
                           Business                            Item
                            Partner

 SAP AG 2003
            Sales Process with Return

                                                    Purchased Item
                                                    Sales Item
                 Order
                                                    WH Item
                                                    Fixed Assets




                              Cost Account      Stock Account
                Delivery          100                    100

                           Item                              Item


                            Returning Account   Cost Account
                Return
                                  100                    100

                           Item                              Item



 SAP AG 2003
            Purchasing Process for Warehouse Items

                                                               Purchased Item
                Purchase                                       Sales Item
                 Order                                         WH Item
                                                               Fixed Assets



                              Stock Account      Allocation Costs Account
                  Goods         100                              100
                Receipt PO
                             Item                                       Item



                   A/P        Allocation Costs Account        Vendor
                 Invoice
                                    100                           100

                             Item                                Business
                                                                  Partner


 SAP AG 2003
            Purchasing Process for Non-Warehouse Items

                                                        Purchased Item
                Purchase                                Sales Item
                 Order                                  WH Item
                                                        Fixed Assets




                  Goods
                Receipt PO




                   A/P            Expenses Account      Vendor
                 Invoice        EU Expenses Account
                                Foreign Expenses Acc.         100
                                    100
                                                         Business
                             Item
                                                          Partner

 SAP AG 2003
            Purchasing Process with Goods Return

                                                               Purchased Item
                Purchase                                       Sales Item
                 Order                                         WH Item
                                                               Fixed Assets



                              Stock Account      Allocation Costs Account
                  Goods         100                              100
                Receipt PO
                             Item                                      Item



                  Goods       Allocation Costs Account    Stock Account
                  Return
                                    100                           100

                             Item                               Business
                                                                 Partner


 SAP AG 2003
            Purchasing Process for Assets

                                                             Purchased Item
                Purchase                                     Sales Item
                 Order                                       WH Item
                                                             Fixed Assets
                                          Special Control
                                             account
                                                    100
                  Goods
                Receipt PO




                   A/P          Asset Account               Vendor
                 Invoice
                                    100                            100

                             Item                                 Business
                                                                   Partner


 SAP AG 2003
            Purchase Accounts Posting System

                                                 Use Purchase Accounts Posting Systems
                Purchase
                 Order
                                                                  Purchase
                                                                  Account
                                                                  100
                                Stock       Allocation                         Item
                  Goods        Account    Costs Account
                Receipt PO    100                 100             PA Offset
                                                                  Account
                             Item                    Item
                                                                         100
                                                                               Item

                   A/P        Allocation Costs Account            Vendor
                 Invoice
                                    100                                 100

                             Item                                    Business
                                                                      Partner

 SAP AG 2003
            Financials: Unit Summary



                  You are now able to:

                   Define, activate, and lock posting periods
                   Post journal entries manually
                   Create journal vouchers
                   Use posting templates
                   Use recurring postings
                   Post deferrals
                   Use budgeting
                   Monitor your projects and profit centers



 SAP AG 2003

				
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