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MONTEREY COUNTY BOARD OF SUPERVISORS

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MONTEREY COUNTY BOARD OF SUPERVISORS Powered By Docstoc
					                    MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: June 16, 2009 – Consent                            AGENDA NO.:
SUBJECT: a. Approve the transfer of $14,000 from Salaries and Benefits to Fixed Assets in
            the Assessor’s Budget Unit 118 for payment of expenses related to aerial
            photography of the Monterey Bay region for the use of member agencies of the
            Association of Monterey Bay Area Governments (AMBAG); and
         b. Direct the Auditor-Controller to transfer the funds as detailed on the attached
            Board Order.
DEPARTMENT: Assessor’s Office

RECOMMENDATION:
It is recommended that the Board of Supervisors:
    a. Approve and authorize the transfer of $14,000 from Salaries and Benefits to Fixed Assets
       in the Assessor’s Budget Unit (BU) 118 to pay for services related to aerial photography of
       the Monterey Bay region for the use of member agencies of the Association of Monterey
       Bay Area Governments (AMBAG) per Agreement No A-11029; and
    b. Direct the Auditor-Controller to transfer the funds as detailed on the attached Board Order.

SUMMARY/DISCUSSION:
On October 2, 2007 your Board approved and authorized the County Assessor, on behalf of
Monterey County and the Monterey County Water Resources Agency (WRA) to execute and
participate through a Cooperative Agreement with the Association of Monterey Bay Area
Governments (AMBAG), which entered into a professional services contract with HJW
Geospatial to provide technical and professional services related to aerial photography of the
Monterey Bay region for the use of member agencies of AMBAG.

The WRA would be responsible to cover $77,000 of the costs and the Assessor’s office would be
responsible to pay $50,000. In 2008 the WRA transferred $53,000 total remaining share of cost
for the project into BU 118 account 6890. However, the existing Purchase Order did not provide
for full encumbrance of the funds into FY 2008-2009; therefore funds were absorbed into the year-
end general fund balance at the end of FY 2007-2008. It is recommended that your Board approve
transfer of $14,000 in BU 118-Assessor’s Office Salaries and Benefits appropriations to Fixed
Assets, to comply with the Agreement and finalize purchase requirements.

OTHER AGENCY INVOLVEMENT:
None

FINANCING:
Due to current year unanticipated vacancies, the $14,000 Purchase Order shortfall can be covered
with existing funds in BU 118-Assessor’s Office pending approval to transfer appropriations form
Salaries and Benefits to Fixed Assets. Approval of the recommended actions will have no impact
on Net County Cost.

Prepared by:                                 Approved by:


Marina Camacho                               Stephen L. Vagnini
Administrative Services Officer              Assessor-Clerk/Recorder
June 2, 2009

				
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