CR City Progress 3/1/2011 Page 1
February 28, 2011
Cedar Rapids, a vibrant urban hometown - a beacon for people and businesses invested
in building a greater community for the next generation.
City Hires New Flood Recovery & Reinvestment Director
City Manager Jeff Pomeranz has hired Joe O’Hern as the new Flood Recovery & Reinvestment
Director for the City of Cedar Rapids. Mr. O’Hern begins his duties today, Monday, February 28,
at a salary of $116,563 annually. This position will be in place for 36 months.
“I’m pleased that Joe has chosen to join our team,” said Mr. Pomeranz. “He is well known through-
out the state for his great work. Joe’s experience and expertise will be valuable to our flood recovery
Previously, Mr. O’Hern has served as the Executive Director of the Iowa Finance Authority; Interim
Deputy Director of the Iowa Department of Economic Development; a Fannie Mae Lead Director
for the Upper Midwest Group and the Fannie Mae Director of Iowa Partnership Office/Community
Business Center; Secretary’s Representative for the Department of Housing and Urban Develop-
ment; and Chief Clerk for the Iowa House of Representatives.
In this position, Mr. O’Hern will be responsible for directing projects and programs associated with
the recovery and reinvestment initiatives of the City of Cedar Rapids. His duties will include coordi-
nation with state and federal agencies for disaster recovery efforts and establishing goals, bench-
marks and objectives by which progress in disaster recovery can be measured.
K9 Dodgeball Tourney
The Cedar Rapids Police challenged the students at Harding Middle
School in the 4th annual Kids and Cops dodgeball tournament last
Friday. The dodgeball tournament is a fundraiser for the Cedar Rap-
ids Police K-9 unit. Students at Harding form teams to take on the
Cedar Rapids Police Department. All students watch and cheer as
fellow students got to “nail” the police. A great time was had by all.
CR City Progress 3/1/2011 Page 2
Visual Arts Commission to Hold CRFD To Donate Defibrillators
“Ignite Cedar Rapids” Event
The Cedar Rapids Visual Arts Commission announces The Cedar Rapids Fire Department will be donating auto-
the first “Ignite Cedar Rapids” event, an open and ener- mated external defibrillators to Coe College and the Linn
getic format for community conversation that is used in County Sheriff’s Office Patrol Division on Monday, Febru-
communities worldwide. Ignite Cedar Rapids will be held ary 28th. The Fire Department’s 2009 Rookie Firefighter
March 10, 2011, from 5:00 p.m. until approximately 8:30 Class created and hosted the First Annual Fire Bowl, a char-
p.m. and will focus on the subject of public art in Cedar ity flag football tournament held last October, to raise funds
Rapids. The purpose is to generate ideas, dialogue and to purchase defibrillators for placement in locations where
enthusiasm as well as partnerships in the community for the life-saving devices could save a cardiac arrest victim’s
public art and art projects. The event will be held at Gath- life.
erings, located at 905 3rd Street SE in Cedar Rapids with
appetizers, live music and networking scheduled for the The Fire Bowl raised over $4,000 and afforded the firefight-
first hour. ers the opportunity to purchase defibrillators for both Coe
College and the Linn County Sheriff’s Office. The firefight-
ers are also donating pediatric and adult defibrillator pads to
the Francis Marion Intermediate School.
The presentation will be held at Coe College’s Clark Alumni
House, 200 College Drive NE, at 10:00 a.m. on Monday,
Train the Trainer for CRFD February 28th. The presentation coincides with “American
Fire Marshal Jim Thatcher, Assistant Fire Marshal Vance Heart Month,” which raises awareness that cardiovascular
McKinnon, and Firefighter Steve Dunham have satisfac- diseases, including heart attack and stroke, are the leading
torily completed Introduction to Fire Inspection Princi- cause of death amongst Americans.
ples and Practices Train the Trainer. This was a 24-hour
program so that Fire and Life Safety Education personnel Firefighter Sean Beard and Interim Fire Chief Mark English
can provide instruction to firefighter crews to perform fire will be presenting the defibrillators to Melinda Brokaw, Di-
inspections at business and industry. The certification rector of Health Services at Coe College, and Major Doug
came from the Fire Service Training Bureau, which is a Riniker, Second Deputy/Commander of Budget and Finance
Division of the Iowa State Fire Marshal. Division for the Linn County Sheriff’s Office. The Fire De-
partment will also recognize Coe College President James
Phifer and Vice President for Student Affairs Lou Stark, as
well as Linn County Sheriff Brian Gardner.
Potholes The Cedar Rapids Fire Department, with the support of St.
Staff patched over 4,000 potholes last week while the Luke’s Hospital, Coe College, Think Safe, East Central Iowa
weather was clear. Following the weekend snow/ice and Acute Care and CR Heart, along with numerous donor and
colder temperatures, new ones will form this week as volunteers, is able to make a difference in the commu-
pavement temperatures climb above freezing. Residents nity. Studies indicate that a cardiac arrest victim’s chance of
or staff should contact the Public Works Department at survival is 90 percent if the first shock from a defibrillator is
286-5826 if significantly dangerous pot holes are ob- delivered within one minute of the cessation of breathing and
served. General road repair issues or potholes can be pulse. However, the odds of successful resuscitation and
reported to 286-5802 during regular working hours. Con- heart beat restoration decrease by 10 percent for every min-
cerns can also be emailed to firstname.lastname@example.org for ute that passes, which underscores the need for public defi-
follow-up during regular working hours. brillators.
CR City Progress 3/1/2011 Page 3
Application Deadline Extended for Safe Routes to School Awards
Renters Personal Possessions
This past October 1st, the City submitted applications for
Replacement Program Safe Routes to School funding for sidewalks. Recently
The application deadline for the Renters Personal Posses- we were notified that three projects were approved by
sions Replacement Program has been extended from today the Iowa Transportation Commission at their January11
to Thursday, March 31, 2011 at 5:00 p.m. To date, 776 meeting. The projects are Harrison Court NW (west
renters have applied for the program and the City has dis- side) from L Avenue to 250’ South and 13 th Street NW
bursed $1.3 million through this program. (east side) from K Avenue to J Avenue for Harrison Ele-
mentary; 29th Street SW (east side) from Wilson Avenue
Applicants can use the online application posted at to Van Buren Drive for Van Buren Elementary and Prai-
www.Cedar-Rapids.org or pick up a paper copy at one of rie Drive NE (west side) from 29th Street to 27th Street as
the following locations: well as Prairie Drive NE (northeasterly side) from 27 th
Street to Franklin Avenue for Franklin Middle
Oakhill-Jackson Neighborhood Resource Center at St.
Wenceslaus Church Gym Building, 510 16 th Avenue School. Construction activities will probably take place
SE in 2012, pending approval of the next federal transpor-
Cedar Rapids City Hall, 3851 River Ridge Drive NE tation bill which has not yet been finalized.
Cedar Rapids Neighborhoods Office, 625 First Avenue This award marks the second straight year for Cedar
SE Rapids to receive the maximum amount of Safe Routes
The Oakhill-Jackson Neighborhood Resource Center is to School funding possible and has now resulted in fund-
open Monday through Friday from 9:00 a.m. to 5:00 p.m. ing nine sidewalk projects across our city. This success
Cedar Rapids City Hall is open Monday through Friday can be credited to City staff and the CR Community
from 8:00 a.m. to 5:00 p.m. The Cedar Rapids Neighbor- School District who have formed a very productive part-
hoods Office is open Monday through Friday from 9:30 nership.
a.m. to 3:00 p.m.
The Renters’ Personal Possessions Replacement Program
provides up to $4,000 in assistance to eligible flood-
impacted rental households to replace personal possessions
lost or damaged in the Flood of 2008. This program is CRPD Training
funded through Local Option Sales Tax (LOST) revenues as Captains Steve O’Konek and Tom Jonker continued their
it is designed to match federal funds previously received for education and credentialing with Incident Command Sys-
personal flood recovery. tem for the Cedar Rapids Police Department. Both attended
For more information about the program, please call Ameri- a 5-day class on All Hazards Operations Section Chief
Corps*VISTA at 540-4819. The application and additional Training at Kirkwood Community College at the Emer-
details are available on the City’s Web site at www.Cedar- gency Management Agency. The training will help the
Rapids.org. CRPD when responding to an incident and help to deter-
mine what the command needs are of the incident. The
training also will help in effectively fulfilling the position
responsibilities of an Operations Section Chief on all haz-
ards ICS Incident Team.
Cedar Rapids Police Sergeants Laura Faircloth and Dan
Jabens attending a 2-day workshop on Gaining and Main-
taining Supervisory Excellence in Omaha, Nebraska. This
There were 205 permits issued for repair, remodeling
workshop will help both Sergeants gain, maintain, and
and new buildings during the week of February 18-24
increase knowledge and skills about working with and
with a total valuation of $1,527,571.00.
through others in the most effective way possible.
CR City Progress 3/1/2011 Page 4
City Facilities Update Highlights of Other Selected City Facilities:
42nd Street Facility (currently housing Parks & Rec-
City Hall (formerly City Services Facility, formerly reation Administration)
old Federal Courthouse), 101 First Street SE. Information Technology is slated to move to this facility
Cedar Rapids’ new City Hall will feature these depart- with minimal renovation upon the move of Parks and
ments: Recreation administration to the new 6th Street facility.
City Council Chambers
Mayor and City Council Offices
Animal Control Facility new location.
City Attorney’s Office
Cost information for the Cost Effective Analysis (CEA)
City Clerk’s Office
of identified sites has been submitted to FEMA in No-
City Manager’s Office
vember 2010. Schematic design is on hold pending fi-
Community Development – Land, Housing Ser-
nalization of the CEA.
Finance – Budget, General Accounting, Accounts
Payable, Payroll, Purchasing, Treasury Central Fire Station new location
Human Resources Cost information for the Cost Effective Analysis (CEA)
City Council Chambers of identified sites, including the selected Emerald
An expedited schedule is underway to have the City’s Knights site, has been submitted to FEMA in November
first Council meeting in the new Council Chambers on 2010. Schematic design is in process.
April 26, 2011. The building, and especially this for-
mer courtroom, is considered historic, and therefore New Fire Station #3 new location
many restrictions exist for how the building can be Site selection and programming process is underway.
renovated. This means we keep a lot of existing fea-
tures, doors, walls, etc. We are working with the Fed- Public Library new location
eral government to restore the murals on four walls in Cost information for an updated Cost Effective Analysis
the room. The first mural over the judge’s bench will (CEA) of selected True North site has been submitted to
be restored prior to the first Council meeting in April. FEMA in November 2010. This project has completed
schematic design and entered the design development
6th Street Facility (currently Public Works Facility, phase.
aka City Operations), 1201 6th Street SE
The building will be re-named to better reflect the vari- Time Check Recreation Center new location
ety of departments located within: Cost information for the Cost Effective Analysis (CEA)
City Assessor of identified sites is being prepared for FEMA.
Code Enforcement Program statement and conceptual design has been pro-
Facilities Maintenance vided to the user group in February 2011
Parks & Recreation Administrative Offices and A
Street Shop elements
Public Works (Construction, Engineering, For-
estry, Streets, Sewer, Traffic) .
Wellness – Human Resources
CR City Progress 3/1/2011 Page 5
Land System Management Implementation Update
Proposed Project and Timeline:
Landlord Licensing & Rental Registration
Estimated Project Kickoff – April 14, 2011
Go-Live - July 25, 2011
Land Management, License Management, and CRM
Estimated Project Kickoff – May 26, 2011
Go-Live – April 20, 2012
Customer Facing External Products (Citizen Access Portal, IVR)
Estimated Project Kickoff – May 7, 2012
Go-Live – June 8, 2011
Asset Management / Work Order System
Not yet defined
EnerGov Solutions City-wide Observations:
Change Management will be critical to the success of the LSM Project
The current lack of business systems means many employees will experience a significant change in how they work. For example:
entering more data up-front
required to follow a defined workflow
automated inspection processes
Make-do processes and systems, like Excel spreadsheets and some current uses of OnBase, will be replaced
Users may need help seeing all the benefits of the system enterprise-wide and how others utilize the information they input
Most of the City’s business processes slated for LSM are currently managed manually, are paper-based, or are in user-created Excel
spreadsheets and Access databases
Need to work with EnerGov to consider developing templates to move some of this info to importable cross-referenced
Some of these manual systems are in critical need of replacement
MPS/MLS – The Code Enforcement permits & licensing systems are the only systems with data to import
GIS is the backbone of the EnerGov system – yet only 3 of 7 departments report using 25% or higher daily utilization of current GIS
system – identified need for increased exposure/training for GIS
Financial systems need reviewed – esp. Fire Inspections, Code Enforcement
City-wide consistency is needed in the appearance of customer-facing documents (applications, permits, licenses, etc.)
EnerGov recommends creating a Business Registration / Business Licensing Process
Several departments interviewed requested this information be available to provide better service, public safety, consis-
tency of required fire inspections
Defining Missing Business Processes:
Missing business processes need to be defined by April 1, 2011 (attached)
EnerGov’s proposal offers a $100,000 option to include assistance to deliver
“Automating and Proposing Business Process Efficiencies” within this timeline
“Alternative is to contract for this assistance locally, or tackle with City resources
Significant staff resources from most involved departments would need to be committed to this effort
Project Management position in the City Manager’s Office to be filled for the project duration (April 1, 2011 – June 30, 2012)
Senior Management Sponsors; Project Manager; Departmental System Administrators; Departmental Business Leads;
Technical Lead (IT); GIS Lead (IT)
Client Team Resource Allocation (attached)
Departmental System Administrators; Assess & Define: 8 hours per week; Configure & Review: 12 hours per week;
Acceptance Testing: 12 hours per week; End User Training: 8 hours per week; Production: 8 hours per week
Departmental Business Leads
Assess & Define: 8 hours per week; Configure & Review: 4 hours per week; Acceptance Testing: 8 hours per week;
End User Training: 8 hours per week; Production: 4 hours per week
CR City Progress 3/1/2011 Page 6
Especially for Employees
Please take a moment to welcome the following new employees to the City of Cedar Rapids.
Andrew Hoenig, Senior Project Accountant, effective February 22. Andrew acquired a Bachelors
Degree in Accounting/Finance from Saint Ambrose University and comes to the City of Cedar
Rapids from McGladrey & Pullen, LLP.
Joseph Kovacs, Traffic Signal Technician I, effective February 22nd. Joseph has acquired an Asso-
ciate Degree from the Cleveland Institute of Electronics and the National Education Center.
Joseph comes to the City of Cedar Rapids from OMJC Signal, INC.
Promotions & Transfers
Please take a moment to congratulate your fellow co-workers on their recent promotions and/or
Robert Rose, Transit Driver, effective February 21st.
City Employee Volunteers Time & Experience
Corey DePauw, Assistant Superintendent at Gardner Golf Course , volunteered his time and exper-
tise to teach 28 Kirkwood College students enrolled in Golf Course/Turfgrass and Athletic Field
Maintenance programs how to use a reel and bedknife grinder. Kirkwood does not own this piece
of equipment and the cooperative effort between the City and the College allowed students to ob-
serve how the grinders are used to sharpen the cutting components of reel-type mowers. DePauw’s
instruction included how to spin and relief grind reels, how to grind bedknives, how Golf Opera-
tions saves money by grinding its own equipment, machine safety, and equipment maintenance.
Delta Dental Announces a Vision Care Discount Program
If you are enrolled in Delta Dental insurance, you now have access to a vision care program
through Delta Dental at no additional cost to you. This is not an insurance plan or benefit - rather,
it is a vision discount program. Details on providers, the vision care services and Delta Dental
member cost and discounts are available at the following link.
Follow the steps for using the services under “Using Your EyeMed Discount Program”. It’s as
easy as “1, 2, 3”.
CR City Progress 3/1/2011 Page 7
Mercy EAP is Better Than Ever
Mercy Employee Assistance Program (EAP) has moved from the Mercy Health Plaza to:
1340 Blairs Ferry Rd., Suite A, Hiawatha, IA 52233.
Mercy Family Counseling and Mercy EAP provide services that preserve the dignity and integrity of
individuals dealing with personal challenges or work-related issues; the new office offers patients in-
creased confidentiality in a relaxing and aesthetically pleasing environment.
The Mercy EAP office and referral line continues to be 398-6694 or toll free at 800-383-6694.
Please call with any questions you may have regarding this move or services.
Principal is Still the City’s 2011 Third Party Administrator for Health
Insurance and Flexible Spending Accounts
Principal Financial Group is exiting the health insurance business. However, there is a 36 month transi-
tion time and they are honoring contracts that are currently in place. Principal’s Third Party Admin-
istrator (TPA) health insurance contract and flexible spending account contract with the City of
Cedar Rapids are not set to expire until 12/31/2011.
We will be putting our health insurance plan and our flexible spending account plan out for bid this
spring. We were already planning to bid these benefits during 2011, so Principal’s announcement to
exit the health insurance business fit into the City’s already established bid schedule.
Please watch your e-mail this summer/fall and read the City Progress for announcements regarding our
new Third Party Administrators for 2012. We will be holding employee meetings this fall so that em-
ployees are informed about our new 2012 Third Party Administrators for health insurance and flexible
The number on the front of your Principal card is still the number you need to call for pre-authorization
and other health insurance customer service issues. If you cannot locate your card, the link to the Prin-
cipal Resource Guide on CityNet http://cr-intranet/citynet/content.asp?contentid=1325
The customer service number for Principal’s flexible spending accounts is 1-877-372-4730 option 2.
You can also sign up to view your flexible spending account on-line. The instructions are on CityNet