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MANAGEMENT HSE WORKSHOP MANAGING CONTRACTOR HSE

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					MANAGING HSE IN QP CONTRACTS


      Corporate HSE Department




                                 1
   PRESENTATION OUTLINE
PART 1: BACKGROUND
     Background
     The Gaps


PART 2: THE NEW PROCESS
     Process Flow
     What has changed


PART 3: QP HSE REGULATIONS FOR CONTRA
     Introduction
     Overview of QP HSE Regulations for Contractors


PART 4: WHAT IT ALL MEANS
     Roles & responsibilities
     What is needed
                                                      2
                                  BACKGROUND
     QP HSE Policy
Manage HSE as an integral part
of business activities



  Strive towards incident free,
  secure, safe, and healthy
  workplace

Line Managers are fully
responsible…All activities must
be in line with HSE policy

Ensure that…QP Contractors
apply QP’s HSE Standards

…HSE performance to be
managed with same gravity as
any other aspect of industrial
performance
                                               3
        BACKGROUND
                 Continued
2008:
                                      Contractors
           QP


           0    Fatalities             7
           3    Lost Time Injuries    30
           14   Recordable Cases      74
           44   First Aid Cases       82
           56                         55
                  Near Miss


2009:                                 Contractors
           QP


            0    Fatalities            5
            7    Lost Time Injuries   27
           16    Recordable Cases     74
           28    First Aid Cases      57
           18     Near Miss
                                      19

                                                    4
                               BACKGROUND
                                        Continued
                                              Reportable Cases 2008
         200
                                                                                                          185

         180

         160                                               149

         140                                                                                        131
                         126

         120                            111
Number




                                                     100
                                                                                                                QP
         100
                    82                                                     81                                   Con
          80                                                     69                                             Total
                                56 55                                                          54
          60                                    49
               44
          40                                                                              30
                                                                                     17
          20                                                          12        13


          0
                FAC            Near Miss /      Damage           Env/Leak        Fire          MVI / RTA
                                Near Hit



         1 CCW Project Fire incident: Estimated Cost = Over QR 14, 000,000 !!!

                                                                                                                        5
                               BACKGROUND
                                        Continued
Five Year Performance
                                                 –
                                 Fatalities (2004 2008)
                    8                                                   7

                    6

           Number   4                                      3
                           2                                                   QP
                    2             1           1
                                                                               Con
                           0      0           0            0            0
                    0
                          2004   2005        2006         2007      2008
                                             Years




                                                         -
                                  Lost Time Injuries (20042008)
            100
             90                         92
             80
             70
             60
  Number




                                                     56
             50
             40                                                                      QP
             30            30                                                  30    Con
             20                         21                          22
             10            8                         9
              0                                                     2          5
                        2004     2005             2006           2007       2008
                                                  Year
                                                                                           6
               BACKGROUND
                        Continued
             between HSE Policy and implementation
There is a Gap

Multi-disciplinary Team set up to:
            » Define the gap
            » Address the gap

Team membership:
            » 13 Depts./Dir. /Regions represented
                                           Env             Engrg CN, etc.)
            » Multi-disciplinary (OH, Safety, ., Operations,   ,

Team carried out Gap analysis via:
          Process comparison (QP vs. Best practice)
          Review of existing documentation (QP Contr. Safety Reg., Contracts Dept docs.)
                                                Mesaieed
          Review of HSE Mgt. in existing Contract (      )
          Survey carried out to establish baseline info.

Team Established a systematic approach through:
            » New QP Procedure for managing HSE in contracts
            » New Guidelines for managing HSE in contracts
            » New QP HSE Regulations for contractors



                                                                                           7
                          MANAGING HSE IN CONTRACTS

   IMPLEMENTATION PLAN

                                 2008   2009   2010   2011             2012   2013   2014



Initiation : Consultation, Gap
Analysis, scoping

Develop Documents, obtain
Approvals & launch

Management Workshop

Training of users (CH, QSR)
                                                             (Pilot)

Usage of Documents

Develop Web-based CHPES tool

Train CHPES Users
Verification of usage
Interim Review
Review, update & possible
inclusion of JVs & Subsidrs.
Fully functional system
                                                                                            8
   GAPS IN THE EXISTING PROCESS
QP EXISTING PRACTICE

  Decision made to contract out work
                                                        GAPS

  HSE in pre-tender documents based on        No systematic approach (No Plan, do, check, feedback)
            subjective content
                                              No training on HSE Mgt. in Contracts
    Bidders assessed on Technical and
            Commercial criteria               HSE not award determining factor

                                              No Pre-execution audit/inspection
            Contract Awarded
                                              No HSE certificate b/4 work starts

     Kick-off Meeting sometimes held          No HSE performance Database

                                              Poor definition of Roles & Responsibilities
Contract execution and some HSE monitoring
                                              Standard HSE clauses/templates in-adequate

              Contract ends                   Cont. Safety Regulations not always given
                                                                                             9
                                              Etc.
                              THE NEW PROCESS
       OVERVIEW
                          Appoint Contract Holder



                           Prepare Contract HSE Mgt.
                                     Plan

  PLANNING AND
  INVITATION TO             Establish contract scope
  TENDER
                            Conduct HSE Assessment
                            & determine HSE Strategy
                                                                   Pre-qualify
                                                                Potential bidders
                          Specify HSE requirements



                           Finalize Tender document

                               Contractor prepares
  TENDER PERIOD                Contract HSE Plan


                              Evaluate tender
 EVALUATION AND
 CONTRACT AWARD

                             CONTRACT AWARD


  MOBILISATION    Finalize Contract             Hold Kick-off
                      HSE plan                    Meeting



     EXECUTION               Monitor Contract HSE
                             Plan implementation
                                & Performance


                               Maintain same level
DE-MOBILISATION            of vigilance as in execution


                                                                            Feedback for update of
    CLOSE-OUT               HSE close out Report                            Contractor HSE
                                                                            Performance database
                                                                                                     10
         WHAT HAS CHANGED
Roles & responsibilities more clearly defined

HSE Management in contracts training introduced

Contract Holder to prepare a Contract HSE Mgt. Plan

HSE assessment of the contract at the beginning

Contractor’s HSE performance database to record performance and
improve contractor selection

New HSE Regulations doc. must be issued to contractors at award
stage

Tenderers to conduct own HSE risk assessment & hence submit HS
Plan
                                                              11
           WHAT HAS CHANGED
                                          GreenvsRedbasis)
HSE to be an award criteria (Traffic lighted:

HSE Certificate must be issued before work commencement

New Statement of HSE requirements template (for both High &
Low risk contracts)

Contractor HSE Officer’s interview/test

Appointment of QP Site Reps. to monitor site HSE

                               perf.
Contractors to submit monthly HSE Reports

        -out
HSE close & Site restoration certificate to be issued


                                                             12
APPENDIX 3: CONTRACTOR MONTHLY HSE PERFORMANCE REPORT FORM
 CONTRACT NUMBER:                                  CONTRACT TITLE:
 SPONSOR DEPT.:                                    CONTRACTOR:
 HSE STATISTICS FOR THE MONTH OF:
 Number of EMPLOYEES WORKING ON CONTRACT*:
 Number of MAN-HOURS worked (including any overtime) in the month:
 Number of FATALITIES in the month:                                   (FAT)
 Number of PERMANENT DISABILITIES in the month:              (PPD & PTD)
 Number of LOST WORKDAY CASES in the month:                          (LWC)
 Number of RESTRICTED WORK CASES in the month:                       (RWC)
 Number of MEDICAL TREATMENT CASES in the month:                     (MTC)
 Number of FIRST AID CASES in the month:                             (FAC)
 Number of NEAR MISSES in the month:                                 (NMs)
 Number of UNSAFE ACTS / CONDITIONS reported in month             (UA/UC)
 TOTAL RECORDABLE OCCUPATIONAL ILLNESSES in month:                   (TROI)
 Number of CALENDAR MAN-DAYS LOST due to SICKNESS ABSENCE
 TOTAL RECORDABLE INCIDENTS in the Month:                            (TRI)
 Number of: NON-ACCIDENTAL DEATHS in the month:                      (NAD)
 Number of: ROAD TRAFFIC ACCIDENTS in the month:                     (RTA)
 Quantity of WASTE GENERATED in the Month (Kg):
 Number of personnel HSE TRAINED in the month (include HSE induction)
 Number of TOOLBOX TALKS held in the month
 Number of HSE MEETINGS held in the month
 Number of HSE INSPECTIONS/AUDITS held in the month
 Number of EMERGENCY DRILLS held in the month
 MONTHLY LOGISTICS STATISTICS         NO. OF VEHICLES/CRAFTS                 TOTAL KILOMETRES DRIVEN
 Heavy Vehicles (>3500 kg )
 Light Vehicles (Cars, etc)
 Marine Vessels (MV s)
 Names of INJURED PEOPLE ABSENT FROM WORK OR ON RESTRICTED WORK** during the month:
                  NAME                                                                 DATE
                                        WAS CERTIFIED UNFIT ON
                                        WAS CERTIFIED UNFIT ON
                                                                                                       13
   INTRODUCTION:
              THREE DOCUMENTS



                                               QP HSE REGULATIONS FOR
    PROCEDURE FOR
                                                   CONTRACTORS
       MANAGING
 HSE IN CONTRACTS
                    GUIIDELINES FOR MANAGING
                        HSE IN CONTRACTS



PROCEDURE:
    Gives step by step process to follow


GUIDELINES:
    Explanations, tools & templates to make implementation easy (plug & play)


REGULATIONS:
    Revised version of existing Safety Regulations document
    Health and Environmental requirements added
    Summary of HSE management process included for awareness of contractors
    To be given to each contractor at contract award
                                                                          14
NEW QP HSE REGULATIONS FOR CONTRACTOR

DESCRIPTION:
  Revised version of existing Safety Regulations doc.
  Consists of 4 main sections:
              »   General HSE Mgt. reqs.
              »   Safety reqs.
              »   OH/IH reqs.
              »   Environmental Reqs.


GENERAL STRUCTURE:
  Briefly states key requirements on HSE issues
  Refers to appropriate doc. for details e.g Lifting Eqpt. Regulations doc. (DOC. NO:
  QP-REG-Q-001)
  Future: Detailed docs. to be developed where non-existent


INTENTION:
  To be given to QP Contractors



                                                                                        15
OVERVIEW OF THE QP HSE REGULATIONS FOR CONTRACTORS

    WHAT HAS CHANGED:

        − Addition of HSE mgt. requirements

        − Update and addition of Safety requirements
                (44% modified, 48% New, 8% untouched)


        − New OH/IH Requirements added

        − New Env. Requirements added

        − Overall: 80% New, 20 % Existing




                                                        16
      QP HSE REGULATIONS FOR CONTRACTORS
CONTENTS
  Approval & Message from HE The Minister commitment & empowerment)
                                     (Mgt.


  Introduction by SQ:
         Situates in context of QP Ctr. HSE mgt. system
         Summarizes Contractor’s role vsQP


  General HSE Mgt. Requirements:
                 reqs. key to HSE mgt. in line with new procedure
         Specifies
         Includes:
                »   Requirement for Risk assessment by contractor
                »   Requirement for Contract HSE Plan
                »                                       -MS
                    Requirement for contractor to have HSE
                »                             -contractor HSE
                    Requirements on mgt. of Sub
                »   Appointment of Ctr. key personnel
                »   HSE competence of contractor personnel
                »   Pre-execution audits
                »   Issuance of Work Commencement Certificate


                                                                      17
               SAFETY REQUIREMENTS
REF   HEADING                         ACTION     REMARK

5.1   GENERAL OCC. SAFETY REQS.       Modified   No smoking policy & personnel
      - PERSONNEL CONDUCT                        conduct added
      - NO SMOKING POLICY
      - SAFE TOOLS AND EQUIPMENT
      - HOUSE- KEEPING


5.2   PERMIT TO WORK                  Modified   Ref. made to related certs.
                                                 Ref. to location - specific
                                                 procedures

5.3   PERSONAL PROTECTIVE             Modified   - Consolidated: one section
      EQUIPMENT                                  - Classes (Head, Foot, Fall etc.)
      - STANDARDS FOR PPE                        explained in detail
      - HEAD PROTECTION                          - Freq. of issue added
      - EYE AND FACE PROTECTION
      - FOOT PROTECTION
                                                 - Stds (BS & ANSI) updated
      - FALL PROTECTION                          - Sections added e.g. use of
      - USE OF LADDERS                           ladders , PFD’s
      - HAND PROTECTION
      - RESPIRATORY PROTECTION
      - HEARING PROTECTION
      - PERSONAL FLOATATION DEVICES




                                                                                     18
             SAFETY REQUIREMENTS
REF   HEADING                                  ACTION     REMARK

5.4   LIFTING EQUIPMENT                        Modified   - Removed technical details &
      - LIFTING EQPT. CERTIFICATION                       referenced the rel. std.: QP L.E.
      - COMPETENCE & CERT. OF L.E. PERSONNEL              Tech. Reg. (QP - REG- Q- 001)
      - SAFE WORKING LOADS
      - GENERAL REQS. FOR L.E.
                                                          - Only key generic reqs. Left
      - LIFTING EQUIPMENT SPECIFIC RISKS




5.5   USE OF HAND TOOLS                        Modified   - Reference made to the std.: QP
      - Portable Tools                                    Guidelines for Hand /Power tools
                                                          Safety (IP - SF- 017)



5.6   SCAFFOLDING & MEANS OF ACCESS            Modified   - Ref. made to location - specific
      AND ESCAPE                                          procedures (IP - OPS- 026, 030 &
      - REQS. FOR BOARDS AND PLANKS                       034)
      - WORKING PLATFORM
      - MOBILE TOWER
      - INDEPENDENT TOWERS
      - FALLING OBJECTS
      - THE USE OF LIGHT METAL ALLOYS IN
      HAZARDOUS AREAS




                                                                                               19
                   SAFETY REQUIREMENTS
REF    HEADING                                  ACTION         REMARK

5.7    GUARDS AND GUARDING SYSTEMS              Modified       - Guards/ handrails for
                                                               walkways & Rig - floor V - doors
                                                               added


5.8    HAZARDOUS GASES                          New/Modified   - H2 S & CO 2 added to existing
       - HYDOGEN SULPHIDE                                      Liquid N 2 which was modified
       -  CARBON DIOXIDE AND NITROGEN
       - LIQUID NITROGEN




5.9    GAS CYLINDERS                            Modified       - Reference to IP - SF- 015
       - CYLINDER IDENTIFICATION
       -   STORAGE OF CYLINDERS
       -   STACKING OF CYLINDERS
       -   HANDLING AND MOVEMENT OF CYLINDERS
       -   CYLINDER FITTINGS
       -   GAS WELDING EQUIPMENT
       -   TEST CERTIFICATES


5.10   RADIOACTIVE SUBSTANCES                   Modified       - Ref. to Qatari Laws e.g. Decree
       - STORAGE                                               Law no 31 of 2002, &       SCENR
       - TRANSPORT                                             Regulations 2, 3, and 4 of 2007 on
       - HANDLING & PERSONAL PROTECTION                        Radiation.
       - INCIDENTS & EMERG. PROCEDURES                         - NORM section added




                                                                                                    20
                  SAFETY REQUIREMENTS
REF    HEADING                                 ACTION         REMARK


5.11   ROAD SAFETY                             New/Modified   - Existing scanty veh. & driving
       -    SEAT BELTS                                        rules modified substantially
       -   DRIVER TRAINING & QUALIFICATN
       -   COMMUNICATION DEVICES                              - Journey Mgt., Road traffic mgt.
       -   JOURNEY MANAGEMENT                                 system, etc. added
       -   DUI (ALCOHOL, DRUGS,MEDICINES)
       -   DRIVER FITNESS AND ALERTNESS
       -   VEHICLE SPECIFICATIONS
       -   ROAD TRAFFIC MGT. SYSTEM
       -   ROAD WORKS & ROAD DIVERSIONS                       - Recent addition, Hazchem has
       -   SPECIAL PURPOSE VEHICLES/EQPT.
       -   MANAGING VULNERABLE ROAD USERS                     been added
       -   TRANSPORTATION OF HAZARDOUS GOODS




5.12   CONCRETE AND MASONRY                    New            - Added to address hazards
       - FORMWORK AND SHORING                                 associated with concrete &
       - VERTICAL SLIP FORMS                                  masonry work
       - RE- INFORCEMENT STEEL
       - REMOVAL OF FORMWORK
       - PRE- CAST CONCRETE
       - LIFT - SLAB OPERATIONS
       - PRECAUTIONS DURING MASONRY AND
       CONSTRUCTION




                                                                                                  21
                 SAFETY REQUIREMENTS
REF    HEADING                              ACTION         REMARK

5.13   EXCAVATION AND MICRO-                New/Modified   - Micro - tunnelling introduced
       TUNNELLING                                          - Reference to location -
       - GENERAL REQUIREMENTS                              specific Exc. Procedures (IP       -
       - MICRO - TUNNELLING                                OPS- 023, 032, & 036)



5.14   HSE IN DRILLING AND WELL             New/Modified   - Wireline ops. added
       SERVICING OPERATIONS                                - Ref. to drilling Ops Manual,
       - GENERAL                                           EMS, etc.
       - EQUIPMENT SPECIFICATIONS                          - Additions include: Coiled
       - SAFETY & FIRE EQPT. FOR OFFSHORE
       DRILLING UNIT
                                                           tubing ops., Hammer unions,
       - ONSHORE DRILLING UNITS                            Rigfloor tools for tubulars, use
                                                           of pick - up/laydown machine,
                                                           etc.



5.15   STEEL ERECTION                       New            - Added to address hazards
                                                           associated with Steel erection

5.16   PROCESS SAFETY                       New            - Added to address hazards
                                                           associated with production
                                                           processes



                                                                                                  22
                 SAFETY REQUIREMENTS
REF    HEADING                           ACTION     REMARK

5.22   HOT WORK                          New         - Added to address hazards
       - SAFE WELDING AREA                          associated with it
       - HOT WORK PERMIT
       - INSPECTION AND TESTING
       - HOT WORK PRECAUTIONS
       - VENTILATION DURING HOT WORK


5.23   OFFICE SAFETY                     New        - Added to address hazards
                                                    associated with it
5.24   SAFETY OF VISITORS                Modified   - Added induction for visitors

5.25   SAND BLASTING & PAINTING          New        - Added due to demand
5.26   PROJECT SAFETY                    New        - Added due to demand
5.27   WORKING ON RADIO TOWERS & MASTS   New        - Added due to demand

5.28   WORKING ALONE                     New        - Added due to demand




5.25   SPECIFICATION FOR CONTRACTOR      Retained   - Combined and retained
       COMPOUNDS, ACCOMMODATN AND
       PORTACABINS


                                                                                     23
                   SAFETY REQUIREMENTS
REF    HEADING                              ACTION     REMARK
5.17   MATERIALS HANDLING & STORAGE         New        - Added to address hazards
       - LIFTING OF LOADS BY PERSONNEL                 associated with it
       - USE OF FORKLIFT
       - MATERIAL STORAGE


5.18   CONFINED SPACE ENTRY                 New        - Added to address hazards
       - MINIMUM REQS. FOR ENTRY                       associated with it

5.19   MARINE SAFETY AND DIVING             Modified   - Marine and Diving combined
       - MARINE SAFETY                                 - Ref. to relevant stds. (Inshore Diving
       - DIVING SAFETY                                 Regs. OPS - REG- 001)
                                                       - Updates e.g. IMCA vs AODC


5.20   USE OF EXPLOSIVES                    Modified   - Topic now on its own
       - GENERAL
       - RULES FOR STORAGE
       - DISPOSAL OF EXPLOSIVES


5.21   ELECTRICAL SAFETY                    New        - Added to address hazards
       -   PERSONNEL                                   associated with it
       -   BASIC RULES
       -   INSPECTION & TESTING                        - Ref. relevant QP procedures e.g.
       -    PERSONAL ELECTRICAL APPARATUS              IP- OPS- 021, 024,037&8




                                                                                                  24
OCC.HEALTH/ IND. HYGIENE REQUIREMENTS

REF   HEADING                                    ACTION   REMARK


6.1   GENERAL REQUIREMENTS                       New      Addresses the H in HSE
      - INTRODUCTION
      - LEGAL, REG. & PERF. REQUIREMENTS
      - HEALTH / HYGIENE ISSUES IN POLICY


6.2   INDUSTRIAL HYGIENE REQS.                   New      Ditto
      -   HEALTH RISK ASSESSMENT
      -   HAZARDOUS CHEMICALS
      -   ERGONOMICS
      -   WELFARE & PUBLIC HEALTH




6.3   HEALTH REQUIREMENTS                        New      Ditto
       - HEALTH IMPACT ASSESSMENTS
      - HEALTHCARE PROVISION
      - FITNESS TO WORK EXAMINATIONS
      - MEDICAL EMERGENCY PLANNING
      - PREVENTIVE MEASURES & VACCINATNS.
      - WORK ACCIDENTS REPORT
      - REPORTING & RECORDS
      - ALCOHOL, DRUGS & CONTROLLED SUBSTANCES




                                                                                   25
               ENVIRONMENTAL REQUIREMENTS

REF   HEADING                                          ACTION   REMARK

7.1   SITE SELECTION, ABANDONMENT &                    New      Addresses the E in HSE
      RESTORATION
      - CONTRACTORS’ FOR SITE SELECTION
      - CONTRACTORS’ SITE PREPARATION
      - INSTRUCTIONS FOR SITE ABANDONMENT &
      RESTORATION
      - SPECS. FOR REMEDIATION
      - SPECS. FOR LANDSCAPE RESTORATION
      - ENV. PERF. MONITORING




7.2   WASTE MANAGEMENT                                 New      Ditto
      - SPECS. FOR WASTE MGT.
      - GUIDELINES FOR W.MGT – OFFSHORE & HALUL (Doc
      No. QP - ENV- 001)
      - HAZARDOUS WASTE
      - PYROPHORIC / HAZARDOUS WASTE
      - ASBESTOS WASTE MGT. PLAN
      - CHEMICAL USE
      - WASTE WATER MANAGEMENT




7.3   ENVIRONMENTAL INCIDENTS                          New      Ditto
      - DEFINITION
      - REPORTABLE ENV. INCIDENTS
      - WHO CAN REPORT?
      - IDENTIFICATION & REPORTING OF ENV. INCIDENTS




                                                                                         26
         ROLES & RESPONSIBILITIES
HSE is Line Responsibility
HSE professionals are just advisers
Hierachyof Contract HSE Responsibilities:



                             QP
                          DIRECTORS


                          CONTRACT
                          SPONSOR

                                                  CORPORATE HSE
                       CONTRACT HOLDER            REGIONAL/OPERATIONAL HS
                                                  QP SITE HSE REP

                                                  CONTRACTOR HSE MANAGR
                                                  CONTRACTOR HSE OFICERS
                   CONTRACTOR SITE MANAGEMENT



                    CONTRACTOR SITE SUPERVISION
                    SITE WORKERS
                                                                27
   ROLES & RESPONSIBILITIES
                      Continued



QP DIRECTORS:
                              -qualification of potential
      » Review /approve HSE pre
        tenderers
      » Review/approve bid evaluation criteria including that of
        HSE
      » Review/approve award of contract to most suitable bid in
        terms of HSE, technical and commercial considerations


TENDER COMMITTEES:
                                                  -qualification
      » Reviewing and granting approval for HSE pre
        to be done
      » Review/approval of bid evaluation criteria including that
        of HSE
      » Review/Recommend to Directors award of contract to
        most suitable bid in terms of HSE, technical and
        commercial considerations.
                                                              28
                                                                28
  ROLES & RESPONSIBILITIES
                     Continued


SPONSOR DEPT:
      » Dept. responsible for specifying, controlling and supervising
        works or services to be performed under a contract, liaising
        with the user department,and that is accountable to QP
        higher management for the performance of a contractor.



CONTRACT SPONSOR:
      » The person within sponsor dept. who has budget and
                                                  (e.g.
        management authority to execute the contract Dept
        Manager, Project Manager, Asst. Manager or Divisional
        Head).
      » Roles:
            Appoint the Contract Holder.
            Provision of sufficient funds.
            Monitoring the Contract Holder.
            Manage integrity of the process.


                                                                 29
 ROLES & RESPONSIBILITIES
                    Continued
CONTRACT HOLDER:
     Person appointed within the Sponsor Dept. to make and manage all
                           (e.g. Lead Engineer, Divisional Head, Sectional
     aspects of the contract
     Head, etc.). Sometimes called a Job Officer
     Roles:
       » Prepares Contract scope and Contract HSE Management Plan
       » Conducts HSE assessment and select appropriate HSE strategy
       » Pre-qualifies potential tenderers
       » Ensure preparation of contract HSE specification
       » Prepares HSE monitoring   programme
       » Evaluates Contractor’s HSE plan with assistance from HSE
       » Conduct pre -execution HSE audit.
       » Jointly with HSE personnel, authorize the contractor to commence
         work
       » Monitor performance of the contractor against his HSE plan
       » Authorize deviations from the Contract HSE plan
       » Authorize additional HSE requirements.
       » Recommends or applies sanctions.
       » Ensure contractor’s compliance with HSE performance reporting
         requirements.
       » Resolution of interface problems
                             -out
       » Ensure proper close of the contract

                                                                     30
 ROLES & RESPONSIBILITIES
                    Continued

QP SITE HSE REPRESENTATIVE:
      Person appointed to assist the Contract Holder with site HSE monitoring
      during execution of contract. Can be either from Regional/Operational
      HSE or from the sponsor dept.’s HSE unit.

      Roles:
        » Support monitoring of contractor’s HSE related activities.
        » Verify hazards and effects management controls
        » Attend HSE meetings
        » Perform assurance checks
        » Identify deficiencies in implementation of contractor’s HSE plan
        » Instigate sanctions in consultation with Contract Holder
        » Assist in the issue of HSE Certificate authorizing work to start
        » Inspections/audits to monitor implementation of the HSE plan
                             -out
        » Issue an HSE close certificate.
        » Upload the contractor’s HSE performance into the database
        » Hold Contractor HSE Forums
        » Provide additional advisory support, where needed, to small local
          contractors

                                                                       31
  ROLES & RESPONSIBILITIES
                     Continued

REGIONAL / OPERATIONAL HSE:
      »   Provide advice and support to the Contract Holder.
      »   Evaluate the preliminary Contract HSE Plan.
      »   Participate in the technical evaluation of the bid.
      »   Approve the contractor’s appointed HSE personnel.
      »              -off
          Attend kick meetings.


CORPORATE HSE:
      » Develop / Facilitate implementation of QP Contractor HSE
        Management policies/Procedures
      » Provide training for relevant personnel.
      » Promote and facilitate good contractor HSE management.
      » Verification inspections/Audits & reviews of Contract HSE
        management
      » Review and update the QP Guidelines & Regulations for HSE
        contracts
      » Liaise with Contracts department                       32
  ROLES & RESPONSIBILITIES
                     Continued

CONTRACTOR’S PROJECT MANAGER:
         »   Ensures workforce HSE competencies
         »   Ensures sub -contractors work to the same HSE standards
         »   Provides adequate resources and time to manage the contract
         »                                            -nominated key personnel
             Notifies the Contract Holder of Contractor
         »   Ensures that any necessary work is adequately resourced.
         »   Understands the contents of QP’s Contractor HSE Regulations


CONTRACTOR’S SITE REPRESENTATIVE:
         » Fulfills HSE requirements and supervises the work daily on behalf of
           Contractor
         » Implements the Contractor’s HSE plan and Quality plan
         » Seeks formal approval from Contract Holder for any proposed
           deviations from Contract HSE or other plans
         » Implements any additional HSE requirements as agreed with the
           Contract Holder
         » Attends HSE & other regular meetings with the Contract Holder or
           his rep.
         » Organizes and participates in audits/inspections & implements the
           findings
                                                                          33
 ROLES & RESPONSIBILITIES
                    Continued




CONTRACTOR’S HSE ADVISERS
       » Advises contractor staff and management
       » Monitors and reports HSE performance
       » Communicates information to workers
       » Conducts emergency response drills
       » Conducts HSE meetings
       »              -out
         Ensures close of HSE inspection/audit
         recommendations
       » Familiar with QP HSE Policies, procedures & Regulations
       » Etc.




                                                          34
  WHAT IS NEEDED FROM CONTRACTORS
Commitment to apply the new Regulations in all your contracts

Co-operation with QP personnel applying the new process & regulations

Information to your Key staff

Appoint only competent personnel to work on QP projects

Prompt your staff to comply with requirements of the new HSE
Regulations

             -Contractors comply with the new QP HSE Regulations for
Ensure your Sub
Contractors

Carry out own HSE risk assessment and submit fit for purpose HSE plan

Expect past performance to factor into award of contracts


                                                                35
THANK YOU
            36
   -up
Back Slides
                                                BACKGROUND
                                                         Continued
INCIDENT RATES (QP)

                                                                                                         -2008)
                                            Lost Time Injury Frequency & Total Recordable Case Frequency (2004
                                      1.6                   1.52


                                      1.4
   Frequency (No. /MillionManhours)




                                      1.2                    1.1

                                       1

                                      0.8      0.7
                                                                          0.64                                    LTIF
                                                                                                    0.56
                                      0.6                                                                         TRCF
                                               0.44                       0.41
                                                                                       0.37
                                      0.4

                                      0.2                                                           0.12
                                                                                       0.08

                                       0
                                               2004         2005          2006         2007         2008
                                                                          Year




                                                                                                                         38
MANAGEMENT SYSTEM Principle for CONTINUAL IMPROVEM




                   PLAN




                           FEEDBACK (Act)
                    Do




                   CHECK

                                             39
PLANNING FOR HSE MANAGEMENT IN THE CONTRA

 KEY CONTROLS
   Only trained Contract Holders (CH) to be appointed

   Contract Holder to draw up a Contract Management Plan

   HSE Assessment: Identify likely major HSE hazards to determine ri
   level, strategy, and HSE requirements

                                         pre
   If Tender Committee approves, conduct -qualification (High risk
   contracts)

   HSE needs analysis must be done before variation order is raised

   Invitation To Tender must contain generic Statement of HSE
   requirements to inform potential bidders (Template is available)


                                                                 40
        CONTRACTOR SELECTION
KEY CONTROLS
 Bidder to carry out own initial risk assessment
 and submit Preliminary Contract HSE Plan

  Bid Evaluation: Assess Contract HSE Plans base
  on approved bid evaluation criteria

  HSE to be weighted heavily in the technical bid
                             GreenvsRedbasis)
  evaluation (Traffic lighted:

  Contract to be awarded only to most suitable bid
  in terms of HSE, technical, and commercial
  criteria
                                               41
   FLOW CHART FOR CONTRACTOR SELECTIO
                   PREPARE HSE
                        BID
                    EVALUATION
                                                      Carry out Hse Risk assessment
                     CRITERIA
                                                                of contract.



                 SUBMIT & OBTAIN
                TENDER COMMITTEE
                                                                                      CONTRACTOR
                    APPROVAL
                                                                                      ACTIVITIES
                                                       Prepare preliminary Contract
                                                               HSE Plan.



                 BID EVALUATION.


QP ACTIVITIES   Evaluate preliminary
                HSE plan;
                Participate in technical
                bid evaluation.




                  RECOMMEND CONTRACT AWARD
                  (based on best HSE, technical and
                          commercial bid).




                          CONTRACT
                           AWARD.




                                                                                                   42
MOBILZATION AND WORK COMMENCEMENT
KEY CONTROLS
                               QP                      , Site
  QP appoints other key personnel ( Site HSE Representative Engineers, etc)

          Kick
   QP holds -Off meetingwith Contractor:HSE must be prominent

                               -Contractors
   Contractor submits list of Sub

   Contractor proposes his Key personnel (HSE personnel, Site mgt. & Supervision)

   QP approves key HSE personnel (interview and/or competency test)

   QP HSE to review and approve Contractor’s HSE Plan

                          HSE Monitoring Program
   Contract Holder prepares

   Contractor confirms readiness to start work

             pre-execution HSE audit
   QP conducts

   QP issues HSE Work Commence Certificate for work to start if satisfied
                                                                            43
FLOWCHART FOR MOBILISATION & CONTRACT EXECUTIO
                                                          Contract Award
                                                           Contract Award

                                                        Appoint QP Site Rep.
                                                           Contract Award


                                          Yes                Contractor        No
                                                             Mobilizes
                                                             locally?
                                                                                    -off at contractor’s base
                                                                                 Kick
                -
        Hold Kickoff meetinglocally
                                                                                               -contractors)
                                                                               Contractor (& Sub
        Contractor nominates
                                                                               mobilizes to works vicinity
        Contractor Key personnel

          Approve Contractor Key
               personnel


                   –
      MOBILIZATIONLOCAL TO WORKS VICINITY
      QP:
      • Review & approve Contract HSE Plan
      • Prepare HSE monitoring program

        Contractor:
        • Finalize Contract HSE Plan
        • Carry out HSE training and induction
        •
        • Fulfill all mobilization requirements, etc.


          Contractor confirms readiness


             Pre-execution HSE Audit

                                            No
                   Has contractor
                   met all specified
                   requirements?
                                Yes

         Issue HSE Certificate for work to start


        EXECUTION                                                                                        LEGEND
     QP:
                                                                                                          Support from HSE
     • Monitor Contract HSE Plan /performance
     • Work Supervision                                                                                   Contract Holder step
                                                                                                          Joint responsibility
     Contractor:
     • Implement Contract HSE Plan
     • Supervision, Audits/inspections/
                                     reporting
                                                                                                                                 44
HSE MONITORING DURING CONTRACT EXECUTIO
KEY CONTROLS
  Contractor:
             »   Implements the Contract HSE Plan
             »   Carries out HSE training
             »   Holds HSE meetings / toolbox talks
             »   Carries out inspections/audits
             »   Reports and investigates incidents
             »   Periodically reports HSE performance
             »   Sub-Contractors must apply same HSE standards

  QP Contract Holder & QP Site Rep:
           Verifies HSE systems
           Monitors contractor’s HSE performance against the plan;
           Carries out HSE audits/inspections & significant incident investigations
           Holds regular performance review meetings with Contractor, etc.
           Ensures proper management of change

  QP Contract Sponsor:
           Holds Work & HSE performance review meetings with Contract Holder (regularly)
           Ensures proper management of change

  Change Control:
                      -scope changes/deviations must be proposed, reviewed and authorized
           HSE and work
           Approved changes / deviations must be communicated to all parties
                                                                                       45
            -MOB & CONTRACT CLOSE
    HSE IN DE                 -OUT

KEY CONTROLS
                                       -mob
 Same vigilance to be maintained during de
 as in execution
 Contractor:
          » Demobilizes & restores site
                      -of-contract HSE Performance Report
          » Submits end
 QP Contract Holder /HSE Adviser:
                       -out
        Issues HSE Close Certificate;
        Prepare Final HSE performance report issued;
        Update Contractor HSE performance database
 Contract Sponsor:
        Checks that above actions are carried out


                                                            46

				
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