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					                                                                                      Field Operations Directorate

                                                                                      Liz Smith

                                                                                      East & South East Division
University of Brighton                                                                Phoenix House
Mithras House                                                                         23-25 Cantelupe Road
                                                                                      East Grinstead
Lewes Road                                                                            West Sussex, RH19 3BE
BN2 4AT                                                                               Tel:
                                                                                      Fax: 01342 334 301

Date 09 October 2011
                                                                                      HM Principal Inspector
Reference                                                                             Russell Adfield

For the attention of Julian Crampton, Vice Chancellor

Dear Mr Crampton


                                                                              th     th
I am writing further to the inspection of various departments of the Trust on 4 and 5 December 2007
when my colleagues and I investigated how the University manage health and safety, and looking at
manual handling and stress in particular. I apologise for the delay in issuing the report.

The inspection reviewed the implementation of Regulation 5 of the Management of Health and Safety at
Work Regulations 1999, which requires that every employer shall make and give effect to such
arrangements as are appropriate, having regard to the nature of his activities and the size of his
undertaking, for the effective planning, organisation, control, monitoring and review of the preventative
and protective measures.

The inspection was based on the key components of the elements of health and safety management
system that are set out in HSE Guidance document HS (G) 65 “Successful Health and Safety

The main findings of the inspection of the health and safety management arrangements are appended,
together with matters of evident concern that will require remedial actions. The findings are recorded in
accordance with headings of HS (G) 65, and not in order of importance. Extracts from HSG65 are given
in italics in the report.

The list is not exhaustive and the principles given should be applied to other health and safety matters

HSE was pleased to find that the staff that were interviewed were dedicated, committed and had a
responsible attitude to health and safety.

The main findings of the inspection were that the University’s arrangements for health and safety
training arrangements and undertaking risk assessment were not sufficiently robust. However, it was
noted that the University is aware of some of its shortfalls.
It was found that a number of health and safety related polices and risk assessment had recently been
issued. Overall, it appears that the University showed commitment to bringing the areas inspected up to
the University’s own health and safety standards, particularly to update paperwork.

To maintain the recently improved level of compliance and to ensure continuous improvement in health
and safety the University should review how it organises and controls health and safety and draw up
robust arrangements that ensure all staff are proactive in controlling risks and aim towards continuous
improvement, by managing in compliance, rather than managing out non-compliance. Key to
strengthening compliance is to ensure that risk assessments are carried out by competent persons.

Information for employees

Section 28(8) of the Health and Safety at Work etc. Act 1974, requires that I keep employees informed
of matters concerning their health and safety. I have enclosed a second copy of this letter. Please
ensure that it is brought to the attention of all employees.

Please contact me within one month to advise me of your proposals to implement the above points. In
the meantime I will arrange a meeting with Alan Cowen to discuss matters raised in the report.

If you have any questions please contact me.

Yours sincerely

Liz Smith
HM Inspector of Health and Safety


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